AKOLA, RAM ADARSH, 330, ADARSH COLON7, NEAR INCOME …cenexcisenagpur.nic.in/Website/Tender/Scan vehicle.pdf · 2020-07-30 · Adarsh, 330, Adarsh Colony, Near Income Tax Square,

orFICE OF THE ASSISTANT COMMISSIONER.CGST & Cx, DIVISION- AKOLA, RAM ADARSH, 330, ADARSH COLON7, NEAR INCOME TAX

sQUARE, GAURAKSHAN ROAD, AKOLA-444004 EMAIL cgstakolaugmail.com Phone: 0724-2452421, 0724-2452422

****k** *****

NOTICE PoR INVITING TENDER FOR HIRING OF VEHICLES IN coNT& CENTRAL EXC1SE DIVISION AKOLA RAM ADARSH, 330, ADARSH

cOLONY, NEAR INCOME TAX SQUARE, GAURAKSHAN ROAD, AKOLA FOR THE YEAR 2020-21

(01/08/2020 to 31/03/2021)

For and on behalf of President of India, sealed Tenders are invited for the

hiring of vehirles aong with Driver for the Office of the Assistant Commissioner

of CoSr & Central Excise Division-Akola at Ran Adarsh, 330, Adarsh Colony,

Near Ineone Tax Square, Gaurakshan Road, Akola-444004, for the financial

year 2020 21 for the period from 01.08.2020 to 31.03.2021.

The detailed terms and conditions are enclosed herewith in Annexure to

this Tender Notirc, In case of any difficulty, you may contact Office of thec

Assistant Commissioner of CGST & Central Excise Division- Akola Ram

Adarsh, 330, Adarsh Colony, Near Income Tax Square, Gaurakshan Road,

Akola on any wo king day during office hours on or before

The

www.cenexcisenagpur.nic.in.

11/08/2020.

Tender Notice Can be downloaded from the website

The intercsted Service providers are requested to submit their Tender

documents in the prescribed Quotation form duly signed and stamped, in a

sculed cover to the Assistant Commissioner, Office of the Assistant

Commissioner of CiST & Central Excise, Division- Akola ,Ram Adarsh, 330,

Adarsh Colony, Near ncome Tax Square, Gaurakshan Road, Akola.

Tenders can alo be sent by Registered Post/AD.

The last date for recelpt of Tender

The

:11/08/2020 up to 16-00 hrs.

Tenders shall be opened on 12/08/2020 at 12 00 hrs.

The tenders/quotations received incomplete and/or filed after the due

dale shall be sunmarily rejected. The parties who wish to be present at the

time of opening of Tender/Quotation may represent themselves or authorize

their represcntatives with an authority letter. Vchicles offered for services may also be requircd to be shown for lInspection to find out the actual condition

thereof after opening of Technical bid. The Assistant Commissioner cGST &

Central Excisc Division- Akola ,Ram Adarsh, 330, Adarsh Colony, Near Income

Tax Square, Gaurakshan Road, Akola reserves the right to accept or reject any or all tenders without assigning any reasons.

Encl; Annexure A-Terms & Conditions

Annexure B-Proforma for TECHNICAL BID

Annexure C-Proforma for FINANCIAL BID

(Sanjay P.Bais) Assistant Commissioner

F.No. 1(7)01/2020/Vehicle/Admn/^

Copy to A) The Superintendent (Computer Cel), CGST & Central Excise Hqrs., Nagpur

for posting the Said Tender Notice on the Departmental website immediately.

2) The Superintendent (Prev.) Vehicle In charge, CGST & CX. Division Akola

for Information.

3) Notice Board.

Akola, the 28th ,July, 2020

AN

NE

UR

E-A

TERMS&

cONDITIONS FOE PROVIDING VEHICLE

Earn

est M

on

ey

Dep

osit/B

id S

ecurity

as m

en

tion

ed

in P

ara

2 belo

w

refu

nd

ab

le in

1

the form of D

emand D

raft payable to the Pay and Accounts O

fficer, CB

EC

, Nagpur

mu

st acco

mp

an

y th

e te

nd

er p

er v

eh

icle

. Ten

ders w

itho

ut E

arn

est M

on

ey

Dep

ost a

nd

in any

oth

er fo

rm i.e. cheque, c

ash

etc. will N

OT

be considered.

Tech

nic

al a

nd

F

inan

cia

l b

ids sh

ou

ld b

e s

eale

d

in sep

ara

te e

nv

elo

pe a

nd

2.

thereafter put in another sealed envelope and super-scribed with "T

ender for H

iring of

Veh

icle

s" Th

e tech

nical an

d fin

ancial b

ids sh

ou

ld b

e cloarly

mark

ed "T

echn

ical

Bid

" o

r Fin

ancial B

id" o

n th

eir respectiv

e env

elop

es. The tender w

ill be o

pen

ed on

12.08.2020 at 12=00 hrs. in the office of the A

ssistant Com

missioner of C

GST &

Cen

tral E

xcise

Div

ision

-A

ko

la at R

am

Ad

arsh

, 33

0, A

darsh

Co

lon

y,

Near In

co

me

Tax

Sq

uare

, G

au

rak

sh

an

R

oad

, Ak

ola

-44

40

04

, b

efo

re th

e te

nd

er C

om

mitte

ean

d

Ten

dere

rs, if pre

sen

t.

Ty

pe o

f the v

eh

icle

s req

uire

d to

be su

pp

lied

:

Earnest M

oney D

eposit Sr.

Vehicle Type Non AC

N

um

ber o

f Jo

b

Description

(To

tal KM

S p

er (R

efu

nd

ab

le)

Month)

Hire for 20-25 days, m

aximum

2

00

0 K

MS

No.

veh

icle

s

Rs 6,000/

Sm

all C

ars: ie

. Maru

ti

Dezire an

d

similar ty

pe

of veh

icle

Th

e

co

ntra

ct

for th

e

ab

ov

e

veh

icles sh

all b

e

valid for

an

initial

perio

d

Up

to

3. 3

1/0

3/2

02

1

starting

from

d

ate

of sig

nin

g th

e co

ntract,

sub

ject to c

lau

se (2

5) o

f these

term

s&co

nd

ition

s T

he v

ehicles sh

all be req

uired

to o

pera

te /

trav

el a

ny

wh

ere

in lnd

ia

for official p

urp

ose

.

Th

e te

nd

ere

r sh

ou

ld

be d

uly

re

giste

red

with

co

ncern

ed

Cen

tral S

tate

G

ov

t 4.

auth

orities a

nd

sho

uld

be a w

ell esta

blish

ed

Tax

i ag

en

cy

/firm(h

ereinafter referred

to a

s

the agency/firm

). Su

ch

veh

icle providers sho

uld

also

su

bm

it deta

ils o

f oth

er s

uch

Go

vt

Organizations to

wh

ich they h

av

e e

xte

nd

ed

similar s

erv

ice in

the re

cen

t past

as w

ell as

the p

rese

nt.

Th

e ag

ency

/firm sh

ou

ld h

av

e su

fficient n

um

bers o

f the v

ehicles a

nd

driv

ers with

5. th

em

. In

case o

f br e

ak

do

wn

of v

eh

icle

or

no

n av

aila

bility

of d

river

at

an

y tim

e

the

firm

shall p

rov

ide su

bstitu

te v

ehicle / d

river a

s th

e c

ase m

ay

be

6 of m

ak

e o

lder th

an 0

1/0

4/2

01

8

as o

n d

ate

of su

bm

ission

of ten

der. A

pp

licant C

on

tractor

should mention the year of m

anufacture of the vehicles. In case the ren

derer intends to

Supply new

vehicle (showroom

condition) the renderer shall attach the copy of booking

receipts along with the tender docum

ents. Iin any case, no vehicle shallbe deployed till

the p

rop

er registratio

n n

um

ber issu

ed

by

Sta

te T

ran

spo

rt Au

tho

rities are

av

aila

ble

. Th

e

Contractor shall en

sure road w

orthiness of the vehicle, ensu

re neat an

d clean condition

of th

e vehicle

with goods upholstery,

interiors and deo

do

rants and regularly polished

exterio

r at all times d

urin

g th

e perio

d o

f con

tract. Th

e con

tractor sh

all also e

nsu

re th

at

the v

ehicle is in p

erfect run

nin

g co

nd

ition

at all times d

urin

g th

e c

urre

ncy

of th

e con

tract

Th

e

pap

ers

related

to

the

veh

icles in

clud

ing

p

rop

er in

sura

nce

pap

ers

of th

e v

ehicle

sho

uld

b

e av

ailable

/ k

ept

in th

e v

ehicle,

Also

req

uisite fo

rmalities

as

per R

TO

Act /

Rules

Th

e veh

icles to be p

rov

ided

sho

uld

be in ex

cellent w

ork

ing

con

ditio

n an

d n

ot

be

The C

ontractor shall provide dedicated vehicles and drivers and any ch

ang

e in 7.

vehicle and

or driver

should be

mad

e only

in very

exceptional circum

stances.

Replacem

ent of the vehicle / driver should be provided in the event of a breakdown of

veh

icle/ non-availability of driver. The driver should be having T

ransport License, w

ith a

minim

um experience of 5 years and their an

teceden

ts should be duly verified by Police

authorities, at the instance of the contractor.

In case th

e condition of th

e veh

icles is no

t found to b

e satisfactory, they sh

all be

8.

returned for imm

ediate replacement.

In case

no

replacement

is provided o

n tim

e, th

e

Assistant C

omm

issioner o

f CG

ST

&

, C

entral E

xcise D

ivision-Akola

would

have the

right to hire a vehicle from the m

arket and the additional cost incurred by th

e Assistant

Com

missioner of CGST

&C

entral E

xcise, Division-A

kola will

be borne by the agency

firm.

The agency/firm

would

en

su

re that the drivers em

ployed have valid driving license 9.

and clean driving record. Th

e driver o

f the vehicle provided m

ust follow

traffic rules and all other regulations prescribed by th

e Govt. from

time to

time. T

he driver shall o

bserv

e all

the etiquette

and protocol w

hile performing

the duty

& shall b

e neatly dressed

in

pro

per u

nifo

rm.

10

.

conditions

The drivers em

ployed along with the vehicle should satisfy th

e following

Drivers should h

av

e m

inimum

5 years of experience o

f driving. They should have i) vehicle Transport L

icenses for driving passenger vehicles.

) D

river sho

uld

wear th

e prescn

bed

un

ifom

i.e. w

hite shirt with w

hite trousers (Light

blue shirt with nevy blue trousers) and

black sho

es.

i) D

rivers sho

uld

be w

ell versed

with th

e road

s and

the p

laces in Akola an

d N

agpur

City an

d sh

ou

ld h

ave ex

perien

ce in city driving.

On

ce th

e d

river h

as b

een

allotted

to a p

articular v

ehicle, h

e sh

ou

ld rem

ain w

ith the

iv) sam

e v

eh

icle

for

a p

eriod

o

f at le

ast o

ne y

ear. A

ny

ch

an

ge in

the d

esig

nate

d d

river

sho

uld

be in

timated

to th

e c

on

cern

ed

officer 2

4 h

ou

rs befo

re su

ch

ch

an

ge is affected

.

v D

river sh

ou

ld b

e p

rov

ided

with

a mo

bile p

ho

ne in o

pera

tion

at all tim

es.

vi) D

river sh

ou

ld b

e d

ecen

t an

d w

ell beh

av

ed

an

d sh

ou

ld n

ot h

av

e an

y crim

inal c

ases

again

st him

an

d sh

ou

ld n

ot h

av

e a

ny

past history o

f accid

en

ts.

vi)

Driv

ers sho

uld

be fre

e o

f all vices.

vii) C

ar s

ho

uld

be kept c

lean

an

d o

do

r free, suitab

le for official

use.

In case

of

veh

icle b

reak

do

wn

, a

su

bstitu

te

veh

icle sh

all b

e

provided by th

e

11.

Co

ntra

cto

r imm

ediately. In

case v

ehicle d

oes

no

t report with

in th

e re

aso

nab

le tim

e o

r

do

es n

ot report

at a

l, th

e D

epartment w

ou

ld

hav

e

a right

to

hire

a v

ehicle fro

m th

e

mark

et

an

d

the

ad

ditio

nal

co

st

incu

rred

by

the

Dep

artm

en

t w

ill b

e

bo

rne by

the

Co

ntra

cto

r. In case,

neith

er a

su

bstitu

te v

ehicle is provided

no

r a

veh

icle is hired

by the

Dep

artm

en

t, pro

po

rtion

ate

co

ntra

ct ch

arges a

re liab

le to b

e d

ed

ucte

d fro

m th

e c

on

tract

charges payable

Th

e v

eh

icle

sho

uld

b

e registered w

ith th

e c

on

cern

ed

authority of C

en

tral/S

tate

12.

Go

vt.

Th

e

agen

cy/fim

m

ust

hav

e

pem

an

en

t esta

blis

hm

en

t/ o

ffice in

Ak

ola

. T

he

ag

en

cy

fim

sh

ou

ld h

av

e ad

equ

ate nu

mb

er o

f tele

ph

on

es fo

r co

nta

ct ro

un

d th

e c

lock

.

Th

e ra

tes q

uo

ted s

ho

uld

be e

xclu

siv

e o

f the G

ST

co

mp

on

en

t. No

Veh

icle

will b

e

13.

hire

d if th

e o

pera

tor fails

to provide proof o

f valid GST registration. U

nle

ss o

therw

ise

ex

em

pte

d. A

ll ta

xes, fe

e, levy,

insu

ran

ce ch

arges e

tc. o

ther th

an

G

ST

wo

uld

be b

orn

e

by

the A

gen

cy/F

irm.

14.

the right to

reject all

or a

ny

of th

e o

ffers

with

ou

t assig

nin

g a

ny

reaso

n th

ere

of a

nd

the

decis

ion

of th

is o

ffice s

hall b

e fin

al an

d b

ind

ing

.

Th

e A

ssis

tan

t C

om

missio

ner o

f CG

ST

&

Cen

tral E

xcis

e

Div

isio

n-A

ko

la,

reserv

es

Th

e billing w

ill be d

on

e o

n m

on

thly

basis. B

ills pre

fera

bly

typ

ed

an

d in trip

licate in 15.

connection with the serv

ice shall be subm

itted to the A

ssistant C

om

missio

ner of C

GS

T

&, C

entral Excise, D

ivision-Akola, latest by 5h d

ay of su

ccessive m

onth.

16

F

inan

cial bids of only th

ose

ag

en

cy

I firms w

ou

ld b

e opened, w

ho hav

e qualified in

respect of th

e tech

nical req

uirem

ents &

final approval will b

e given only a

fter a

ctu

al

inspection of the vehicle.

On

ce th

e h

iring

of v

eh

icle

s co

mm

en

ces fro

m a p

articular ag

ency

/firm, th

e vehiclesS

17. an

d

the

driv

ers sh

ou

ld

no

t b

e

ch

an

ged

u

nle

ss so

re

qu

este

d

by

th

e

Assista

nt

Co

mm

ission

er o

f CG

ST

& C

entral E

xcise D

ivisio

n-A

ko

la. Th

e v

ehicle m

ust b

e av

ailable

at

an

y

time

as

desire

d

by

th

e

Assista

nt

Co

mm

ission

er

of

CG

ST

&

C

entral

Ex

cise

Division-A

kola.

18

. O

n

award

ing

o

f th

e

con

tract, th

e

agen

cy/firm

h

as

to

furn

ish

to

Asis

tan

t

Co

mm

ission

er o

f Cu

stom

s, Cen

tral Ex

cise & S

erv

ice T

ax,

Div

ision

- Ak

ola, th

e certified

copies do

cu

men

t like R

C books e

t.

19

. T

he A

ssistan

t Co

mm

ission

er o

f CG

ST

&

C

entral E

xcise, D

ivisio

n-

Ak

ola, sh

all be

liable to pay the hiring charg

es only. Any other ch

arges, including m

onthily charg

es of

driv

er, rep

air an

d

main

ten

an

ce o

f veh

icle, in

suran

ce, p

etrol/d

iesel, oil

RT

O /

Po

lice

ch

alla

n/ p

enalty

, dam

ag

e to

veh

icle lacciden

tal dam

ag

e a

nd

repair th

ere

of a

ny

oth

er

incid

ental e

xp

en

ses sh

all be b

orn

e b

y a

gen

cy

/ firm.

20

. In c

ase

of b

reakd

ow

n o

f an

y v

ehicle d

urin

g official d

uty

, it shall b

e th

e resp

on

sibility

of th

e firm

to

p

rov

ide

a su

bstitu

te v

ehicle w

hich

is

of sim

ilar mak

e as

rep

lacem

en

t

imm

ediately.

21

. In

case

an

y v

ehicle d

oes n

ot rep

ort o

n tim

eld

oes

no

t repo

rt at all,

the A

ssistan

t

Co

mm

ission

er of C

GS

T &

Cen

tral Ex

cise, Division- A

ko

la, wo

uld

hav

e a

righ

t to h

ire a

veh

icle from

the m

ark

et a

nd

the ad

ditio

nal c

ost in

curred

by

the A

ssistan

t Co

mm

ission

er

of CG

ST &

Central E

xcise, Division- A

kola, will be borne by the agency/firm.

22

. A

pen

alty o

f Rs. 1

00

0/- p

er d

ay

per

veh

icle may

be lev

ied in c

ase o

f un

ap

pro

ved

ch

an

ge o

f veh

icle / driv

er, no

n-satisfacto

ry p

erform

ance o

r lack o

f pro

per u

pk

eep

of th

e

veh

icle or n

on

-ob

serv

an

ce o

f an

y term

con

ditio

n p

rescribed

ab

ov

e. T

he n

um

ber o

f day

s

will

be calcu

lated o

n th

e b

asis o

f perio

d d

urin

g w

hich

the d

efault c

on

tinu

es o

r on

the

occasio

ns o

f occu

rren

ce o

f the c

on

cern

ed

ev

en

ts as ap

plicab

le. H

ow

ever,

in case

of

frequ

ent

vio

lation

s o

f the

term

or co

nd

ition

, th

e

con

tract can

b

e

can

celle

d fo

rthw

ith

with

ou

t an

y n

otic

e.

23

In case of any accident, all the claim

s arising out of it shall be met by the S

ervice

Provider agency firm

. T

he hiring departm

ent shall h

ave n

o liability in th

is regard

24

. T

he liability o

f the A

ssistant C

om

missio

ner o

f CG

ST

& C

entral E

xcise, D

ivision-

Alola, w

ill be limited only to the hiring charges agreed in the contract.

25

T

he co

ntract b

etween

the A

ssistant C

om

missio

ner o

f CG

ST

& C

entral E

xcise,

Division- A

kola, and

the serv

ice pro

vid

er can b

e cancelled

after a prior no

tice of o

ne

month from

either side, in the event of poor service or violation of any of the conditions

stipulated.

26. A

ny matter during the period of this agreem

ent, which has not been specifically

cov

ered b

y th

is agreem

ent, sh

all be d

ecided

by

the A

ssistant C

om

missio

ner o

f CG

ST

&

Cen

tral Ex

cise, Division- A

kola, wh

ose d

ecision

shall b

e final and

con

clusiv

e.

27

N

o additional terms&

conditions over and

above the conditions stipulated above

shall

be

entertain

ed

by

th

e A

ssistant

Co

mm

ission

er o

f C

GS

T

&

Cen

tral E

xcise

Division- A

ko

la.

In case

of a

ny

disp

ute o

f any

kind and

in any

respect w

hatso

ever, th

e decisio

n o

f 2

8.

the A

ssistant C

om

missio

ner o

f CG

ST

& C

entral E

xcise, D

ivision- Akola, sh

all be final

and binding.

Place:

Signature

(Nam

e.. D

ated:

Address:

Mob.

No.

ANNEXURE-"B" (TECHNICAL BID)

1 A

mount of E

arnest Money D

eposit (Refundable)

2 N

o.

Date

Draw

n o

n

Particulars of D

emand D

raft

Nam

e, address and

telephone/ mobile n

o. of thhe

tenderer i.e. the Applicant C

ontractor

4 P

ermanent A

ccount No. (PA

N)

5 G

ST R

egistration No.

6 N

o. of years of ex

perien

ce of running a fleet of vehicles on hiring basis

Model and Y

ear of manufacture of V

ehicle (R

efer Point No. 6 of T

erms &

condition)

Approxim

ate KM

s run by the vehicle Upto date

of filing of tend

er

No. of D

rivers availab

le with th

e tend

erer & th

eir y

ears of exp

erience alo

ng

with L

icense N

um

bers

9 10

Certification that n

o crim

inal case is pending

again

st the driver

Signature along with Stam

p

ANNEXURE- "C" (FINANCIAL BID)

(To be placsd in

separate envelope for each category of vehicle

Sr. V

ehicle Type

No N

on AC D

etails of Quoted Q

uoted bid vehicle-m

ake m

od

el e

tc.

Job

D

escription (T

otal K

MS

per month)

Hire for 20-

25 days

max

imu

m

2000 K

MS

Pm

Num

ber of vehicles

rate

in Per m

on

th

1 Sm

all Size

Vehicles/ (C

AR

)

Maruti D

ezire and sim

ilartype of

vehicles

Sig

natu

re along with S

tamp

AKOLA, RAM ADARSH, 330, ADARSH COLON7, NEAR INCOME …cenexcisenagpur.nic.in/Website/Tender/Scan vehicle.pdf · 2020-07-30 · Adarsh, 330, Adarsh Colony, Near Income Tax Square,

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