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Assessing a Team’s Strengths, Weaknesses, a Team’s Strengths, Weaknesses, Opportunities, and Threats

Jun 26, 2018

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  • Assessing a Teams Strengths, Weaknesses, Opportunities, and Threats

    Laura Kingsley, MPH, CRA, Senior Associate Director, University of Pittsburgh, Pittsburgh, PA, USAJennifer E. Woodward, PhD, Associate Vice Provost for Research Operations, University of Pittsburgh, Pittsburgh, PA, USA

  • Importance of Assessing Team in Research Administration

    Proficiency Adaptability DifferentPerspectives

    TeamDynamics

    Culture&Attitude

    StaffRetention TrainingOpportunities

    2

  • What Is a SWOT Analysis?

    Exercisetoidentifyandevaluate:

    3

    InternalFactorsStrengthsWeaknesses

    ExternalFactorsOpportunitiesThreats

  • SWOT: Strengths

    Whatisworkingwell?

    Examples:Researchadminknowledge,teamwork

    4

  • SWOT: Weaknesses

    Whatneedsimprovement?

    Examples:customerservice,limitedresources,keepingupwithexternaleRAsystems

    Caution: Donot includeexternalfactors(blamingdepartments,PIs,orcentraloffices)!Turnitaround:unabletohandlelastminuterequests

    5

  • SWOT: OpportunitiesWhatfactorsoutsideofyourteamorofficecanhelpyourealizepotential?

    Example:leadershipfocusongrowingresearch

    6

  • SWOT: Threats

    Whatfactorsoutsideofyourteamorofficecandamageyourteam?

    Examples:Universitybudgetcuts,FederalcapsonF&A,missionchange(focusmoreonteachingthanresearch)

    Note: Likelihoodandseverityofthreatsshouldbefurtheranalyzed.

    7

  • How do you conduct a SWOT Analysis?

    Considerationsinclude: Officesize Culture Currentclimate

    8

  • How do you conduct a SWOT Analysis?

    1. Asawholeofficeexercise Peoplevolunteerresponses Somemaynotfeelcomfortable Encouragestransparencyandownership

    2. EachteamcompletesaSWOTanalysisasasmallgroupexercisetocombineintolargerSWOT.

    3. EachteammembersubmitsindividualSWOTanalysisofteam(shouldnotbeanonymous).

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  • Importance of Messaging

    Communicatewhytheexerciseisworthdoing

    Timeforhonestgroupreflection,notanopportunityforcomplaints

    Riskofexercisebecomingcounterproductive

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  • Analyzing SWOT ResultsExpectationVs.Reality

    Whatdidyouthinktheywouldsayvs.whattheysaid?

    Didtheyseizetheopportunitytocriticallyevaluatethemselves,ordidtheyuseittovent?

    Selfcentriclensofstaff

    11

  • Analyzing SWOT Results

    Resultsareathermometerforchange

    Hasthererecentlybeenalotofchange?

    Arebigchangescoming? Mayneedtoaddress

    changesseparately

    12

  • Analyzing SWOT Results

    Evaluatelikelihoodofthreatsandopportunities

    Potentialtoargueforresourcestomitigatethreats

    Developmentofareastoseizeuponpotentialopportunities

    ImpactGridtofurtheranalyze

    13

  • Impact Grid

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    LargeNeededProjects

    MoneyPits

    LowhangingFruit(quickwins)

    Impa

    ct

    EaseofImplementation

    ThanklessTasks

  • Communicating Results to Team

    Celebratethestrengths

    Identifyofficewidegoalstodevelopteamweaknesses

    Discussrisksofthreats andhowtocreateownopportunities fromweaknesses

    15

  • Communicating Results to Leadership

    HowdoestheSWOTanalysisfitintothebiggerpictureofthedepartmentorinstitution?

    Leadershipmaybemoreawareoflikelihoodofthreatsandopportunities

    Preparetoaddressweaknessesandcapitalizeonstrengths

    16

  • Questions?

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    LauraKingsley,MPH,CRASeniorAssociateDirector

    UniversityofPittsburgh,USAlaura.kingsley@pitt.edu

    JenniferE.Woodward,PhDAssociateViceProvostforResearchOperations

    UniversityofPittsburgh,USAjew7@pitt.edu