AventX Product Overview

AventX Overview

What is AventX?

AventX provides you with the ability to email and fax any business document you can print. Deliver any document, in any format, in any volume – all within Oracle E-Business Suite and without any customizations to your environment. Whether you need to email a quotation, deliver a batch of invoices or fax a purchase order with attached documentation, AventX Oracle Connector provides your organization with streamlined tools to ensure successful receipt of your mission-critical business documents.

Below is a sampling of reports currently emailed, faxed, printed and archived through the use of AventX:

Blanket Purchase Order

Bill of Lading

Collections Statement

Commercial Invoice

Confirmation Letter

Credit Invoice

Customer Balance Sheet

Invoice

Material Ticket

Open Item List

Open Shipment Report

Packing List Report

Payment Advice

Purchase Order

Request for Quotation

RMA Acknowledgment

Service Debrief

Shipment Load List

Supplier Balance Sheet

Shipping Mark Report

Statement Confirmation

Statement

AventX Oracle Connector (AOC) Overview

What does AventX do?

AventX is designed to automate the email, fax, archive and print delivery of any report, in any volume, from any application.

Oracle-certified IntegrationFor Oracle, this includes any report submitted as a concurrent request and supports delivering both BI Publisher-formatted reports and any native database attachments.

AventX User ExperienceAventX is a transparent solution, seamless to your users. Users submit, transmit, acknowledge and manage all reports within Oracle EBS without leaving the application

AventX WebManagerWeb-based interface for users and administrators to view status, manage and re-queue documents as well as run reports

Additional Oracle functionality

Archive GatewayIntegrate with 3rd party archiving solutions to archive all outbound reports

Secure, Confirmed EmailSecure method of emailing reports (i.e. invoices) that ensures intended recipients actually access your delivered reports. This eliminates the ambiguity of “successful” emails being lost behind spam filters, junk folders, etc.

Attachment PrinterEnables users to print and collate database attachments (file & webpage) with the primary report via a single concurrent request

AventX Oracle APIFully supported and documented API toolset to submit documents from any location within Oracle EBS

Phases of Document DeliveryGeneral Overview

Fundamentals of Document Delivery

Document Submission Submit single or batch of reports from Oracle to be

delivered

Document Transmission The actual transmission of each report via email, fax,

secure email, archive or print

Document Acknowledgement Providing real-time delivery status back into Oracle EBS,

email and other interfaces

Document Management Being able to manage, find and re-queue documents

delivered within the Oracle EBS environment

Fundamental Stages of Delivery

AventX Oracle ConnectorOverview and Screenshots

AOC supports any version from 10.7 through R12.1.3

Any output from Oracle Reports and XML Publisher

Transparent interface Looks like it was written by Oracle themselves

Document Submission Methods to AventX Interactive Delivery Automatic Delivery Application Program Interface (API)

AventX Oracle Connector (AOC): Document Submission with AventX

Deliver ANY document to ANY destination using Submit Request

AOC Submission: Interactive Delivery

Common submission interface for ANY Oracle report

AOC Submission: Interactive Delivery (cont.)

AOC Submission: Interactive Delivery (Cont.)

Dynamically set subject, recipients and acknowledgment destinations

Supports general and user cover pages, dynamic remarks, T&Cs

AOC Submission: Interactive Delivery (cont.)

AOC Submission: Automatic Delivery

Automatic Delivery delivers BATCHES of documents to recipients using delivery information already in your database

AOC Submission: Delivering Attachments

Supports the delivery of virtually any native Oracle DB attachment

AventX Oracle API Application Program Interface provides ability to

submit documents from any location in Oracle EBS (such as workflow, forms, packages, etc.)

Only requires knowledge of PL/SQL

Fully documented reference guide with code examples

This interface was initially written at the request of GE

AOC Submission: AventX Oracle API

Once the document is submitted from Oracle, AventX determines the relevant delivery information for email, fax, print, and/or archiving.

Documents are then transmitted via: Traditional email (email with attachments) Secure, confirmed email (secure portal) Network-based fax server Hosted fax services

Support for both Easylink and FAXCOM Anywhere Archive Gateway

Passed off to custom or 3rd party archiving systems Print

Passed off to defined printers, including any attachments

AOC: Document Transmission

AOC Acknowledgment

Real-time status is provided directly into Oracle via AventX forms

AOC Acknowledgment (Cont.)

Status can also be dynamically sent back to the sending user’s inbox

AOC Document Management

Users can resend documents that fail or need to be resent from inside Oracle EBS

AOC Document Management

Users can optionally view status, manage and re-queue reports from the AventX WebManager without re-submitting the request

Secure Email and Printing Attachments

Introduction to Secure Email

Secure Email - AventX MailSCAventX MailSC eliminates the ambiguity that arises from traditional email messaging by ensuring recipient actually *access* your intended deliveries.

Instead of providing an email with an attachment, an email is provided with a link to a secure website where the intended recipient can download his/her report (i.e. invoice). As soon as this link is accessed, the sender knows with 100% certainty that delivery was read.

In the event delivery is not read within a configurable amount of time (4 hours, 4 day, etc), then a notification message is sent to the sender informing him/her to either re-send or call.

Printing Attachments - AventX Attachment PrinterAventX Attachment Printer enables Oracle users to print and collate attachments, alongside the primary report, as a single concurrent request.

This saves tremendous time and money (especially under manufacturing) where paper-intensive processes are evident.

This functionality does not require any change in how users print their reports; it is also extended to virtually any report type (i.e. POs, invoices, RMA authorizations, work orders).

Secure, Confirmed Email Delivery

Secure Portal

Oracle EBS

Recipient

Sender

New Feature: Secure, Confirmed Email

AventX Example – Work Orders in eAM AventX bursts the Oracle report AventX collates with the native database attachments

New Feature: Print and Collate Attachments (Cont.)

AventX Oracle Connector Architecture Diagrams

Concurrent Manager Tier

/cm_server/oa

AventX Oracle Connector

Production Oracle EBS Instance

The AventX Oracle Connector AND AventX UNIX, the “queue”, are installed on each Concurrent Manager (CM) tiers for both production environments. The software can NOT reside on an NFS mounted drive, i.e. NAS, OS cluster, etc. The software must resided on a local disk on the actual server or local disk of a SAN. The software uses a separate schema and comes packaged with views, queries, stored procedures, forms, and packages.

VoIP Gateway

Virtualized Fax Server(s)

Email Servers

MFPsPCs

Archive

Traditional Hardware Based

Fax Server(s)

Internal Telecom Systems

T1, PRI, E1, Analog

T.38, H.323

Encrypted SMTP, SSL

Linux or Windows fax servers can be virtualized when using Fax Over IP (FoIP).

TCIP/IP, SSL

AventX MailSC- Sends email notification to download document from secure document portal

SecureEmail

Firewall Web Serverhttp or https

Application / DB Server

SecureEmail

Internet Fax

Non- Production Oracle EBS Instance(s)

Concurrent Manager Tier

/cm_server/oa

Concurrent Manager Tier

/cm_server/oa

Email

Fax

Print

Architecture #1: AventX Installed on Oracle ServersThis diagram shows how the AventX software can be deployed on the Oracle EBS servers. The pro of this method is the architecture does not require a physical server to run AventX. This reduces costs. The con of this method is the AventX software must be installed on each concurrent manager tier. This requires more time from DBAs and System Administrators to manage the system, i.e. upgrades, patches, etc.

AventXProduction

Server

Database # 1

AventX Oracle Connector

AventXNon-Production

Server

Similar configuration to production.

Non- Production Oracle EBS Instance(s)

sFTP

Database # 1

Database # 2

Production Oracle EBS Instance

The AventX Oracle Connector, AventX UNIX, the “queue”, and AventX WebManager, web-based document management software, will reside on a Red Hat Linux, Oracle Linux, HP-UX, Sun Solaris, or IBM AIX server and communicate to the appropriate fax delivery channels, i.e virtualized Linux or Windows based fax servers using FoIP, traditional hardware using fax boards, internet fax via FAXCOM Anywhere and/or Easylink. Email can be sent using sendmail or posted to a secure document portal server. Archiving and printing will also be performed from the AventX server.

sFTP

VoIP Gateway

Virtualized Fax Server(s)

Email Servers

MFPsPCs

Archive

FAX

Print

Traditional Hardware Based

Fax Server(s)

Archives report output, i.e. PDF, database attachments and create dynamic metadata file (XML, text, etc.) for archiving by 3rd party forms package

Internal Telecom Systems

T1, PRI, E1, Analog

T.38, H.323

Encrypted SMTP, SSL

Email

Linux or Windows fax servers can be virtualized when using Fax Over IP (FoIP).

TCIP/IP, SSL

AventX MailSC- Sends email notification to download document from secure document portal

SecureEmail

Firewall Windows Web Serverhttp or https

Windows Application / DB Server

SecureEmail

Internet Fax

Architecture #2: AventX Installed on Standalone ServerThis diagram shows how all AventX software (AventX Oracle Connector, AventX UNIX, and AventX WebManager) can be installed on a separate application servers for production and non-production use. The con of this method is the architecture requires a physical server to run AventX. This increases costs if a server does not already exist. The pro of this method is all AventX Oracle Connector environments can be managed from a central location. This significantly reduces the time spent by DBAs and/or UNIX System Administrators to manage the software. Also, document processing is performed on the AventX server versus the Oracle EBS server.