Top Banner
BOOK PUBLISHING SERVICES PDF INSTRUCTIONS Instructions for Creating PostScript and PDF Files from Adobe InDesign System Setup Recommendations Adobe InDesign 1.5 PC/MAC…………………………………………………………….3 Adobe InDesign 2.0 PC/MAC…………………………………………………………...16 Adobe InDesign CS (v.3.0.1) & CS2 (v.4.0) MAC………………………………….... 22 Updated on September 7, 2005
32

BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

Feb 12, 2022

Download

Documents

dariahiddleston
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

BOOK PUBLISHING SERVICES

PDF INSTRUCTIONSInstructions for Creating PostScript and PDF Filesfrom Adobe InDesign

System Setup Recommendations Adobe InDesign 1.5 PC/MAC…………………………………………………………….3 Adobe InDesign 2.0 PC/MAC…………………………………………………………...16 Adobe InDesign CS (v.3.0.1) & CS2 (v.4.0) MAC………………………………….... 22

Updated on September 7, 2005

Page 2: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

2Updated on September 7 2005

RECOMMENDATIONS

General System Recommendations

RRD recommends maintaining a “clean” system fonts folder, which means keeping only the requiredsystem fonts within this folder. Installing Acrobat will install fonts that are not strictly necessary, suchas Adobe Sans MM, Adobe Serif MM, Arial, Book Antiqua, Bookman Old Style, Century Gothic,Century Schoolbook, Courier New, Letter Gothic MT, Times NR, and MT Extra Bold. This iscomplicated under MacOS X, where font resources may reside in several different locations.

RRD recommends the use of a font utility such as Adobe Type Manager or Suitcase to manage fonts.Creating font sets for job specific fonts will save time in organization, activation, and deactivation offonts.

Suggested Plug-Ins, XTensions, PPDs, and Applications to Create Good PDF Files

RRD recommends that you avoid some potential file problems by downloading and installing thefollowing helpers (please note that you must restart your applications after installation for changes totake place):

Prinergy Distiller Plug-in—This is a plug-in for Acrobat Distiller with an automatic installer that willinstall it directly onto your system. The Distiller plug-in is available for free at www.prinergy.com(follow the “Support & Services” link to the “Self Help: Downloads” page), and helps avoid potentialproblems caused by programs that utilize RGB color space (like FrameMaker and MS Word), fixeshairline rules, and deals with compression issues. This file may also be downloaded from the RRDonnelley Book platform site at www.rrdbook.com.

Prinergy Refiner PPD—PostScript Printer Description files (PPD files) are text files that provide auniform approach to using the diverse features of devices that contain PostScript interpreters. ThePrinergy Refiner PPD helps avoid potential problems by addressing issues like memory, fontavailability, TrueType font handling, resolution, paper size, etc. PPDs should not be confused withPostScript drivers or printer drivers like LaserWriter 8.x that are used to convert the desktopapplications’ drawing routines into PostScript. This file is available from the RR Donnelley Bookplatform website at www.rrdbook.com.

Enfocus PitStop—Customers who preflight files before submission dramatically increase their firsttime success in preflight. We suggest using Enfocus’s PitStop program (www.enfocus.com) forpreflighting PDF files. Preflight settings files for PitStop tailored to RR Donnelley’s recommendedsettings are available from the RR Donnelley Book platform website at www.rrdbook.com.

Please note that RRD’s PDF guidelines are only nominally different from those of other suppliersusing a PDF workflow. However, if you plan to use a different set of instructions for creatingPostScript and PDF, we strongly urge you to submit a test file before submitting live job files.

Page 3: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

3Updated on September 7 2005

Although InDesign is capable of exporting PDF files in one step, Adobe recommends notusing this feature in versions prior to InDesign 2.0

The following instructions will demonstrate how to create a reusable printer style with all ofyour settings.

Contact your RR Donnelley division for details.

Page 4: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

4Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 1.5 MAC

File Menu Select: Printer Styles… Define

Define Printer Styles Select: New…

New Printer Style Create a name and read message

Page 5: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

5Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 1.5 MACContinued

Virtual Printer Select: Virtual Printer

(If you do not have this print driver, go towww.adobe.com and download the free Virtual Printer Plug-in)

Paper: US Letter Orientation: Vertical (portrait) Scale: 100%

Deselect: Booklet

PostScript Options Deselect: Flip Horizontal

Deselect: Flip Vertical Deselect: Invert Image Deselect: Substitute FOnts

Deselect: Smooth Text Deselect: Smooth Graphics Deselect: Precision Bitmap Alignment

Deselect: Unlimited Downloadable Fonts

Page 6: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

6Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 1.5 MACContinued

Virtual Printer Select: Prinergy Refiner PPD

(See page 5 for more information)

Select PostScript Printer Description Select: Prinergy Refiner PPD

(See page 5 for more information)

DXTN Information Box Click: OK

Page 7: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

7Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 1.5 MACContinued

Advanced Page Control Pages: Choose All Pages

Options: Both Pages Deselect: Reader’s Spreads

General Copies: 1 Deselect: Collate Deselect: Reverse Order

Pages: All Paper Source: Check All Pages from: Cassette

Color Select: Composite

Screening: Custom Deselect: Separations Frequency: 133 lpi

(We recommend 150 lpi for 4-color files) Angle: 45 Select: Print This Ink

Page 8: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

8Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 1.5 MACContinued

Scale and Fit Tiling: None

Scale: Check X and Y Width: 100 Height: 100

Select: Constrain Proportions Deselect: Scale to Fit Select: Center Page in Imageable Area

Graphics Send Image Data: All

Deselect: OPI/DCS Image Replacement Deselect: Proof Print Select: Font Downloading—Complete

Deselect: Font Downloading—None Select: Font Downloading—Download PPD Fonts Deselect: Gradient Options—Force Continuous Tone

Behavior Deselect: Gradient Options—PostScript Level 1

Compatibility

Deselect: Omit—EPS Deselect: Omit—PDF Deselect: Omit—Bitmap images

Page Marks Deselect: All Printers Marks Type: Default Select:Crop Marks

Select:Page Information Select:Registration Marks Deselect: Color Bars

Deselect: Bleed Marks Bleed: 9 points (note 30 pts. as shown here)

Page 9: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

9Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 1.5 MACContinued

Trapping Turn Trapping Off

Deselect: Trapping Enabled

PostScript Settings Format: Postscript Job PostScript Level: Level 3 Only Data Format: Binary

Font Inclusion: All

Error Handling If there is a PostScript error: No special reporting

Page 10: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

10Updated on September 7 2005

PRINT OPTION SETTINGS – INDESIGN 1.5 MAC

Layout Pages per sheet: 1

Layout direction: 1/2 Border: None Deselect: Print on Both Sides

Cover Page Print Cover Page: None

Background Printing Print in: Background Print Time: Normal

Page 11: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

11Updated on September 7 2005

PRINT OPTION SETTINGS – INDESIGN 1.5 MACContinued

Create File

Define Printer Style New printer style will now be available for use every time

document is printed

Page 12: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

12Updated on September 7 2005

SELECT PRINTER STYLE TO WRITE POSTSCRIPT – INDESIGN 1.5 MAC

Printer Styles Choose settings created to RRD specifications and settings

will automatically be applied

Create File Create PostScript file then distill to PDF using Acrobat

Distiller

Page 13: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

13Updated on September 7 2005

PRINT OPTIONS SETTINGS – INDESIGN 1.5 PCContinued

File Select: Print…

Print Name: Select the printer that has been set up with the

Prinergy Refiner PPD

(See page 5 for more information) Select: Print to file Number of copies: 1

Advanced Page Control Tab Select: All Pages Options: Select Both Pages

Deselect: Reader’s Spreads

Page 14: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

14Updated on September 7 2005

PRINT OPTION SETTINGS – INDESIGN 1.5 PCContinued

Color Tab Select Composite

Screening: Default Frequency: 133 lpi

(We recommend 150 lpi for 4-color files)

Angle 45

Scale and Fit Tab Tiling: Select None Scale: Select X and Y

Width: 100 Height: 100 Select: Constrain Proportions

Select: Center Page in Imageable Area

Page 15: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

15Updated on September 7 2005

PRINT OPTION SETTINGS – INDESIGN 1.5 PCContinued

Graphics Tab Send Image Data: Select All

Deselect: OPI/DCS Image Replacement: Deselect: Proof Print Font Downloading: Select Subset

Select: Download PPD Fonts Gradient Options Deselect: Force Continuous Tone Behavior

Deselect: PostScript Level 1 Compatibility Omit Deselect: EPS

Deselect: PDF Deselect: Bitmap Images

Page Marks Tab Deselect: All Printer’s Marks

Type: Select Default Select: Crop Marks Deselect: Color Bars

Select: Registration Marks Select: Page Information Select: Bleed Marks

Bleed: Not necessary with Bleed Marks Deselected

Save As Dialog Name the PostScript file Save as type: Select PostScript

Page 16: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

16Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 2.0 MAC OS XPart 1: Instructions for creating PostScript files in advance of making PDF files

Instructions Create: A print style named “Composite Color” or other

appropriate name

General Printer: PostScript File PPD: Prinergy Refiner

Copies: 1 Reverse Order: Unchecked Pages: All (Or use Range if not printing all pages)

Sequence: All Pages (Or other options as appropriate) Spreads: Unchecked Print Master Pages: Unchecked

Print Non-Printing Objects: Unchecked Print Blank Pages: Checked Print Visible Guides and Baseline Grids: Unchecked

Setup Paper Size: Custom

Width: Auto Height: Auto Orientation: Portait (Leftmost icon)

Offset: 0 Gap: 0 Scale: Width: 100%, Height: 100%

Constrain Proportions: Checked Scale To Fit: Unchecked Page Postition: Centered

Thumbnails: Unchecked Tile: Unchecked

Page 17: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

17Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 2.0 MAC OS XContinued

Marks & Bleeds Crop Marks: Checked

Bleed Marks: Unchecked Registration Marks: Checked Color Bars: Unchecked

Page Information: Checked Type: Default Weight: .125 pt

Offset: 2p6 Bleed

Top: 0p9

Left: 0p9Bottom: 0p9Right: 0p9

Output Color: Composite CMYK Trapping: Grayed out

Flip: Grayed out Screening: Grayed out Simulate Overprint: Unchecked

No need to set any frequencies or angles for inks

GraphicsImages: Send Data: All

Fonts: Download: Subset

Download PPD Fonts: Checked PostScript: Level 3 Data Format: Binary

Page 18: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

18Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN 2.0 MAC OS XContinued

Color ManagementSource Space:

Document: Selected Proof: Unselected

Print Space: Profile: Document CMYK

AdvancedOPI: OPI Image Replacement: Unchecked Omit For OPI:

EPS: Unchecked PDF: Unchecked Bitmap Images: Unchecked

Gradients: Force Continuous Tone Behavior: Unchecked

Transparency Flattener: Style: High Resolution

Ignore Spread Overrides: Unchecked Click on OK to Save Print Style

To use Print Style: Choose from Menu File>Print Style>Composite Color (or

whatever you named it).

The print style will load all the settings you saved

Click on the OK button shown at left to begin printing

PostScript

Name PostScript file and choose destination folder

Page 19: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

19Updated on September 7 2005

DEFINING PDF STYLES – INDESIGN 2.0 MAC OS XPart 2: Instructions for creating a PDF Style for exporting PDF files from InDesign

PDF Styles From menu choose File>PDF Styles

In window at left click on the New... button Type an appropriate style name in the Name field

(For example: RRD Color Composite)

General Pages: All

Spreads: Unchecked Compatibility: Acrobat 4.0 Options: All options unchecked

Compression Click on the Compression option Color Bitmap Images: No Sampling Change Compression: ZIP

Quality: 8-bit Grayscale Bitmap Images: No Sampling Change Compression: ZIP

Quality: 8-bit Monochrome Bitmap Images: No Sampling Change Compression: CCITT Group 4

Compress Text and Line Art: Checked Crop Image Data to Frames: Checked

Page 20: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

20Updated on September 7 2005

DEFINING PDF STYLES – INDESIGN 2.0 MAC OS XContinued

Crop Marks and Bleeds Click on the Marks & Bleeds option

Marks: All Printer's Marks: Unchecked

Crop Marks: Checked Bleed Marks: Unchecked Registration Marks: Checked

Color Bars: Unchecked Page Information: Checked Weight: .125 pt

Offset: 2p6

Bleeds:

Top: 0p9 Inside: 0p9 Bottom: 0p9

Outside: 0p9

Advanced Click on the Advanced option

Color:

Color: Leave Unchanged Destination Profiled: N/A (Grayed out) Include ICC Profiles: Unchecked

Simulate Overprint: Unchecked Ink Manager..: (Grayed out) Subset Fonts Below: 100%

OPI: Omit for OPI:

EPS: Unchecked PDF: Unchecked Bitmap Images: Unchecked

Transparency Flatterner: Style: High Resolution

Ignore Spread Overrides: Unchecked Click on OK to save PDF style

Page 21: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

21Updated on September 7 2005

DEFINING PDF STYLES – INDESIGN 2.0 MAC OS XPart 3: Instructions for exporting PDF files from InDesign

To use PDF Style Coose from menu File>Export

Type in the PDF file name Select a destination folder Choose the format as Adobe PDF

Click on the Save button Select the Style you have created from the Style popup

menu

Click on the Export button

Page 22: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley
Page 23: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

23Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS XPart 1: Instructions for creating PostScript files in advance of making PDF files

InstructionsCreation of Postscript from InDesign CSrequires three basic steps:

1. Installation of the Prinergy Refiner PPD tomake it available to InDesign.

2. Creation of a Print Preset within InDesign

with the correct settings.3. Generating Postscript using the

predefined Print Preset.

Install Prinergy Refiner PPD in OS X

Copy the Prinergy Refiner PPD file intothe folder “Library:PPDs:Contents:Resources:en.lproj”

Create a New Print Preset within

InDesign CS

From within InDesign, select File Print

Presets Define… Click on the New button in the Print

Presets dialog.

Name the Print Preset appropriately toidentify it as producing Postscript forPrinergy.

Select Postscript File in the Printer pop-uplist.

Select Prinergy Refiner in the PPD pop-up

list.

Page 24: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

24Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS XContinued

General Settings

• Select General from the list of options on

the left and make the following settings:

Copies: 1

Sequence: All Pages (unless generating

single pages for corrections/replacements)

Spreads: disabled

Print Master Pages: disabled

Print Non-printing Objects: disabled

Print Blank Pages: enabled

Setup Settings

• Select Setup from the list of options on the

left and make the following settings:

Paper Size: Custom (This permits InDesign

to base the width and height on the defined

document trim size plus bleed and marks.)

Orientation: Portrait

Offset: 0

Gap: 0

Scale should be 100% in width and height

with Constrain Proportions enabled (option

to scale output to fit another trim size should

only be used after testing and confirmation

by the printing division)

Page Position: centered (not upper left as

shown in screen shot)

Page 25: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

25Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS XContinued

Marks and Bleed

Select Marks and Bleed from the list ofoptions on the left and make the following

settings:Marks: Enable only Crop Marks,Registration Marks, and Page Information

Type: DefaultWeight: .25 ptOffset: .4167 in

In Bleed and Slug area:Use Document Bleed Settings: disabledBleed on all sides: .125 inInclude Slug Area: disabled

Output

Select Output from the list of options on

the left and make the following settings:Color: Composite Leave Color Unchanged(suitable for process color work and for

spot color work)Trapping: disabled (by default)Flip: None

Screening: disabled (by default)Inks: Review list to verify no unintendedcolors are included (simply disabling

output of undesired colors could result inelements missing from final file)Frequency and Angle: disabled (by

default)

Page 26: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

26Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS XContinued

Graphics

Select Graphics from the list of options onthe left and make the following settings:

Under Images--Send Data: AllUnder Fonts—Download: Subset

Download PPD Fonts: enabled (not asshown in screen shot)Postscript: Level 3

Data Format: Binary

Color Management [CS]

Select Color Management from the list of

options on the left and make the followingsettings:All settings should be disabled by default,

due to the output setting to “leave colorunchanged.” Other settings could result infinal file being translated to an undesirable

color space.

Page 27: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

27Updated on September 7 2005

DEFINING PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS XContinued

Color Management [CS2]

Select Color Management from the list ofoptions on the left and make the following

settings:Document: Selected (note that it willdisplay any ICC color profiles that may

already have been selected for thisdocument).Options: No Color Management (selecting

otherwise may alter color values based onspecific output profiles selected, and thusmay not render exactly the color values

already proofed).

Advanced

Select Advanced from the list of options

on the left and make the followingsettings:OPI: all disabled

Transparency Flattener: High Resolutionwith Ignore Spread Overrides disabled

Summary

Selecting Summary from the list at the left

will present a text recap of the settings

selected in other panes.

Page 28: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

28Updated on September 7 2005

USING DEFINED PRINTER STYLES – INDESIGN CS AND CS2 FOR MAC OS X

Create a Postscript File Using Predefined

Print Preset

In the Print dialog box within InDesign,select Print Preset defined during the

previous steps. Instead of a Print button, you will now

have a Save button. Save the Postscript

file to the desired location using a namingconvention that will uniquely identify thetitle of the publication and the pages

included in the file.

Page 29: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

29Updated on September 7 2005

DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XPart 2: While it is our recommendation to write Postscript from InDesign and use Acrobat Distiller tocreate PDFs, these instructions are suitable for creating an Export PDF preset for creating PDFsdirectly from InDesign. Where InDesign CS and CS2 differ, alternate screen shots are presented.

Instructions

From the File menu in InDesign, selectPDF Export Presets -> Define. In theresulting dialog box, click on the “New”

button to begin creating an export preset(our example here is named“RRD_PDF_Export.”

General [CS]

In the General pane:

Make sure Spreads is disabled.Compatibility set to Acrobat 5 (PDF 1.4).Embed Page Thumbnails enabled.

No other options enabled.

General [CS2]

In the General pane:

Standard: None (PDFs for RR Donnelleydo not necessarily have to be certified toone of the PDF/X standards.)

Make sure Spreads is disabled.Compatibility set to Acrobat 5 (PDF 1.4).Embed Page Thumbnails enabled.

No other options enabled.

Page 30: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

30Updated on September 7 2005

DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XContinued

Compression

In the Compression pane:Do Not Downsample color images.

Compression for color images set to ZIP.Image Quality for color images 8-bit.Do Not Downsample grayscale images.

Compression for grayscale images set toZIP.Image quality for grayscaled images 8-bit.

Do Not Downsample monochromeimages.Compression for monochrome set to

CCITT Group 4.Compress Text and Line Art enabled.Crop Image Data to Frames disabled.

Marks and Bleeds

In the Marks and Bleeds pane:Enable Crop Marks, Registration Marks,and Page Information.

Type = Default.Weight = .25 pt. (NOT .125, as shown inthis screen shot).

Offset = .4167 inch.Disable Use Document Bleed Settings.Set the bleed on all sides to .125 inch.

Disable Include Slug Area.

Page 31: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

31Updated on September 7 2005

DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XContinued

Output [CS2]

In the Output pane:Color = No Color Conversion (applies no

color management, preserves valuespresently set within images).Profile Inclusion Policy: Don’t Include

Profiles (assumes file and images are allin final color space and no colorconversions should be needed).

PDF/X options should be disabled bydefault.

Advanced [CS]

In the Advanced pane:Color = Leave Unchanged (applies no

color management, preserves valuespresently set within images).Disable Include ICC Profiles.

PDF/X options should be disabled bydefault.Subset fonts when percent of characters

used is less than 100% (subsets all fontsembedded).OPI disabled for all images.

Transparency Flattener should bedisabled by default.

Page 32: BOOK PUBLISHING SERVICES PDF INSTRUCTIONS - RR Donnelley

32Updated on September 7 2005

DEFINING EXPORT PDF PRESET – INDESIGN CS AND CS2 FOR MAC OS XContinued

Advanced [CS2]

In the Advanced pane: Subset fonts when percent of characters

used is less than 100% (subsets all fontsembedded IF font license permitsembedding).

OPI disabled for all images.Transparency Flattener should bedisabled by default.

Exporting PDF Using Defined Preset

From the File menu in InDesign select

Export . . . Select a location for the exported PDF and

name appropriately to identify the title and

page range. From the resulting dialog, select the

Export Preset previously defined from the

available pop-up list. Enable none of the available Security

options.

Click on the Export button.