ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE…apgb.in/files/1_4_5097566c0ab02.pdf · ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE::KADAPA ... The correct test to determine whether a place

ANDHRA PRAGATHI GRAMEENA BANKHEAD OFFICE::KADAPA

Cir. No.130 -2009-BC-STF Date 06.06.2009

Guidelines on A) Leave Fare/Travel Concession B) Surrender and encashment of LTC/LFC facility

Consequent upon the amalgamation of the three RRBs, it has become necessary to give common guidelines governing the Leave Travel Concession (LTC) to Officer Employees and Leave Fare Concession (LFC) to the Employees of the Bank. Accordingly the common guidelines governing the LTC to Officer Employees & LFC to the Employees of the Bank are given as under for implementation in the Bank w.e.f. 01.06.09.

Further, guidelines on Surrender and encashment of LTC/LFC facility for Officers and Employees are also incorporated in the circular.

The circular is brought out to facilitate the Offices for easy disposal of the claims of the staff members duly adhering to the guidelines in force.

Clarifications, if any, on this circular may be sought from the Personnel Department, Head Office Kadapa through respective Regional Offices.

(M Jai Prakash) CHAIRMAN

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[Cir. No.130 – 2009-BC-STF dated 06.06.2009]

LEAVE TRAVEL CONCESSION TO OFFICER EMPLOYEESI. Eligibility:

1. All officers of the Bank including probationary officers, who have completed 11 months of active service are entitled for LTC facility.

2. During each block of 4 years, an officer with his family shall be eligible for LTC for travel to his home town/place of domicile once in each block of two years. Alternatively, he may travel in one block of two years to his home town/place of domicile and other block to any place in India by the shortest route (to a particular destination). He cannot avail of LTC to travel to a place other than domicile, on both occasions.

II. Criteria for determining domicile for the purpose of LTC:

The following criteria are to be followed in determining domicile of officers while proceeding on LTC.

1. A person can have only one domicile at any time.

2. The "domicile of origin" of an Officer will ordinarily be the domicile of his father at the time of employee’s birth. The permanent address or the place of birth as stated in the officer’s application given at the time of his appointment shall be taken by the Bank as his domicile, if it is not specified. In respect of an officer, who was already in the service of the Bank prior to 01.03.1991, the place of home town/domicile will be the same as declared by him, and which is on the record of the Bank. In respect of the officers, who have been appointed on or after 01.03.1991, the place of home town/domicile will be as declared by them at the time of their appointment. The domicile of the origin prevails until a new domicile is acquired and the new domicile continues until the former domicile has been resumed or another has been acquired.

3. Subject to provisions of law, a person acquires a new domicile by taking up his habitation in a place which is not that of his domicile of origin.

4. In view of the above, when an officer employee intimates a change in his place of domicile, he is required to submit an affidavit in a proforma given in Annexure-I in original, sworn before a Notary or a Magistrate. Accordingly, the following norms/criteria and the procedure shall be taken note of by all concerned in determining the domicile of an officer employee.

5. The correct test to determine whether a place declared by an officer employee may be accepted as his domicile or not is to check whether it is the place where he would normally reside but for his absence from such a station for service with the Bank.

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6. The following criteria may therefore be applied to determine whether the declaration may be accepted.

a. Whether the place declared by the officer is the one which required his physical presence at intervals for discharging various domestic and social obligations and if so, whether after his entry into service, the officer employee has been visiting that place frequently.

b. Whether the employee owns residential property in that place or whether he is a member of a joint family having such property there.

c. Whether his near relatives are permanently residing in the place.

d. Whether prior to his entry into service the officer employee had been living there for some years.

7. The above criteria one after the other need be applied, in case the immediately preceding criterion is not satisfied.

a. A woman acquires the domicile of the husband after marriage.

b. Where the residential property is owned in more than one place, the officer employee may choose any one of the places giving reasons for the choice.

c. Where the presence of near relatives at a particular place is the determining criterion mentioned in Para No. II above, for the purpose of the declaration of domicile, the presence of near relations should be more or less of a permanent nature.

d. The decision of the competent authority given below shall be final as to whether or not to accept the change in the domicile.

8. Declaration of domicile once made at the time of joining the Bank shall ordinarily be treated as final. In exceptional circumstances, Competent Authority may after applying the criteria mentioned above if satisfied, accept the change in the place of domicile based on the affidavit sworn by the officer employee before a Notary or a Magistrate. However, such a change in the place of domicile shall be made subject to Regulation No. 70 of Officers’ and Employees’ Service Regulations.

9. Competent Authority for changing the place of domicile is the Chairman. However no officer be permitted to change his domicile in such a manner as to increase the cost to the bank of any such concession.

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10. The change in the domicile shall be given effect from the date on which the affidavit has been sworn before the Notary/Magistrate, if it is accepted by the Competent Authority.

11. In case where an officer employee has already changed the domicile once and the same has been accepted by the Bank, he is not permitted to seek further change in his domicile.

12. The sanctioning Authority of LTC bills of officers who happens to be the sanctioning authority of leave shall make a note of the place of domicile in the staff card and concerned record of the officer and verify the same while granting permission to avail LTC to the officers. If there is any discrepancy in the same, the matter should be taken up with the concerned officer and with the Head Office.

III Definition of "Family":

1. For the purpose of Leave Travel concession “Family” of an officer shall mean an Officer’s spouse, wholly dependent unmarried children (including dependent step children and legally adopted children), and wholly dependent parents ordinarily residing with and wholly dependent on the officer.

2. The term "Wholly dependent” child/parent shall mean such member of the family having a monthly income not exceeding Rs.2550/- p.m. If the income of one of the parents exceeds Rs 2550/p.m. or the aggregate income of both the parents exceeds Rs 2550/p.m. both the parents shall not be considered as wholly dependent on the Officer.

3. In respect of female officers, the criteria for the inclusion of “Wholly Dependent" parents under the definition of family will be:

a. The parents of the female officers shall ordinarily be residing with her.

b. The female officer is the only earning member in that family.

c. In case where there are other earning members but they are married daughters, the bank may consider on merit the claim of the officer for inclusion of parents provided either parents of the married female officers should not be in receipt of a monthly income exceeding Rs.2550/- p.m.

d. If there are earning sons whose income singly exceeds Rs.2550/p.m. Then parents cannot be called as "Wholly dependent" on their daughter.

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4. While submitting LTC Bills, an officer should give a declaration, furnishing all the information in the L.T.C. Bill for the journey made with the family members, claiming their fare incurred for the travel.

5. Parents : "wholly dependent" parents mean and include mother, and father of the employee residing with and wholly dependent on the employee, provided the monthly income of either or both, parents does not exceed Rs.2550/- p.m. Step Parents are not included in the family.

6. Where both the spouses are our employees , ordinarily the husband should claim Leave Fare Concession/Leave Travel Concession for himself, his wife and wholly dependent eligible members of the family. In such cases, the wife can be permitted to synchronize her LFC/LTC and leave encashment block with that of her husband and claim LFC/LTC for her wholly dependent parents, as per LFC/LTC rules/mode of travel applicable to her cadre.

7. Where the wife is in higher or lower cadre/grade/scale than the husband, she may permitted to claim LFC/LTC for herself, her husband, wholly dependent children and her wholly dependent parents, if any, as per her entitlement. In such cases, the wife may submit suitable application together with a declaration by the husband that he will not avail of LFC/LTC for himself and wholly dependent children, separately at any time. However, the husband may claim LFC/LTC for his wholly dependent parents, by the mode /class of travel and distance limit applicable to his cadre/grade and avail leave encashment for the block applicable to him. He shall not claim LTC/LFC for himself and children separately at any time. In these cases, he can be allowed to synchronize his leave encashment block/LFC block with that of his wife.

8. If both the husband and wife are employed in different banks, then both of them can avail LTC facility in their own terms. However, the reimbursement of fare under LTC cannot be made to both of them for the same journey. In such cases, when one of the spouses working in our Bank avails LTC for the entire family, the same has to be informed to the Bank where the other spouse is working by conveying full details of LTC availed by the spouse working in our Bank.

9. The spouse need not be dependent.Hence even if the spouse is gainfully employed, the officer employee will be entitled to claim in respect of the spouse.

IV.Entitlement:

1. Eligibility of mode and class of travel for LTC:

The officer and his family members will be eligible to travel while availing LTC as under:

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a. An officer in Scale-I may travel by 1 st class or AC 2-tier Sleeper by train .

b. An officer in Scale-II & Scale-III may travel by 1 st class or AC 2-tier Sleeper by train. She/he may also travel by air (Economy Class) if the distance to be traveled by Train is more than 1000 KMs w.e.f.01.10.06. But entitled class of travel is 1 st class or A/c 2-tier only .

c. However, Officers eligible to travel by air, under LTC have to necessarily undertake travel by air for being reimbursed air fare. There is no concept of calculating entitlement of an Officer travelling on LTC by allowing notional air fare for the sector traveled.

2. Officers are free to travel by any route and class of travel by approved mode of transport. However, reimbursement will be restricted to actual fare incurred or entitlement by the mode and class of travel by the shortest route from place of work to destination/home town/place of domicile and return as the case may be, whichever is lower.

i) An officer will be required to declare the place of his destination/visit in the LTC application while availing the leave travel concession.

ii) If the place of destination/visit to home town is not accessible by train, the officer will be free to travel by other means of approved transport. Such distance will be notionally taken as if covered by railway and the reimbursement will be restricted to the extent of the mode and class by which an officer is entitled to travel as per the eligibility as mentioned above or actual fare incurred whichever is lower.

iii) While it will be open for the officer to break the journey at the places he likes, but the reimbursement of to and fro journey fare will be restricted to the fare for the direct journey from the place of his posting to the place of his destination/visit as declared by him at the time of availing the leave travel concession by the shortest route, by the mode and class to which he is eligible to travel, except in cases where facility for through tickets/reservations to the destination does not exist.

Example: An officer working at Kadapa Branch avails LTC by declaring his destination as Mumbai. He is Scale-I Officer. He is entitled to travel by 1st Class/II AC by train. He travels by II AC by train from Kadapa to Mumbai and halts at Pune for 15 days and then commences his journey from Pune to Mumbai by II AC by Train and produces two separate tickets, from Kadapa to Pune and Pune to Mumbai. He claims an amount of Rs.1669/- being the II AC fare for his two journeys as shown here below.

Kadapa to Pune Rs.1212-00Pune to Mumbai Rs.0457-00

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In the instant case, his entitlement will be calculated by taking into consideration, the II AC fare from Kadapa to Mumbai by a direct route/Ticket. If the railway charges Rs.1372/- only for single ticket from Kadapa to Mumbai, the officer is entitled for Rs.1372/- only against the claim for Rs.1669/-.

iv) If an officer undertakes journey to abroad and claim reimbursement of fare under LTC, then reimbursement may be made by the class and mode of transport for the distance covered up to the designated place in India, which he has actually visited or from where he has left India by Air or Sea by the shortest route. In this instance case, reimbursement will be either fare actually incurred or fare by entitled mode and class to the designated place in India whichever is lower.

3. An officer may avail LTC by joining conducted tours organized by travel agents. If the tour is to visit more than one place, the officer will be required to declare one of the places as place of destination/visit. The reimbursement will be restricted to the extent of mode and class by which he is entitled to travel as per eligibility as mentioned above for the distance from the place of his/her posting to the place of destination/visit declared by him/her or the actual charges of the travel agents, excluding Boarding and Reservation Charges if any, whichever is lower. However, the service charges levied by the travel agents are not reimbursable by the Bank.

Example: An Officer in JMG Scale I is working at Kadapa Branch applies for LTC for the South India Tour in a contract carriage, and he visits Mysore, Ooty, Palani, Tiruchirapally, Madurai, Kanyakumari, Thiruvananthapuram and Guruvayur etc. The travel agency charges him say Rs.3500/- for the tour of eight days excluding the food and lodging charges.

a. In this case, the officer has to declare anyone of the places as his destination. If he declares Kanyakumari as his destination, his entitlement will be calculated as below:

b. Railway distance from Kadapa to Kanyakumari is 1000 Kilometers. II AC train fare from Kadapa to Kanyakumari Rs.1356/-.

c. Even though he has travelled to several places, for the purpose of determining his entitlement under LTC, AC Sleeper class train fare for the shortest distance of 1000 Kilometers shall be taken into account instead of the distance travelled by him through the contract carriage. In this case, he is entitled for reimbursement of II AC Train Fare of Rs.1356 x 2 = Rs.2712/- only against his claim of Rs.3500/-.

4. Officers are allowed to travel by circuitous route under LTC scheme to go to a place other than home town, as well as place of domicile. They may travel by any acceptable mode of transport to any place in India (even if they touch the

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same place more than once), so long as the reimbursement is within the fare to which officer is entitled up to the permissible distance. The distance may be decided by the place of rest declared or the home town by the shortest route, following same criteria. The officer proceeding on LTC to a place other than home town once in a block of 4 years have to declare the destination while applying for leave. The sanctioning authorities may note the same and consider the request for reimbursement.

5. Other ancillary or incidental expenses such as conveyance charges for sightseeing in the city or town toll tax, pilgrim tax, porter and coolie charges etc., incurred by the officer are not payable under LTC.

6. If an officer employee travels by second class AC under LTC actual fare including AC Surcharge may be reimbursed within the maximum entitlement.

7. An officer employee proceeding to Port Blair under LTC is entitled for reimbursement of actual fare for travel by steamer in 1 st class cabin .

8. Traveling Expenses for the journey by Bullock Cart/Pony/Camel for that part of journey for which the officer is compelled to travel by these modes, in the absence of approved mode of transport i.e. Bus/Train/Steamer can be considered for reimbursement with a maximum of Rs.1.50 per KM. per person, within the overall entitlement.

9. Leave Travel Concession may be availed by the officer and his family for travel prior to and after the date on which the officer himself avails leave travel concession provided that the period between the date of commencement of the journey by the family and the date on which the officer himself commences the journey does not exceed four months and further provided that the outward journeys should be commenced before expiry of the term. On the expiry of such four months, any leave travel concessions, not availed by the officer himself will lapse unless his leave is refused. Return journey should be commenced within four months from the date of commencement of onward journey.

10. Officer employee and the family members may travel to different destinations of their choice. In such cases, the reimbursement will be the fare by eligible class and mode of transport by the shortest route to a destination from the place of work or the actual whichever is less.

Examples:i) Where the officer employee is working in Kadapa and his family is

staying at Nellore and the destination under LTC is Mumbai, the eligible fare is the fare from place of work, i.e., Kadapa to Mumbai by eligible class and mode of transport by the shortest route or the actual incurred by eligible mode whichever is less.

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ii) Where the officer employee is working in Kadapa and his family is staying in Nellore and the officer employee's destination is Mumbai and that of his family is Delhi, the fare eligible is the fare from place of work to the place of the destination of the officer employee, i.e., from Kadapa to Mumbai (in case of officer employee).

iii) However, in the case of his family members, even though, the travel is from Nellore to Delhi, the reimbursement is up to the equivalent fare by eligible class and mode of transport from Kadapa to Delhi or the actual fare incurred by eligible mode whichever is less.

11. If the LTC term of the officer is to the place of domicile , then the officer and his family members undertaking the journey shall invariably touch the place of domicile. The reimbursement will be the fare incurred by eligible class and mode of transport by the shortest route from the place of work to the place of domicile or the actual fare incurred up to the place of domicile, whichever is less. This eligibility is also applicable in the case of family members of the officer, who resides at a place other than the place of work of the officer employee. Travel by family members from a place other than the hometown/place of domicile is permissible and the expenses can be reimbursed provided the amount does not exceed the eligible fare between the place of domicile and the place of posting.

12. Where the family members of the officer employee reside at his domicile, they may visit the place of work of the officer in his domicile term. The reimbursement will be the actual fare incurred or the fare by the eligible class and mode of transport to the place of work, and back by the shortest route whichever is less.

13.LTC is permissible to eligible officers when they proceed on leave of any kind. Officer employees are not eligible for availing LTC facility on public holidays in the absence of sanctioned leave.

14. In the case of promotee officers, who have not availed the last LTC Term available to them as clerks, and which has not lapsed, if so desired they can avail the clerical term even after promotion. In such cases reimbursement of travelling expenses shall be as admissible to clerks. LTC as applicable to officers will commence after the expiry of the clerical term.

15. Alternatively, they may surrender their clerical term and prefer to commence the LTC block as officer from the date of promotion. Where the promotee officers have already availed LTC under the clerical term, which expires after the date of promotion, the LTC block as an officer will commence from the date of expiry of his clerical term.

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16. Officers who are under suspension are not eligible for LTC for the reason that no leave is to be sanctioned to them during the period of suspension. When a suspended officer is reinstated in the service, then he would be entitled to all benefits like leave, LTC etc., to which he would have been normally entitled had he been on duty subject to the order of Disciplinary Authority and other rules/norms governing LTC. If the Disciplinary Authority treats his period of suspension as 'not on duty', then he is not entitled for such benefits during that period and LTC gets postponed to that extent.

17. LTC to family members of suspended officer employees: LTC as the term indicates can be availed whenever officers proceed on leave under Service Regulations. No leave shall be granted to an officer employee under suspension and as such the family of the employee under suspension would not be permitted to avail LTC.

18. An officer will not be eligible for reimbursement of fare for his family if they perform the journey before the commencement of LTC block of the officer employee.

V. Computation of block of 4 years for the LTC for officers with effect from 1.3.1991.

1. For officers who are appointed/promoted on or after 01.03.1991, the LTC block shall commence from the date of such appointment/promotion.

2. Present block period as existed in erstwhile Banks shall continue. For newly appointed Officer Staff, the block period commences from his/her date of joining in the Bank.

VI. Travel by Air

1. An officer Scale III/Scale II may travel by I class or AC Sleeper by train. He may also travel by air (Economy Class) if the distance to be travelled from the starting point to destination by shortest train route is more than 1000 KMs.

2. If Officers who are not eligible to travel by air, and if they perform the journey by air while going on LTC, they will be reimbursed the relevant class of train fare being their entitlement by the shortest route.

3. Officers travelling by train between Mumbai and Mangalore will be reimbursed appropriate class of train fare for the distance between Mumbai and Mangalore by Konkan Railway route only. For computing the train fare entitlement, children below the age of 5 years (who are not charged by the railways) will not be reckoned.

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4. If the air fare, or the air fare and bus fare or train fare actually incurred by the Officer for himself and eligible members of the family, including children below the age of 5 years, is within the train fare admissible to the officer and members of the family who are eligible to be charged train fare, then the fare actually incurred will be reimbursed.

5. In case of travel by air, by the eligible officers, "Shortest route” means the shortest route by air provided he/she undertakes journey by air.Example:An Officer Scale III/Scale II travels by Air from Hyderabad to Ahmedabad under LTC. Place of destination declared by him is Ahmedabad. In the instant case, the reimbursement of air fare by the shortest route, i.e., Hyderabad-Mumbai-Ahmedabad could be made to the officer employee as there is no direct flight from Hyderabad to Ahmedabad and the Air journey can be made via Mumbai which is the shortest route.

6. Officers who have travelled by air under LTC have to produce original air tickets and Boarding passes in support of their journey.

7. Whenever the officers undertake travel to any place in India under LTC, they are entitled to be reimbursed either the fare by eligible mode and class of travel by the shortest route or the amount actually incurred whichever is less. When the Officers travel to the place of destination under APEX FARE or Promotional Fare Scheme, the reimbursement should be restricted to the actual APEX fare or Promotional Fare incurred for the shortest route and the question of arriving at entitlement at normal fare by air on a notional basis does not arise.

Travel by Helicopter is not an accepted mode of transport under LTC. Whenever the Officers who are eligible to travel by air, perform the journey by Helicopter, they may be reimbursed the actual Helicopter fare or notional train fare by the entitled class for the shortest road distance between the places of visited whichever is less.

VII. Travel by Registered Taxi/Tourist Taxi under LTC

1. Taxi is not an entitled/accepted mode and class of travel under LTC. If the place of posting/work and the place of destination are not connected by Air or Rail route, and in the force of circumstances, beyond officer's control, the officer and members of his family may travel by registered taxi. The reimbursement will be made at the discretion of the Bank (the competent authority who is granting permission) if satisfied that the officer had to engage a taxi, on account of force of circumstances and it will be the actual taxi hire paid (for the distance travelled by the officer and the members of the family in the taxi) or the notional train fare by the entitled class by the shortest road route to the declared place of visit and back whichever is the least. For this purpose, Regd. Tourist Taxi only is permitted and hiring of private car is not allowed.

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2. If an officer employee who seeks permission to travel by taxi, the competent authority shall not accord permission as a matter of routine. If for any reason, (under force of circumstances like breakdown of transport due to natural calamities, agitation, commotion, ill-health of travelling members of family during travel necessitating return to Headquarters, members of family permanently invalid and the employee has no choice but to travel by taxi etc.), taxi travel is permitted by the competent authority. It shall be made clear to the concerned officer employee that the reimbursement would be restricted to actual taxi hire charges paid for the distance travelled by the Officer and the members of the family in the taxi or the notional train fare by the entitled class by the shortest road route whichever is less.

3. An Officer employees undertaking journey by taxi under LTC should comply with/furnish the following requirements along with his LTC bill.

a. Registration no. of the taxi, copy of the RC book and copy of the route permit.

b. Date of commencement of journey, place from where the taxi started and the date and place of termination of the journey.

c. Places of stay with dates, the names of hotels, choultry etc., for the purpose, in chronological order.

d. Produce satisfactory evidence such as hotel bills, enroute journey, receipt for any sevas done at the temples, purchase receipts etc.

e. Stamped receipts containing name and address of the taxi owner and also the name of the driver/s, opening and closing meter readings in Kms.

f. Any other information as required by the sanctioning authority.

VIII. Travel under LTC by own vehicles:

1. An officer shall obtain prior permission to travel by own vehicle under LTC and his claim will be restricted to the actual petrol/diesel cost not exceeding his entitlement by train/air as the case may be.

2. Claim has to be supported by petrol bills and any other proof that the Bank may insist on with regard to places visited.

3. Prior permission shall be obtained for travel by own vehicle under LTC and permission will be granted on the following conditions only:

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a. The officer will undertake travel with all the eligible members of his/her family and there will be no separate travel by a few members entailing claims for reimbursement of their travelling expenses separately.

b. The cost of travel should be duly supported by petrol bills and hotel bills/ other satisfactory evidence for places visited and mentioned in LTC bills.

c. Reimbursement of cost of travel will be done @ Rs.5.80 per KM if the engine capacity of the vehicle is 1000 CC or more and @ Rs.4.60 per KM., if the engine capacity of the vehicle is less than 1000 CC or up to his entitlement by rail/air route as the case may be whichever is less.

d. No other expenses like cost of oil, driver's salary etc. will be reimbursed.

e. Competent authority for permitting an officer to perform the journey under LTC by using own car is General Manager, Head Office, Kadapa.

f. Own vehicle as stated above, should be registered in the name of officer concerned only.

IX. Surrender and encashment of LTC facility for Officers - Guidelines In the recent times, there have been representations for implementing surrender and encashment of LTC facility to our staff members as prevailing in Sponsor Bank. On taking up the matter, Sponsor Bank has permitted to implement surrender and encashment of LTC facility to staff members of our Bank by taking Board approval. Board in its meeting held on 02.05.09 has permitted the Bank to implement the same to our staff members and the guidelines are furnished hereunder.

An Officer , by exercising an option any time during the block of 2 years or 4 years , as the case may be , surrender and encash his LTC ( other than travel to place of domicile) upon which he shall be entitled to receive an amount equivalent to 75 % of the eligible fare i.e. 2nd A.C. fare by train to which he is entitled up to a distance of 4500 K.M. ( one way ) for Officers in Scale I , II and III subject to deduction of admissible tax at source.

An Officer opting to encash the LTC shall prefer the claim for himself and herself / his/her family members only once during the block /term in which such encashment is availed of. The facility of encashment of PL while availing LTC is also available while encashing the facility of LTC. However, an Officer need not compulsorily go on leave for encashing the facility of LTC.

If Mr.” Z” Officer intends to surrender and encash the LFC facility for self and his 2 family members for the two year term 01.03.2009 to 28.02.2011 and he is eligible to receive a lump sum equivalent to 75 % of notional 2nd A.C. Train fare for the total admissible distance of 4500 K.M (one way).

The 75 % entitlement of LFC facility to be worked out as under

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2ND A.C. notional fare for 4500 K.M. per head : Rs.2,716.00*To and fro fare (2 x 4500 K.M.) : Rs.5,432.00 (2716x2)Fare of 3 persons (self + 2 family members) : Rs. 16,296.00(5432 x3)75 % of eligible notional fare : Rs.12,222.00(16296.00 x 75 %)Eligible LTC surrender amount payable to Mr. “Z” : Rs.12,222.00

*(Railway fares may change according to the revision)

General Guidelines:

Sanctioning Authority:Officers who want to avail surrender and encash the LFC/LTC facility shall send their application (annexure-IX) along with the leave letter to Regional Office for sanction.

Regional Office after sanction of the facility shall send the one copy of sanction letter (annexure - X) invariably to Head Office for entering the same in the concerned staff member service register.

Following are the Sanctioning Authorities for LTC surrender and encashment of facility in respect of Officer Staff.

1 LTC surrender & encashment amount up to and inclusive of Rs.15,000/-for officers working in Branches/Regional Offices

Regional Manager

2 LTC surrender & encashment amounts beyond Rs.15,000/- and up to Rs.25000/- in respect of Officers working in Branches/Regional Offices

Chief Manager

3 LTC surrender & encashment amount up to Rs.25,000/- for officers working in Head Office

Chief Manager

4 LTC surrender & encashment amount beyond Rs.25,000/- and up to Rs.50,000/- in respect of officers working in Branches & Regional Offices and in respect of officers working in Head Office

General Manager

5 LTC surrender & encashment amount beyond Rs.25,000/- and up to Rs.50000/- of all Officers

General Manager

6 LTC surrender & encashment amount beyond Rs.50,000/- of all officers

Chairman

X. Encashment of Privilege leave:1. On and from 01.03.1991, officer may while travelling in one block of 2 years to

his home town and in other block to any place in India, be permitted encashment of PL with a maximum of 15 days in each block or 30 days in one block.

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2. The following pay / allowances constitute the emoluments for the purpose of encashment of privilege leave:

a) Basic pay.b) Dearness allowance.c) House rent allowance being received by the officer.d) City compensatory allowancee) Split duty allowancef) Special area allowanceg) Project area allowanceh) Hill and fuel allowancei) Professional Qualification Pay.j) Fixed personnel allowance.k) Deputation allowance.

3. An officer at his option shall be permitted to encash 1 day's privilege leave for donation to the Prime Minister's Relief Fund subject to his giving a letter to the Bank to that effect and authorizing the Bank to remit that amount to the fund.

4. The officer employees shall give an application in proforma given in Annexure II to the Sanctioning Authority (i.e. RM concerned in case of Officers working in the Region and GM for Officers at Head Office) authorizing him to debit his privilege leave account provided he/she has privilege leave to his credit and remit a day's salary to the Prime Minister's Relief Fund through the HO, Accounts Department, Kadapa.

5. Salary and allowances for this purpose is as defined under Para No. X-2

6. The Sanctioning Authority will comply with the request application received from the officers, provided the officer has PL at his/her credit. The Sanctioning Authority has to recover one day's salary and allowances from the concerned officer and remit the amount to "Prime Minister's Relief Fund Account" at HO : Accounts Department by issuing a credit advice furnishing the name of the officer, employee number etc.

7. HO Accounts Department will consolidate remittances received from employees at various branches/offices of the Bank and remit the same in one lump sum to Prime Minister's Relief Fund.

8. Encashment of PL should be permitted only if the officer employee avails Leave Travel Concession from the Bank and it is not permissible for an employee to apply for encashment of PL, after LTC has been availed.

9. Encashment of PL will not be allowed at the time of resignation/ termination of service in respect of officers.

10. Privilege leave encashed shall not be reckoned for the purpose of calculation of PL. The period in respect of which encashment has been taken will affect only the balance of PL available to the credit of that officer employee and not the calculation of entitlement.

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11.Head of the branch / office shall calculate the leave encashment amount on receipt of LTC sanction letter from RO / HO for the days sanctioned in the said letter i.e. 15/30 days basing on the salary particulars available in the branch/office salary bill for the month in which the leave period is started for availing LTC and release the same not before 15 days from the date of proceeding on leave on LTC.

12.In case the salary pertaining to the month basing on which earlier the branch / office calculated and paid PL encashment is increased due to raise in basic pay / DA / HRA/ other pays / allowances shown at para No. IX-1 subsequently, Head of the branch / office shall pay proportionate PL encashment arrears by debiting establishment account of the branch/office under intimation to RO concerned. In case of reduction in salary pertaining to that month due to punishment, decrease in DA etc. proportionate PL encashment arrears shall be recovered and credit to the establishment account under intimation to RO concerned.

Any excess payment of PL encashment/PL encashment arrears, both Officers concerned and Head of the Branch/Office are responsible for all consequences.

13. Encashment of PL shall be allowed in a block of 4 years, when an officer avails LTC on any kind of leave, i.e., privilege leave/sick leave/casual leave etc. Encashment of privilege leave will not arise when an officer is availing leave travel concession on extraordinary leave on loss of pay and allowances since such leave should not be sanctioned if the officer has privilege leave to his credit.

14.Where an officer working in a branch/office under the administrative control of the Regional Office intending to en cash privilege leave at his/her credit, while availing LTC on any kind of leave including casual leave, encashment of privilege leave shall be got sanctioned from the concerned Sanctioning Authority before proceeding on LTC.

X. Postponement of Leave Travel Concession:

1. An officer not availing of the leave travel concession within his eligible block, his entitlement for the particular block will lapse, except where his leave for availing of Leave Travel Concession has been refused by the sanctioning authority, in writing, for the exigencies of administration.

2. The permission to carry over LTC at the request of the officer employee shall not be granted. The carry over is permissible only when the Sanctioning Authority refuses leave to the concerned officer employee on account of exigencies of administration. All cases of refusal of leave on account of exigencies of administration may be referred to Head Office so that they may consider granting carryover of LTC to the concerned officers. However, the postponement of LTC may be sanctioned by the Sanctioning Authority only after taking permission of General Manager, Head Office Kadapa.

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3. The following norms are laid down, authorizing the General Manager to approve carryover of the Leave Travel Concession:

a) Accumulation of LTC to the extent of two terms only may be granted by the competent authority.

b) Whenever the competent authority extends LTC in view of administrative exigencies, the officer may be advised to avail the same before six months from the date of expiry of the term, failing which the extended term lapses automatically.

4. An officer on leave may be recalled on duty by the Sanctioning Authority, whenever the Bank deems fit to do so. But, if the officer is at that time out of station, he shall be eligible for the actual expenses incurred by him, and the members of his family for coming back to the station, and if the officer and the members of his family go back to the same station from which he was called for the return journey also. In such an event, the journey period (both inward and outward) shall be taken as period spent on duty. If he is availing LTC during the period, it will be allowed to be carried over. However, the Bank will, as far as possible, offer him leave so as to enable him to avail LTC during the same term of LTC block. In addition to traveling expenses in such cases, the officer concerned will be eligible to halting allowance as may be applicable to him for the inward journey to his place of posting. The family members should generally, accompany the officer, when he is recalled to duty otherwise traveling expenses for members of his family will not be reimbursed. Sundry advance granted against LTC if any, shall be adjusted by the officer immediately on his reporting for duty.

XI. Sundry Advance:

1. Sundry Advance shall be sanctioned to officers who go on LTC

2. The amount of Sundry Advance should be restricted to probable traveling expenses or probable fare in respect of LTC. Therefore Sundry Advance to be granted to an officer while going on LTC shall not be excessive with reference to the likely bill.

3. Officers who desire to book train tickets / Air tickets in advance shall give advance notice along with application for leave, LTC, and request for leave encashment if any, furnishing the circumstances that has necessitated the officer to approach for sundry advance well before the date of commencement of journey.

4. Sanctioning Authority (RM concerned/CM) if satisfied with the reasons put forth by the officer shall sanction the leave, LTC, and sundry advance not earlier than 60 days before actual date of travel in case of Travel by train and not earlier than 30 days before actual date of travel by Air / Bus / Steamer.

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5. Branch / Office concerned shall release the Sundry advance to the staff member as permitted in LTC sanction letter i.e. to the extent of approximate fare admissible under LTC immediately on receipt of the sanction letter from the sanctioning authority (RO concerned / HO) after taking undertaking letter from the officer concerned that he will produce the tickets within 3 days of releasing the amount. In case the officer is not booking the return journey tickets at the time of booking outward journey tickets, sundry advance for return journey shall be released three days before commencement of outward journey.

If sundry advance sanctioned / released is more than the tickets booked due to various reasons, the excess sundry advance amount should be credited to sundry advance account immediately after purchase of tickets.

6. All officers shall submit LTC bills in the proforma given in Annexure IV to RO concerned through the branch/office within 15 days of resumption of duty. If they fail to do so, sundry advance granted for this purpose will be recovered in lump sum from the salary of the subsequent month/s along with interest applicable for General clean advances i.e. at present 16%.

In case the total LTC bill amount is less than sundry advance amount availed, the officer concerned shall pay the balance amount within 15 days after resumption of duties or at the time of submission of LTC bill whichever is earlier. Failing which interest will be charged as applicable to General Clean advances i.e. at present 16%.

7. Immediately after receipt of LTC bill sanction letter from RO concerned / HO, Branch / Office shall debit the establishment account to the extent of the LTC bill amount sanctioned and close the sundry advance outstanding in the name of officer and balance amount if any may be credited to SB account of the officer concerned.

8. If any sundry advance is outstanding after adjusting sanctioned LTC bill amount for more than seven days from the date of receipt of sanction letter of LTC bill, the interest shall be charged at the rate prescribed for General Clean advances i.e. at present 16%.

9. Once the sanction letter of LTC bill is received from RO/HO and the sundry advance is still outstanding after adjusting sanctioned amount, the Head of the branch/office should ensure that sundry advance is adjusted out of the salary of that month even by allowing debit balance in SB account/ overdraw in OD account (if any in future) of the concerned officer, if necessary, overdue rate of interest applicable to general public shall be charged on the debit balance/overdraw amount.

10. Once the sanction letter of LTC bill is received from RO/HO the sundry advance amount should not be kept pending on the plea that the officer has submitted representation to the higher / competent authority. The representation if any shall be forwarded to sanctioning or competent authority with the remarks /

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recommendations for review / decision. The decision taken will be informed to the officer/s concerned and if found eligible further payment will be made to him / her.

11.Interest entries should be made in the sundry advance account as in the case of any other advances.

XII. Sanctioning Authority for LTC facility and LTC bills of Officers:

Following are the Sanctioning Authorities for LTC facility in respect of Officer Staff.1 LTC facility for officers working in Branches/Regional Offices Regional Manager 2 LTC bills up to Rs.15000/- in respect of Officers working in

Branches/Regional Offices Regional Manager

3 LTC facility for officers working in Head Office Chief Manager 4 LTC bills beyond Rs.15000/-and up to Rs.25000/- in

respect of officers working in Branches & Regional Offices and in respect of officers working in Head Office bills up to Rs.25000/-

Chief Manager

5 LTC bills of all Officers beyond Rs.25000/- and up to Rs.50000/-

General Manager

6 LTC bills of all officers beyond Rs.50000/- Chairman

XIII. Other guidelines for sanction of LTC/LTC Bills

1. An Officer desiring to avail LTC must ordinarily give 30 days’ advance notice to the Sanctioning Authority (RM concerned/GM as the case may be) for sanctioning LTC.

2. Whenever LTC is sought to be availed by the Officer proceeding on sick leave/casual leave, 30 days advance notice is not necessary. However, prior sanction should be obtained for the purpose of sanction of LTC and leave encashment by the Officer.

3. Officer who intends to avail LTC shall send his leave application along with LTC application by including request for sundry advance and leave encashment in a prescribed form given in Annexure-III to Regional Office concerned by the Officer working in the Region and to Head Office, Personnel Department by the Officers working at Head Office for sanction. The Branches are not empowered to sanction LTC.

4. All Officers shall submit LTC bills in the prescribed form given in Annexure-IV along with particulars of Sundry advance and leave encashment immediately to the Regional Office concerned through Branches within 15 days after resuming duties. If they fail to do so, sundry advance granted for LTC will be recovered in lump sum from the salary of the subsequent month along with interest at commercial rate i.e. at present 16% p.a.

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5. LTC bills should be accompanied with tickets/vouchers/receipts and any other satisfactory evidence for having visited the place of destination/visit or to home town as declared by him. Such evidence amongst others may include hotel bills, petrol bills, purchase bills etc.

6. Proceeds of LTC Bills sanctioned shall be adjusted to the outstanding sundry advance drawn.

7. Where the Dependent family members do not accompany the officer on LTC (but intend to proceed at a later date) prior permission shall be obtained from the Regional Office / Head Office. Same holds good where the family members undertake the journey before the officer’s LTC journey.

8. Any other information/evidence required by Regional Office/Head Office must be furnished immediately by the Officer whenever sought for.

9. Prescribed proformae of process notes for LTC, LTC bill and sanction letter of LTC and LTC bill are given for the use of ROs/HO.

10.If the LTC bill amount exceeds the sanctioning powers of RM, concerned RO shall prepare process note in the prescribed proforma given in Annexure VI and forward the same with recommendations of RM along with copy of LTC sanction letter to HO for necessary action.

The following standard forms are required to be used in connection with LTC facility by the staff members

1. Leave application 2. LTC application form( Annexure – III) 3. LTC Bill ( Annexure - IV)

XIV. Action by the Branch/Office:

1. Branch Manager/Head of the Office may permit an Officer to proceed on LTC only after receipt of sanction letter of LTC and leave from Regional Office/Head Office.

2. Branch Manager/Head of the Office shall release the sundry advance to the Officer in advance and to the extent specified in LTC sanction letter given by Regional Office/Head Office.

3. When LTC bills with tickets/money receipts etc., are received, the date stamp should be affixed on it with the signature of the Manager. The original bills along with the vouchers must be forwarded to the Regional Office/Head Office by retaining a copy of the Bill.

4. If an Officer does not submit LTC bills within 15 days after returning to duty remind him/her by a suitable letter.

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5. Outstation Branches/Offices should send the LTC bills to the Regional Office/Head Office by Registered Post. In the case of local Branches/offices, such bills must be sent by local delivery against acknowledgement.

6. On receipt of the sanction letter, amount of LTC bills shall be debited to Bank/Office Establishment charges A/C and credited to Sundry advance. Excess sundry advance drawn shall be recovered from the Officer immediately.

7. All Officer Employees are advised to note that notwithstanding the above guidelines, the LTC will not be permitted during the period from 15 th September to 15 th October and 1 st March to 15 th April in view of the closing of half year / year end accounts respectively. Therefore, the eligible officers may avail LTC well in advance of the above periods.

XV. Misuse of Leave Travel Concession

Officer employees who are found making bogus/non genuine claims under LTC shall be liable for disciplinary action. Such misutilization is done by giving receipts issued by travel agents, without actually performing the journey or by performing the journey in a mode of transport where the fare is cheaper than the one for which the receipt is issued and also by preferring claims in respect of the relatives/persons who are not dependents on them.

Such misutilization of LTC facility will be viewed as major misconduct and the concerned officer employees will be liable for disciplinary action as for Major Penalty including that of dismissal.

All staff members concerned shall note that the bank has right to recover the amount if the implementation of any of above LTC rules are found unauthorized by NABARD/Govt. of India/Sponsor bank. It may please be noted that the bank reserves the right to recover any erroneous payment noticed at any later date in one lump sum without any separate notice in the matter.

LEAVE FARE CONCESSION TO EMPLOYEES (Award Staff)

I. Eligibility:

1. All Employees (SUB-STAFF & NON SUB-STAFF) of the Bank excluding probationary Employees, who have completed 11 months of active service are entitled for L.F.C. facility.

2. An employee can avail any kind of leave for the purpose of LFC . There is no restriction of leave on the number of days of leave , the employee may avail for the purpose of L.F.C. Employees may avail of leave, either prefixing or suffixing holidays/Sun Day or both and

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they may commence and/ or complete their journeys under LFC during holidays/Sun day also. Availing leave of any kind is a prerequisite for availing of LFC.

3. Clerk-cum-Cashiers shall be permitted to avail LFC only once in every two years to his place of domicile or to any other place within India up to a maximum distance of 1750 K.M. (one way ). An employee shall have an option to avail L.F.C. once in every 4 years up to a maximum distance of 3500 K.M.(one way).

4. Sub Staff shall be permitted to avail LFC only once in every two years to his place of domicile or to any other place within India up to a maximum distance of 2250 K.M. (one way ). An employee shall have an option to avail L.F.C. once in every 4 years up to a maximum distance of 4500 K.M.(one way).

5. Block period: Present block period for workmen staff (SUB STAFF & NON SUB STAFF) as existed in erstwhile Banks shall continue. For newly appointed workmen staff, the block period commences from his/her date of joining in the Bank.

6. Option for 4 year block: New recruited who are interested to avail LFC once in 4 years shall have to inform their option to avail LFC once in 4 years in the prescribed proforma (annexure 10) immediately. If an employee has not given option to avail LFC once in 4 years he has to avail LFC once in two years only. Option given in this regard is final and irrevocable.

7. The employee and or members of family may visit the same place or different places of choice but however within permissible distance limit. Once the employee or his family members touch the Head Quarters the journey under LFC should be deemed to have been completed and no reimbursement should be considered for subsequent travels.

II. A person can have only one domicile at any time.

1. The "domicile of origin" of an Employee will ordinarily be the domicile of his father at the time of employee’s birth. The permanent address or the place of birth as stated in the Employee’s application given at the time of his appointment shall be taken by the Bank as his domicile, if it is not specified. The domicile of the origin prevails until a new domicile is acquired and the new domicile continues until the former domicile has been resumed or another has been acquired.

2. Subject to provisions of law, a person acquires a new domicile by taking up his habitation in a place which is not that of his domicile of origin.

3. In view of the above, when an employee intimates a change in his place of domicile, he is required to submit an affidavit in a proforma given in Annexure-I in original, sworn before a Notary or a Magistrate. Accordingly, the following norms/criteria and the procedure shall be taken note of by all concerned in determining the domicile of an employee.

4. The correct test to determine whether a place declared by the employee may be accepted as his domicile or not is to check whether it is the place where he would normally reside but for his absence from such a station for service with the Bank.

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5. The following criteria may therefore be applied to determine whether the declaration may be accepted.

6. Whether the place declared by the employee is the one which required his physical presence at intervals for discharging various domestic and social obligations and if so, whether after his entry into service, the officer employee has been visiting that place frequently.

7. Whether the employee owns residential property in that place or whether he is a member of a joint family having such property there.

8. Whether his near relatives are permanently residing in the place.

9. Whether prior to his entry into service the employee had been living there for some years.

10. The above criteria one after the other need be applied, in case the immediately preceding criterion is not satisfied.

11. A woman acquires the domicile of the husband after marriage.

12. Where the residential property is owned in more than one place, the employee may choose any one of the places giving reasons for the choice.

13. Where the presence of near relatives at a particular place is the determining criterion mentioned in Para No. II above, for the purpose of the declaration of domicile, the presence of near relations should be more or less of a permanent nature.

14. The decision of the competent authority given below shall be final as to whether or not to accept the change in the domicile.

Declaration of domicile once made at the time of joining the Bank shall ordinarily be treated as final. In exceptional circumstances, Competent Authority may after applying the criteria mentioned above if satisfied, accept the change in the place of domicile based on the affidavit sworn by the employee before a Notary or a Magistrate. However, such a change in the place of domicile shall be made subject to Regulation No. 70 of Officers’ and Employees’ Service Regulations.

Competent Authority for changing the place of domicile is the General Manager. However no employee be permitted to change his domicile in such a manner as to increase the cost to the bank of any such concession

15. The change in the domicile shall be given effect from the date on which the affidavit has been sworn before the Notary/Magistrate, if it is accepted by the Competent Authority.

16. In case where an employee has already changed the domicile once and the same has been accepted by the Bank, he is not permitted to seek further change in his domicile.

17. The sanctioning Authority of LFC bills of Employees who happens to be the sanctioning authority of leave shall make a note of the place of domicile in the staff

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card and concerned record of the Employee and verify the same while granting permission to avail LFC to the Employees. If there is any discrepancy in the same, the matter should be taken up with the concerned Employee and with the Head Office.

III Definition of "Family":

1. For the purpose of Leave Travel concession “Family” of an Employee shall mean an Employee’s spouse, wholly dependent unmarried children (including dependent step children and legally adopted children), and wholly dependent parents ordinarily residing with and wholly dependent on the Employee.

2. The term "Wholly dependent” child/parent shall mean such member of the family having a monthly income not exceeding Rs.2550/- p.m. If the income of one of the parents exceeds Rs 2550/p.m. or the aggregate income of both the parents exceeds Rs 2550/- p.m. both the parents shall not be considered as wholly dependent on the Employee.

3. In respect of female Employee the criteria for the inclusion of "Wholly Dependent" parents under the definition of family will be:

4. A married female employee may include her natural parents or parents –in-law under the definition of family but not both, provided that the parents / parents –in-law ordinarily residing with and wholly dependent on her.

5. The natural parents or parents-in-law would not qualify to be dependent on wholly dependent on a married Female. Employee besides ordinarily residing with her, if they are having earning sons with income exceeding Rs.2550/- per month and if the spouse is employed. Step parents are not included in the Family.

6. The spouse need not be dependent on the employee for the later to claim LFC in respect of him/her. Hence, even if the spouse is gainfully employed, the employee will be entitled to claim LFC in respect of him/her.

7. If husband and wife both are employees of our Bank, they may avail LFC as per the following guidelines:

a) Where both spouses are our employees , ordinarily the husband should claim LFC for himself, his wife and wholly dependent eligible members of the family. In such cases the wife can be permitted to synchronize LFC and leave encashment block with that of her husband and claim LFC for her wholly dependent parents, as per LFC rules, the mode of travel applicable to her cadre. Reimbursement of fare under LFC cannot be made to both of them for the same journey.

b) In case where the wife is in a higher or lower cadre/scale then the husband, she may be permitted to claim LFC/LTC for herself, her husband, wholly dependent children and wholly dependent parents if any as per her entitlement. In such cases the wife may submit suitable application together with declaration by the husband that he will not avail off the LFC/LTC facility for himself and wholly dependent children separately at any time. However the Husband may claim LTC/LFC for his wholly dependent parents, if any, by the mode /class of travel and distance limit applicable to his cadre/grade and avail leave encashment for the encashment block applicable to him. He shall not claim LTC/LFC for

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himself separately at any time. In these cases, the husband can be allowed to synchronize his leave encashment /LFC block with that of his wife.

c) If both wife and husband are working in different banks , each of them can avail LFC separately for different journeys. However, there should not be two payments in respect of the same journey by both the employees. In such cases, when one of the spouses working in our Bank avails LFC for the entire family , the same has to be informed to the Bank where the other spouse is working by conveying the full details of LFC availed by the spouse working in our Bank .

IV. Entitlement:

Eligibility of mode and class of travel for LFC:

The Employee and his family members will be eligible to travel while availing LTC as under:

1. Non sub-ordinate Staff (Clerical staff):

First class fare for the journey by Mail/Express train

Provided where the employee or members of the family travel actually A.C. 2 Tier by Mail/Express train (including Rajadhaani and Shatabdi express trains), the employee will be reimbursed the actual A.C. 2 Tier fare incurred for the admissible distance.

2. Clarifications:

Clerical staff (block of 2 years):

3. If the employee travels a distance of 1600 K,M. x2 by train by more than one class , first class train fare for 1600 K.M. X2 or actual expenditure , whichever is less is admissible.

For that portion of the journey actually travelled by 2nd A.C. or 3rd A.C. in Mail/express train. Actual train incurred is admissible, provided the distance travelled is within the distance limit.

4. If he travels, 1000 K.M. X2 by train and 500 KMs x 2 by Road either by bus, taxi or conducted tour, First class train fare for 1500 KMs x 2 or actual expenditure or less are admissible.

For that portion of the journey actually travelled by A C 2/3 tier class in Mail/Express Train, actual train fare plus notional First Class Train Fare for rest of the journey or actual expenditure whichever is less, is admissible.

5. If he travels a distance of 3000 KMs x 2 in Train and /or other mode of transport, First class train fare for 1750 KMs x 2 or actual expenditure whichever is less, is admissible.

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For that portion of the journey actually travelled by 2nd A.C. or 3rd A.C. in Mail/express train restricted to notional A.C. 2 tier class fare for 1750 KMs x 2 or actual expenditure whichever is less, is admissible.

6. If he travels a distance of 1700 KMs x 2 in conducted tour, First class train fare for 1700 KMs x 2 actual expenditure whichever is less, is admissible.

7. If he travels 2500 K.M.s in train and/or other mode of transport, first class train fare for 1750 KMs x 2 or actual expenditure whichever is less, is admissible.

Messengers/Messenger-cum-Sweepers/Driver-cum-Messengers:

8. Sleeper class fare for the journey by mail/express train

Employee /family member may travel under LFC by any accepted mode of transport (i.e. bus/train/steamer), reimbursement of fare would be actual fare paid or Sleeper Class train fare for the distance , so travelled within the eligible distance, whichever is lower ( eligible distance is 2250/4500 KMs in case of sub staff.

SUB ORDINATE STAFF (block of 2 years):

a) If the employee travels a distance of 2000 KMs x 2 train, in more than one class, sleeper class fare for 2000 KMs x 2 or actual expenditure, whichever is less, is admissible.

b) If he travels a distance of 1000 KMs x 2 by train and 1000 KMs x 2 by Road either by bus, Taxi or conducted tours , sleeper class fare for 2000 KMs x 2 actual expenditure, whichever is less, admissible.

c) If he travels a distance of 3000 KMs x 2 in Train and /or other mode of transport, sleeper class fare for 2250 KMs x 2 or actual expenditure whichever is admissible.

d) If he travels a distance of 2100 KMs x 2 in conducted tours, sleeper class fare for 2100 KMs x 2 or actual expenditure whichever is admissible.

e) If he travels a distance of 2500 KMs x 2 in conducted tours sleeper class fare for 2250x2 or actual expenditure, whichever is less, is admissible.

Employees who are under suspension are not eligible for LFC for the reason that no leave is to be sanctioned to them during the period of suspension. When a suspended employee is reinstated in the service, then he would be entitled to all benefits like leave, LFC etc., to which he would have been normally entitled had he been on duty subject to the order of Disciplinary Authority and other rules/norms governing LFC. If the Disciplinary Authority treats his period of suspension as 'not on duty', then he is not entitled for such benefits during that period and LFC gets postponed to that extent.

LFC to family members of suspended employees: LFC as the term indicates can be availed whenever employees proceed on leave under Service Regulations. No leave shall be granted to

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an employee under suspension and as such the family of the employee under suspension would not be permitted to avail LFC.

Surrender and encashment of LTC facility for Employees - GuidelinesIn the recent times, there have been representations for implementing surrender and encashment of LFC facility to our staff members as prevailing in Sponsor Bank. On taking up the matter, Sponsor Bank has permitted to implement surrender and encashment of LFC facility to staff members of our Bank by taking Board approval. Board in its meeting held on 02.05.09 has permitted the Bank to implement the same to our staff members and the guidelines are furnished hereunder.

By exercising an option any time during the block of 2 years or 4 years, as the case may be an employee (applicable to both Clerks and Sub Staff) can undertake travel availing of leave fare concession and claim reimbursement up to his entitlement or to encash the facility for the concerned block. The option so exercised shall be irrevocable for the block concerned. On opting to encash the facility, Clerk cum Cashiers will be entitled to receive a lump sum equivalent to 75 % of notional 1st

Class train fare for the total admissible distance of 3500 KMs (for 2 year block ) and 7000 KMs ( for 4 year block) ) and Sub Staff will be entitled to receive a lump sum equivalent to 75 % of notional Sleeper Class train fare for the total admissible distance of 4500 KMs (for 2 year block ) and 9000 KMs ( for 4 year block) subject to deduction of admissible tax at source. Leave fare concession for travel to place of domicile is not encashable. An employee opting to encash his LFC shall prefer the claim for himself and his family members only once during the block/term in which such encashment is availed of. The facility of encashment of privilege leave while availing of LFC is also available while encashing the facility of LFC provided however, that an employee so encashing the facility of LFC shall proceed on leave for a minimum period of 4 days. The lumpsum in respect of encashment of PL, while availing of LFC encashment may be paid to the employee a day before the commencement of the leave.

Illustration for Calculating Surrender and encashment of LFC facility for Clerk-cum-Cashiers:

Clerk-cum-Cashiers are eligible for travel by 1st Class for the total admissible distance of 3500 KMs in a two year term.

If Mr.” X” Clerk cum Cashier intends to surrender and encash the LFC facility for self and his 4 family members for the two year term 01.03.2009 to 28.02.2011 and he is eligible to receive a lump sum equivalent to 75 % of notional Ist Class train fare for the total admissible distance of 3500 K.M.

The 75 % entitlement of LFC facility to be worked out as under

Ist class notional fare for 1750 K.M. per head : Rs.1,475.00* To and fro fare (2 x 1750 K.M.) : Rs.2,950.00 -(1475 x2)Fare of 5 persons (self + 4 family members) : Rs.14,750.00 ( 2950x 5)75 % of eligible notional fare : Rs.11,062.50 p ( 14750 x 75 %)Eligible LFC surrender amount payable to Mr.X : Rs.11,062.50

Illustration for Calculating Surrender and encashment of LFC facility for Messengers:

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If Mr.” Y” Messenger intends to surrender and encash the LFC facility for self and his 3 family members for the two year term 01.03.2009 to 28.02.2011 and he is eligible to receive a lump sum equivalent to 75 % of notional Sleeper Class train fare for the total admissible distance of 4500 K.M.

The calculation of 75 % entitlement of LFC facility to be worked out as under Sleeper class fare for 2250 KMs per head : Rs.541.00* To and fro fare (2 x 2250 KMs) : Rs1,082.00 (541x2)Fare of 4 persons (self + 3 family members) : Rs.4,328.00 (1082 x 4)75 % of eligible notional fare : Rs.3,246.00 (4328.00 x 75 %)Eligible LFC surrender amount payable to Mr.” Y” : Rs.3,246.00*(Railway fares may change according to the revision)

Sanctioning Authority:

Staff members who want to avail surrender and encash the LFC facility shall send their application (annexure-IX) along with the leave letter to Regional Office for sanction.

Regional Office after sanction of the facility shall send the one copy of sanction letter (annexure - X) invariably to Head Office for entering the same in the concerned staff member service register.

Following are the Sanctioning Authorities for LFC surrender and encashment of facility in respect of Employees.

1 LFC surrender & encashment amount up to and inclusive of Rs.15,000/- for Employees working in Branches/Regional Offices

Regional Manager

2 LFC surrender & encashment amounts beyond Rs.15,000/- and up to Rs.25000/- in respect of Employees working in Branches/Regional Offices

Chief Manager

3 LFC surrender & encashment amount up to Rs.25,000/- for Employees working in Head Office

Chief Manager

4 LFC surrender & encashment amount beyond Rs.25,000/- and up to Rs.50,000/- in respect of Employees working in Branches ,Regional Offices and in respect of Employees working in Head Office

General Manager

5 LFC surrender & encashment amount of all Employees beyond Rs.25,000/- and up to Rs.50000/-

General Manager

6 LFC surrender & encashment amount of all Employees beyond Rs.50,000/-

Chairman

V. General Guidelines on LFC:

1. A workman employee in case of journey by train, if incurs any reservation or sleeper /berth charges, these will be reimbursed to him in addition to his other entitlements under LFC.

2. Cancellation charges are not reimbursable in respect of expenses incurred by the workmen for canceling the tickets booked for the travel under LFC.

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3. In the case of a physically handicapped employee, who is appointed under such category and is eligible for payment of conveyance allowance in terms of the Government guidelines, a companion may accompany the employee provided he /she does not have any member of the family in respect of whom he / she may claim the LFC.

4. An employee is permitted to break his journey at his/her convenience while travelling to the place of domicile or going for rest and recuperation but the amount to be paid to him/her would be actual fare incurred or the fare for the class to which he/she is entitled up to the place of his/her domicile or for the permissible distance in the case of travel for rest and recuperation, whichever is less.

5. LFC may be availed of by the employee’s family for travel prior to or after the date on which the employee himself avails of the LFC provided that the period between the date of commencement of the journey by the family and the date on which the employee himself commences his journey does not exceed 4 months. Further provided that outward journey should be commenced before expiry of the term/block. On expiry of such period of 4 months any LFC not availed by the employee for himself (unless in the meantime his leave is refused by the Bank) or his family will lapse. LFC may be availed of by the employee’s family for travel without attendance of employee on either journey provided that the period between the date of commencement of the journey and that of the return journey shall not exceed 4 months. The entitlement of the employee to avail of LFC in such event of independent journey by the family shall continue to operate.

6. Permission should not be given to employees to avail LFC facility after retirement as there is no provision for the same.

7. Travel by Air :

An employee ( both Clerks and Messengers) may undertake the whole or part of the journey by air either to his place of domicile or to a place of rest and recuperation and he will be eligible to claim his actual expenditure provided it is less than or equivalent to actual fares by his entitlement in case of journey to his place of domicile by a direct or regular route or to the extent of maximum distances (1750 or 3500 KMs to and fro in case of Clerks and 2250 or 4500 KMs in case of Messengers ) in case of journey to any place for rest and recuperation by any route.

Illustration:

In case of members of the Clerical employees who travelled by Air and return by Train (or vice versa), entitlement of to and fro journey may be combined for the purpose of reimbursement. In other words, employee may go by air, and return by train by second class (or vice versa) and eligible for the claim to the extent of his eligibility by the entitled class (1 st

class fare).

a. If the employee travels from Bangalore to Delhi and back by air in his LFC term of 2 years 1st Class fare by train for 1750 KMs x 2 or actual expenditure whichever is less is admissible.

b. If he travels from Mangalore to Mumbai by air and returns by Bus, then he is entitled for 1st Class fare by train for the maximum admissible distance or actual, whichever is less.

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Travel by air along with Children aged below 5 years:

When an employee travel by air along with a child of age below 5 years wherein Railways do not charge any fare, in such cases the employees are eligible for reimbursement of train fare to the extent of their eligibility excluding the children of age 5 years and below subject to the actual expenditure incurred including the fare paid for the children travelled by air.

8. Leave fare concession by Circuitous routes:

Employees (Clerks & Messengers) may travel by any acceptable mode of transport to any place in India (even if they touch the same place more than once) so long as the reimbursement is within the fare to which a workman is entitled up to the permissible distance. Both inward and outward journeys can be combined for calculating entitlement and for the purpose of reimbursement. In case the employee or his family members touch the Head Quarters the journey under LFC should be deemed to have been completed and hence no reimbursement should be considered for any subsequent travel.

9. Travel by Tourist Taxi/Registered Taxi under LFC:

Ordinarily taxi is not accepted as a normal mode of transport. However, where the bank is satisfied that the employee had to engage taxi on account of force of circumstances like breakdown of transport due to natural calamities agitation, commotion, ill health of traveling members of the family during travel necessitating return to Head-quarters, members of family permanently invalid and the employee has no choice but to travel by taxi, the bank may at its discretion reimburse the fare incurred subject to the fare by the rail depending upon the class of travel to which the employee is eligible by the shortest road route to the declared place of visit and back or actual taxi fare whichever is less. For this purpose travel by registered taxi is permitted and hiring of private taxi is not allowed.

There is no provision for reimbursement of petrol expenses incurred for travel under LFC.

The employees who undertake journey by taxi are required to comply with the following requirements:

(a) Registration number of the taxi, copy of the RC book and copy of the route permit.

(b) Date of commencement of journey, place from which the taxi started and date of termination of the journey and the place where terminated.

(c) Place of stay with dates, employees have to give the names of hotels, choultry etc, for this purpose in Chronological order.

(d) The employees are also required to produce satisfactory evidence to the sanctioning authority and such evidence may include hotel bills, petrol bills, enroot the journey, receipt for any sevas done at temples, purchase receipts etc.

(e) Name and address of the taxi owner and also the name of the driver/s have to be mentioned in the stamped receipt without fail.

(f) Opening and closing meter reading in Kilometers.

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10. Travel by contract carriages/conducted tours :

A Workmen Employee (both non sub-staff and sub-staff) is permitted to travel by tourist buses/contract carriages while availing LFC, irrespective of the fact whether the places are connected//partly connected /not connected by rail/steamer. In such cases, he would be eligible for reimbursement of actual bus fare paid or notional train fare by entitled class of travel for the distance so travelled, whichever is lower within his overall entitlement. The employee should obtain a receipt from the travelling agency/contract carriage operator containing the following particulars without fail or the receipt for total amount paid should be accompanied by a certificate containing these particulars.

• Places visited/ toured and distance covered• Actual cost of travelling charged to the employee excluding the charges towards boarding

and lodging and for local sightseeing. The fare should be mentioned per head and if fare has been charged on kilometer basis, then the fare charged per kilometer should be specified.

• Service charges/service tax etc. included if any, in the cost of travel should be specified and if not clubbed, it should be certified to that effect. Service charges/service tax levied by the tour operator /travel agent is not reimbursable. Where the package tour involved travel by rail, then the actual railway fare and class of fare paid through the travel agent /tour operator per head should be specified separately in the receipt /certificate. Bills not supported by receipt. Bills not supported by receipt and certificate as above will not be considered.

• Registration number of bus and name of the bus if any,• Date of commencement of journey, place from which the bus started and date and place

of termination of the journey.• Places of stay with dates: employees have to give the names of hotels, choultry etc, for

this purpose in chronological order. .• Evidences such as hotel bills, purchase bills, receipts for any sevas done at temples etc,

• For reimbursement of fare incurred for children below age of 12 years, reimbursement needs to be determined on the basis of actual fare incurred or first class train fare at half rate for the eligible distance i.e. 1750/3500 KMs . Whichever is less, in case of non sub ordinate staff and actual fare incurred or sleeper class train fare at half rate for the eligible distance, i.e. 2250/4500 KMs whichever is less, in the case of subordinate staff. Employees will not be eligible for reimbursement of train fare incurred with regard to child/children below the age of 5 years, as Indian Railways are not levying any charge for such child/children in this age group.

• Employees who travel by conducted tours while availing LFC would not be entitled to claim the expenses relating to boarding and lodging and local sightseeing charges in the course of the tour.

Example: An employee visiting Delhi on LFC would not be entitled to claim the expenses incurred by him for going from the place of his stay to Kutub Minar, Red Fort, Parliament House etc., and back.

11. Journey expenses by Bullock Cart/pony/camel/ferry boat for that part of the journey which of necessary has to be covered by one of those means of transport in the absence of train/steamer bus will be reimbursed at Rs.1.50 per KM provided evidence is produced in respect of such journey to the nearest railway station/steamer halt or bus link.

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12. An employee claiming reimbursement under leave fare concession shall produce money receipts as an evidence for having undertaken the journey and if the money receipts are not available for any good reason, any other satisfactory evidence of travel along with suitable explanation for non- production of money receipts.

Employees who travel by train have to furnish the following declaration while submitting the LFC bills, since railways are not issuing the money receipts in respect of train tickets.

DECLARATION

“I………………………………….. hereby declare that I have traveled on LTC / LFC from …….. to

…………………. Purchasing …………….. Class train ticket No ………. For Rs……… issued at ………………….

Station. The journey to the destination indicated earlier took place on …………………….. I completed the

journey and returned to the head quarters on ………………………….”

Signature:

Date: Name & designation of Emp.

An employee, who has travelled on LFC, has produced satisfactory proof, such as tickets/ receipts either for onward or for return journey only and if he has lost the tickets/receipts for other segment of journey, then the reimbursement of fare may be made for this segment of journey only by the lowest class and mode of public transport available.

Example: A Clerk working at Kadapa Branch visits Hyderabad by Ist Class train for his onward journey and returns by bus for his return journey and is unable to produce bus tickets for the return journey. His claim may be settled for Rs.750/- only as follows subject to overall eligibility as per entitlement.

Kadapa to Hyderabad by 1st Class fare by train : Rs.500.00 (approximately)

Hyderabad to Kadapa bus fare by APSRTC Bus : Rs.250.00

TOTAL : Rs.750.00

13. Travel by a lower Class:

A member of the Clerical staff and his family may travel beyond the maximum permissible distance by the class lower than that to which he is entitled. In that case, he will be paid both the fares incurred including reservation and sleeping berth charges, if any, irrespective of the number of stages, in which the journey is undertaken or the first class fare for the distance permissible whichever is less.

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14. Local conveyance: Under LFC, apart from the fare for the journey, i.e. rail fare, steamer fare or road mileage as the case may be, no other expenses such as taxi/auto or tonga charges, luggage charges, coolie charges are allowed.

However, reimbursement of local conveyance expenses can be claimed in respect of journey between residence and bus/railway station/airport at the Head Quarters and between hotel/residence and bus/railway station/airport at any one of the places visited. Reimbursement will be at the prescribed rate and within overall entitlement. Expenses on conveyance for local sightseeing at the places visited are not reimbursable.

15. An employee may travel under season/zone circular tickets provided that total amount payable by the Bank does not exceed the fare which the employee would have paid for travelling by the entitled class of accommodation up to the permissible distance.

If a member of a non sub ordinate staff availing of LFC once in 4 years, travels by train beyond the distance permissible he may be reimbursed Ist Class Train fare up to 3500 KMs for onward and return journey separately but not the fare for the total distance of 7000 KMs

16. Under LFC, both inward and outward journeys of the employee or his family members may be combined to reckon the eligibility. Eligibility shall be calculated individually for each member and total eligibility may be arrived at.

17. Encashment of Privilege leave :

An employee (both Clerical and Messenger staff) is entitled for encashment of PL at his credit up to a max. Limit of one month when he is proceeding on LFC, in a block of 4 years. A month is to be treated as 30 days for the purpose of encashment.

If an employee has opted for LFC once in two years he can avail encashment of PL up to a max. limit of one month once in 4 years. He can also avail encashment facility up to a max limit of 15 days in each term of 2 years.

Employee would not be eligible for encashment of PL when LFC is availed for his/her dependent only , without the attendance of the employee.

For the purpose of PL encashment, while proceeding on LFC the term substantive pay wherever it occurs, means the aggregate of

• Basic Pay• Dearness allowance• House Rent allowance• Special allowance and other allowances ( if any, but excluding special allowance drawn

as locum tenens on temporary basis) which the workmen would have drawn had he been on duty.

For determining the payment towards encashment of PL, the month in which an employee avails of LFC should be taken into account in other words, P L encashment @ salary applicable to the day on which his leave on LFC begins. Prior sanction must be obtained by an employee for availing of Encashment facility along with LFC. Such request should be made preferably in the application itself.

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The amount of encashment may be calculated as above and may be paid to the employee one week prior to the commencement of leave but after sanction of LFC.

The PL encashed will not attract bonus, provident fund contribution etc, either at the time of retirement or while proceeding on LFC. Further, the payment will attract income tax/professional tax if any.

If the husband and wife are working in the same Bank, each of them will be entitled to encashment of leave in his/her own right, in their respective blocks.

In case the employee does not proceed on privilege leave or does not avail of LFC after encashing the privilege leave, the amount paid to him towards the PL encashment should be recovered with interest.

The number of days of PL encashed should be accounted for in the PL account of the employee immediately. The encashment of PL should be availed of by an employee while proceeding on LFC.

Further, Officer/Employee at his option shall be permitted to encash one day additional privilege leave once in a year for donation to Prime Minister’s Relief Fund subject to (a) his giving a letter to the Bank to that effect and authorizing the Bank to remit the amount to the Fund (b) and the acceptance of the Bank as directed and permitted by GOI/Sponsor Bank for a specific purpose.

18. Postponement of Leave Travel Concession:

1. An employee not availing of the leave travel concession within his eligible block, his entitlement for the particular block will lapse, except where his leave for availing of Leave Travel Concession has been refused by the sanctioning authority, in writing, for the exigencies of administration.

2. The permission to carry over LFC at the request of the employee shall not be granted. The carryover is permissible only when the sanctioning authority refuses leave to the concerned employee on account of exigencies of administration. All cases of refusal of leave on account of exigencies of administration may be referred to Head Office so that they may consider granting carryover of LFC to the concerned employees. However, the postponement of LFC may be sanctioned by the Sanctioning Authority only after taking permission of General Manager, Head Office Kadapa.

3. The following norms are laid down, authorizing the General Manager to approve carryover of the Leave Travel Concession:

a. Accumulation of LFC to the extent of two terms only may be granted by the competent authority.

b. Whenever the competent authority extends LFC in view of administrative exigencies, the employee may be advised to avail the same before six months from the date of expiry of the term, failing which the extended term lapses automatically.

4. An employee on leave may be recalled on duty by the Sanctioning Authority, whenever the Bank deems fit to do so. But, if the employee is at that time out of station, he shall be

34


eligible for the actual expenses incurred by him, and the members of his family for coming back to the station, and if the employee and the members of his family go back to the same station from which he was called for the return journey also. In such an event, the journey period (both inward and outward) shall be taken as period spent on duty. If he is availing LFC during the period, it will be allowed to be carried over. However, the Bank will, as far as possible, offer him leave so as to enable him to avail LFC during the same term of LFC block. In addition to traveling expenses in such cases, the employee concerned will be eligible to halting allowance as may be applicable to him for the inward journey to his place of posting.

5. The family members should generally, accompany the employee , when he is recalled to duty otherwise traveling expenses for members of his family will not be reimbursed. Sundry advance granted against LFC if any, shall be adjusted by the officer immediately on his reporting for duty.

19. Sundry Advance:

a. Sundry Advance shall be sanctioned to employee who goes on LFC.

b. The amount of Sundry Advance should be restricted to probable traveling expenses or probable fare in respect of LFC. Therefore Sundry Advance to be granted to an employee while going on LFC shall not be excessive with reference to the likely bill.

c. An employee who desire to book train tickets / Air tickets in advance shall give advance notice along with application for leave, LFC, and request for leave encashment if any, furnishing the circumstances that has necessitated the employee to approach for sundry advance well before the date of commencement of journey.

d. Sanctioning authority (RM concerned/CM) if satisfied with the reasons put forth by the employee shall sanction the leave, LTC, and sundry advance not earlier than 60 days before actual date of travel in case of Travel by train and not earlier than 30 days before actual date of travel by Air / Bus / Steamer.

e. Branch / Office concerned shall release the Sundry advance to the staff member as permitted in LFC sanction letter i.e. to the extent of approximate fare admissible under LFC immediately on receipt of the sanction letter from the sanctioning authority (RO concerned / HO) after taking undertaking letter from the employee concerned that he will produce the tickets within 3 days of releasing the amount. In case the employee is not booking the return journey tickets at the time of booking outward journey tickets, sundry advance for return journey shall be released three days before commencement of outward journey.

f. If sundry advance sanctioned / released is more than the tickets booked due to various reasons, the excess sundry advance amount should be credited to sundry advance account immediately after purchase of tickets.

g. All employees shall submit LFC bills in the proforma given to RO concerned through the branch/office within 15 days of resumption of duty. If they fail to do so, sundry advance granted for this purpose will be recovered in lump sum from the salary of the subsequent month/s along with interest applicable for General clean advances i.e. at present 16%.

35


h. In case the total LFC bill amount is less than sundry advance amount availed, the employee concerned shall pay the balance amount within 15 days after resumption of duties or at the time of submission of LFC bill whichever is earlier. Failing which interest will be charged as applicable to General Clean advances i.e. at present 16%.

i. Immediately after receipt of LFC bill sanction letter from RO concerned / HO, Branch / Office shall debit the establishment account to the extent of the LFC bill amount sanctioned and close the sundry advance outstanding in the name of officer and balance amount if any may be credited to SB account of the employee concerned.

j. If any sundry advance is outstanding after adjusting sanctioned LFC bill amount for more than seven days from the date of receipt of sanction letter of LFC bill, the interest shall be charged at the rate prescribed for General Clean advances i.e. at present 16%.

k. Once the sanction letter of LFC bill is received from RO/HO and the sundry advance is still outstanding after adjusting sanctioned amount, the Head of the branch/office should ensure that sundry advance is adjusted out of the salary of that month even by allowing debit balance in SB account/ overdraw in OD account (if any in future) of the concerned officer, if necessary, overdue rate of interest applicable to general public shall be charged on the debit balance/overdraw amount.

l. Once the sanction letter of LFC bill is received from RO/HO the sundry advance amount should not be kept pending on the plea that the employee has submitted representation to the higher/competent authority. The representation if any shall be forwarded to sanctioning or competent authority with the remarks / recommendations for review / decision. The decision taken will be informed to the employee /s concerned and if found eligible further payment will be made to him / her.

m. Interest entries should be made in the sundry advance account as in the case of any other advances.

20. Misuse of LFC: (Applicable to both Messengers and Clerks)

Employees who are found making bogus/non-genuine claims under LFC shall be liable for disciplinary action. Such misutilization is done by giving receipts issued by travel agents, without actually performing the journey or by performing the journey in a mode of transport where the fare is cheaper than the one for which the receipt is issued and also by preferring claims in respect of the relatives/persons who are not dependent on them.

(i) Such misutilization of LFC facility will be viewed as major misconduct and the concerned employee will be liable for disciplinary action, as for Major Penalty, including that of dismissal.

(ii) Sanctioning authorities should take particular care while sanctioning of LFC bills. In case, they find that there are grounds for suspecting that the claims are not genuine, the matter may be referred to vigilance cell, HO confidentially, clearly explaining the grounds for suspicion about the bona fide of the bill. If they have made any enquiries discretely, a report on that may also be sent to vigilance cell HO.

36


(iii) Pending investigation of the bills, sanctioning authorities may sanction the bills as per rules and subject to limits/ entitlements and advance given to the employee for LFC be fully recovered within the prescribed time limit.

The following standard forms are required to be used in connection with LFC facility by the staff members

a. Leave application b. LFC application form (Annexure-III)c. LFC Bill ( Annexure-IV)

General guidelines ( Applicable to both Messengers and Clerks) for sanction of LFC Applications/LFC Bills

• An employee desiring to avail LFC must ordinarily give 30 days’ advance notice to the

sanctioning authority (RO/HO as the case may be) for sanctioning LFC.

• Whenever LFC is sought to be availed by the employee proceeding on Casual Leave 30 days advance notice is not necessary. However prior sanction should be obtained for the purpose of sanction of LFC and leave encashment by the employees.

• LFC application by including request for sundry advance and leave encashment in a prescribed form given in the circular to Regional Office for sanction. Branch Managers are not empowered to sanction LFC to the employees working at Branches and LFC applications shall be invariably forwarded to Regional Offices for sanction. Staff working at Regional Offices shall submit the LFC application to Regional Office, personnel Department for sanction.

• Staff working at Head Office shall submit the LFC application and LFC bills to Personnel Department, Head Office for sanction.

• All employees shall submit LFC bills in the prescribed form given in the circular immediately to Regional Office through Branches within 15 days after resumption of duties. If they fail to do so sundry advance granted for LFC will be recovered in lump sum from the salary of the subsequent month. Staff working at Regional Office and Head Office shall submit the bills to respective Personnel Department within 15 days after resumption of duties.

• LFC bills should be accompanied with tickets/vouchers /receipts and any other satisfactory evidence for having visited the place of destination /visit to the home town as declared by him. Such evidence amongst others may include hotel bills, petrol bills, purchase bills etc.

• Proceeds of LFC bills sanctioned shall be adjusted to the outstanding sundry advance drawn.

• Where the dependent family members do not accompany the employee on LFC (but intend to proceed at a later date) prior permission shall be obtained from sanctioning

37


authority of LFC. Same holds good where the family members undertake the journey before the employee’s LFC journey.

• Any other information /evidence required by Head Office /Regional Office must be furnished immediately by the employee whenever sought for.

Sanctioning Authority for LFC facility and LFC bills of Employees:Following are the Sanctioning Authorities for LFC facility in respect of Employees.

1 LFC facility for Employees working in Branches/Regional Offices Regional Manager 2 LFC bills up to Rs.15000/- in respect of Employees working in

Branches/Regional Offices Regional Manager

3 LFC facility for Employees working in Head Office Chief Manager 4 LFC bills beyond Rs.15000/-and up to Rs.25000/- in respect of

Employees working in Branches & Regional Offices and in respect of Employees working in Head Office bills up to Rs.25000/-

Chief Manager

5 LFC bills of all Employees beyond Rs.25000/- and up to Rs.50000/-

General Manager

6 LFC bills of all Employees beyond Rs.50000/- Chairman

Prescribed proformae of process notes for LFC, LFC bill and sanction letter of LFC and LFC bill are given for the use of ROs/HO.

If the LFC bill amount exceeds the sanctioning powers of RM, concerned RO shall prepare process note in the prescribed proforma given in Annexure VI and forward the same with recommendations of RM along with copy of LFC sanction letter to HO for necessary action

This circular shall be circulated among all the Officers/Employees working at Branches/Offices against their acknowledgement.

Annexure:

I) Affidavit II) Authorization for Encashment of PL towards donation – PM’s relief fund. III) Application for Leave Travel Concession/Leave Fare Concession IV) Bill for Leave Travel Concession / Leave Fare Concession to be submitted by the

Officer/Employee of the Bank-Particulars of sundry advance and leave encashment V) Process note for sanction of LTC/LFC VI) Process note for sanction of LTC/LFC bill. VII) LTC/LFC Sanction letter.VIII) LTC/LFC Bill – Sanction letter IX) LTC/LFC surrender and encashment application

38


X) Sanction letter for LTC/LFC surrender and encashment XI) Request letter for opting 4 year block

(M JAI PRAKASH)Chairman

39

AFFIDAVIT

I, Sri/Smt/Kum………………………………………………………………………………., aged…………… years, son/daughter/wife of Sri………………………………………………………, now residing at ……………………………………………………………………..(Name of the place, District and State) working as……………………………………………………………. at……………………………………… Branch/Office of Andhra Pragathi Grameena Bank does hereby solemnly affirm and state as follows:

1. When I joined the Bank in the year…………… my place of domicile was ……………………………………………………………………… (Name of the place, District and State) as declared by me and continues to be the same thereafter till this date.

2. I have now changed my place of domicile w.e.f…………………………… (Date) ……………………………………………………………… (Mention the name of the place, District and State) for the following reasons:

a)b)c)d)

3. I therefore request that necessary changes in the service records may kindly be made relating to the aforesaid change in my place of domicile.

4. I am also aware of the stipulation/rules governing change of domicile and that I am eligible to change my domicile only once during my entire service in terms of which, the above mentioned change in the place of my domicile and making necessary changes in my service records thereof has been sought for vide this affidavit.

5. I declare that the aforesaid statement is absolutely true and correct.

Signature :Full Name :

Department/Branch Date:

Solemnly affirmed and signed before me by the deponent after admitting contents of the above as true and correct on this the ………………………… day of ………………………20 .

Signature and stamp of Notary/Magistrate

39

ANNEXURE-I to Cir. No.130 – 2009-BC-STF dated

ToThe Regional Manager/ChairmanAndhra Pragathi Grameena Bank,Personnel Department,Regional Office/Head Office,KADAPA.

Dear Sir,

Through the Branch/Head of the Department

ENCASHMENT OF PRIVILEGE LEAVE TOWARDS DONATION – P.M’s RELIEF FUND

In terms of circular No130-2009-BC-STF, dated 06.06.2009, I wish to encash one day’s privilege leave and donate the proceeds of the same to Prime Minister’s Relief Fund.

I hereby authorize you to debit one day’s privilege leave to my leave account and remit the proceeds to the Prime Minister’s Relief Fund account maintained at Accounts Department, Head Office Kadapa.

Place : Yours faithfully

Date :

Signature of Officer/EmployeeFrom

Sri/Smt…………………………………………………….,

……………………………………………….. (Cadre)

………………………………………………… (Branch/Office)

40

ANNEXURE-II to Cir. No130 – 2009-BC-STF dated 06.06.2009

ANDHRA PRAGATHI GRAMEENA BANKHEAD OFFICE::KADAPA

APPLICATION FOR LEAVE TRAVEL CONCESSION / LEAVE FARE CONCESSION

From:Mr./Mrs.………………………………………………

………………………………………………………….. (Cadre)

………………………………………………………….. (Branch/Office)

ToThe Chairman/Regional Manager,Personnel Department,Andhra Pragathi Grameena Bank,Head Office/Regional Office,

--------------------------------- (Station)

Dear Sir,

SUB: Application for Leave Travel Concession / Leave Fare Concession

1) I have applied …………… days of ………………………….. (Nature of leave) commencing from ……………………….. to ……………………… (Both days inclusive) as per my leave application dated…………………………

2) I intend to visit ……………………………………………………………………………………………………… (Place of visit) which is my home town/place of domicile (OR)I intend to visit ……………………………………………………………………………………………………….. [Place of destination (in case of Officers, only one particular destination shall be furnished) / visit] for ………………………………………………………… (State the purpose).

3) i) On my onward journey, I shall be accompanied by the following members of my family who are wholly dependent on me.**

Sl.No Name Age Relation

ship

Place from where the journey commences

Mode of transport

Dista- nceKMs

Annual Income

Rs.123456

ii) On my return journey, I shall be accompanied by the following members of my family who are wholly dependent on me.**

Sl.No Name Age Relation

ship

Place from where the journey commences

Mode of transport

Dista-nceKMs

Annual Income

Rs.123456** Note: In case of major children, please specify their marital status and employment & income particulars to ascertain their dependency upon staff member.

41

ANNEXURE-III to Cir. No130 – 2009-BC-STF dated 06.06.2009

-2-

4) I have read the rules and provisions regarding Leave Travel Concession / Leave Fare Concession as laid down in the guidelines given by the Bank from time to time and Cir.No. 130-2009-BC-STF dated 06.06.2009 applicable to me and I undertake to abide by them.

5) I shall undertake the journey by Bus/Taxi/Rail/Air. The total distance to be covered comes to ……………… KMs by shortest route. I request you to sanction sundry advance for Rs…………………being the journey fare for outward and return journey by the class for which I am eligible. This is for myself and members of my family at the rate of Rs……………………… for single ticket by shortest route by railway/Air (Economy class) to the place of visit/home town/domicile.

6) I undertake to submit the bill of LTC/LFC within 15 days from the date of my resumption of duties failing which, the Management will be entitled to recover the amount of Sundry Advance advanced to me against LTC/LFC bill from my salary of the subsequent month/s.

7) I undertake to produce necessary evidence in support of having visited the place/s mentioned by me.

8) I also undertake to produce requisite receipts of tickets and also declaration where money receipt not available from railways as per specimen given in Cir.No130-2009-BC-STF dated 06.06.2009 for the journey undertaken by me along with my LTC/LFC bill.

9) I declare that my wife / husband is an employee / Officer of our Bank and presently working as …………………………… (Cadre) at …………………………………………… Branch/Office and he/she has not applied LTC/LFC separately for himself/herself or for any of the family members covered by the above period.

10) I declare that my wife / husband is working in …………………………….(name of the organization) and confirm that she/he is not going to avail LTC/LFC separately for himself / herself or for any of the family members covered in above claim during the above LTC/LFC period.

11) ENCASHMENT OF PRIVILEGE LEAVE:

I surrender …………days of privilege leave and request the Management to pay me the eligible emoluments in lieu of the privilege leave surrendered by me and credit the amount to my A/C No………………. with ………………………………………………………. Branch.

12) LTC/LFC Block: (i)

(ii)

(iii)

(iv) Date of option letter (in case of workmen)

(v) Previous LTC/LFC availed date (from ……………….to ………………….)

13) Last encashment availed:

Date: Signature :

Name in full :

Remarks of Branch Manager: Cadre : C.C./MCS/Scale I/II/III

Emp. No. :42

ANNEXURE-III to Cir. No130 – 2009-BC-STF dated 06.06.2009

ANDHRA PRAGATHI GRAMEENA BANK

HEAD OFFICE::KADAPABill for Leave Travel Concession / Leave Fare Concession to be submitted by the

Officer/Employee of the BankA. 1. Name of the Officer/Employee :

2. Employee No. :

3. Designation : 4. Cadre: CC/MCS/ Officer Scale I/II/III

5. Branch/Office :

6. Option of LFC Block : 2 years block/4 years block (in case of workmen)

7. i) LTC/LFC Block : From: To:

ii)1st Term/2nd Term : From: To:

iii)Encashment Block : From: To:

8. Leave sanctioned : Kind/Type of leave:

: Duration of leave From: To:: No. of days:

9. Leave Encashed : No. of days:………………… Amount Rs………………

10.LTC/LFC sanctions proceedings :(Letter No. & Date)

11.Date & amount of Sundry Advance :Drawn

12.LTC/LFC availed : i) From…………… to ……………ii) No. of days:………

B. REASON:1. Gone/Visited the place of domicile :

(Mention place of domicile)

2. Gone/Visited for rest and Recuperation (Mention place of destination) :

C. 1. On my onward journey, I was accompanied by following members of my family who are wholly dependent on me.

Sl. No Name Age Complete Address Relation ship

12345

C. 2. On my return journey I was accompanied by following members of my family who are wholly dependent on me.

Sl. No Name Age Complete Address Relation ship

12345

43

PL SL CL

ANNEXURE-IV to Cir. No. 130 – 2009-BC-STF dated 06.06.2009

-2-D. I am furnishing here below the names of dependant parents, children and spouse who are

employed and the full name and address of the employer and annual income.

S.No Name of the Dependant Relationship Employment details Annual income (Rs.)

E. I am furnishing here below the full particulars of the journey and fare claimed by me as below:

Sl.No

Date and time of departure

from each place

Date and time of arrival at each place

Dista-ncein

KMs

*Mode of

travel

@Fare paid Rs.

Details of tickets/ receipts enclosed

Remarks

* Bus/Tourist Bus/Train/Air/Others (specify)@ In respect of tours/journeys sponsored by Travelling Agents/Agencies the receipts/Vouchers should indicate the journey fares, sightseeing charges if any, boarding and lodging charges separately.

-3-F 1. I have enclosed all the Tickets/Vouchers as indicated above. I am aware that my claim

not supported by the relative tickets/vouchers to that extent is liable to be rejected by the Bank.

2. I have indicated the mode of travel above I confirm that I was permitted to travel by the particular modes vide HO/RO Ref.No……………………………………………………dt.

……………………

44

ANNEXURE-IV to Cir. No130 – 2009-BC-STF dated 06.06.2009

ANNEXURE-IV to Cir. No130 – 2009-BC-STF dated 06.06.2009

3. The travel was performed by way of a conducted tour organized by the Travelling Agency/Agencies/Agents as indicated elsewhere in this bill and the said travel Agency /Agents are in the approved list.

4. The travel was performed by a Tourist Taxi/Tourist Bus. I am furnishing the details required.

a. The registered No. of the vehicle :

b. Vehicle Possesses interstate permit :

1. Number :

2. Date :

3. The permit is issued by : (their reference No.)

4. Tour Schedule :

The journey was performed by Train and I submit the following:

I, ………………………………………………………………………hereby declare that I have travelled on LTC/LFC from………………………………………………………. to…………………………………………….. purchasing ………………. Class train tickets No…………………………………………………………………………………………………………………… for Rs……………………………issued at…………………………………… Station. I completed the journey and returned to the headquarters on …………………………………

I declare that my spouse who is employed has not availed LTC/LFC facility from his/her organization for this particular journey.

I hereby declare that the claim made by me for reimbursement of LTC/LFC is genuine and all the information furnished by me in relation there to in this application and also in the enclosures referred to therein are true and correct to the best of my knowledge.

I am aware that in case of the information furnished by me is found false/incorrect at any later stage, I shall stand exposed to disciplinary action to be initiated against me by the Management of the Bank in addition to recovering the fare/monies claimed by/sanctioned to me in this regard.

Place:

Date: Signature of the ClaimantNote: 1. all supporting receipts/bills/vouchers which are enclosed as evidence of travel are

to be authenticated by the employee/Officer. 2. Taxi is not acceptable mode of transport under LTC/LFC unless there is force of circumstances.

-4-PARTICULARS OF SUNDRY ADVANCE AND LEAVE ENCASHMENT

1) Amount of Sundry Advance drawn : Rs.2) Date of release of Sundry Advance :3) Amount of Train/Air tickets purchased :Rs.4) Amount of Sundry Advance recredited after purchasing of : Rs.

45

ANNEXURE-IV to Cir. No.130– 2009-BC-STF dated 06.06.2009

tickets, if any.

5) Amount of PL Encashment credited to SB A/C of the Officer

: Rs.

6) Date of crediting of PL Encashment : Rs.7) PL Encashment arrears paid/recovered to/from the

Officer, if any, due to increase/ decrease in salary: Rs.

8) Date of payment/ recovery of PL encashment arrears : Rs.

9) Claim as per LTC/LFC Bill : Rs.10) Amount payable to me/recovered from me (being the

difference between the bill and the sundry advance outstanding)

: Rs.

11) Balance of Sundry Advance paid in cash/cheque to the Bank

: Rs.

12) Date of payment of balance sundry advance : Rs.

Signature of the OfficerName:Designation:Emp.No:Branch/Office:

46

ANDHRA PRAGATHI GRAMEENA BANKHEAD OFFICE/REGIONAL OFFICE ……………………………….

Process note for sanction of LTC/LFCNote submitted to the Chairman/General Manager/Regional Manager/Chief Manager,

Date:Sir,

SUB: LTC/LFC request of Mr/Mrs…………………………………………… (Name), ……………………….. (Cadre), Emp.No…………….., ………………………………… (Branch/Office) – Reg.

Sl.No. Particulars Details Sl.

No. Particulars Details

1. Name 10. HT/AWI**2. Emp.No. 11. Place of Visit3. Cadre Scale-I/II/III 12. Distance4. Branch/Office 13. Mode of Transport Bus/Train/Air5. Leave applied 14. Leave Encashment6. No. of days 15. Sundry Advance7. From/To 16. Previous Block period8. Present Block

Period-Term-1

-Term-2

17. Term-1:LTC /LFC availed HT/AWIType & No. of days of leave sanctionedNo. of days of LE sanctionedTerm-2:LTC /LFCavailed HT/AWIType & No. of days of leave sanctionedNo. of days of LE sanctioned

9. Leave Encashment required

15/30 days

No. of Dependants ..…………, their details:

Sl.No. Name Relation Ship Age Annual Income Rs.

RECOMMENDATIONS: We may sanction LTC/LFC to Mr/Mrs……………………………………….. (Name), ………………………

(Cadre), ………………………………. (Branch/Office) to visit ……………………………………….(place) under AWI/HT for the first/second term of the block period commencing from ……………. to ……………… by performing journey by Bus/Train/Air(Economy Class)

We may sanction ….. for ……. Days from ……………… to ………………….

We may sanction ……. Days PL encashment to the Officer.* HT – Home Town, AWI – Anywhere in India

47

ANNEXURE-V to Cir. No.130 – 2009-BC-STF dated 06.06.2009

-2-

Estimation of Expenditure (for one person) – for one way:

Sl.No. From To Distance

KMsMode ofTravel

AmountRs.

TOTAL

1) The estimated fare for two way per person

: Rs.

2) The estimated fare for total of ….. persons works out to

: Rs.

3) Total estimated fare is : Rs.

4) Sundry Advance requested : Rs.

We may sanction Rs………………….. as sundry advance to Mr/Mrs……………………………………. (Name), ………………………. (Cadre), ……………………………………. (Branch/Office).

Sanctioning Authority - Chairman/General Manager/Chief Manager/Regional Manager

OFFICER SENIOR MANAGER

48

ANNEXURE-V to Cir. No.130– 2009-BC-STF dated 06.06.2009

ANDHRA PRAGATHI GRAMEENA BANKHEAD OFFICE/REGIONAL OFFICE……………………….

LFC/LTC Bill Process note Note submitted to the Chairman/General Manager/Regional Manager/Chief Manager, Date:

Sir,

SUB: LTC/LFC Bill of Mr/Mrs…………………………………………… (Name),………………………… (Cadre), ………………………………….. Branch/Office – Reg.REF: LTC/LFC Bill dated ……………………… for Rs………………….

Mr/Mrs…………………………………………………..(Name), ……………………………(cadre) of …………………………………… (Branch/Office) has applied for LTC/LFC to visit………………….. (Destination) from …………………… to ……………….. for rest and recuperation. The Staff member was sanctioned LTC/LFC facility vide HO/RO ………………….., letter Ref.No. ……………………………………………….., dt…………………

1. Name of the Staff member :2. Cadre :Officer Scale I/II/III/C.C./Messenger3. Emp.No. :4. Branch/Office :5. LTC/LFC Block period :6. LTC/LFC Term :7. Leave sanctioned :i) Type of leave:…….. ii) Period of leave:

: From ……………….. to ………………..: iii) No. of days: ………

8. LTC/LFC availed : From…………………….. to …………………….9. Leave Encashment : Rs.10. Sundry Advance sanctioned : Rs.11. Sundry Advance availed12. HO/RO sanctions Lr.No. :13. Destination :

The Staff member was permitted to travel along with the following wholly dependent family members on onward/downward journey.Sl.No. Name of the Dependent Relationship Age

49

ANNEXURE-VI to Cir. No.130– 2009-BC-STF dated 06.06.2009

-2-ELIGIBLE FARE:

JOURNEY AND CLAIM:

The staff member has performed the journey from …………………… To ……………… from ………………….. to ………………….(period) as under:

Sl.No.

From To Distance KMs

Mode of transport

Amount claimed Rs.

Amount to be

sanctioned Rs.

Total

EVIDENCES Submitted by the Staff Member confirming his journey to the final destination and other places:

ELIGIBILITY:Staff member is eligible to travel in ………….. by shortest route to the destination i.e……………. (Place). He is ___________ (cadre) and eligible for ………………. (Mode of travel)

50

ANNEXURE-VI to Cir. No.130 – 2009-BC-STF dated 06.06.2009

-3-

OUTWARD JOURNEY:

From To DistanceKMs Mode of Transport Amount

Rs.

TOTALRETURN JOURNEY:

From To DistanceKMs Mode of Transport Amount

Rs.

TOTAL

1. Total fare for one person : Rs.2. Total fare for Total ……….. persons : Rs.3. Eligible fare : Rs.4. Amount claimed : Rs.5. Amount recommended for sanction : Rs.6. Amount disallowed : Rs.7. Sundry Advance sanctioned : Rs.8. Date of availing Sundry Advance : Rs.9. The balance amount of Sundry Advance recredited : Rs.10. Date of re crediting Sundry Advance :

RECOMMENDATIONS:We may sanction an amount of Rs……………………….. (Rupees ………………………………………… …………………………….. only).

Sanctioning Authority - Chairman/General Manager/Chief Manager/Regional Manager

Put up for orders.

OFFICER SENIOR MANAGER

51

ANNEXURE-VI to Cir. No.130 – 2009-BC-STF dated 06.06.2009

ANDHRA PRAGATHI GRAMEENA BANKHEAD OFFICE/REGIONAL OFFICE……………………….

Ref.No: Date:

Mr/Mrs………………………………………………………,………………………………………………………………… (Cadre)………………………………………………………………… (Branch/Office)

Dear Sir,

SUB: Leave Travel Concession/Leave Fare Concession - Sanction - Reg.

With reference to your LTC/LFC application dated …………………, we are pleased to sanction LTC by availing PL/SL/CL from ………………… to …………………… (……days) in the 1ST/2ND two years term commencing from ……………………… to ………………… to visit ………………………… (HT/AWI) in the eligible class as per your option and as per Cir.No130- 2009-BC-STF, dt 06.06.2009 along with the following members of your family.

Sl.No. Name Relationship Age

Further we have

Sanctioned PL/SL (single/double)/CL for ……… days from …………… to ……………….

Sanctioned PL encashment of 15/30 days as per your request.

Debited your PL/SL (single/double)/CL A/C with …… days. After deducting your above

leave, the balance in your ……… leave A/C is ………… days.

Sanctioned sundry advance of Rs……………(Rupees………………………………………only)

Permitted to travel by Air (Economy Class)/Train/Bus.

Please note that the travel in Approved Tourist Service will only be considered in case of journey by tourist bus.

You are advised to submit the bill in connection with this LTC/LFC within the stipulated time. Your bill will be settled to the extent of your eligibility as per the rules of the Bank. Please note that if you fail to submit the LTC/LFC bill within stipulated time, you are liable to repay the leave encashment and sundry advance amount with interest @16%.

Yours faithfully,

(SENIOR MANAGER/OFFICER)Copy to the Manager/Senior Manager, Branch/Office with an advice to sanction Rs…………… as sundry advance immediately/……….. days before commencement of tour to book tickets and release PL encashment amount for …… days by debiting establishment A/C basing on the salary particulars available at the branch/Office as per guidelines under intimation to us.

52

ANNEXURE-VII to Cir. No.130 – 2009-BC-STF dated 06.06.2009

The Manager/Senior Manager,Andhra Pragathi Grameena Bank,………………………………… Branch/Office.

Dear Sir,

SUB:LTC /LFC Bill of Mr/Mrs……………………………………………(Name),……………………… (Cadre), Emp.No………………, …………………………………………… (Branch/Dept at RO/HO in connection with his visit to…………………………………………..(place) – Reg.REF: LTC/LFC bill dated………………………………… for Rs………………….

We are pleased to inform that the Competent Authority has sanctioned an amount of Rs…………………(Rupees………………………………………………………………….only) towards the LTC bill of Mr/Mrs……………………………………………………………….(Name), …………………………..(cadre), ……………………………………………… Branch/Office. The other particulars are given below:

An amount of Rs……………… has been disallowed.

Reasons for disallowing the amount:

The sanctioned LTC/LFC amount shall be debited to Establishment account of the Branch/Office and the sundry advance shall be squared off/closed if any outstanding. The balance of amount, if any, after closing sundry advance, the same shall be credited to SB A/C of the concerned.

Yours faithfully,

( )

Copy to Mr/Mrs…………………………………………………………………………... (Name), …………………. (Cadre), …………………………………………. Branch/Dept, at RO/HO for information.

Copy to the Manager/Senior Manager…………………………………. Branch/Office for information

ANDHRA PRAGATHI GRAMEENA BANK

53

ANNEXURE-VIII to Cir. No.130 – 2009-BC-STF dated 06.06.2009

ANNEXURE-IX to Cir. No.130-2009-BC-STF dated 06.06.2009

Branch/Office:

APPLICATION FOR SURRENDER AND ENCASHMENT OF LTC/LFC facility

S no Particulars 1 Name of the Employee/Officer

2 Employee No.

3 Branch/Office

4 No. of dependents

5 Names of dependents and relation

6 Nature of leave and no. of days

From _________ to ____________6 PL Encashment for no. of days

applying

7 LTC/LFC 4 years Block

8 2 years Term

9 Previously LTC/LFC availed ( block particulars )

Date of availment10. Last encashment availed and

date and no. of days availed

I intend to surrender and encash LTC/LFC (other than place of domicile) avail 75 % of the fare to which I am entitled up to a distance of _______________ KMs (one way) in terms of Guidelines furnished in Cir No.130–BC-STF-2009 dated 06.06.2009 and I request you to sanction the eligible amount under surrender and encashment of LTC/LFC facility.

I have read the rules and provisions of LTC/LFC as laid down in H.O.Cir No. 130–BC-STF-2009 dated 06.06.2009 applicable to me and I undertake to abide by them.

Place: Date: Signature: Forwarding authority Remarks:

54

ANDHRA PRAGATHI GRAMEENA BANKOffice:

Sanction letter for surrender and encashment of LTC/LFC facility

Ref. No. Date:

Mr. /Mrs………………………………………………………,………………………………………………………………… (Cadre)………………………………………………………………… (Branch/Office)

Dear Sir,

SUB: Surrender and Encashment of LTC/LFC facility for the two year term/ 4year block – Reg.

REF: Your application dated

With reference to your application dated for surrender and encashment of LTC facility , we

are pleased to inform that the competent authority has sanctioned the Surrender of LTC facility (

other than place of domicile ) as per your eligibility as per HO Circular -2009-BC-STF dated

for the present two year term to during the 4 year block .

We are pleased to inform that the Competent Authority has sanctioned an amount of

Rs…………………(Rupees………………………………………………………………….only being the 75 %

eligible_____________ Class fare up to a distance of__________ KMs and back ( total KMs) for

persons is sanctioned.

Sanctioned PL/SL (single/double)/CL for ……… days from …………… to ……………….

Sanctioned PL encashment of 15/30 days as per your request.

Debited your PL/SL (single/double)/CL A/C with …… days. After deducting your above

leave, the balance in your ……… leave A/C is ………… days.

The sanctioned amount shall be debited to Establishment account of the Branch/Office.

Yours faithfully,

( )

Officer /Senior Manager

55

ANNEXURE-X to Cir. No.130-2009-BC-STF dated 06.06.2009

Copy to Mr/Mrs…………………………………………………………………………... (Name)……………………..…

(Cadre)………………………………………………….. Branch/Dept, at RO/HO for information

Copy to the Manager/Senior Manager…………………………………. Branch/Office for information

Place: Date:

From

To

The ChairmanAndhra Pragathi Grameena BankPersonnel DepartmentHead OfficeKADAPA

Dear Sir,

I, ____________________________________, (Emp No. ___________) Presently working as __________________(cadre) at ______________________ ( Branch/Office) and hereby opt 4 years block period to avail L.F.C. as per existing guidelines.

Yours faithfully

( )

56

ANNEXURE-XI to Cir. No.130 – 2009-BC-STF dated06.06.2009

ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE…apgb.in/files/1_4_5097566c0ab02.pdf · ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE::KADAPA ... The correct test to determine whether a place

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