ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE:: KADAPA INFORMATION TECHNOLOGY DEPARTMENTapgb.in/files/1_6_506d8a64ad9c3.pdf · 2014-12-27 · ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE::

ANDHRA PRAGATHI GRAMEENA BANKHEAD OFFICE:: KADAPA

INFORMATION TECHNOLOGY DEPARTMENT

Cir: 316 -2011 – BC – ITD DT.29.12.2011.

IMPLEMENTATION OF INLAND REMITTANCE MODULE IN CBS

1. Branches are informed to refer to Circular No. 316-2011–BC–ITD dated 29.12.2011 where in the Navigations for Issue and Payment of Demand Drafts have been given for immediate reference. Branches should stop Issue/Payment of Demand drafts and Pay Orders through BRANCH ACCOUNTING (BGL) in CBS software w.e.f 31.12.2011 and Branches should not use 91727(Syndicate Bank DD), 91728 (IBDD) and 91334 (Pay Order) for issue/payment of Demand Drafts and Pay Orders.

2. For the payment of IBDDs issued prior to 31.12.2011 Branches shall raise Dr IBAs on Head Office Accounts dept along with the details of IBDD.

3. For Cancellation of Demand Drafts issued prior to 31.12.2011 branches shall raise Dr IBAs on Head Office Accounts dept along with the details of IBDD/SBDD.

4. For issue of Demand Drafts and Pay Orders branches shall note that the first step is to create the Inventory of Demand Drafts in VPIS module in software. The navigation for the same was already issued vide HO Circular No.304-2011-BC-ITD dated 15-12-2011.

5. For issuing Syndicate Bank DDs and Pay Orders for above Rs. One lakh, System is calculating commission @ Rs.2.00 per thousand instead of Rs.2.50 per thousand. This issue has been taken up with the vendor. However until these rates are automated in the System Branches have to calculate manually and edit the amount displayed by the System.

6. System is not collecting Cancellation/Revalidation/Duplicate DD issue charges. Hence branches have to collect these charges manually, as per the guidelines in vogue.

7. System is not showing Service Tax field while issuing DD/Pay Order through Transfer from deposit. So branches have to manually calculate the Service tax and include the same in Commission field.

8. The list of Demand Drafts Issued and paid will be available daily (Report: Remittance Report) along with other daily reports in the Branch Server.

9. It is mandatory for the Branches w.e.f 31.12.2011 to issue Demand Drafts (both APGB and Syndicate Bank) and Pay Orders through Inland Remittance module only.

10. For payment/cancellation of Pay Order issued prior to 31.12.2011 Branches shall debit the existing BGL 91334.

Clarification if any required may be sought from Head Office, IT Department through their respective Regional Offices

(S.P. KULKARNI)GENERAL MANAGER

INDEX OF ANNEXURES

ANNEXURE-I

ANNEXURE I ISSUE OF DEMAND DRAFT/PAY ORDER BY CASH

ANNEXURE II ISSUE OF DEMAND DRAF BY TRANSFER FROM DEPOSIT ACCOUNT

ANNEXURE III ISSUE OF DD/PAY ORDER BY TRANSFER FROM DEPOSIT THROUGH CHEQUE

ANNEXURE IV PAYMENT OF DD/PAY ORDER BY CASH

ANNEXURE V PAYMENT OF DEMAND DRAFT/PAY ORDER BY TRANSFER TO ACCOUNT

ANNEXURE VI CANCELLATION OF DD/PAY ORDER

ANNEXURE VII

CANCELLATION OF DEMAND DRAFT/PAY ORDER BY TRANSFER TO ACCOUNT

ANNEXURE VIII

DUPLICATE ISSUE OF DD/PAY ORDER

ANNEXURE IX REVALIDATION OF DEMAND DRAFT/PAY ORDER

ANNEXURE X MULTIPLE ISSUE OF DD BY CASH

ANNEXURE XI MULTIPLE ISSUE OF DD BY TRANSFER FROM DEPOSIT ACCOUNT

ISSUE OF DEMAND DRAFT/PAY ORDER BY CASH

There are 2 stages for issue of DD/Pay Orders.Receipt of Funds

Issue of DD/Pay Order

STEP 1: RECEIPT OF FUNDS

PATH: Inland (Rupee) Remittance Receipt of Funds Through Cash.

Screen No SCR020010: G/L Cash Posting appears

1. Remittance Type: Select ‘1.Bankers Cheque’ for Pay Orders or ‘2. Demand Draft’ for DDs.

2.Multiple/File Upload: Select “1.Single”

3. Account Number: ‘0’ (Default Option)

4. Drawee Bank: The codes are: (1) 000-APGB (For APGB) (2) 001-SYNDICATE BANK (for Syndicate Bank DD).

5. Drawee Branch: Enter the five-digit code of the branch (for example for APGB branch enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the Branch Click on Branch and you will get screen where you can enter %APGB ---% , OR %SYND ---% in branch description and click on transmit. For example, if a branch wants to issue a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA% The list of branch along with DPD CODE will be displayed. If the required branch is not display on the screen click on More and again next list of DPD codes will be displayed. Repeat the same by clicking on more till you get the DPD Code. After selecting the correct branch click on Return Branch Details.

6. Amount: Enter the Amount of DD (without Commission and Exchange).

Once you move the cursor to the next field after filling the amount as explained in step - 6, ‘Screen 000419 Fee Enquiry screen’ automatically pops up. Click on Transmit. System will show the commission in “Commission Calculated” which is masked and “Commission” fields. If the commission shown by the system is wrong, the same shall be modified in the “Commission” field.

7. Promo Number: Leave it blank.

8. Description: Leave it blank.

9. Override Cash Limit: Leave it blank

10. Beneficiary Name 1: Enter the name of the beneficiary (Mandatory field).

11. Beneficiary Address 1: Enter the address of the beneficiary. It is a mandatory field (Mandatory field).

12. Applicants Name1: Enter the Name of the Applicant (Mandatory field).

13. Applicants Address 1: Enter the address of the applicant (Mandatory field).

14. Statement Narrative: leave blank

15. Base Currency Amount: DD amount, Commission and Service Tax are added and displayed in this Field.

Click on Transmit.

The Cash Drawer will be opened. Notice that the ‘Transaction Cash Amount’ shows ‘DD+ Commission+ Service Tax’. Enter the Receipt amount in the ‘amount in’ or ‘denom in’ field. Ensure Give/receive field is 0

Click on TRANSMIT.

After authorization, OK message with a system generated Journal No (e.g. OK Journal # 00089361) will be displayed. Note down the Journal Number on the voucher.

STEP 2: ISSUE OF DD/PAY ORDER:

PATH: Inland (Rupee) Remittance Issue Single remittance – DD, BC, GC

Screen No SCR: 021019 Remittance Prompt Screen appears

1. Date: By default it will be the system date.

2. Institution: Retain the default value.

3. Journal number: Enter the Journal Number, which has been noted on the voucher in step1.

4. Instrument type: Select 1. Bankers Cheque or 2. Demand Draft from the drop down box.

Click on Transmit. Next screen appears.

‘Fetch Local Demand Draft Inventory’ is displayed, when first DD of the day is being issued. Fill in the prefix and the number of the first DD to be issued. From the second DD/PO onwards, system will not show this dialogue box.

Click on Transmit.

Screen No SCR: 021018 G/L BC/ DD/ GC Issuance appears

Ensure that the field ‘Instrument No. from’ contains the same number of DD/PO to be issued.

For issue of Pay Order in Sub Category field select local BC

Click on Transmit (DO NOT CLICK ON PRINT/TRANSMIT). Queue will be generated.

Authorize the queue. O.K. message appears.

ANNEXURE - II

ISSUE OF DEMAND DRAF BY TRANSFER FROM DEPOSIT ACCOUNT

There are 2 stages for issue of DD/Pay Orders.

Receipt of Funds


STEP 1: Receipt of Funds

PATH: Inland Rupee Remittance Receipt of Funds Transfer from Deposit Account

Remittance Type : Select Demand Draft or Pay Order

Multiple /File Upload : Single

From Deposit Account : (Give the A/c No to be debited).

Drawee Bank : (1) 000 –APGB (For IBDD) (2) 001-SYNDICATE BANK (for Syndicate Bank DD).

Drawee Branch : Enter the five-digit code of the branch (for example for APGB branch enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the Branch Click on Branch and you will get screen where you can enter %APGB---% , OR %SYND---% in branch description and click on transmit. For example, if a branch wants to issue a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA%. The list of branch along with DPD CODE will be displayed. If the required branch is not display on

the screen click on More and again next list of DPD codes will be displayed. Repeat the same by clicking on more till you get the DPD Code. After selecting the correct branch click on Return Branch Details.

To GL Account : (Do not change default account number given as ‘O”)

Amount : (Enter the DD amount).


At present, there is no Service Tax field. So branches have to manually calculate the service tax on commission and include the same in “Commission” field.

Beneficiary Name 1. : Name of the Beneficiary (Mandatory).

Beneficiary Address 1 : Address of the Beneficiary (Mandatory).

Click on Transmit. Queue will be generated. After successful authorization, Journal number will be generated. Note down the Journal Number on the voucher.

STEP 2: ISSUE OF DD/PAY ORDER:

PATH: Inland (Rupee) Remittance Issue Single remittance – DD, BC, GCScreen No SCR: 021019 Remittance Prompt Screen appears







Click on Transmit.






ANNEXURE - III

ISSUE OF DD/PAY ORDER BY TRANSFER FROM DEPOSIT THROUGH CHEQUE


Receipt of Funds



PATH: Inland Rupee Remittance Receipt of Funds Transfer from DEP thr Cheque

‘Remittance Type’: Select ‘Demand Draft’ or ‘Bankers Cheque’ for PO.

Drawee Bank Code: SELECT ‘000’ for APGB OR ‘001 ’ for Syndicate Bank DD.

Drawee Branch : Enter the five-digit code of the branch (for example for APGB branch

enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to

get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the

Branch Click on Branch and you will get screen where you can enter %APGB---% , OR

%SYND---% in branch description and click on transmit. For example, if a branch wants to issue

a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA

%. The list of branch along with DPD CODE will be displayed. If the required branch is not

display on the screen click on More and again next list of DPD codes will be displayed. Repeat

the same by clicking on more till you get the DPD Code. After selecting the correct branch click

on Return Branch Details

Multiple Issue’: Select ‘1:Single’.

‘Account Number’: Enter the account number of the customer.

‘Cheque No.:’ Enter the cheque number.

‘Instrument Type’: Select e.g. ‘10:Savings Bank Account Cheque’, ‘11: Current Account Cheque’, ‘13: Cash Credit Account Cheque’.

‘Instrument Date’: Enter the date of the cheque in DD/MM/YYYY format.

Beneficiary Name 1, Beneficiary Address 1: These are mandatory fields. Enter appropriate details.

‘DD/BC Amount’: Enter the amount of Draft to be issued (excluding the amount of Exchange).



Click on TRANSMIT. Queue will be generated. After successful authorization of queue, Journal number will be generated. Note down the Journal number on the voucher.

STEP 2: ISSUE OF DEMAND DRAFT (DD)/PAY ORDER

PATH: Inland (Rupee) Remittance Issue Single remittance - DD, BC, GC

Screen No: ‘Screen No 021019 Remittance Prompt ’ is displayed.







Click on Transmit.






If the branch forgets to note down the journal number then journal number can be enquired in the following path.

PATH: Inland (Rupee) RemittanceEnquiriesOther Remittances

In this screen, input the following details.

Institution : 3

Issue Branch : Enter the BIC of the branch

Remittance Type : Select ‘Demand Draft’ for DD or ‘Bankers Cheque’ for PO

Issue from Date : Enter the date of issue

Issue to Date : Enter the date of issue (for enquiry of journal number)

All the above fields are mandatory. In addition to the above some other fields shall be entered

for enquiry of journal number.

Prefix : Enter IBDD for APGBDD or SYBDD for Syndicate Bank DD or BC for Pay

Orders

From Amount : Enter the amount of issue

To Amount : Enter the amount of issue

(OR)

Status : Select “To be issued” if funds are only received but DD/PO is not issued

“Issued” if DD/PO is already issued.

Click on Search button. Details will be displayed. Click on More button for more details. Note down the journal number.

ANNEXURE -IV

PAYMENT OF DD/PAY ORDER BY CASH

PATH: Inland (Rupee) Remittance Payment Other Remittances – DD, BC, GC Cash

1. Prefix: Enter the IBDD for APGBDD or SYBDD Syndicate Bank DD or BC for Pay Order.

2. Instrument Number: Enter Draft Number (printed on the DD/PO).3. Issue Date: Enter the date of the Draft in ‘dd/mm/yyyy’ format.4. Issue Branch: Enter the five digit Branch Code of the issuing Branch

Click on Transmit. Next Screen \\ SCR:020072 G/L: DD/BC/GC Presentation For Cash is displayed.

System will automatically show the particulars of the instrument like instrument amount, issue branch, beneficiary name. Verify the particulars with the physical instrument and input the following details if required.

Encryption Reqd : Select, ‘N:No’ for hand-written Drafts (at present NO)Revalidated : Select “YES” if the instrument is revalidated in Remittance module else select “NO”Reval Date: If ‘Y:Yes’ is selected in the Revalidated field above (In case of payment of revalidated draft), enter the date of revalidation as appearing on the Draft or else leave blank.

Click on Transmit. Queue will be generated. On authorization by the Checker, another Queue Reference Number is generated and the transaction is sent back to the Maker for Acceptance. Cash Drawer appears on Acceptance of transaction by the Maker.

5. Enter denomination wise details of the cash being paid. Ensure (Give)/Receive field shows Zero value. Click on TRANSMIT. OK message is displayed indicating successful completion of the transaction.

ANNEXURE - V

PAYMENT OF DEMAND DRAFT/PAY ORDER BY TRANSFER TO ACCOUNT

PATH: Inland (Rupee) Remittance Payment Other Remittances-DD,BC, GC To Deposit A/C

Prefix: Enter the IBDD for APGBDD or SYBDD Syndicate Bank DD or BC for Pay Order.Instrument Number: Enter Draft Number (printed on the DD/PO).Issue Date: Enter the date of the Draft in ‘dd/mm/yyyy’ format.Issue Branch: Enter the five digit Branch Code of the issuing Branch

Click on Transmit.

Screen Number SCR: 021073 G/L: NPB DD/BC/GC Deposit appears.

System will automatically show the particulars of the instrument like instrument amount, issue branch, beneficiary name. Verify the particulars with the physical instrument and input the following details if required.Encryption Reqd : Select, ‘N:No’ for hand-written Drafts (at present NO) Revalidated : Select “YES” if the instrument is revalidated in this Remittance module else select “NO”Reval Date : If ‘Y:Yes’ is selected in the Revalidated field above (In case of payment of revalidated draft), enter the date of revalidation as appearing on the Draft or else leave blank.

Click on Transmit. Queue will be generated. After successful authorization of the queue, OK message is displayed.

ANNEXURE -VICANCELLATION OF DD/PAY ORDER

PATH: Inland (Rupee) Remittance Payment Other Remittances – DD, BC, GC Cash

Prefix: Enter the IBDD for APGBDD or SYBDD Syndicate Bank DD or BC for Pay Order.Instrument Number: Enter Draft Number (printed on the DD/PO).Issue Date: Enter the date of the Draft in ‘dd/mm/yyyy’ format.Issue Branch: Enter the five digit Branch Code of the issuing Branch

Click on Transmit. Next Screen \\ SCR:020072 G/L: DD/BC/GC Presentation For Cash is displayed.

System will automatically show the particulars of the instrument like instrument amount, issue branch, beneficiary name. Verify the particulars with the physical instrument and input the following details for cancellation.

Drawee Bank : Select 000- for APGB DD or 001- for Syndicate Bank DDDrawee Branch : Enter the BIC of the Drawee branch.Encryption Reqd : Select, ‘N:No’ for hand-written Drafts.Revalidated : Select “YES” if the instrument is revalidated in Remittance module else select “NO”Reval Date: If ‘Y:Yes’ is selected in the Revalidated field above (In case of payment of revalidated draft), enter the date of revalidation as appearing on the Draft or else leave blank.Cancellation : Select ‘YES’Click on Transmit. Queue will be generated. On authorization by the Checker, another Queue Reference Number is generated and the transaction is sent back to the Maker for Acceptance. Cash Drawer appears on Acceptance of transaction by the Maker.Enter denomination wise details of the cash being paid. Ensure (Give)/Receive field shows Zero value. Click on TRANSMIT. OK message is displayed indicating successful completion of the transaction.

ANNEXURE - VIICANCELLATION OF DEMAND DRAFT/PAY ORDER BY TRANSFER TO ACCOUNT

PATH: Inland (Rupee) Remittance Payment Other Remittances-DD,BC, GC To Deposit A/C

Prefix: Enter the IBDD for APGBDD or SYBDD Syndicate Bank DD or BC for Pay Order.Instrument Number: Enter Draft Number (printed on the DD/PO).Issue Date: Enter the date of the Draft in ‘dd/mm/yyyy’ format.

Issue Branch: Enter the five digit Branch Code of the issuing Branch

Click on Transmit.

Screen Number SCR: 021073 G/L: NPB DD/BC/GC Deposit appears.

System will automatically show the particulars of the instrument like instrument amount, issue branch, beneficiary name. Verify the particulars with the physical instrument and input the following details for cancellation.

Deposit Account Number: Enter the Deposit account number to which proceeds to be credited. Drawee Bank : Select 000- for APGB DD or 001- for Syndicate Bank DDDrawee Branch : Enter the BIC of the Drawee branch. Beneficiary Name : Enter the name of the beneficiary. It must be exactly as printed on the draft.Encryption Reqd : Select, ‘N:No’ for hand-written Drafts.Revalidated : Select “YES” if the instrument is revalidated in this Remittance module else select “NO”Reval Date: If ‘Y:Yes’ is selected in the Revalidated field above (In case of payment of revalidated draft), enter the date of revalidation as appearing on the Draft or else leave blank.Cancellation : Select ‘YES’Click on Transmit. Queue will be generated. After successful authorization of the queue, OK message is displayed.

ANNEXURE - VIIIDUPLICATE ISSUE OF DD/PAY ORDER

There are two stages for Duplicate issue of DD/Pay Order.Changing the instrument status to Lost

Issue of duplicate DD/Pay Order

STEP 1: CHANGING THE INSTRUMENT STATUS TO LOST

PATH: INLAND (RUPEE) REMITTANCESTATUS CHANGEOTHER REMITTANCES

In this screen, input the following particulars.

Institution : System will display ‘3’ by default

Instrument Type : select Demand Draft for DD or Bankers Cheque for Pay Order

Instrument Prefix : Enter IBDD for APGB Draft or SYBDD for Syndicate Bank DD or BC for Pay Order

Instrument No. : Enter the instrument which was lost

Issue Date : Enter the date of issue of the instrument

Change Status to : Select ‘3.LOST’

Click on Transmit. Queue will be generated. Authorize the queue.

STEP 2: ISSUE OF DUPLICATE DEMAND DRAFT/PAY ORDER

For issue of Duplicate DD/Pay Order, branches have to note down the journal number generated at the time of issue of original instrument. So branches have to note down the journal number from the vouchers or through enquiry. Then branches shall go for issue of duplicate DD/PO in the following path.

PATH: Inland (Rupee) Remittance Issue Single Remittance DD, BC, GC

In this screen, enter the following details.

Date : Enter the Date of Receipt of Fund for issuance of the original Draft

Institution : Retain default value as ‘3’

Journal Number : Enter the Journal that was generated while receiving funds for issuance of the original Draft. Instrument Type : Select Demand Draft or Bankers Cheque

Click on Transmit.

Screen ‘SCR: 021019 Remittance Prompt Screen’ is displayed.

System will automatically display the Original Instrument Number in ‘Original Instument No’ field.Enter the number of the instrument which is to be issued (duplicate) in ‘Instrument No From’ fieldSet the Duplicate flag to “YES”Set the Charges Rec flag to “YES”Branches have to collect the charges manually.Click on TRANSMIT. Do not click on Print/Transmit.Queue will be generated. Authorize the queue.

ANNEXURE – IX

REVALIDATION OF DEMAND DRAFT/PAY ORDER

For Revalidation of DD/Pay Order, branches have to note down the journal number generated at the time of issue of instrument. So branches have to note down the journal number from the vouchers or through enquiry. Then revalidation shall be done in the following path.

PATH: Inland (Rupee) Remittance Issue Single Remittance DD, BC, GC

In this screen, enter the following details.

Date : Enter the Date of Receipt of Fund

Institution : Retain default value as ‘3’

Journal Number : Enter the Journal that was generated while receiving funds for issuance of the original Draft.

Instrument Type : Select Demand Draft or Bankers Cheque

Click on Transmit.

Screen ‘SCR: 021019 Remittance Prompt Screen’ is displayed.

System will automatically display the Original Instrument Number in ‘Original Instument No’

field.

Enter the number of the instrument which is to be revalidated in ‘Instrument No From’ field.

Set the Revalidate flag to “YES”

Set the Charges Rec flag to “YES”

Branches have to collect the charges manually.

Click on TRANSMIT. Do not click on Print/Transmit.

Queue will be generated. Authorize the queue.

ANNEXURE- XMULTIPLE ISSUE OF DD BY CASH

There are 2 stages for multiple issue of DD/Pay Orders.1. Receipt of Funds

2. Issue of DD/Pay Order

STEP 1: RECEIPT OF FUNDS

PATH: Inland (Rupee) Remittance Receipt of Funds Through Cash.

Screen No SCR020010: G/L Cash Posting appears

1. Remittance Type: Select ‘1.Bankers Cheque’ for Pay Orders or ‘2. Demand Draft’ for DDs.

2.Multiple/File Upload: Select “2.Multiple”

3. Account Number: ‘0’ (Default Option)

4. Drawee Bank: The codes are: (1) 000-APGB (For APGB) (2) 001-SYNDICATE BANK (for Syndicate Bank DD).

5. Drawee Branch: Enter the five-digit code of the branch (for example for APGB branch enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the Branch Click on Branch and you will get screen where you can enter %APGB---% , OR %SYND---% in branch description and click on transmit. For example, if a branch wants to issue a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA% The list of branch along with DPD CODE will be displayed. If the required branch is not display on the screen click on More and again next list of DPD codes will be displayed. Repeat the same by clicking on more till you get the DPD Code. After selecting the correct branch click on Return Branch Details.

6. Amount: Enter the Amount of DD (without Commission and Exchange).

Once you move the cursor to the next field after filling the amount as explained in step - 6, ‘Screen 000419 Fee Enquiry screen’ automatically pops up.

System will show the total amount to be issued in Amount field. Suppose if branch issues a DD for Rs.25000, Rs. 75000, Rs. 50000 for the same beneficiary on the same drawee bank and branch, in this case system shows Rs.150000/- in Amount field. So branches have to collect commission on each individual instrument. Hence first enter the amount of the first instrument to be issued (25000 in this case) in Amount field and click on Transmit.

System will show the commission and S.T. calculated on the instrument. Then clear the first amount and enter the amount of the second instrument in the Amount field and click on Transmit.

System will calculate the commission on the second instrument and S.T. and click on Transmit. System will the cumulative commission and S.T. in Total Charge field. Repeat the above procedure for the remaining instruments and click on Transmit.

System will show the commission in “Commission Calculated” which is masked and “Commission” fields. If the commission shown by the system is wrong, the same shall be modified in the “Commission” field.

7. Promo Number: Leave it blank.

8. Description: Leave it blank.

9. Override Cash Limit: Leave it blank

10. Beneficiary Name 1: Enter the name of the beneficiary (Mandatory field).

11. Beneficiary Address 1: Enter the address of the beneficiary. It is a mandatory field

12. Applicants Name1: Enter the Name of the Applicant (Mandatory field).

13. Applicants Address 1: Enter the address of the applicant (Mandatory field).

14. Statement Narrative: leave blank

15. Base Currency Amount: DD amount, Commission and Service Tax are added and displayed in this Field.

Click on Transmit.

The Cash Drawer will be opened. Notice that the ‘Transaction Cash Amount’ shows ‘DD+ Commission+ Service Tax’. Enter the Receipt amount in the ‘amount in’ or ‘denom in’ field. Ensure Give/receive field is 0

Click on TRANSMIT.

After authorization, OK message with a system generated Journal No (e.g. OK Journal # 00089361) will be displayed. Note down the Journal Number on the voucher.

STEP-2: ISSUE OF DEMAND DRAFT (DD)

PATH: Inland (Rupee) Remittance Issue Multiple remittances - DD, BC, GC Screen Multiple Remittances Batch Screen is displayed.

1. Journal number: Enter the Journal number noted on the voucher.2. Instrument Type: Select ‘ Demand Draft’ or ‘Bankers Cheque’3. Journal Date: Enter the date of receipt of funds.4. Description: Enter brief particulars of the transaction.

Click on ‘Fetch’ button. Control Total for the Batch representing total amount of the Drafts to be issued appears.

5. Click on ‘Create Batch’ button. The system displays Batch ID, Batch Status as ‘Created’ and No. of items.

6. Click on the ‘Add Row’ button. Screen \\SCR:021018 G/L: BC/ DD/ GC Issuance – Web Page Dialogue appears.

System will automatically show the beneficiary name, address and drawee bank and branch details.

7. Intermediate A/c: Displayed by default.8. Withdrawal Amount: Enter the amount of the first Draft to be issued. By default system

shows the total amount. 9. Instrument No. From: Enter the number of the first Draft to be issued. 10. Instrument No. To: Enter the same number, as above. In case, multiple drafts for the same

amount, enter the appropriate end number in Instrument No. To field. 11. Click on TRANSMIT. A row is created in the screen.12. Repeat the above step to enter details of all other drafts in the Batch. After entering

details of all the drafts, click on the ‘Close’ button in the Screen

13. ‘Multiple Remittances Batch Screen’ appears with the details of each draft entered along with the Txn Status as ‘Created’. Ensure that Batch Total and Control Total tally.

14. Click on TRANSMIT. Queue reference Number is generated for authorization. On successful authorization, message ‘Batch Posting Successful’ is displayed.

ANNEXURE- XIMULTIPLE ISSUE OF DD BY TRANSFER FROM DEPOSIT ACCOUNT


Receipt of Funds



PATH: Inland Rupee Remittance Receipt of Funds Transfer from Deposit Account

Remittance Type : Select Demand Draft or Pay Order

Multiple /File Upload : Multiple

From Deposit Account : (Give the A/c No to be debited).

Drawee Bank : (1) 000 –APGB (For IBDD) (2) 001-SYNDICATE BANK (for Syndicate Bank DD).

Drawee Branch : Enter the five-digit code of the branch (for example for APGB branch enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the Branch Click on Branch and you will get screen where you can enter %APGB---% , OR %SYND---% in branch description and click on transmit. For example, if a branch wants to issue a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA%. The list of branch along with DPD CODE will be displayed. If the required branch is not display on the screen click on More and again next list of DPD codes will be displayed. Repeat the same by clicking on more till you get the DPD Code. After selecting the correct branch click on Return Branch Details.

To GL Account : (Do not change default account number given as ‘O”)

Amount : (Enter the DD amount).

Once you move the cursor to the next field after filling the amount as explained in step - 6, ‘Screen 000419 Fee Enquiry screen’ automatically pops up.

System will show the total amount to be issued in Amount field. For example if branch issues a DD for Rs.25000, Rs. 75000, Rs. 50000 for the same beneficiary on the same drawee bank and branch, in this case system shows Rs.150000/- in Amount field. So branches have to collect commission on each individual instrument. Hence first enter the amount of the first instrument to be issued (25000 in this case) in Amount field and click on Transmit.

System will show the commission and S.T. calculated on the instrument. Then clear the first amount and enter the amount of the second instrument in the Amount field and click on Transmit.

System will calculate the commission on the second instrument and S.T. and click on Transmit. System will the cumulative commission and S.T. in Total Charge field. Repeat the above procedure for the remaining instruments and click on Transmit.

System will show the commission in “Commission Calculated” which is masked and “Commission” fields. If the commission shown by the system is wrong, the same shall be modified in the “Commission” field.


Beneficiary Name 1. : Name of the Beneficiary (Mandatory).

Beneficiary Address 1 : Address of the Beneficiary (Mandatory).

Click on Transmit. Queue will be generated. After successful authorization, Journal number will be generated. Note down the Journal Number on the voucher.

STEP-2: ISSUE OF DEMAND DRAFT (DD)

PATH: Inland (Rupee) Remittance Issue Multiple remittances - DD, BC, GC Screen Multiple Remittances Batch Screen is displayed.

Journal number: Enter the Journal number noted on the voucher.

Instrument Type: Select ‘ Demand Draft’ or ‘Bankers Cheque’

Journal Date: Enter the date of receipt of funds.

Description: Enter brief particulars of the transaction.

Click on ‘Fetch’ button. Control Total for the Batch representing total amount of the Drafts to be

issued appears.

Click on ‘Create Batch’ button. The system displays Batch ID, Batch Status as ‘Created’ and No.

of items.

Click on the ‘Add Row’ button. Screen \\SCR:021018 G/L: BC/ DD/ GC Issuance – Web Page

Dialogue appears.

System will automatically show the beneficiary name, address and drawee bank and branch details.Intermediate A/c : Displayed by default.Withdrawal Amount : Enter the amount of the first Draft to be issued. By default system

shows the total amount. Instrument No. From : Enter the number of the first Draft to be issued. Instrument No. To : Enter the same number, as above. In case, multiple drafts for the same

amount, enter the appropriate end number in Instrument No. To field. Click on TRANSMIT. A row is created in the screen.Repeat the above step to enter details of all other drafts in the Batch. After entering details of all the drafts, click on the ‘Close’ button in the Screen

‘Multiple Remittances Batch Screen’ appears with the details of each draft entered along with the Txn Status as ‘Created’. Ensure that Batch Total and Control Total tally.Click on TRANSMIT. Queue reference Number is generated for authorization. On successful authorization, message ‘Batch Posting Successful’ is displayed.

PAYMENT/CANCELLLATION OF PAY ORDERS ISSUED PRIOR TO 31.12.2011

FOR PAYMENT/CANCELLATION OF PAY ORDERS ISSUED PRIOR TO31.12.2011 THROUGH CASH

PATH: BRANCH ACCOUNT (BGL)DEBITSCASH

Enter the BGL 91334------ in ‘Account Number’ field and the amount in ‘Amount’ field.

Enter the particulars of the instrument in ‘Statement Narrative’ field and click on Transmit.

Queue will be generated. Authorize the queue. Acknowledgement queue will be generated.

Cashier has to accept the queue and payment has to be made.

PAYMENT/CANCELLATION OF PAY ORDERS ISSUED PRIOR TO 31.12.2011 BY TRANFER TO ACCOUNT

PATH: BRANCH ACCOUNT(BGL)TRANSFERSGL TO DEPOSIT

Input the following details

From G/L Account : Enter the Pay Order BGL (91334)

Amount : Enter the amount

To Deposit Account : Enter the account number to which amount is to be credited

Statement Narrative : Enter the particulars of Pay Orders

Description : Enter the instrument number of Pay Order

Click on Transmit. Queue will be generated. Authorize the queue.

ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE:: KADAPA INFORMATION TECHNOLOGY DEPARTMENTapgb.in/files/1_6_506d8a64ad9c3.pdf · 2014-12-27 · ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE::

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