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Time Management Dallas Amber Stachia Maria Mikala

Introduction

TIME MANAGEMENT COVERS EVERTYHING FROM :

Managing Free Time

Becoming Efficient, Productive, and Professional

Organizing and Goal Setting

Prioritizing and Meeting Deadlines

Overcoming procrastination

Dealing With Stress and other Distractions

Decision-Making

Helps you prioritize

Get more done

Quality effort

Keeps yourself disciplined

Less stress

Step 1: Make sure everyone understands their positions within the departments and company. The more the jobs are foggy and undefined, the more people get distracted trying to do someone else's tasks in the company. Define roles clearly. Step 2: Prioritize all the tasks you have to do. Put the most important at the top of your to-do list and start from there. Too many times, people get started on 3 tasks at once and therefore become slower in production. Step 3: Try not to waste time on each task you have assigned for the day. Make sure you set a certain amount of time for each task and stick to it. Do not make more work for yourself than you need. Step 4: Do your task right the first time and leave it at that. The more you rush through things, the more there is a possibility of mistakes and errors. Quality is important so try to do it correctly and move onto the next task. Step 5: Leave procrastination at the door when you arrive to your work place. Just get right too the task and do it. Sometimes building up a huge plan on how to complete the task appropriately slows you down. Action speaks louder than words.

Find out where you are wasting time

Set clocks 5-10 minutes ahead

Get motivated

Make to-do lists

Plan on a planner/calendar to fit your goals by date by day or by time

Time management applications on smartphones

Time management ways outside of work effect ways at work

Specific- The more specific your goal, the more realistic is your success. Write it down.

Measureable- Feel the progress to stay motivated and to enjoy achieving the goal.

Attainable- A goal for which you see a realistic path to achievement, and reasonable odds that you get there.

Rewarding- Write down reasons why this goal will be rewarding to you. Get through difficult moments.

Timely- Set a time limit. Stay away from procrastination.

Write down the ultimate goal and set a date.

Figure out what you need to do right before that.

Mentally prepare yourself .

You wont miss any steps.

Managing Interruptions

5 Techniques of managing interruptions

The 4 Ds for managing interruptions

Dealing with interruptions caused by people

The average American worker has fifty interruptions a day, of which seventy percent have nothing to do with work. - ZW. Edwards Deming

Prioritization

Prioritizing skills are your ability to see what tasks are more important at each moment and give those tasks more of your attention, energy, and time. You focus on what is important at the expense of lower value activities.

Prioritizing is the answer to time management problems - not computers, efficiency experts, or matrix scheduling. You do not need to do work faster or to eliminate gaps in productivity to make better use of your time. You need to spend more time on the right things..."

Prioritization

10 steps to prioritization

1. write down all the things that need to get done

2. eliminate any wants, if its not something that is absolutely necessary place it at the bottom of the list

3. eliminate anything that is someone else's responsibility

4. break task down to see if you can share the responsibility with someone else ( build relationships)

5. Identify deadlines, used deadline to determined whether a task on the list need to be completed before another

6. estimate the time it will take to complete each task

7. get started, do what's in front of you by identifying your priorities it easier to set a time frame

8. focus, focus your energy on the task at hand and nothing else

9. eliminate any interruptions or distractions

10. under promise and over deliver, give yourself extra time when asked for a deadline.

Procrastination

To postpone doing what one should be doing; postpone or delay needlessly

Types of Procrastinators

Characteristics of Procrastination

Complex Reasons for Procrastination

How to Overcome Procrastination

Benefits of Overcoming Procrastination

Tools to Beat Procrastination

Scheduling

is the process of deciding how to commit resources between a variety of possible tasks. Time can be specified or floating as part of a sequence of events.

5 steps when scheduling:

Identify the time you have available.

Block in the essential tasks you must carry out to succeed in your job.

Schedule in high priority urgent tasks and vital "house-keeping" activities.

Block in appropriate contingency time to handle unpredictable interruptions.

In the time that remains, schedule the activities that address your priorities and personal goals.