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ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE:: KADAPA INFORMATION TECHNOLOGY · PDF file 2014-12-27 · ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE:: KADAPA INFORMATION TECHNOLOGY...

Apr 23, 2020

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  • ANDHRA PRAGATHI GRAMEENA BANK HEAD OFFICE:: KADAPA

    INFORMATION TECHNOLOGY DEPARTMENT

    Cir: 316 -2011 – BC – ITD DT.29.12.2011.

    IMPLEMENTATION OF INLAND REMITTANCE MODULE IN CBS

    1. Branches are informed to refer to Circular No. 316-2011–BC–ITD dated 29.12.2011 where in the Navigations for Issue and Payment of Demand Drafts have been given for immediate reference. Branches should stop Issue/Payment of Demand drafts and Pay Orders through BRANCH ACCOUNTING (BGL) in CBS software w.e.f 31.12.2011 and Branches should not use 91727(Syndicate Bank DD), 91728 (IBDD) and 91334 (Pay Order) for issue/payment of Demand Drafts and Pay Orders.

    2. For the payment of IBDDs issued prior to 31.12.2011 Branches shall raise Dr IBAs on Head Office Accounts dept along with the details of IBDD.

    3. For Cancellation of Demand Drafts issued prior to 31.12.2011 branches shall raise Dr IBAs on Head Office Accounts dept along with the details of IBDD/SBDD.

    4. For issue of Demand Drafts and Pay Orders branches shall note that the first step is to create the Inventory of Demand Drafts in VPIS module in software. The navigation for the same was already issued vide HO Circular No.304-2011-BC-ITD dated 15-12-2011.

    5. For issuing Syndicate Bank DDs and Pay Orders for above Rs. One lakh, System is calculating commission @ Rs.2.00 per thousand instead of Rs.2.50 per thousand. This issue has been taken up with the vendor. However until these rates are automated in the System Branches have to calculate manually and edit the amount displayed by the System.

    6. System is not collecting Cancellation/Revalidation/Duplicate DD issue charges. Hence branches have to collect these charges manually, as per the guidelines in vogue.

    7. System is not showing Service Tax field while issuing DD/Pay Order through Transfer from deposit. So branches have to manually calculate the Service tax and include the same in Commission field.

    8. The list of Demand Drafts Issued and paid will be available daily (Report: Remittance Report) along with other daily reports in the Branch Server.

    9. It is mandatory for the Branches w.e.f 31.12.2011 to issue Demand Drafts (both APGB and Syndicate Bank) and Pay Orders through Inland Remittance module only.

    10. For payment/cancellation of Pay Order issued prior to 31.12.2011 Branches shall debit the existing BGL 91334.

    Clarification if any required may be sought from Head Office, IT Department through their respective Regional Offices

    (S.P. KULKARNI) GENERAL MANAGER

  • INDEX OF ANNEXURES

    ANNEXURE-I

    ANNEXURE I ISSUE OF DEMAND DRAFT/PAY ORDER BY CASH

    ANNEXURE II ISSUE OF DEMAND DRAF BY TRANSFER FROM DEPOSIT ACCOUNT

    ANNEXURE III ISSUE OF DD/PAY ORDER BY TRANSFER FROM DEPOSIT THROUGH CHEQUE

    ANNEXURE IV PAYMENT OF DD/PAY ORDER BY CASH

    ANNEXURE V PAYMENT OF DEMAND DRAFT/PAY ORDER BY TRANSFER TO ACCOUNT

    ANNEXURE VI CANCELLATION OF DD/PAY ORDER

    ANNEXURE VII

    CANCELLATION OF DEMAND DRAFT/PAY ORDER BY TRANSFER TO ACCOUNT

    ANNEXURE VIII

    DUPLICATE ISSUE OF DD/PAY ORDER

    ANNEXURE IX REVALIDATION OF DEMAND DRAFT/PAY ORDER

    ANNEXURE X MULTIPLE ISSUE OF DD BY CASH

    ANNEXURE XI MULTIPLE ISSUE OF DD BY TRANSFER FROM DEPOSIT ACCOUNT

  • ISSUE OF DEMAND DRAFT/PAY ORDER BY CASH

    There are 2 stages for issue of DD/Pay Orders. Receipt of Funds

    Issue of DD/Pay Order

    STEP 1: RECEIPT OF FUNDS

    PATH: Inland (Rupee) Remittance  Receipt of Funds Through Cash.

    Screen No SCR020010: G/L Cash Posting appears

    1. Remittance Type: Select ‘1.Bankers Cheque’ for Pay Orders or ‘2. Demand Draft’ for DDs.

    2.Multiple/File Upload: Select “1.Single”

    3. Account Number: ‘0’ (Default Option)

    4. Drawee Bank: The codes are: (1) 000-APGB (For APGB) (2) 001-SYNDICATE BANK (for Syndicate Bank DD).

    5. Drawee Branch: Enter the five-digit code of the branch (for example for APGB branch enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the Branch Click on Branch and you will get screen where you can enter %APGB ---% , OR %SYND ---% in branch description and click on transmit. For example, if a branch wants to issue a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA% The list of branch along with DPD CODE will be displayed. If the required branch is not display on the screen click on More and again next list of DPD codes will be displayed. Repeat the same by clicking on more till you get the DPD Code. After selecting the correct branch click on Return Branch Details.

  • 6. Amount: Enter the Amount of DD (without Commission and Exchange).

    Once you move the cursor to the next field after filling the amount as explained in step - 6, ‘Screen 000419 Fee Enquiry screen’ automatically pops up. Click on Transmit. System will show the commission in “Commission Calculated” which is masked and “Commission” fields. If the commission shown by the system is wrong, the same shall be modified in the “Commission” field.

    7. Promo Number: Leave it blank.

    8. Description: Leave it blank.

    9. Override Cash Limit: Leave it blank

    10. Beneficiary Name 1: Enter the name of the beneficiary (Mandatory field).

    11. Beneficiary Address 1: Enter the address of the beneficiary. It is a mandatory field (Mandatory field).

    12. Applicants Name1: Enter the Name of the Applicant (Mandatory field).

    13. Applicants Address 1: Enter the address of the applicant (Mandatory field).

    14. Statement Narrative: leave blank

    15. Base Currency Amount: DD amount, Commission and Service Tax are added and displayed in this Field.

    Click on Transmit.

  • The Cash Drawer will be opened. Notice that the ‘Transaction Cash Amount’ shows ‘DD+ Commission+ Service Tax’. Enter the Receipt amount in the ‘amount in’ or ‘denom in’ field. Ensure Give/receive field is 0

    Click on TRANSMIT.

    After authorization, OK message with a system generated Journal No (e.g. OK Journal # 00089361) will be displayed. Note down the Journal Number on the voucher.

    STEP 2: ISSUE OF DD/PAY ORDER:

    PATH: Inland (Rupee) Remittance  Issue Single remittance – DD, BC, GC

    Screen No SCR: 021019 Remittance Prompt Screen appears

    1. Date: By default it will be the system date.

  • 2. Institution: Retain the default value.

    3. Journal number: Enter the Journal Number, which has been noted on the voucher in step1.

    4. Instrument type: Select 1. Bankers Cheque or 2. Demand Draft from the drop down box.

    Click on Transmit. Next screen appears.

    ‘Fetch Local Demand Draft Inventory’ is displayed, when first DD of the day is being issued. Fill in the prefix and the number of the first DD to be issued. From the second DD/PO onwards, system will not show this dialogue box.

    Click on Transmit.

  • Screen No SCR: 021018 G/L BC/ DD/ GC Issuance appears

    Ensure that the field ‘Instrument No. from’ contains the same number of DD/PO to be issued.

    For issue of Pay Order in Sub Category field select local BC

    Click on Transmit (DO NOT CLICK ON PRINT/TRANSMIT). Queue will be generated.

    Authorize the queue. O.K. message appears.

  • ANNEXURE - II

    ISSUE OF DEMAND DRAF BY TRANSFER FROM DEPOSIT ACCOUNT

    There are 2 stages for issue of DD/Pay Orders.

    Receipt of Funds

    Issue of DD/Pay Order

    STEP 1: Receipt of Funds

    PATH: Inland Rupee Remittance  Receipt of Funds  Transfer from Deposit Account

    Remittance Type : Select Demand Draft or Pay Order

    Multiple /File Upload : Single

    From Deposit Account : (Give the A/c No to be debited).

    Drawee Bank : (1) 000 –APGB (For IBDD) (2) 001-SYNDICATE BANK (for Syndicate Bank DD).

    Drawee Branch : Enter the five-digit code of the branch (for example for APGB branch enter DPD code as 01001 instead of 1001) on which draft is to be issued and press TAB key to get the Branch Name in the ‘Branch Description’ field. If you do not know the DPD Code of the Branch Click on Branch and you will get screen where you can enter %APGB---% , OR %SYND---% in branch description and click on transmit. For example, if a branch wants to issue a DD on Kadapa, click on Branch button. In the Branch description field enter “%APGB KADAPA%. The list of branch along with DPD CODE will be displayed. If the required branch is not display on

  • the screen click on More and again next list of DPD codes will be displayed. Repeat the same by clicking on more till you get the DPD Code. After selecting the correct branch click on Return Branch Details.

    To GL Account : (Do not change default account number given as ‘O”)

    Amount : (Enter the DD amount).

    Once you move the cursor to the next field after filling the amount as explained in step - 6, ‘Screen 000419 Fee Enquiry screen’ automatically pops up. Click on Transmit. System will show the commission in “Commission Calculated” which is masked and “Commission” fields. If the commission shown by the system is wrong, the same shall be modified in the “Commission” field.

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