Athento e-Government

Why implement document management in public administration

Over 80 of the EU27 countries already have the provision of 20 basic public services via the web The trend toward e-Government is

a reality worldwide Therefore agencies need robust and powerful document management that

Avoid duplication of data from different services

Avoid the loss of electronically generated documents

Enable secure and reliable access to information for citizens and businesses

But above all

ldquoLet the exchange of information and coordination between the various internal

services of a public body or the whole ecosystem level of governmentrdquo

What does Athento e-Government offers that others donrsquot

Gestioacuten de Registro de Entrada y Salida Genera expedientes identificados nuacutemero de registro y pone en marcha flujos de

trabajo asociados a traacutemites de manera automaacutetica

No need to change anything If you already have a document manager Athento will add to it powerful functionality It is

compatible with applications used by the Administration

Complies with e-Government Law on Electronic Access of Citizens to Public Services

Single Window and Electronic Registration Allows documents and records to give a single input to administrative

proceedings with receipt of the transaction for the citizen

EntryExit Records Management Generates files registration number and identified triggers associated with workflow steps

automatically

Fees Management Fees for certain processes

Notifications of updates to citizens of the state of the process

Fees Payment Service Generates payment cards transactions Once the payment is done the record may continue the

application process

Creating procedures associated workflows Manages the tasks that make a procedure and assigns them to officials

Graphical representation of states and stages through which a record passes

Managing users roles permissions and organizational units (eg negotiated etc)

Sending Signature Requests Requests other team members or outside parties signing a document

Graphic information of the state of the record

Quick process search Write only the first three letters of the process and Athento will help you find it

Who benefits from the use of Athento e-Government

Do you still have questions Contact httpwwwyerbabuenasoftwarecomencontact

We are happy to talk to you

Application CaptureWho already uses Athento City of Ceuta

City of San Sebastian

City of Coacuterdoba

Municipality of Arrecife

Diputacioacuten Provincial de Maacutelaga

Maacutelaga Board of Revenue

Institutions and their processes because Athento

Reduces physical storage costs

Drastically reduces paper use

Reduces time spent managing documents

Increases perception of safety and modernization in

institutions

Improves collaboration between services and or

agencies

Allows review of documents and records for multiple

services or divisions

Officials also Athento e-Government because

Eliminates tedious and lengthy manual processes

Provides access to information by citizens or companies

that has already been collected before from this or other

services

Gives greater control over documents

But mostly citizens and businesses since Athento offers

Protection and security for your data

Public services accessible from anywhere 24 hours

Time reduction of administrative management

Continuous information about any processes