BOOK PUBLISHING SERVICES PDF INSTRUCTIONS Instructions for Creating PostScript and PDF Files from Adobe InDesign System Setup Recommendations Adobe InDesign 1.5 PC/MAC…………………………………………………………….3 Adobe InDesign 2.0 PC/MAC…………………………………………………………...16 Adobe InDesign CS (v.3.0.1) & CS2 (v.4.0) MAC………………………………….... 22 Updated on September 7, 2005
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BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley
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BOOK PUBLISHING SERVICES
PDF INSTRUCTIONSInstructions for Creating PostScript and PDF Filesfrom Adobe InDesign
RRD recommends maintaining a “clean” system fonts folder, which means keeping only the requiredsystem fonts within this folder. Installing Acrobat will install fonts that are not strictly necessary, suchas Adobe Sans MM, Adobe Serif MM, Arial, Book Antiqua, Bookman Old Style, Century Gothic,Century Schoolbook, Courier New, Letter Gothic MT, Times NR, and MT Extra Bold. This iscomplicated under MacOS X, where font resources may reside in several different locations.
RRD recommends the use of a font utility such as Adobe Type Manager or Suitcase to manage fonts.Creating font sets for job specific fonts will save time in organization, activation, and deactivation offonts.
Suggested Plug-Ins, XTensions, PPDs, and Applications to Create Good PDF Files
RRD recommends that you avoid some potential file problems by downloading and installing thefollowing helpers (please note that you must restart your applications after installation for changes totake place):
Prinergy Distiller Plug-in—This is a plug-in for Acrobat Distiller with an automatic installer that willinstall it directly onto your system. The Distiller plug-in is available for free at www.prinergy.com(follow the “Support & Services” link to the “Self Help: Downloads” page), and helps avoid potentialproblems caused by programs that utilize RGB color space (like FrameMaker and MS Word), fixeshairline rules, and deals with compression issues. This file may also be downloaded from the RRDonnelley Book platform site at www.rrdbook.com.
Prinergy Refiner PPD—PostScript Printer Description files (PPD files) are text files that provide auniform approach to using the diverse features of devices that contain PostScript interpreters. ThePrinergy Refiner PPD helps avoid potential problems by addressing issues like memory, fontavailability, TrueType font handling, resolution, paper size, etc. PPDs should not be confused withPostScript drivers or printer drivers like LaserWriter 8.x that are used to convert the desktopapplications’ drawing routines into PostScript. This file is available from the RR Donnelley Bookplatform website at www.rrdbook.com.
Enfocus PitStop—Customers who preflight files before submission dramatically increase their firsttime success in preflight. We suggest using Enfocus’s PitStop program (www.enfocus.com) forpreflighting PDF files. Preflight settings files for PitStop tailored to RR Donnelley’s recommendedsettings are available from the RR Donnelley Book platform website at www.rrdbook.com.
Please note that RRD’s PDF guidelines are only nominally different from those of other suppliersusing a PDF workflow. However, if you plan to use a different set of instructions for creatingPostScript and PDF, we strongly urge you to submit a test file before submitting live job files.
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Although InDesign is capable of exporting PDF files in one step, Adobe recommends notusing this feature in versions prior to InDesign 2.0
The following instructions will demonstrate how to create a reusable printer style with all ofyour settings.
options on the left and make the followingsettings:All settings should be disabled by default,
due to the output setting to “leave colorunchanged.” Other settings could result infinal file being translated to an undesirable
color space.
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DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS XContinued
Color Management [CS2]
Select Color Management from the list ofoptions on the left and make the following
settings:Document: Selected (note that it willdisplay any ICC color profiles that may
already have been selected for thisdocument).Options: No Color Management (selecting
otherwise may alter color values based onspecific output profiles selected, and thusmay not render exactly the color values
already proofed).
Advanced
Select Advanced from the list of options
on the left and make the followingsettings:OPI: all disabled
Transparency Flattener: High Resolutionwith Ignore Spread Overrides disabled
Summary
Selecting Summary from the list at the left
will present a text recap of the settings
selected in other panes.
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USING DEFINED PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X
Create a Postscript File Using Predefined
Print Preset
In the Print dialog box within InDesign,select Print Preset defined during the
previous steps. Instead of a Print button, you will now
have a Save button. Save the Postscript
file to the desired location using a namingconvention that will uniquely identify thetitle of the publication and the pages
included in the file.
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DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XPart 2: While it is our recommendation to write Postscript from InDesign and use Acrobat Distiller tocreate PDFs, these instructions are suitable for creating an Export PDF preset for creating PDFsdirectly from InDesign. Where InDesign CS and CS2 differ, alternate screen shots are presented.
Instructions
From the File menu in InDesign, selectPDF Export Presets -> Define. In theresulting dialog box, click on the “New”
button to begin creating an export preset(our example here is named“RRD_PDF_Export.”
General [CS]
In the General pane:
Make sure Spreads is disabled.Compatibility set to Acrobat 5 (PDF 1.4).Embed Page Thumbnails enabled.
No other options enabled.
General [CS2]
In the General pane:
Standard: None (PDFs for RR Donnelleydo not necessarily have to be certified toone of the PDF/X standards.)
Make sure Spreads is disabled.Compatibility set to Acrobat 5 (PDF 1.4).Embed Page Thumbnails enabled.
No other options enabled.
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DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XContinued
Compression
In the Compression pane:Do Not Downsample color images.
Compression for color images set to ZIP.Image Quality for color images 8-bit.Do Not Downsample grayscale images.
Compression for grayscale images set toZIP.Image quality for grayscaled images 8-bit.
Do Not Downsample monochromeimages.Compression for monochrome set to
CCITT Group 4.Compress Text and Line Art enabled.Crop Image Data to Frames disabled.
Marks and Bleeds
In the Marks and Bleeds pane:Enable Crop Marks, Registration Marks,and Page Information.
Type = Default.Weight = .25 pt. (NOT .125, as shown inthis screen shot).
Offset = .4167 inch.Disable Use Document Bleed Settings.Set the bleed on all sides to .125 inch.
Disable Include Slug Area.
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DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XContinued
Output [CS2]
In the Output pane:Color = No Color Conversion (applies no
color management, preserves valuespresently set within images).Profile Inclusion Policy: Don’t Include
Profiles (assumes file and images are allin final color space and no colorconversions should be needed).
PDF/X options should be disabled bydefault.
Advanced [CS]
In the Advanced pane:Color = Leave Unchanged (applies no
color management, preserves valuespresently set within images).Disable Include ICC Profiles.
PDF/X options should be disabled bydefault.Subset fonts when percent of characters
used is less than 100% (subsets all fontsembedded).OPI disabled for all images.
Transparency Flattener should bedisabled by default.
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DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XContinued
Advanced [CS2]
In the Advanced pane: Subset fonts when percent of characters
used is less than 100% (subsets all fontsembedded IF font license permitsembedding).
OPI disabled for all images.Transparency Flattener should bedisabled by default.
Exporting PDF Using Defined Preset
From the File menu in InDesign select
Export . . . Select a location for the exported PDF and
name appropriately to identify the title and
page range. From the resulting dialog, select the
Export Preset previously defined from the
available pop-up list. Enable none of the available Security