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AssetTrackr Pvt. Ltd. Contact: [email protected] / +919741008286 AssetTrackr – Fleet Management
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AssetTrackr - Fleet Management Features | GPS Based Vehicle Tracking System for India

Sep 13, 2014

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Page 1: AssetTrackr - Fleet Management Features | GPS Based Vehicle Tracking System for India

AssetTrackr Pvt. Ltd.Contact: [email protected] / +919741008286

AssetTrackr – Fleet Management

Page 2: AssetTrackr - Fleet Management Features | GPS Based Vehicle Tracking System for India

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Table of Contents

OVERVIEW...........................................................................................................2ABBREVIATIONS....................................................................................................2FEATURES...........................................................................................................3

ENTERPRISE MANAGEMENT..................................................................................3ADD NEW VEHICLES TO YOUR FLEET IN MINUTES......................................................3BIRD’S VIEW OF ALL YOUR VEHICLES.....................................................................3TRACK YOUR FLEET MOVEMENT IN REAL TIME...........................................................4CHECK HISTORY OF TRIPS FOR EACH OF YOUR VEHICLE FOR LAST 6 MONTHS.................6CHECK ALL EN-ROUTE STOPPAGES OF THE VEHICLE...................................................7OVERSPEEDING STRETCHES ARE HIGHLIGHTED IN THE TRIP........................................8TILES VIEW......................................................................................................9ROUTE DEVIATION...........................................................................................10REPLAY VEHICLE ROUTES...................................................................................11ODOMETER READING........................................................................................11REPORTS........................................................................................................11FENCES.........................................................................................................14EVENTS.........................................................................................................14EVENT SUBSCRIPTION -.....................................................................................15MESSAGE FEED...............................................................................................15FUEL MONITORING SOLUTION……………………………………………………………… …....16

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FLEET MANAGEMENT SOLUTIONLeveraging Technology to Manage Your Fleet Efficiently

OverviewAssetTrackr provides complete web based Tracking and Fleet Management Solution. AssetTrackr leverages Global Positioning System (GPS) and GPRS technologies to offer solutions in tracking ANY movable assets. AssetTrackr developed tracking devices that tightly integrate with its fleet management software to provide highly reliable and scalable solution. AssetTrackr solution is used for tracking and managing hazardous material transport, cars, buses, cargo vehicles and even two-wheelers.

AssetTrackr solution is cloud-based and extremely scalable. The solution can be completely personalized to the customer and provides role-based user hierarchy, alerts for various events like over-speeding, landmarks, geo-fencing. The solution also provides consolidated reports and route mapping. A smartphone application also provides access anytime, anywhere.

This document describes the Fleet Management solution

Abbreviations

Device – This refers to AssetTrackr hardware that can be installed onto any vehicle that needs to be tracked online.

Stoppage - This is the location where the vehicle has stopped (Ignition of the vehicle is off) for more than 5 minutes.

Trip - This is a stretch where the vehicle has not stopped for more than 60 minutes.

Movement Time - The time for which the vehicle's engine is on (Ignition of the vehicle is on) and the vehicle is moving.

Vehicle Engine Time - Same as Movement Time.

Geofences - A location reference which can be used to assign geofence events to vehicles.

Event - Any important event associated with the vehicle which might be useful for user's attention.

Disconnected - When there has been no communication with the device for more than one hour.

Idle - When the vehicle's ignition is on, but it is moving with speed less than 7 km/hr for more than one minute.

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Idling - When the vehicle's ignition is on, but it is not moving for more than 5 minutes.

Features

Enterprise ManagementAssetTrackr provides every enterprise with complete control and management capability for their enterprise. The following capabilities are provided.

User Management – The enterprise admin can add new users to their enterprise.

Access Control – The admin can control roles that have to be assigned to each user of the enterprise.

Vehicle/Group Management – Enterprise users can add new vehicles to the enterprise. Users can create groups and assign/un-assign vehicles to the groups.

In case the AssetTrackr tracking hardware of the vehicle has to be replaced, changing the vehicle SERIAL number/SIM number automatically migrates the old vehicle tracking data.

Add new vehicles to your fleet in minutes

AssetTrackr uniquely identifies every device using a 12 digit SERIAL number. Any new vehicle can be quickly enabled for tracking by following the below three simple steps.

1. The device’s 12 digit SERIAL Number (printed on the hardware) has to be punched in the web portal when adding a new vehicle.

2. The vehicle has to be assigned to a Group. In case no Group exists, a new group is required to be created.

3. The hardware has to be installed in the vehicle properly. (By following our simple installation guide)

Once these steps are done, your vehicle will show up in the web portal.

Bird’s View of all your Vehicles

Users get to see a bird’s view of all vehicles which he/she is authorised to manage. The map is zoomed out and fits all the vehicles in the user’s viewable screen space.

The user is shown the vehicles categorized as moving/idle/parked/disconnected. The user is provided with options to check the current location and speed of any vehicle.

AssetTrackr categorizes every vehicle in four categories.

Moving - When the ignition of the vehicle in on and the vehicle is moving.

Idle - When the ignition of the vehicle is on but the vehicle is not moving or moving slowly.

Parked - The ignition of the vehicle is off.

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Disconnected - The vehicle has not communicated with the server for more than three hour.

Unreachable – The vehicle which is moving has not communicated for more than 10 minutes. This state indicates temporary network disconnection.

Only vehicles of a single group are shown at a time. If the user wishes to check vehicles from another group, he/she has to change the group.

Showing different states of all vehicles.

The Legions provide a quick reference of the markers used. Can be hidden if desired

Disconnected Vehicle.

Parked Vehicle.

Moving Vehicle.

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Track your fleet movement in real time .

We capture the location and speed of your vehicle every 10 sec. The vehicle’s movement is reflected in real time on the map as shown in the image below.

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Check history of trips for each of your vehicle for last 6 months.

You can select a date and a vehicle to check its history. Every time a vehicle stops (when IGNITION of the vehicle is turned off) for more than an hour, the route traveled is captured as a separate trip.

All trips of the vehicle are displayed on the map. For every trip, a summary is presented which briefs about the start/end location, start/end time, average trip speed and vehicle engine time.

If a trip extends beyond a date boundary, the extended part is displayed as faded stretch on the map.

Legions provide a quick reference of the markers used

Gives the details of the trip in a tabular form.

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Check all en-route stoppages of the vehicle

AssetTrackr records every stoppage of the vehicle on each trip. The stoppages are shown graphically on the map as part of the trip using markers. The exact time and duration of the stoppage is displayed to the user on clicking the markers.

AssetTrackr categorizes stoppages into three categories and each is shown on the map using a separate marker.

i. Halt – If the vehicle stops (and the vehicle IGNITION is turned off) at any location for less than 5 mins, it is captured as Halt. Clicking on the Halt marker displays the time, duration and location of halt.

ii. Idling – If the vehicle stops (but the vehicle IGNITION is not turned off) at any location for more than a minute, it is shown as Idling. Clicking on the Idling marker displays the time, duration and location of idling.

iii. Stoppage – If the vehicle stops (and the vehicle IGNITION is turned off) at any location for more than 5 mins, it is captured as Stoppage. Clicking on the Stoppage marker displays the time, duration and location of stoppage.

Vehicle has idled here for more than 1

Vehicle has stopped for more than 5

Start of the trip

End of the trip

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Overspeeding Stretches are highlighted in the trip.

AssetTrackr provides options to set speeding limits for each vehicle of the group using the events interface. Once the speed limits are set, any overspeeding of the vehicle is captured and the overspeeding stretch for the trip is highlighted in red color on the map. Also the exact time and speed when the vehicle overspeeded is also highlighted on the map.

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Tiles View

This is a premium feature provided to customers on request. This view is helpful for clients running large fleets across geographical locations. This is a full-screen view used for monitoring of vehicles on LCD screens.

Map View

The tiles view shows each group in a separate map window. The map is auto- adjusted to fit all vehicles of the group in the view.

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Message Feed

The Message Feed shows the last few statuses of all the vehicles in the group.

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Route Deviation

This is a premium feature provided to customers on request. Before the start of a trip, the user needs to provide the route which the vehicle is supposed to take. This can be done in two ways.

i. Use the history view to check the old trips the vehicle has taken.

ii. Use Google’s direction interface provided by AssetTrackr to identify route which the vehicle is supposed to take.

The user also needs to provide an approximate date/time when the trip is supposed to start and acceptable deviation from original route specified in km. Once this is done, the vehicle is tracked by the system for deviations, and the same if detected is notified to the user

Replay vehicle routes

 AssetTrackr provides the ability to replay any past trip of a vehicle on the map. While displaying trips of vehicles, an option is provided to the user to replay the trip. While replaying the trip, the exact time and location of the vehicle is shown. The replay of the trip can be paused/replayed.

Also,there is an option to check the location of the vehicle for a given date and time on the map.

Odometer readingAssetTrackr provides up to 99% accurate odometer reading for vehicles. We provide option to calibrate the vehicle odometer on the server with your vehicle odometer reading. The option is provided in the Vehicles menu option.

Personalization

Enterprise can customize the look and feel of the site as per their company branding. AssetTrackr provides Enterprises option to upload their own logo and background.

ReportsAssetTrackr provides a variety of reports which are helpful to give a Bird’s view of your fleet operations with which customer will be able to manage their fleet more efficiently.

Dashboard - This summarizes all important information of your fleet in easy to understand graphs. It provides a weekly summary of total kilometers traveled, vehicle engine hours, idling hours and overspeeding times. The summary can be seen for any vehicle of a group.

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Movement Report –

Enterprise can view movement details(The time for which the vehicle’s engine was on and it was moving) of their vehicle for any given date range. The report provides detail of every movement of the vehicle segregated based on trips. It provides the following information.

Start location

End location

Time taken

Distance traveled

The movement information is also represented graphically using charts. This report is helpful when you want to know the total distance travelled by the vehicle on any particular date.

Export as CSV – Option is provided to download the movement report as CSV. The exported csv can be used to get a quick reference of the kilometers travelled by your fleet.

Vehicle Detailed Report -Exports detailed movement data for the selected vehicle and selected date range in csv format.

Group Summary Report - Exports summary of kilometer traveled for all the vehicles of the group for the selected date range in csv format.

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Stoppage Report –

Every stoppage of the vehicle during its trip is displayed in this report. The location and duration of the stoppage is also displayed.

The stoppage information is also represented graphically using charts.

The Stoppage Report can be download as csv.

Idling Report -

When the ignition of the vehicle is on but the vehicle is not moving for more than 5 minutes, the event is reported in the idling report. The exact time and location of the event along with the duration of idling is captured for a specific date.

The information is also shown graphically using charts.

Overspeeding Report -

Every vehicle can be configured for speeding limit using the Events interface. If any configured vehicle exceeds the specified speed limit, the same is reported in this report.

The exact location and time of the overspeeding event is reported along with overspeeding duration and distance. The number of times the vehicle over speeded on any date is displayed graphically using chart.

Utilization Report –

This report helps you quickly identify how vehicles of your group are being utilized for the last seven days. You can check utilization in terms of kilometers traveled and vehicle engine hours on a particular day.

The report is displayed graphically using charts.

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Fences

AssetTrackr supports three types of fence –

1. Geofence – User can graphically create a circular fence of any radius at any point on the map and assign it to a vehicle. Whenever the vehicle enters or exits the geofence, the user can opt to be notified over email/sms.

2. Polyfence – User can graphically create any shape fence (or polyfence) for a region on the map and assign.

Polyfence – Any shape polyfence can be created.

Circular Geofences can be created by right clicking anywhere on the

Geofence Exit.

Geofence Entry.

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Events

There are different type of events that can be set on the vehicles. Once the events are set, the events are reflected in the vehicle trips on the map as well as message feed. If you want to receive notifications for these events over email/mobile, you need to subscribe to these events. The events can be also be set and subscribed from the map interface.

GeoFence Event -

Will raise an event when the vehicle enters/exits the geofence specified.

Idling Event -

Will raise an event when the vehicle is idling for more than 5 mins.

Overspeeding Event -

Will raise an event when the vehicle over speeds the specified speed for more than 10 secs.

Disconnected Event -

Will raise an event when the vehicle has not communicated for more than three hour.

Start of Day Event -

Will raise an event when the vehicle starts moving for the first time in the day.

Vehicle Overdrive Event –

Will raise an event when the vehicle has driven non-stop for more than the specified time.

Vehicle Start Event –

Will raise an event when the vehicle starts moving.

Vehicle Stop Event –

Will raise an event when the vehicle ignition is switched off

Refill Event –

Will raise an event whenever there is fuel refill

Event Subscription - If you want to receive event notifications as sms/email you need to subscribe to the events. Multiple users can subscribe to the event by specifying their mobile number and email.

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Message Feed

All important events for the vehicle is captured and displayed in the message feed along with the time the event occurred.

Few events are always captured for every vehicle, while other events are only captured if the user explicitly sets the event for the .Below we have categorized the messages accordingly.

Always captured -

i. The vehicle has started moving.

ii. The vehicle is idle.

iii. The vehicle has stopped at Kormangala, Bangalore

Captured based on events set on the vehicles

i. The vehicle has reached landmark Kormangala, Bangalore

ii. The vehicle has entered geofence Kormangala, Bangalore

iii. The vehicle has exited geofence Kormangala, Bangalore

iv. The vehicle has started moving for the day

v. The vehicle is overspeeding at Kormangala, Bangalore

The messages can be filtered based on group, vehicle and date range. The feed is helpful to get information of your fleet on low bandwidth connections.

Fuel Monitoring Solut ion

AssetTrackr has come up with one such solution known as tracking cum fuel monitoring solution T-FMS which is highly reliable and can easily detect fuel theft, fuel refill and fuel usage bundled along with vehicle tracking solution in addition to various reports related to fuel monitoring.

The main advantage of T-FMS is that the fuel level sensor is highly stable. This stability of the sensor causes the readings to be accurate in spite of fuel level variation caused due to vehicle movement which makes T-FMS more reliable and robust.

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T-FMS is bundled with various kinds of reports and graphs which are very informative and user friendly so that anyone can understand easily.

Sharp Raise in the graph shows fuel refill.

Details of fuel refill in textual format.

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One more report is regarding the fuel refill. This is known as Refill Report. This report gives the information of the fuel refill report in tabular form. It gives the information about the date and time of refill done, initial liters before refilling, final reading after refilling, actual liters of refilling, and location where the refill was done.

In addition to the reports,alerts are sent either through email or SMS or both when there is fuel refilling and pilferage.