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Assembly of Councillors East Gippsland Shire Council Councillors/CEO Discussion Notes Tuesday 28 August 2018 1 Assembly of Councillors Councillors/Chief Executive Officer Discussion Notes Tuesday 28 August 2018 Council Chamber, Bairnsdale Corporate Centre commencing at 1.00 pm Attendance: All Councillors and Cr Jackson Roberts from 3.42 pm Chief Executive Officer and Directors Other staff members as indicated for individual items Declarations of Conflict of Interest: Nil Appendix 1
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Assembly of Councillors Councillors/Chief Executive ... · Itinerary for Councillors/CEO Discussion – Tuesday 28 August 2018 3 3.1 Memorandum – Eagle Point Foreshore Redevelopment

May 23, 2020

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Page 1: Assembly of Councillors Councillors/Chief Executive ... · Itinerary for Councillors/CEO Discussion – Tuesday 28 August 2018 3 3.1 Memorandum – Eagle Point Foreshore Redevelopment

Assembly of Councillors – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 28 August 2018 1

Assembly of Councillors Councillors/Chief Executive Officer Discussion

Notes

Tuesday 28 August 2018 Council Chamber, Bairnsdale Corporate Centre

commencing at 1.00 pm

Attendance:

All Councillors and Cr Jackson Roberts from 3.42 pm

Chief Executive Officer and Directors

Other staff members as indicated for individual items

Declarations of Conflict of Interest:

Nil

Appendix 1

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Assemblies of Council – East Gippsland Shire Council

Itinerary for Councillors/CEO Discussion – Tuesday 28 August 2018 2

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under section 89 (2) (h) of the Act.

CONFIDENTIAL - Review of Chief Executive Officer Candidates

In attendance: All Councillors

Nerelle Foster, Corporate Business Partner, Executive Recruitment,

GBS Recruitment

Documentation: To be circulated separately by Director Corporate

Open Councillors/CEO Discussions

1. Community Strategy

In attendance: Kate Nelson, Director Community Strategy

1.1 Council Report – World Health Organization Global Network of Age-Friendly Cities and Communities

In attendance: Wayne Richards, Acting Manager Place and Community Strategy

Documentation: Docs 7733105 and 7724170

Council Plan reference: Strong Communities Goal One – East Gippsland has

connected, inclusive and vibrant communities.

2. Corporate

In attendance: Maryanne Bennett, Director Corporate

2.1 Memorandum – Draft Motions – MAV State Council Meeting – October 2018

In attendance: Maryanne Bennett

Documentation: Doc 7740097

Council Plan reference: Good Governance Goal Two – Our relationships with other

levels of government and partners deliver great outcomes for East Gippslanders.

3. Development

In attendance: Paul Holton, Director Development

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Assemblies of Council – East Gippsland Shire Council

Itinerary for Councillors/CEO Discussion – Tuesday 28 August 2018 3

3.1 Memorandum – Eagle Point Foreshore Redevelopment

In attendance: Kate Nelson

Aaron Hollow, Manager Statutory Services

Nicole Reynolds, Senior Strategic Planner

Kellinde Chester, Strategic Planner

Documentation: Docs 7740259 and 7732846

Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the

priorities of our community.

4. Operations

In attendance: Chris Waites, Director Operations

4.1 Council Report - Capital Works and Landfill Rehabilitation Projects Status Report Quarter Four 2017/18

In attendance: Fiona Weigall, Manager Project Office

Documentation: Docs 7740178, 7738118, 7733808 and 7738053

Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the

priorities of our community.

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under section 89 (2) (h) of the Act.

5. Corporate

In attendance: Maryanne Bennett

5.1 Memorandum – Raymond Island Ferry Outage 2017 – Internal Audit Report

In attendance: Chris Waites

Mark Burnett, Manager Works

Documentation: Docs 7741333 and 7699993

Council Plan reference: Good Governance Goal One – East Gippsland Shire Council is

inclusive, engaged and open.

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Assemblies of Council – East Gippsland Shire Council

Itinerary for Councillors/CEO Discussion – Tuesday 28 August 2018 4

6. Operations

In attendance: Chris Waites

6.1 Council Report – CON2019 1256 Cann River Streetscape Works

In attendance: Fiona Weigall

Documentation: Docs 7741502 and 7739534

Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the

priorities of our community.

Cr O’Connell left the chamber at 4.19 pm.

6.2 Council Report – CON2019 1258 Bairnsdale Streetscape Works Stage 2

In attendance: Fiona Weigall

Documentation: Docs 7741662 and 7740051

Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the

priorities of our community.

6.3 Council Report – Recycling Services Temporary Relief Funding and Contract Variation CON 1148/1314 Waste Services

In attendance: Fiona Weigall, Manager Project Office

Documentation: Docs 7742245, 7741929 and 7733048

Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,

accessible and well utilised open spaces and built environments that reflect the

priorities of our community.

6.4 Briefing - Drought Advocacy (Chief Executive Officer)

The Mayor declared the meeting opened.

7. Open Councillors General Business

7.1 Sand Mine Visit to Eastern Victoria (Cr Rettino)

Cr Reeves left the chamber at 5.08 pm

Meeting closed at 5.22 pm

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Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 11 September 2018 1

Assembly of Councillors Councillors/Chief Executive Officer Discussion

Notes

Tuesday 11 September 2018 Council Chamber, Bairnsdale Corporate Centre

commencing at 9.00 am

Attendance:

All Councillors (Cr Mark Reeves from 2.23 pm and Cr Jackson Roberts from 4.49 pm)

Chief Executive Officer and Directors

Other staff members as indicated for individual items

Declarations of Conflict of Interest:

Nil

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Assemblies of Councillors – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 11 September 2018 2

Special Audit and Risk Committee Meeting

In attendance: Committee Members

Mr Michael McStephen, Chair

Dr Christopher Shields

Ms Cathy Healey

Ms Christine Wrench

Councillor Joe Rettino, Mayor

Councillor Marianne Pelz

Officers

Gary Gaffney, Chief Executive Officer

Maryanne Bennett, Director Corporate

Kiah Cashman, Manager Administrative Services

Apology

Cr White

Documents emailed to Audit and Risk Committee Councillors 5 September 2018.

Councillors and Audit and Risk Committee Annual Joint Meeting

In attendance: Committee Members

Mr Michael McStephen, Chair

Dr Christopher Shields

Ms Cathy Healey

Ms Christine Wrench

Cr Joe Rettino, Mayor

Cr Marianne Pelz

Cr John White

Officers

Gary Gaffney

Maryanne Bennett

Kiah Cashman

Liz Collins

David Radford, Manager Communications and Corporate Strategy

Jamie Lynch, Corporate Planning and Performance Officer

Rochelle Wrigglesworth DMG Audit & Advisory (External Auditor)

Justin Brook, DMG Audit & Advisory (External Auditor) attended by

phone

Apologies

Crs Ellis, Reeves, O’Connell, Roberts and Toohey

Documents emailed to all Councillors 5 September 2018.

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Assemblies of Councillors – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 11 September 2018 3

Stakeholder Presentation – Review Economic Development Delivery East Gippsland – East Gippsland Marketing Inc and Business and Tourism East Gippsland

In attendance: Paul Holton, Director Development

John Morton, Manager Economic Development

Business and Tourism East Gippsland Inc

Ian Harrison, Chair

Janet McLeod, Treasurer

Janet Burton, Executive Officer

East Gippsland Marketing Inc

Bob Carter, Chair

Jaime Savory, Deputy Chair

Hayley Hardy, Marketing Manager

Documentation: Docs 7716558 and 7758787

Council Plan Reference

A Growing Region of Opportunities Goal 1 East Gippsland is a region of economic

opportunity with strong industry sectors, a skilled workforce and local jobs

Open Councillors/CEO Discussions

1. Community Strategy

In attendance: Kate Nelson, Director Community Strategy

1.1 Memorandum - Solar Bulk Buy Community Donation – Proposed Method

In attendance: Wayne Richards, Acting Manager Place and Community Strategy

Documentation: Doc 7756351

Council Plan Reference

A Liveable Region Goal 1 East Gippsland has safe, accessible and well utilised open

spaces and built environments that reflect the priorities of our community.

2. Corporate

In attendance: Maryanne Bennett, Director Corporate

2.1 Memorandum - Frankston City Council – Proposing a single Victoria-wide Enterprise Agreement, negotiated through the Fair Work Commission

In attendance: Maryanne Bennett

Documentation: 7752750

Council Plan Reference

Good Governance Goal 2 Our relationships with other levels of government and

partners deliver great outcomes for East Gippslanders.

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Assemblies of Councillors – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 11 September 2018 4

2.2 Memorandum - Review of protocol for responding to correspondence addressed to Mayor / Councillors

In attendance: Maryanne Bennett

Documentation: 7752750

Council Plan Reference

Good Governance Goal 1 East Gippsland Shire Council is inclusive, engaged and

open.

3. Development

In attendance: Paul Holton, Director Development

3.1 Memorandum - Bushfire Management – Current Policy Implications

In attendance: Paul Holton

Aaron Hollow, Manager Statutory Services

Nicole Reynolds, Senior Strategic Planner

Kate Nelson

Documentation: 7740818

Council Plan Reference

A Liveable Region Goal 1 East Gippsland has safe, accessible and well utilised open

spaces and built environments that reflect the priorities of our community.

4. Office of the Chief Executive Officer

In attendance: Gary Gaffney, Chief Executive Officer

4.1 Memorandum - Councillor Expenses Report – 1 July 2017 – 30 June 2018

In attendance: David Radford, Manager Communications and Corporate Strategy

Documentation: 7738851

Council Plan Reference

Strong Communities Goal 1 East Gippsland has connected, inclusive and vibrant

communities

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under section 89 (2) (h) of the Act.

5. Community Strategy

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Assemblies of Councillors – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 11 September 2018 5

In attendance: Kate Nelson, Director Community Strategy

5.1 Memorandum - Planning to Maximise Future Outcomes for the Omeo Community (45 Minutes)

In attendance: Kate Nelson

Documentation: Doc 7749584

Council Plan Reference

A Liveable Region Goal 1 East Gippsland has safe, accessible and well utilised open

spaces and built environments that reflect the priorities of our community.

5.2 Memorandum - Planning for future development – Boole Poole Peninsula

In attendance: Kate Nelson

Documentation: Doc 7723430

Council Plan Reference

A Liveable Region Goal 2 Sustainable planning and growth supports thriving townships,

while maintaining our commitment to sustainability and protecting our natural

environment

6. Development

In attendance: Paul Holton Director Development

6.1 Memorandum - Workshop - Strategic Planning Program August 2018

In attendance: Paul Holton

Aaron Hollow

Nicole Reynolds

Kellinde Chester

Kate Nelson

Documentation: 7734425, 7739718, 7734483 and 7734485

Council Plan Reference

A Liveable Region Goal 1 East Gippsland has safe, accessible and well utilised open

spaces and built environments that reflect the priorities of our community

7. Operations

In attendance: Chris Waites, Director Operations

7.1 Memorandum - Road Maintenance Services In-house Option

In attendance: Mark Burnett, Manager Works

Documentation: 7758170

Council Plan Reference

A Liveable Region Goal 1 East Gippsland has safe, accessible and well utilised open

spaces and built environments that reflect the priorities of our community

The Mayor declared confidential business closed and moved into open meeting.

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Assemblies of Councillors – East Gippsland Shire Council

Councillors/CEO Discussion Notes – Tuesday 11 September 2018 6

8. Councillors General Business

Nil

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Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – 18 September 2018 1

Assembly of Councillors Councillors/Chief Executive Officer Discussion

Itinerary

Tuesday 18 September 2018 Council Chamber, Bairnsdale Corporate Centre

commencing at 12:00 noon

Attendance:

All Councillors (except Cr Toohey, Cr O’Connell, Cr Reeves and Cr Roberts)

Chief Executive Officer and Directors

Other staff members as indicated for individual items

Declarations of Conflict of Interest:

Nil

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Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – 18 September 2018 2

Open Councillors/CEO Discussions

1. Community Strategy

In attendance: Kate Nelson, Director Community Strategy

1.1 Council Report - East Gippsland Shire Council Grants Program Funding – Round 1, 2018/2019

In attendance: Kate Nelson

Sascha Johns, Acting Manager Community Programs

Kathryn MacDonald, Acting Community Development Coordinator

Documentation: Docs 7766441, 7757433, 7757441, 7757450, 7757453

Council Plan Reference

Strong Communities Goal 1 - East Gippsland has connected, inclusive and vibrant

communities

1.2 Memorandum – Data on Financial Losses on Pokies in East Gippsland Shire Council

In attendance: Kate Nelson

Documentation: Docs 7766446 and 7765190

Council Plan Reference

Strong Communities Goal 3 - East Gippslanders enjoy healthy lifestyles

1.3 Memorandum – Status Resolution Support Services (SRSS) Program

In attendance: Kate Nelson

Documentation: Docs 7766424, 7762354 and 7762355

Council Plan Reference Strong Communities Goal 1 - East Gippsland has connected, inclusive and vibrant communities

2. Development

2.1 Council Report – Regional and District Events Sponsorship (RADES)

Round One 2018/2019

In attendance: John Morton, Manager Economic Development

Documentation: Docs 7746414 and 7730335

Council Plan Reference A Growing Region of Opportunities Goal 2 - East Gippsland is Australia’s number one adventure destination. We offer unforgettable tourism experiences for people of all interests, ages and abilities

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Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – 18 September 2018 3

2.2 Council Report – Development of an Externally Illuminated Major Promotional Sign at 10 Prestons Road, Newmerella

In attendance: Nicole Reynolds, Planning and Development Coordinator

Robert Pringle, Land Use Planning Officer

Documentation: Docs 7759763, 7720044, 7720045, 7720046 and 7757264

Council Plan Reference A Liveable Region Goal 1 - East Gippsland has safe, accessible and well utilised open spaces and built environments that reflect the priorities of our community

2.3 Memorandum – Monthly Briefing – Planning Permit Applications Lodged 1 August 2018 – 31 August 2018

In attendance: Nicole Reynolds

Documentation: Docs 7756781 and 7756064

Council Plan Reference A Liveable Region Goal 1 - East Gippsland has safe, accessible and well utilised open spaces and built environments that reflect the priorities of our community

2.4 Memorandum – Options for the Delivery of Marketing, Economic and Business Development Services in East Gippsland

In attendance: Paul Holton

John Morton

Documentation: Docs 7763916, 7624285, 7763577, and 7763928

Council Plan Reference A Growing Region of Opportunities Goal 1 - East Gippsland is a region of economic opportunity with strong industry sectors, a skilled workforce and local jobs

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this

time come under section 89 (2) (h) of the Act.

3. Corporate

In attendance: Maryanne Bennett, Director Corporate

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Assemblies of Council – East Gippsland Shire Council

Councillors/CEO Discussion Notes – 18 September 2018 4

3.1 Memorandum – Additional information MAV Human Resource Management Benchmarking Survey 2017

In attendance: Maryanne Bennett

Documentation: Docs 7690443 and 7687236

Council Plan Reference Good Governance Goal 2 - Our relationships with other levels of government and partners deliver great outcomes for East Gippslanders

4. Operations

In attendance: Fiona Weigall, Acting Director Operations

4.1 Council Report CON2018 1214 – Bairnsdale Aquatic and Recreation Centre

Upgrade Construction Project

In attendance: Fiona Weigall

Documentation: Docs 7766602 and 7761294

Council Plan Reference A Liveable Region Goal 1 - East Gippsland has safe, accessible and well utilised open spaces and built environments that reflect the priorities of our community

The Mayor declared the meeting open.

5. Open Councillors General Business

5.1 Beef Conference – 14 August 2018 (Cr White)

5.2 Bullock Island Bollards (Cr Ellis)

5.3 Framework for use of E-bikes and E-scooters

5.4 Updated Contact List (Cr Rettino)

Planning Consultation Meeting

Planning Permit No 423/2017/P – 5 Penrose Place, Newlands Arm - Multi Lot

subdivision of land, road works and removal of vegetation

In attendance: Paul Holton

Nicole Reynolds

Ben Marchbank, Land Use Planner

Documentation: Docs 7771107, 7771148 and 7766048

Council Plan Reference A Liveable Region Goal 1 - East Gippsland has safe, accessible and well utilised open spaces and built environments that reflect the priorities of our community Separate meeting notes were taken

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Assembly of Council – East Gippsland Shire Council

CEO Recruitment 2018 – Tuesday 28 August 2018 2

Assembly of Councillors CEO Recruitment 2018

Tuesday 28 August 2018 Chamber, Corporate Centre, Bairnsdale

commencing at 1.15 pm

Attendance:

Cr Joe Rettino (Mayor)

Cr Mark Reeves (Deputy Mayor)

Cr Dick Ellis

Cr Natalie O'Connell

Cr Marianne Pelz

Cr Colin Toohey

Cr John White

Nerelle Foster, Corporate Business Partner, Executive Recruitment, GBS Recruitment

Maryanne Bennett, Director Corporate

Apologies:

Cr Jackson Roberts

Declarations of Conflict of Interest:

Nil

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive

1. Determination of long-list for interview

Documentation: Documentation circulated to Councillors Thursday 23 August 2018.

2. Meeting closed 2.16 pm

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Assembly of Council – East Gippsland Shire Council

CEO Recruitment 2018 – Tuesday 4 September 2018 2

Assembly of Councillors CEO Recruitment 2018

Tuesday 4 September 2018 Chamber, Corporate Centre, Bairnsdale

commencing at 11.00 am

Attendance:

Cr Joe Rettino (Mayor)

Cr Mark Reeves (Deputy Mayor)

Cr Dick Ellis

Cr Colin Toohey

Cr John White

Nerelle Foster, Corporate Business Partner, Executive Recruitment, GBS Recruitment

Robert Darby, General Manager/Director MRCSA, GBS Recruitment

Maryanne Bennett, Director Corporate

Apologies:

Cr Natalie O'Connell

Cr Marianne Pelz

Cr Jackson Roberts

Declarations of Conflict of Interest:

Nil

FOR CONSIDERATION IN CAMERA

Important Note:

In accordance with the Local Government Act 1989 the matters discussed at this meeting and

any conflicts of interest that may arise will be recorded, the notes retained and made available

for public inspection as required by the Act. In accordance with s77 of the Local Government

Act 1989 the discussions at this meeting are considered to be of a confidential nature unless

otherwise agreed upon by Councillors and the Chief Executive

1. Final Review of CEO Candidates

Documentation: Documentation circulated to Councillors Thursday 23 August 2018.

2. Meeting closed 11.45 pm

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Assemblies of Council - East Gippsland Shire Council

Disability Advisory Committee meeting 27 August 2018 - 1 -

Assembly of Councillors

EAST GIPPSLAND SHIRE COUNCIL

DISABILITY ADVISORY COMMITTEE

HELD ON

MONDAY, 27 August 2018

Meeting Room One Bairnsdale Library

22 Service Street, Bairnsdale

12.00 pm

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Assemblies of Council - East Gippsland Shire Council

Disability Advisory Committee meeting 27 August 2018 - 2 -

1. PROCEDURAL

1.1. RECRUITMENT OF THE CHAIR, DEPUTY CHAIR

1.2. ACKNOWLEDGEMENT OF COUNTRY

1.3. IN ATTENDANCE

Committee Members: Jeff McNeill (Chair), Brenton Dinsdale (Deputy Chair), Laura Owen, Julie Storey, Bianca Basset, Robert Fletcher (Member Support), and Deb Gray

Councillors: Cr Dick Ellis

Officers: Rebecca Pantry, Rural Access Project Officer, Donna Mraz, Rural Access Project Officer, (minute taker)

Guest Speakers: Anthony Nelson, Strategic Projects Planner Shane Turner, Emergency Management Coordinator

1.4. APOLOGIES

Brenda Murray, Steven Fletcher, Ben Gritt, Glenda McPhee and Vanessa Reed

1.5. DECLARATIONS OF CONFLICT OF INTERESTS

Nil

1.6. CONFIRMATION OF MINUTES

1.7. BUSINESS ARISING

1.7.1 CODE OF CONDUCT

1.7.2 APPLICATION FOR LEAVE OF APSENCE

1.7.3 NDIS INFORMATION UPDATE

1.7.4 ACCESS TO PUBLIC BULIDINGS

1.7.5 VUNERABLE PERSON LIST/S COORDINATION

Reports

2.1 WORKING GROUP REPORT

2.2 ACCESSIBLE PARKING BAY BROCHURE

3. Urgent and Other Items 3.1 SOCIAL INCLUSION WEEK / INTERNATIONAL DAY OF PEOPLE WITH A DISABILITY

3.2 ADVOCACY GROUP

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Assemblies of Council - East Gippsland Shire Council

Disability Advisory Committee meeting 27 August 2018 - 3 -

3.4 VDAC CORRESPONDENCE

3.5 ACCESS KEYS

4. Meeting Close

Meeting closed 2.15 PM

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ASSEMBLY OF COUNCILLORS

EAST GIPPSLAND SHIRE COUNCILLORS AND

AUDIT AND RISK COMMITTEE MEMBERS JOINT MEETING

Tuesday 11 September 2018

Council Chamber, Corporate Centre 1st floor, 273 Main Street, Bairnsdale

Commencing 9.30am

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INDEX

1. Procedural 1

1.1 In Attendance 1

1.2 Apologies 1

1.3 Declaration of Vonflicts of Interest 1

1.4 Confirmation of Notes 1

2. Reports 2

2.1 Annual Financial Statements 2017/18 and Performance Statement 2017/18 2

2.2 Audit And Risk Committee Annual Performance Evaluation 2017/18 2

2.3 Opportunity for biscussion between Councillors, Audit and Risk Committee Members and External Auditor 2

3. Other Business 2

4. Meeting Closed 2

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Assemblies of Council – East Gippsland Shire Council Joint meeting East Gippsland Shire Council Councillors and Audit and Risk Committee - 1 - 11 September 2018

PROCEDURAL 1. Procedural

1.1 In Attendance

Committee Members Mr Michael McStephen, Chair Ms Cathy Healey Dr Christopher Shields Ms Christine Wrench Cr Joe Rettino, Mayor Cr Marianne Pelz Cr John White

In Attendance – Councillors who do not sit on the Audit Committee Nil Officers Gary Gaffney, Chief Executive Officer Maryanne Bennett, Director Corporate Kiah Cashman, Manager Administration Services Present until Item 2.2 Liz Collins, Executive Manager Finance David Radford, Manager Communications and Corporate Strategy External Auditor Mrs Rochelle Wrigglesworth, DMG Audit & Advisory (in attendance) Mr Justin Brook, DMG Audit & Advisory (by telephone)

1.2 Apologies

Cr Jackson Roberts Cr Colin Toohey Cr Mark Reeves Cr Richard Ellis Cr Natalie O’Connell

1.3 Declaration of Conflicts of Interest

Mr Michael McStephen advised of an indirect interest through close association, as his wife is currently working for Council on a contract basis.

1.4 Confirmation of Notes

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Assemblies of Council – East Gippsland Shire Council Joint meeting East Gippsland Shire Council Councillors and Audit and Risk Committee - 2 - 11 September 2018

REPORTS 2. Reports

2.1 Annual Financial Statements 2017/18 and Performance Statement 2017/18

2.2 Audit and Risk Committee Annual Performance Evaluation 2017/18 2.3 Opportunity for discussion between Councillors, Audit and Risk Committee

members and External Auditor

OTHER BUSINESS 3. OTHER BUSINESS

Nil

4. MEETING CLOSED

The meeting closed at 10.42 am.

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East Gippsland Shire Council Minutes Planning Consultation Meeting 237/2015/P 15 March 2016 - 1 -

EAST GIPPSLAND SHIRE COUNCIL

PLANNING CONSULTATION MEETING FOR 423/2017/P MULTI LOT SUBDIVISION OF LAND, ROAD WORKS AND REMOVAL OF VEGETATION – 5

PENROSE PLACE NEWLANDS ARM

Record of Meeting

(Assembly of Councillors)

TUESDAY, 18 September 2018

COUNCIL CHAMBERS BAIRNSDALE CORPORATE CENTRE

COMMENCING AT 6.00 P.M.

1. PROCEDURAL

1.1 APOLOGIES

Cr M Reeves Cr M Pelz Cr N O’Connell Cr C Toohey

1.2 IN ATTENDANCE

Councillors: Mayor J Rettino Cr R Ellis Cr J White Cr J Roberts

Applicant: Michael Sadler and Kate Young (Crowther & Sadler)

Objectors:

Pauline Andrews Judith Bach Trevor Buck Bev Buck

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Planning Consultation Meeting 423/2017/P 18 September 2018 - 2 -

Catherine Camilleri Emmanual Camilleri Gary Clayden Kathy Clayden Iolanda Cruz Angelo D’Amore Charlotte D’Amore Peter Edwards Rosemary Edwards Ian Fletcher Douglas Holl Leonie Holl Robin Huntington Maureen Huntington Hugo Huygens Brett Low Kay McInerney Beverley Millbourn Kylie Miller Eleanor Mitchell Norman Munns Annette Munns George Neophytou Andree Nowatka Anthony Torr Christopher Tufnell Sue Tufnell Ian Williams

Supporters: David Thirlwall

Attendees: Jacqui Thirlwall Joann Moore Glen Carey Cangi Carey Thomas Irving Edith Irving Christine Schweighert Tom Muschinski Jeanette Muschinski

Officers: Paul Holton, Director Development Nicole Reynolds, Planning and Development Coordinator

1.3 DECLARATIONS OF CONFLICT OF INTERESTS

Nil

2. REPORTS/PRESENTATIONS

2.1 PLANNERS REPORT

In attendance: Paul Holton, Director Development Nicole Reynolds, Planning and Development Coordinator

2.2 APPLICANT PRESENTATION

Michael Sadler (Crowther & Sadler) 2.3 OBJECTOR PRESENTATIONS

1. Pauline Andrews 2. Trevor and Bev Buck 3. Gary and Kathy Clayden 4. Angelo D’Amore and Eleanor Mitchell 5. Peter Edwards 6. Ian Fletcher 7. Douglas Holl 8. Leonie Holl 9. Brett Low 10. Alistair Mailer

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Planning Consultation Meeting 423/2017/P 18 September 2018 - 2 -

11. Beverley Millbourn 12. Kylie Miller 13. Norman and Annette Munns 14. Andree Nowatka 15. Christopher Tufnell 16. George Neophytou 17. David Thirlwall

3. MEETING CLOSE

The meeting closed at 7.29 PM