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Basic Concepts for APA Style:
How to Implement itEfficiently
Deanna Hanson-Abromeit
Conservatory of Music and Dance
Bob Schubert
Faculty Center for Excellence in Teaching
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Objectives
Word Based Tools
Paper Format
Paper Sections
Resources
Questions
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Using Word and APA
Word 2007
Formats reference list and insertion of citations citation
Endnote
Bibliographic software
Users can search, retrieve, and store citations directly
from database
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Paper Format
Page Numbers
Number consecutively
Begin with title page
Upper right hand edge
At least 1 inch from edge
Manuscript page headers
Identifier of manuscript pages
First 2 or 3 words of title
Right hand corner above or 5 spaces before page number
Punctuation
One space - periods and minus signs
No space internal periods (e.g., U.S., p.m.), hyphens, colons inratios
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Paper Sections
Sections
Title Page
Abstract
Text References
Appendices
Footnotes & Notes
Tables Figures
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Title Page
Running Head for Publication Abbreviated title used for publication 50 characters max Flush left at the top of title page (below manuscript page
header) ALL CAPS
Title Centered; upper half of the page If more than one line, double space
Byline and Affiliation In order of contribution Centered One double-space below title
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Abstract
Begin on a new page
Manuscript Header and Page 2 in upper right handcorner of page
Label page Abstract, centered at top of page
Block paragraph form
Not to exceed 120 words
Type all numbers as Arabic numerals
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Text
Start on a new page; page number 3
Title of paper centered at the top of the page
Double-space
Begin text
No page breaks between sections
All pages have the manuscript page header and the page
number
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Headers One to Five Levels
Centered Uppercase and Lowercase Heading
Method
Flush left, italicized, upper & lower case side heading
Participants
Indented, italicized, lowercase paragraph heading endingwith a period
Description of groups.
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In-text Citations Single Reference Citation
Author last name and year of publication; separated by a
comma
e.g. (Hanson-Abromeit, 2009)
Multiple Reference Citation
Semi-colon (;) to separate multiple references for a single
citation
Alphabetical order
e.g. (Hanson-Abromeit, 2009; Schubert, 2009)
3-5 authors, list all last names first time; subsequentcitations are listed under first author followed by et al. and
publication year
6 or more authors
Last name first author et al., publication year
e.g. (Hanson-Abromeit et al., 2009)
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In-text Citations
Book chapter
Chapter author, comma (,) year of publication
Web site and electronic references
Author name (if available) and year
Unknown author use page title or first couple of words of
paragraph
Unknown year use n.d.
Refer toAPA Style Guide to Electronic Resources
Subsequent citation in same paragraph
Author(s) name only; no date
Author and date included in subsequentparagraphs
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References Start on a new page; page number in upper right corner
Title page, centered at top of page
References
Double space
Hanging indent format
Components of a reference:
Philbin, M. K., & Evans, J. B. (2006). Standards for the acoustic
environment of the newborn ICU.Journal of Perinatology, 26,
S27S30.
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Appendixes Each Appendix started on a separate page
Label each page, centered, at top
Appendix
Use letters to identify the Appendix if more than one
Appendix A
Appendix B
Label appendix tables to correspond with the appendix
Table B1
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Footnotes & Notes
Author Note
For blind review the author note should be place on the
title page
Separate page, center label Author Note Double spaced
Content & Copyright Permission Footnotes
Superscript Arabic numerals in text
New page, label Footnotes, center
Type all content of footnotes (do not use the automatic
function as it may not translate accurately)
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Tables Numbered consecutively as they appear in text
Identified by the word Table and an arabic numeral,
flush left; table title below label
Table 1
Participant Comments
Double space
Begin each table on a separate page
Center column heads over column; if a multiple pages
are necessary repeat column heads
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Figures and Figure Captions Numbered consecutively as they appear in text
Identified by the word Figure and an arabic numeral,
outside of the figure image or on the back
Be sure to include the manuscript page header outsideof the figure image or on the back
Indicate the word TOP if orientation is not obvious
Each figure must have a caption; captions are listed on
a separate page, placed prior to the figures
Figure 1. Discography of recorded music
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Resources
Publication Manual of the American PsychologicalAssociation. (5th ed.) (2001). Washington, D.C.:
American Psychological Association.
http://owl.english.purdue.edu/owl/resource/560/01/
http://owl.english.purdue.edu/owl/resource/664/01/
http://www.vanguard.edu/faculty/ddegelman/index.aspx
?doc_id=796
http://library.osu.edu/sites/guides/apagd.php
APA Style Guide to Electronic Resources available from
http://books.apa.org/books.cfm?id=4210509
http://owl.english.purdue.edu/owl/resource/560/01/http://owl.english.purdue.edu/owl/resource/664/01/http://www.vanguard.edu/faculty/ddegelman/index.aspx?doc_id=796http://www.vanguard.edu/faculty/ddegelman/index.aspx?doc_id=796http://library.osu.edu/sites/guides/apagd.phphttp://books.apa.org/books.cfm?id=4210509http://books.apa.org/books.cfm?id=4210509http://library.osu.edu/sites/guides/apagd.phphttp://www.vanguard.edu/faculty/ddegelman/index.aspx?doc_id=796http://www.vanguard.edu/faculty/ddegelman/index.aspx?doc_id=796http://owl.english.purdue.edu/owl/resource/664/01/http://owl.english.purdue.edu/owl/resource/560/01/7/30/2019 APA Basics for Citation
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Questions?