Assembly of Councillors Councillors/Chief Executive ... · otherwise agreed upon by Councillors and the Chief Executive Officer, ... Resume Councillors/CEO Discussion ... Mark Burnett,

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under Section 89 (2) (h) of the Act.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 27 June 2017 1

Assembly of Councillors Councillors/Chief Executive Officer Discussion

Notes

Tuesday 27 June 2017 Council Chamber, Bairnsdale Corporate Centre

commencing at 12.30 pm

Attendance:

All Councillors (except Cr Marianne Pelz)

Chief Executive Officer

Staff members as indicated for individual items

Declarations of Conflict of Interest:

Nil

APPENDIX 1

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 27 June 2017 2

Councillor Only Time

In attendance: All Councillors

1.30 pm VicRoads Presentation

In attendance: Chris Waites, Director Operations

VicRoads officers

Councillors received a presentation from VicRoads. Noted

Councillors/CEO Discussion

Section 223 Hearing

Break

Resume Councillors/CEO Discussion

Break

Special Council Meeting

Resume Councillors/CEO Discussion

1. Office of the Chief Executive Officer

In attendance: Gary Gaffney, Chief Executive Officer

1.1 Draft Council Plan 2017-2021

In attendance: David Radford, Manager Communications and Corporate Strategy

Holly Casey, Corporate Planning and Communications Coordinator

Documentation: 7247794

2. Community and Strategic Development

In attendance: Kate Nelson, Director Community and Strategic Development

2.1 Memorandum – Bairnsdale Sporting Facilities Plan Update

In attendance: Fiona Weigall, Manager Strategic Planning

Richard Simon, Director, Simon Leisure Consulting

Documentation: 7241086

Council Plan reference: Place Goal Two – Land use planning delivers vibrant,

connected and productive places.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 27 June 2017 3

2.2 Council Report – Home and Community Care Service Funding Agreements

In attendance: Wayne Richards, Manager Community Programs

Documentation: Docs 7240360, 7240356 and 7231414

Council Plan reference: People Goal Three – Safe and active, healthy lifestyles are

supported.

2.3 Council Report – Maternal and Child Health Funding Service Agreements

In attendance: Wayne Richards

Documentation: Docs 7236961, 7234144 and 7234064

Council Plan reference: People Goal Three – Safe and active, healthy lifestyles are

supported.

2.4 Council Report – Progress of the Implementation of Community Plans During 2016/17

In attendance: Fiona Weigall

Documentation: Docs 7245174, 7245292 and 7245277

Council Plan reference: People Goal One – Our communities are connected and

inclusive.

3. Corporate

In attendance: Maryanne Bennett, Director Corporate

3.1 Memorandum – Review of the Municipal Association Act 1907

In attendance: Maryanne Bennett

Documentation: Doc 7236681

Council Plan reference: Stewardship Goal Two – We make decisions through

transparent processes and execute our plans prudently and effectively.

4. Development

In attendance: Paul Holton, Director Development

4.1 Council Report – Council Policy Review – Footpath Trading Policy and Footpath Trading Procedures

In attendance: Aaron Hollow, Manager Statutory Services

Documentation: Docs 7239077, 7222747, 7222749, 7222748 and 7222746

Council Plan reference: People Goal Three - Safe and active, healthy lifestyles are

supported.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 27 June 2017 4

4.2 Council Report – Council Policy Review – Compliance Policy

In attendance: Aaron Hollow

Documentation: Docs 7239469, 7239516 and 7222802

Council Plan reference: People Goal Three - Safe and active, healthy lifestyles are

supported.

4.3 Council Report – East Gippsland Shire Council Economic Development Advisory Board

In attendance: John Morton, Manager Economic Development

Documentation: Docs 7239725 and 6766965

Council Plan reference: Stewardship Goal Two – We make decisions through

transparent processes and execute our plans prudently and effectively.

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under Section 89 (2) (h) of the Act.

5. Community and Strategic Development

In attendance: Kate Nelson

5.1 Council Report – Development Plan, 138 Palmers Road, 110 Palmers Road and 90 Palmers Road, Lakes Entrance

In attendance: Fiona Weigall

Documentation: Docs 7244992, 7239373 and 7239374

Council Plan reference: Place Goal Two – Land use planning delivers vibrant,

connected and productive places.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 27 June 2017 5

6. Corporate

In attendance: Maryanne Bennett

6.1 Memorandum – Chief Executive Officer’s Performance and Remuneration Reviews – 2016/17

In attendance: Maryanne Bennett

Documentation: Docs 7228067 and 7228220

Council Plan reference: Stewardship Goal Three – East Gippsland Shire Council is an

exciting, fulfilling and inclusive organisation.

7. Development

In attendance: Paul Holton

7.1 Council Report – Proposal to End Section 173 Agreement AD851558A – 27 Golf Links Road, Lakes Entrance

In attendance: Aaron Hollow

Documentation: Docs 7238206 and 7237996

Council Plan reference: Place Goal Two – Land use planning delivers vibrant,

connected and productive places.

7.2 Council Report – Proposal to End Section 173 Agreement AF202923J – 75 Paynesville Road, Paynesville

In attendance: Aaron Hollow

Documentation: Docs 7237264 and 7237742

Council Plan reference: Place Goal Two – Land use planning delivers vibrant,

connected and productive places.

7.3 Council Report – Planning Application No 428/2014/P/A – 1-5 King Street, Paynesville: Subdivision of Land into Eight Lots

In attendance: Aaron Hollow

Documentation: Docs 7215182 and 7194570

Council Plan reference: Place Goal Two – Land use planning delivers vibrant,

connected and productive places.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 27 June 2017 6

7.4 Council Report – Planning Application No 82/2017/P – 2 Western Boulevard, Raymond Island – Application for Building Works Associated with a Dwelling

In attendance: Aaron Hollow

Documentation: Docs 7237802 and 7237957

Council Plan reference: Place Goal Two – Land use planning delivers vibrant,

connected and productive places and Place Goal Four – Our natural assets are

maintained and enhanced.

8. Councillors General Business

8.1 Stockman Mine (Director Community and Strategic Development)

8.2 Mrs Jenny Meddings re Tambo Bluff Special Charge Scheme (Cr Ellis)

8.3 Rubbish/long grass surrounding Weighbridge area (Cr Roberts)

8.4 Ram Sales at Aerodrome (Cr White)

Section 223 Hearing

Proposed Lease of Part 10 Coates Road, Lakes Entrance to Lakes Entrance Men’s Shed Inc.

In attendance: Maryanne Bennett

Documentation: Doc 7240416

Council Plan reference: People Goal One – Our communities are connected and

inclusive and Stewardship Goal Two – We make decisions through transparent

processes and execute our plans prudently and effectively.

Separate notes were taken of this meeting.

Special Council Meeting

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under Section 89 (2) (h) of the Act.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 4 July 2017 1

Assembly of Councillors Councillors/Chief Executive Officer Discussion

Notes

Tuesday 4 July 2017 Council Chamber, Bairnsdale Corporate Centre

commencing at 3.00 pm

Attendance:

All Councillors (except Cr Marianne Pelz and Cr Colin Toohey)

Chief Executive Officer

Staff members as indicated for individual items

Declarations of Conflict of Interest:

Nil

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 4 July 2017 2

Meeting of CEO Review Committee 2016/17

In Attendance: Committee Members (Mayor, Cr Natalie O’Connell, Cr Mark

Reeves, Cr Colin Toohey and Cr John White)

Gary Gaffney, Chief Executive Officer

Reference: Memorandum distributed separately by Director Corporate

Councillors/CEO Discussion

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under Section 89 (2) (h) of the Act.

1. Operations

In attendance: Mark Burnett, Acting Director Operations

1.1 Council Report – Contract No CON2017-1130 Replacement Handrail – Cunninghame Arm Bridge

In attendance: Ashley Higman, Asset Maintenance Engineer

Documentation: Docs 7255116 and 7246191

Council Plan reference: A liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the priorities

of our community. Good Governance Goal One – East Gippsland Shire is inclusive,

engage and open.

Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 4 July 2017 3

1.2 Council Report – Contract No CON2017-1194 – Supply of Plant and Equipment and Labour for Emergency Response and Recovery Works (Panel of Suppliers)

In attendance: Mark Burnett

Documentation: Docs 7255229 and 7226340

Council Plan reference: Strong Communities Goal Four – East Gippsland has safe,

resilient communities. Good Governance Goal One – East Gippsland Shire Council is

inclusive, engaged and open.

2. Councillors General Business

In attendance: Executive Group

2.1 Grey Headed Flying Fox

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Acting Chief Executive Officer, as the matters at

this time come under Section 89 (2) (h) of the Act.

Assemblies of Council – East Gippsland Shire Council

Councillors/Acting CEO Discussion – Tuesday 18 July 2017 1

Assembly of Councillors Councillors/Acting Chief Executive Officer Discussion

Notes

Tuesday 18 July 2017 Council Chamber, Bairnsdale Corporate Centre

commencing at 2.00 pm

Attendance:

All Councillors (except Crs Marianne Pelz, Mark Reeves and Colin Toohey)

Acting Chief Executive Officer

Staff members as indicated for individual items

Declarations of Conflict of Interest:

Nil

Assemblies of Council – East Gippsland Shire Council

Councillors/Acting CEO Discussion – Tuesday 18 July 2017 2

EGSC Economic Development Review Presentation

In attendance: Paul Holton, Director Development

John Morton, Manager Economic Development

Sean Williams, Senior Consultant, SGS Economics and Planning

Documentation: Verbal only

Council Plan reference: A Growing Region of Opportunities Goal One – East Gippsland

is a region of economic opportunity with strong industry sectors, a skilled workforce and

local jobs.

Councillors/CEO Discussion

1. Development

In attendance: Paul Holton, Director Development

1.1 Council Report – Proposed New General Local Law 2017

In attendance: Aaron Hollow, Manager Statutory Services

Documentation: Docs 7267176, 7270783, 7270767 and 7218044

Council Plan reference: Strong Communities Goal One – East Gippsland has connected,

inclusive and vibrant communities.

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Acting Chief Executive Officer, as the matters at

this time come under Section 89 (2) (h) of the Act.

Assemblies of Council – East Gippsland Shire Council

Councillors/Acting CEO Discussion – Tuesday 18 July 2017 3

2. Community and Strategic Development

In attendance: Kate Nelson, Director Community and Strategic Development

2.1 Council Report – Proposed Capping of Electronic Gaming Allocation for East Gippsland

In attendance: Fiona Weigall, Manager Strategic Planning

Bruce Smith, Senior Social Planner

Documentation: Doc 7270667

Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the priorities

of our community.

3. Community and Strategic Development

In attendance: Kate Nelson

3.1 Memorandum – Eagle Point Structure Plan Emerging Options Paper – Update on Process and Community Feedback to Date

In attendance: Fiona Weigall

Nicole Reynolds, Strategic Planning Coordinator

Documentation: Doc 7271783

Council Plan reference: A Liveable Region Goal Two – Sustainable planning and growth

supports thriving townships, while maintaining our commitment to sustainability and

protecting our natural environment.

4. Corporate

In attendance: Maryanne Bennett, Director Corporate

4.1 Council Report – Contract No CON2017 1201 – Provision of Industrial Special Risks Insurance for the Period 1 July 2017 to 30 June 2018

In attendance: Brett Davidson, Acting Risk Management Coordinator

Documentation: Docs 7269541 and 7257166

Council Plan reference: Good Governance Goal Three – Council is in a strong financial

position and can provide for future generations of East Gippslanders.

5. Councillors General Business

In attendance: Executive Group

5.1 Bellbird Hotel Siege – Traffic Implications (Cr Richard Ellis)

5.2 Update on the Grey Headed Flying Foxes (Cr Jackson Roberts)

5.3 Keeping of Animals on Rural Residential Land (Cr Ben Buckley)

Assemblies of Council – East Gippsland Shire Council

Councillors/Acting CEO Discussion – Tuesday 18 July 2017 4

5.4 Angling Club Occupancy of Rooms at Ensay Recreation Reserve (Cr Ben Buckley)

5.5 Chris Nixon’s complaint about difficulty getting a Planning Permit for a Shed (Cr Richard Ellis)

5.6 Paynesville Men’s Shed – AJ Freeman Reserve (Cr John White)

5.7 Illegal Building Enforcement Action - Robb Street, Bairnsdale (Cr John White)

5.8 Update on Pyke Street Office Restoration (Cr Joe Rettino)

Planning Consultation Meeting

Planning Permit No. 101/2016/P – 65 Lake Bunga Beach Road – 5 Dwellings and

Convenience Shop – 10 neighbour objections

In attendance: Aaron Hollow

Ben Marchbank, Planning Officer

Documentation: Docs 7266722, 7267289 and 7263711

Council Plan reference: A Liveable Region Goal One - East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the priorities

of our community.

Record of Assembly of Councillors - EGSC LE Consultative Committee Meeting -1-

RECORD

OF

ASSEMBLY OF COUNCILLORS

EAST GIPPSLAND SHIRE COUNCIL

LIVESTOCK EXCHANGE CONSULTATIVE COMMITTEE

HELD ON

Monday, 15 May 2017

Council Chambers

273 Main Street Bairnsdale

AT 9.30 AM

Record of Assembly of Councillors - EGSC LE Consultative Committee Meeting - 2 -

INDEX

1 PROCEDURAL 3

1.1 COMMITTEE MEMBERS 3

1.2 APOLOGIES 3

1.3 DECLARATIONS OF CONFLICT OF INTERESTS 3

1.4 CONFIRMATION OF MINUTES 3

1.5 NEXT MEETING 3

1.6 ACTION ITEMS REGISTER 3

2 REPORTS 4

2.1 STATEMENT OF FINANCIAL PERFORMANCE 4

2.2 LIVESTOCK EXCHANGE COORDINATOR’S REPORT 4

2.3 STORE CATTLE SALE SCANNING SERVICES REVIEW - UPDATE 4

2.4 CAPITAL WORKS PROJECT - UPDATE 4

2.5 EMERGENCY POWER BACK-UP IN THE EVENT OF A POWER OUTAGE 4

3 ITEMS (VERBAL) 4

3.1 MASTERPLAN - UPDATE 4

3.2 LIVESTOCK EXCHANGE ACTIONS – NLIS 4

3.3 IT SYSTEM IMPLEMENTATION - UPDATE 4

3.4 AVDATA - SHOWERS 4

3.5 SAWDUST 4

3.6 PINE TREES AROUND LIVESTOCK EXCHANGE 4

3. OTHER BUSINESS 4

4. MEETING CLOSED AM 4

East Gippsland Shire Council Livestock Exchange Consultative Committee Agenda - 3 -

1 Procedural

1.1 COMMITTEE MEMBERS PRESENT

Cr Joe Rettino (Mayor) East Gippsland Shire Council

Morgan Davies President, Bairnsdale Stock Agents Association

Nomination from President BSAA

Administration Representative Bairnsdale Stock Agents Association

Graeme Neal Livestock Transporters Association of Victoria

Zoe Boucher Department of Economic Development, Jobs, Transport and Resources

Officers / Visitors (including Councillors who are not Committee Members)

Paul Holton Director Development

John Morton Acting Manager Economic Development

Kris Wain Commercial Business Coordinator

Jo Campion Livestock Exchange Coordinator

1.2 APOLOGIES

Cr John White Kevin Cordery Robert Nettleton Dianne Phillips Liz Collins BSA Administration Representative

1.3 DECLARATIONS OF CONFLICT OF INTERESTS

Nil

1.4 CONFIRMATION OF MINUTES

1.5 NEXT MEETING

1.6 ACTION ITEMS REGISTER

East Gippsland Shire Council Livestock Exchange Consultative Committee Agenda - 4 -

2 Reports

2.1 STATEMENT OF FINANCIAL PERFORMANCE

2.2 LIVESTOCK EXCHANGE COORDINATOR’S REPORT

2.3 STORE CATTLE SALE SCANNING SERVICES REVIEW - UPDATE

2.4 CAPITAL WORKS PROJECT - UPDATE

2.5 EMERGENCY POWER BACK-UP IN THE EVENT OF A POWER OUTAGE

3 Items (verbal)

3.1 MASTERPLAN - UPDATE

3.2 LIVESTOCK EXCHANGE ACTIONS – NLIS

3.3 IT SYSTEM IMPLEMENTATION - UPDATE

3.4 AVDATA - SHOWERS

3.5 SAWDUST

3.6 PINE TREES AROUND LIVESTOCK EXCHANGE

4. Other business

5. Meeting closed 4 pm

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and any conflicts of interest that may arise will be recorded, the notes retained and made available for public inspection as required by the Act. In accordance with s77 of the Local Government Act 1989 the discussions at this meeting are considered to be of a confidential nature unless otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this time come under Section 89 (2) (h) of the Act.

Assemblies of Council – East Gippsland Shire Council 1

Assembly of Councillors Strategic Site Visit

Tuesday 30 May 2017 Luderick Point, Bemm River

Attendance:

All Councillors (except Cr Jackson Roberts) Chief Executive Officer Director Operations, Director Community and Strategic Development, Strategic Projects

Planner and Technical Officer Facilities.

Declarations of Conflict of Interest:

No Conflicts of Interest were indicated.

Assemblies of Council – East Gippsland Shire Council 2

Briefing Session – Luderick Point, Bemm River

Councillors and Officers attended an onsite briefing Session on the Luderick Point Boat Ramp in relation to CON1193/2017.

Community members were made aware that Councillors would be visiting the site and were invited to listen to the briefing and ask questions about the proposed project.

The Briefing Session took place on site at the Luderick Point Boat Ramp and included discussion about:

The background to the project; Consultation outcomes and the design response; The status of the current tender process; Exploration of the views of community members present for the discussion; and Commercial implications for the town associated with the project and time for

construction of the ramp.

SECTION 223 HEARING

PROPOSED LEASE OF PART 10 COATES ROAD, LAKES ENTRANCE TO LAKES

ENTRANCE MEN’S SHED INC.

Corporate Centre, 273 Main Street, Bairnsdale

27 June 2017 at 4.00 pm

ASSEMBLY OF COUNCILLORS NOTES

1. Present

All Councillors except Crs Pelz and Roberts Gary Gaffney, Chief Executive Officer Maryanne Bennett, Director Corporate Kate Nelson, Director Community and Strategic Development Fiona Weigall, Manager Strategic Planning

2. Apologies

Crs Marianne Pelz and Jackson Roberts

3. Declaration of conflicts of interest

Nil

4. Brief background on the purpose of the hearing was provided by Director Corporate - proposed intention to lease part of 10 Coates Road, Lakes Entrance to Lakes Entrance Men’s Shed as per report prepared for Ordinary Council Meeting of 9 May 2017 (at Item 5.2.8)

5. Review of submission received from Ms Melva Hall of Lakes Entrance.

6. Framing of Committee recommendation for Council Meeting of 4 July 2017

Meeting closed at 4.10 pm.

East Gippsland Shire Council - Planning Consultation Meeting 101/2016/P Page - 1 -

EAST GIPPSLAND SHIRE COUNCIL PLANNING CONSULTATION MEETING

101/2016/P Construction of five dwellings and use and development

of a convenience shop 65 Lake Bunga Beach Road, Lake Bunga

Record of Meeting

(Assembly of Councillors)

TUESDAY, 18 July 2017

COUNCIL CHAMBERS BAIRNSDALE CORPORATE CENTRE

COMMENCING AT 6.00 P.M.

1. PROCEDURAL

1.1 APOLOGIES

Cr Marianne Pelz Cr Mark Reeves

1.2 IN ATTENDANCE

Councillors:

Cr Joe Rettino (Mayor) Cr Colin Toohey (Dep. Mayor) Cr Richard Ellis Cr Natalie O’Connell Cr Roberts Cr Ben Buckley Cr John White

East Gippsland Shire Council - Planning Consultation Meeting 101/2016/P Page - 2 -

Applicant: Daniel Bowden on behalf of applicant Ornina Design Objectors:

1. Joseph and Jenifer De Freitas – 29 Campbell Grove (formerly 67 Lake Bunga Beach Road)

2. John Mayers – 69 Lake Bunga Beach Road 3. Gillian Whyte – 59 Lake Bunga Beach Road 4. John Pilgrim – 75 lake Bunga Beach Road

Officers:

Chris Waites, Acting Chief Executive Officer Paul Holton, Director Development Aaron Hollow, Manager Statutory Services Ben Marchbank, Statutory Planner

1.3 DECLARATIONS OF CONFLICT OF INTERESTS

None

2. REPORTS/PRESENTATIONS

2.1 PLANNERS REPORT

Ben Marchbank - Statutory Planner

2.2 APPLICANT PRESENTATION

Daniel Bowden on behalf of applicant Ornina Design

2.3 OBJECTOR PRESENTATIONS

1. Joseph De Freitas – 29 Campbell Grove (formerly 67 Lake Bunga Beach Road) 2. John Mayers – 69 Lake Bunga Beach Road 3. Gillian Whyte – 59 Lake Bunga Beach Road 4. John Pilgrim – 75 lake Bunga Beach Road

3. MEETING CLOSE

The meeting closed at 6.50 PM

***