Ajit Vadakayil_Time Management

Ajit Vadakayil M o n d a y , N o v e m b e r 2 2 , 2 0 1 0

TIME MANAGEMENT-- CAPT AJIT VADAKAYIL

MANAGING TIME LATERALLY-- CAPT AJIT VADAKAYIL This piece on TIME MANAGEMENT is for Masters of ships and top management ashore. As usual I am leaving it un edited and deliberately disjointed. Yesterday I bumped into a long haired John Abraham look alike dude at the Forum mall in Bangalore . My 19 year old son had me in tow in his quest for World Cup endorsed Adidas football shoes. The dude sported a T shirt with “ so many gals “ in front and “ so little time” on the rear. .

I reached up and put a patronizing paw on his shoulder and drawled “ Son , you need to learn TIME MANAGEMENT ” . Pretty soon he was breathing down on me —him , with his long haired mean look , sizing mE Sir Henry Morgan whiskers and obscene biceps.

Much to the relief of my pacifist son he decided in all his wisdom not to throw a punch and instead asked “ and how could I do that?” . I offered instant wisdom “ Use the law of forced efficiency --- MANAGE TIME LATERALLY”

Now--The law of forced efficiency states that there is always enough time to do the most important things. Ok, you cant make time stand still or buy time or reverse time —but you can at least make it run. Like how I used to make the Solankis and Tandels run at sea. It is no secret that Vadakayil got 12 months of work done on derailed Sichem Pearl in 4 months. I’ll let out a huge chunk of the secret now itself . My walkie talkie was on all the time except when I slept—no shipboard travel for conversing was allowed—all official communications had to be on walkie talkie as a primary business tool—conversations had to be to the point and crystal clear like masters orders to the quarter master on bridge while entering port with no scope for please, thank you or yaar shaar type fuzzy talk. In one swift move I heart punched the parasites and middlemen. The best way for a layman to get a hang of time management is the vision of Michael Schumacher roaring into the Formula One racing pits in his red Ferrari. After exactly 5.9 seconds he roars off. . Just stop reading for a while and relive the scene in your mann- mandir. Did you see focus? Did you see concentration? Could you see finger tip preparation? Did you see any pregnant turkey on the job putting his hands into motion without engaging his brain in gear?. Was the time frame known to all ? Did the team understand the law of sowing and reaping? Was there a honing of key skills? Did every thing count?—did the team understand that everything they did either helped them or hurt them? –was any action neutral? In short was TIME LEVERAGED by the central organizer cum leader ? Was there a bullshit cliché 30% work expansion rule in sight for the usual screw ups cushion? Was there fuzzy conversation? Vadakayils law: Don’t put your mouth or hands into motion before you put your brains into gear—unless you are a reflex action trained Sukhov 30 MKI pilot engaged in a do or die dogfight with an F16.

Action without thinking is the cause of every failure. –and failure is the BIGGEST time waster.

I had written about “humour quotient” – in my vision for the next century. I wrote that no manager would be employed without HQ. Time has come for me to expound for lot of managers are bound to confuse frivolousness and Mr. Bean type buffoonery with HQ. HQ has got every thing to do with a phenomenon called LATERAL THINKING. This is all about using the right brain lobe more effectively. The human brain has 2 lobes—left and right. The left side is used by all and sundry in short the VERTICAL THINKERS– the right lobe by very few who are capable of LATERAL THINKING.

The right lobe deals with humor, creativity , insight, music , color,

surprise etc. Logic , reasoning and experience is handled by the left lobe. Humor does not appeal to the sense of logic—only to the sense of interest. Humor management promotes flexible thinking. Humor encourages novel approaches and promotes innovation by making it legitimate to think in illogical ways. It is an expression of freedom of the human spirit. Humor provokes new patterns and generates new ideas. Humor breaks out of the concept prisons of old ideas. When I talk about a mental hop it is about securing a good connection with the right brain lobe. The Indian Yogis touch their thumb with the middle finger ( instant mudra ) to kick start this mode. Recently a guy by the name of Silva has lifted this millenniums old “DIVING INTO THE SUBCONSCIOUS” Indian yogic concept to ring in his own cash registers “ . By the way Viagra kick starts your other hop—tee hee. What is this lateral thinking all about--- Don’t shut down your right lobe and your sub conscious and evaluate against experience using the left lobe –for the conscious brain cannot multi task. A top manager who cannot multitask can never be a top notch performer. Lateral thinking recognises that the approach to a problem is never as important as its solution. It cares two hoots for logical thinking which is the way computer software programs work. The tool of insight is a creative gift called lateral thinking. The good part is that lateral thinking can be learnt—you need not be born with it. Brainstorming is one buzz term all are familiar with—well this phenomenon is closely associated with lateral thinking—I’ll come back to this later ( avoiding time loss due to hasty decision induced firefighting ).

Vertical thinking using the left lobe of the brain is all about being right and logical at EVERY sequential step—it blocks all illogical pathways. Lateral thinking is more concerned with the wealth of thoughts . A vertical thinker and a lateral thinker had to go up a mountain with a large unwieldy piece of baggage. Guess what the lateral thinker did—he went up the mountain without the load ( he took his thinking cap along ) looked down from the peak for the best way to bring the head load up—and went down and brought it up . Well this was what the genius navigator Magellan did. He did not bluster his way through Magellan straits with his band playing “ kadam badhake aage chal” on the forecastle —he would take a small boat ,climb up a mountain and do some mental mapping from a vantage position before he took his ship through. Anybody who has been through Magellan straits will know what a tour-de- force his exploratory path was. A lateral thinker is never satisfied with the ADEQUATE beaten track. He does not drill his tunnel though logical steps to his goal—rather he will leap frog—opening new pathways. His last few steps is the one which will make his venture a success. Like building a bridge like the Sydney bridge. When the last part fits in at the centre—and voila , the bridge suddenly becomes self supporting and is ready to take on the traffic. So then the mall attendant approached the vertical thinker and asked “ Sir, may I know what you are looking for” and he will give a within the framework , usual , answer “ Oh, I am looking for this and some of that and more of that” . Then he went to the lateral thinker and asked the same question . The provocative , unreasonable and outside the frame work answer was “ I’ll let you know as soon as I see what I want” .

The much touted and admired EQ of this century is about being right at every step. The misunderstood and much maligned IQ+HQ with its tinge of madness is all about being right only at the end. Sometimes the genius will move to an untenable position to find a tenable solution.

No wonder till now most of the work of the Indian Mathematical genius Ramanujam who died at a young age , is still unsolved. The cracks where he leap frogged across deferring logic is still a mystery. He recognized the wisdom that the need to be right all the time completely shuts out creativity and progress. Ever heard of making progress forward by moving backward? When this is what lateral thinking NASA did recently when sending a satellite to a far away planet. The satellite went the reverse way and catapulted around another planet to achieve the escape velocity . BRAINSTORMING is the principal tool for lateral thinking--- you can now recollect self brainstorming when I dived into the pool of mentoring to locate truths etched on rock. The crew on Sichem pearl or Fairchem colt/ North contender will remember the profligate brainstorming exercises we had on the bridge . Lateral thinking is an anti judgement device unlike logic which survives on “NYET” MANAGEMENT or rejection. Here you deliberately delay judgement to save time. What does brainstorming do? It starts a train of thoughts. A group of people not less than 5 or more than 20 give their random thoughts to the chairman. People speak when they want to speak .Every thing goes. Nobody shall ridicule or shoot down somebody else’s thoughts . If

anybody evaluates somebody else's thoughts—the chairman is expected to overrule it or expunge it from the minutes unlike a debate . For evaluation kills spontaneity in this group contribution to exploration and novel approach. A train of stimulating and provoking thoughts are generated working outside the frame work of reason—the concern is for change and not for proof or logic. This breaks out of the frame work of rigid patterns and cliche units which our mind is so apt to construct because of the way it handles itself. Judgement or the selective stage is deferred ( procrastinated )to the the next day with the important men of the same group. Let me give an example of a successful brainstorming session which I held when I was a young chief officer on a hectic product tanker by the name of Visveswaraya. The engineers had their own duty mess where they used to eat in their greasy boiler suits at odd hours. Well –Mickey mouse made a house there. Actually it was a huge vicious looking and fearless bandicoot who would charge at you if you tried to corner him. The master had a mini- crisis as the engineers refused to eat there till they saw the dead body of Mickey. Now Mickey was too large to enter a rat trap and sort of immune to rat poison. For the brainstorming session I called the entire crew list of nearly 60 crew . All and sundry gave their suggestions. The second engineers steward ( who was plain loco ) also gave his two pennies worth which made every body burst into derisive laughter. Actually this man was a big liability—but since he had a past track record of good service and a huge family for whom he was the sole bread winner, he was tolerated . Now what was his suggestion? He said--- take two buckets one red , one blue ( which made me wonder if the bandicoot had colour vision ) half fill the red one with soap water— in the blue one put a piece of salted dried fish. That was all—he looked confused and all were in splits , some even lying on the floor in tears of pleasure.

Before I terminated the brainstorming session I sort of made a judgement remark ( now –you MUST NOT deliver judgement or evaluate during or after a brainstorming session –as a matter of law ) “ I am sure to find a drowned rat in the red bucket tomorrow morning “ . That night I set up the buckets myself and locked and sealed the duty mess door. Full night I could not sleep out of curiosity. Finally after tossing and turning till 5 am I went to the duty mess with the chief engineer and master key–and sure enough the huge drowned bandicoot was floating in the red bucket. I guess the scenario unfolded as follows. Mickey smells the dried fish ( it is the best rat bait, ahead of cheese ) comes out to investigate – the smell is powerful enough to home into the blue bucket— Mickey jumps right in— eats the fish--- gets his olfactory senses briefly overpowered—remembers one more bucket holding a possible treat— dives right into the red bucket half filled with soap water and gets drowned. Success is the bottomline, gentlemen. So EQ says PROCRASTINATION means poor time management---just dig the well deeper, we will find the elusive water yet and have an adequate well. IQ+HQ says just the reverse ---PROCRASTINATE JUDGEMENT TILL THE NEXT DAY. THE GENERATED ALTERNATIVES ARE SIFTED THROUGH IN THE SELECTIVE STAGE FOR THE MOST OBVIOUS ONE OR AN ALTERNATE STARTING POINT. Dig a few holes here and there –they must be a better and beyond the adequate place to reach the fountainhead. Time for some light humor--- The vertical thinking tall man with a blood soaked turban went to the doctor. He was traveling in a bus and every time the bus lurched he hit his head on a sharp nail by the side of his head. The doctor cried “ You poor man—you should have exchanged your seat with some short guy ”. The man said “ I tried to exchange my seat all the

time—but there were no short guys in the bus—in fact I was down right alone in the bus” . Compare this with the lateral thinking thirsty crow of Panchatantra fable fame who put tiny pebbles into a deep pot to bring the water up to where its beak could reach. Many onlookers accustomed to cliché stuff would have accused this genius crow of running around in concentric circles .

So then if you want to manage time the lateral way—say good bye temporarily to analysis and judgement rock logic ways of Socrates, Plato and Aristotle--- the mass production factory scenario time saver mentality of the Oxford certificated Industrial Engineer . . . welcome to the wonder world of water logic by proactive design. There is really no substitute for commonsense when it come to managing time laterally. For work mysteriously expands to fill up the available time. And consider this —those you live closest always arrive latest. Having said so much—can killing time be called time management? It depends on the larger picture. Imagine your football team is leading by a lucky goal against a stronger team and your team is playing 9 to their 11 players due to 2 red cards given by the rogue

referee—only 3 minutes are left for the final whistle. Be the master of time—not its victim. Time is on our side the moment we organize it. Effort X time = constant. WORK SMARTER –NOT HARDER. Your objective must be to get the best from your subordinates –not the most. Be more concerned with thinking rather than doing. Manage your time pro- actively rather than passively letting time drip on your head. Measure results not activity. Time management means determining what to do, when to do and how long to do. Time should not be measured in minutes and hours and our long haired dude with the fancy T shirt—rather it is the effort invested in the task and the significance of the task. It means doing the most important job NOW. It means dramatic reordering of priorities . It means not misplacing your energies—by spending inordinate indecisive time on low priority tasks ( or the Big Ethels ) , leaving little time for the essential ones ( Aishwaryas and Angelina Jolies ) like our longhaired dude. Time management is the also the inherent ability to separate chaff from the grain within a dead line. It involves constant choosing between what is less important and what is more important. The lateral thinkers call this CREATIVE ABANDONMENT ( Duh- wha? How can you be creative when you abandon? Duh?) Do not waste time on the impossible just to show that you have 3 full bags of positive attitude and you are THE company man.. A good time manager puts all jobs on a graph with time on the Y axis. He will not get involved in routine and detail. He can juggle 5 or 6 different tasks simultaneously and do them all well. He is effective—not efficient. Effective means—doing the RIGHT job right.

The law of excluded alternative says that doing one thing means not doing something else—as a deliberate choice. The lateral thinker calls this freeing up time so that there is always enough time to do the most important things. I with held this wisdom from the long haired as a matter of choice. Imagine time management being done by a parcel chemical tanker on time charter or a team doing open heart surgery—you get a general idea, what planning, preparation and OJT ( on the job training or mentoring ) is all about. Inadequate planning and preparation gives the illusion of too little time.

Time is money. Time once lost can never be regained. Time which is irreplaceable and irreversible is a great leveller and treats all the same. Money is safeguarded. Same way time must be safe guarded. Time management is an attitude of accountability , flexibility and a dramatic re-ordering of priorities . A manager who cant manage his time is indeed a real asshole. I was recently ridiculed by a friend that workers from my home state of Kerala wasted 15% of their time by constantly hoisting up his lungi tying it up loosely which would require retying in another 10 minutes. ( you have to see this to believe this ) The paradox was –yet the job was done better. The answer is while tying up his lungi again—the workers mind was still working –planning ,

conceptualizing and constantly assessing the overall progress. An Industrial Engineer would never understand this “ discretionary time” water logic. Treat your senior managers as business partners—not subordinates. Be pro-active. Time is lost by reacting un necessarily. Look forward –not behind at the ships wake. Avoid travel by proper communication. Lack of communication is like cutting off blood supply to an organ—it can cause gangrene. Your crew list is like part of your own body. Good upward and down ward communication is a must like the arteries and veins. Do not use walkie talkies or telephones to discuss sensitive subjects. Punish morons who keep falling into the same dang hole again and again.

Time spent in reinventing the wheel is wasted time. Paperwork is a waste of time. Let your papers mature in a drawer before you file it. You will find that 95% of it is worth dumping. Do not us your box files as garbage bins. Destroy papers which have lost meaning and not required for audits and inspections. Avoid unnecessary CC and auto mailing lists. Have a good information retrieval system. Avoid duplication of work especially paperwork. Leveraging and enhancing time is the ability to accomplish greater quality and quantity in the same amount of time. Have written goals. Have an external memory white board on the bulkhead in front of your desk when your 24 hour goals are written in order of priority.

This white board can be a great stress buster. Reorder your priorities often. Stress and insecurity makes a man defensive and lose creativity. Every ship I have commanded has such white board external memory in the master’s day room. Have a book where your weekly plans are written down. Give category A or B priority and a dead line for the important ones. Delegate the low priority category D jobs without feedback. Solve all problems on the drawing board before it is done physically. Say a discharging plan or a dry dock list must have a BAR DIAGRAM HAVING TIME ON THE X AXIS. ONCE THE JOB STARTS THE BAR DIAGRAM MUST BE CONVERTED TO A RUNNING BAR DIAGRAM. This way you avoid biting off more than what you can chew and disaster commitments.. Have a quiet hour for planning every day. Your desk must be functional—not just nice to look at, neatness signifies no great shit.—with the pending work drawers within reach. To complete a job first begin. Bust big problems into smaller ones—like how the Japanese build ships in their village yards like Usuki using sub contractors. At least this busts the “I don’t know where to start from” syndrome of procrastination. When there is no light at the end of the tunnel the best is to break up the work into smaller units. The sense of accomplishing one thing at a time will help you to stay in the drivers seat. A job is as simple as navigating across the ocean with limited fuel. Too often we get bogged down by the means and lose sight of the road. The shortest route need not be the fastest or fuel efficient route. The marathon man paces himself till he reaches the destination. He does not sprint burn himself out and then lie down on the CCR sofa with a Joan of Arc type expression on his face. Be

the catalyst –once you burn yourself out you have screwed up real good and will lose respect. ENERGY MANAGEMENT and time management is more or less the same if you think the lateral way. Fatigue is a huge time waster leading to failure to deliver the goods. Self discipline, abstaining from trivia , concentrating on creative work, thinking in terms of objectives are the hall marks of productive managers. Hey! Does anybody care for hardworking managers who spin their wheels and burn spectacular rubber unnecessarily?.

Does anybody relate sweat on the brow to efficiency? Is there any need to convince others ( unless they are stupid ) and deliver the image that their leader works a lot. DC—( digression code ) I remember an electrical officer who could not read a circuit diagram always having sweat on his brow—tee hee. Do not get into the activity trap having lost sight of the larger picture---wherein the activity becomes an end in itself—a false goal. You see such a thing quite often in a ships engine room. The extreme to this is a chief engineer who has brainwashed himself that the purpose of a ship is to take the engine room from point A to point B—not to carry cargo and make money for its owner.

Keep a small diary in your pocket to note down random thoughts and ideas when you are not at your desk—or you may forget it like the fleeting dream of Sigmund Freud. Do not leave important thoughts that are essential to be remembered in the clutches of a unreliable memory.

Creative time spent in planning, preparatory time spent in setting up, productive time spent in doing the job are all worth it. Overhead time spent in paperwork and reporting/ overlapping records is a time waster. And ALWAYS the length of a progress report is inversely proportional to the amount of progress. Time spent in planning is the biggest time saver. I must repeat--Don’t put your hands into motion till you put your brain into gear. Imagine a chief engineer and superintendent spending major part of their time on nonsense overheads. Imagine a superintendent constantly peeking into the emails of other ships not in his pool to update his curiosity or personal knowledge bank—imagine a ships chief engineer having a similar facility to peek into the correspondence emanating from engine rooms of other ships!! Do I strike a familiar chord?

Move fast on reversible decisions and slower on irreversible decisions—just like the open sea and a narrow channel navigation. Play the ball—don’t let the ball play you. A small digression here. Recently I went for a dolphin show. It was THE perfect show. It was a revelation when I realised that it was the dolphin who was calling the shots on its own time table. Much before the trainer said “ jump” the dolphin was already in the take off mode.

Lateral thinkers will sometimes allow the ball to play them—which means letting loose the reins yet being in control. In my career as master many times I had escaped from grave difficulties by applying this method. Allowing a non ice class ship to find its own way to the Belledune berth in heavy pack ice after getting a lead or allowing the ship to find the centre of the mud swamped channel enroute to Rosario in the La Plata river or surfing the icy storm north of Aleutian chain ( oops! Must not reveal all mE secrets and be burnt on the stake by the non comprehenders ) Handle only exceptional problems. Do not be relegated to the job of communication boy—especially in an emergency. I do remember being in the TESMA conference room with a fire raging on Sigloo Espoo—with the master giving a pathetic running commentary on air—instead of command and control.

Avoid holding meetings ( especially unnecessary ones ) in prime time—when everybodys energies are at a peak. Make meetings count. Nobody should depart after a meeting feeling frustrated that it was a waste of time. A meeting cannot be a ceremony where people give each other what they want , politically lying to each other and getting zilch done. Meet visitors outside your office and converse there. Work on your ability to recover from interruptions. Learn to live with interruptions. Treat every one on its own merit. Delegate down wards. Don’t let parasite cum middlemen subordinates do upward delegation . Imagine a master working for the incompetent chief officer and not vice versa--- a scene at Fukuoka shipyard on North Contender. Avoid perfectionism. Wisdom consists of knowing when to avoid perfectionism. More often perfectionism is nothing but an ego trip—so spake Osho. Learn to say NO to anything that is not the best use of your time. But be available to your staff when absolutely needed. Imagine a master NOT going up on the bridge when required by the officer on watch. Keep your waste paper basket well fed. Trivia accumulates fast. Ask yourself this question as you toss the paper—what would be the WCS ( worst case scenario) if this paper was consigned to the waste bin ?

To complete a job—first begin. It takes greater energy to start than to sustain. The unfinished business will act as a stimulus to continue. Unstarted work holds no such catalysis. Setting deadlines is to kick start people to start. Once you have started, have the wisdom and flexibility to change. Inability to stop is called compulsive. Ever heard of a compulsive drinker? TIME MANAGEMENT IS THE ABILITY TO START , CHANGE AND STOP THE TIME CYCLE—cyclic time is different from linear time—like machinery running hours of CSM. So then what are the time wasters? Travel, crisis management and fire fighting, muncipality type red tape, incompetent staff, excessive turn over ( somebody humming the tune of --please release me let me go—for I don’t love you any more ), involvement in routine and the mundane, making unnecessary progress reports and sitreps. Pen your goals. Pen and paper force you to be clear and precise –even to yourself. Work on your mental ability to handle projects and multitask jobs. Handle paperwork at the maximum twice. Keep incoming papers in a drawer to mature. File only stuff worth filing. Delegate as much as possible and exact accountability. Train crew towards independent , unmonitored action. Delegate skilled tasks to the right people. You should figure out who are the masons and who

are the architects in your crew list. Don’t give the mason an architects work and vice versa. And don’t let a mason convince you that he is an architect and vice versa--This way you don’t spend time on undoing. Asking dumb questions takes lesser time than correcting dumb mistakes. Coffee breaks for crew must be long enough to give brief relaxation—not to just gulp down hot coffee and rush back.

Marlon Hontomins ( reverse delegator of Mutiny on the Conty fame ) first law for the vertical thinkers ---the sooner you fall behind—the more time you have to catch up. Hontomins Second law: The slower you worketh the fewer mistakes you shall maketh. Hontomins Third law: The more proficient one is at procrastination—the less competent you need to be in your work. Hontomin’s legacy: the STUPID shall inherit the earth and its mineral rights. Now you know why a certain Capt Bligh gave him the boot.

TIME MANAGEMENT IS LIFE MANAGEMENT. When you work with turkeys forget about the happiness of soaring with the condors ( condor is the great wingspan Californian eagle ).

Happiness comes when you believe in what you are doing, know what you are doing and LOVE WHAT YOU ARE DOING and doing it well. You must get a feel that you make a difference in the world you are in. Set peace of mind as your top goal and organize your time around it. There is a certain amount of self respect, self esteem , personal pride, enthusiasm and positive mental attitude you can squeeze out of effective time management. Check out the energy you derive from working smarter rather than working harder. Feel the spring in your step—the confidence you radiate.

Lateral thinking is about starting with the end in mind and crisis anticipation. Crisis anticipation is termed negative attitude by vertical thinkers using the left lobe for whom fall back plans are a huge waste of time.The theory of constraints say that there is a bottleneck for every project—how do you circumvent or rather pulverize this time honoured and “not so inadequate” bottleneck?

Control the sequence of events to get the best ROTI—returns on time invested ( this is different from the roti you have in mind –tee hee ). Leveraging time means doing only the most important things in the available time. This means the worst use of time to do perfectly well what need not be done at all. This usually happens to the turkeys who lose the larger picture. ( I hope SPMCT does not clap on to me –society for prevention against mental cruelty to turkeys ) You could use money to save time ( not buy it )—this is the essence of outsourcing done by multinational companies—basically it boils down to delegation to a company whose overheads and hourly rates are lower than yours. Look closely at the Yankee law of success---FAKE IT TILL YOU MAKE IT . Before you succeed your must first portray that you are successful. Same way for time management. First visualize and portray yourself as a good time manager—well organized and effective—and wait for the magic results.

Every meeting must have a clear written agenda and a deadline. Start the meeting on time. Assume the late comers wont come. Persistent latecomers MUST feel your heat. For this discipline yourself to be punctual. When you put deadlines you force and energise the system. President Abdul Kalam calls such energizing “igniting minds” – just a misnomer—one of the rare occasions the missile man misfired. Lateral thinking is about reorganization—continiously seeking better, faster and more effective ways to accomplish the same result. World records are being continuously broken due to such lateral thinking in training. Jumping greater heights using Fosbury Flip is an example. F1 racing pits law: DO THINGS RIGHT THE FIRST TIME EVERY TIME. This means zilch mistakes—zilch time lost in undoing. Organize and simplify the work. There is no perfectionism here –it is all about every being perfectly in order before the F1 car comes into the pit.

Law of delegation: even when you delegate fully without feedback—order of priority of tasks must be in your hand.

Lateral thinking is about “back to the future” thinking. Project forward a few years and look backwards. You need long term vision combined with short term focus. BRAINSTORMING is used to identify all possible causes of a problem before you decide on a solution. The quantity of brainstorming matter you will be quite surprised to discover will decide the quality of your solution. Aaha—quality based on quantity? Well this is called anticipatory thinking. A collision is heavy traffic is all about failed anticipatory thinking. Spend some time every day to upgrade your skills and hone your intellect with food for thought.

The lateral thinking person can hold two contradictory thoughts and still continue to function. He uses mental flexibility as a time management tool. He has the character to admit easily “ I changed mE mind” Staying in the wrong company with wrong people around you is a time waster.

A short nap in the afternoon after a heavy lunch is a key time management tool. Treat this time as a recharging battery time. If you have to avoid this nap—eat lightly to keep your mind sharp and clear for the entire post lunch session. Going to bed early when you are tired is an excellent use of time—for you are recharging your only spent battery which is meant to keep you going .

Do not allow television to be a bad master.--- during working hours, barge in into the crew and officers mess un announced once in a while . Ever practiced COMPLETION BY DELETION?—of low value nonsense jobs, passed on to you by some turkey’s nonsense observation list?— remember my cynical response and dumping of Caltec inspection list of a certain John Bull.?. Simplifying your life is all about eliminating unnecessary tasks and activities. Speed reading and speed typing are major time savers. I do know a couple of old masters who take 10 times more time to read or type a page of email than an average guy. If his command of queens English is purrely pedestrrrian then he might need a dictionary to go along with his chore. This reminds me—once my Russian chief officer asked me accusingly “ Kaapthan –why you no spik intherrrnationaal englisshh??” this type English is the subtitle you

find in Hollywood movies pirated Russian CD—coined by some Russian for fellow Russians. After reading all above --Like the longhaired dude--- if you are indeed overwhelmed with too much to do with too little time –it pays to remind yourself— ALL YOU CAN DO --- IS ALL YOU CAN DO. ( something like—when you got to go, you got to go ) for after all you are human not a superman. Altas could hold the whole world on his head –but could not hold his own-- SH#T .

Capt Ajay Prasad or Capt Sanjay Mehta or Capt Anshuman Jain will remember that this was the only piece of wisdom I gave him when handing over 4 stripes to them. You will never find time for anything. If you want time you must make it. - Charles Buxton CAPT AJIT VADAKAYIL

Posted by Capt. Ajit Vadakayil at 1:36 PM

14 comments:

1.

friedNovember 25, 2010 at 5:10 PM

Hi

I like this post: You create good material for community. Please keep posting. Let me introduce other material that may be good for net community. Source: Effective time management Best rgs Peter

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2.

Pranav SinghMarch 30, 2013 at 6:41 AM

Hi sir , i love ur blogs very much i insist u to write a book &abut Hindutva or must write blog in Hindi to more reach .. wats ur take? 1 question -> i always feel shy or discomfort while speaking in public or doing a presetation , can u help me on this

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1.

Capt. Ajit VadakayilMarch 30, 2013 at 7:18 AM

hi pranav, when you walk in for the speech-- you have to condition your mind-- that you are the only wise guy in that hall -- rest are all imbecile c^nts who dont know a thing -- you have to tell them to brush their teeth , wash their a&&holes after a crap etc. it is so easy. when i was in school i bagged the debate and elocution prizes.

capt ajit vadakayil ..

2.

Sowmya ShayanamJune 6, 2014 at 10:19 AM

Hey Capt, So the principle of "Even when you bull$hit, bull$hit wth confidence" applies here eh? :D Lol! Unfortunately I'm one of the best procrastinators available around. I know discipline and all works. But we procrastinators get by and do a great job too. :D

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3.

Bench OrcinoJune 4, 2013 at 7:23 PM

Hi Capt Ajit, I Hope you do remember me, this is Mr. Bienvenido Orcino, i used to work for Eitzen and also handling the North Contender. How are you sir?..i have to say...i do admire your blogsite..and learning a lot from it, i hope we can work again sometime sir. Kind Regards,

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1.

Capt. Ajit VadakayilJune 4, 2013 at 9:01 PM

hi bienvenido, delighted to hear from you. yes-- papua new guinea and all that. regards to your family.

keep in touch bench. capt ajit vadakayil ..

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4.

ankitNovember 5, 2013 at 2:46 PM

Sir, Awesome post ! off the topic Question... Where can I find real Vedas, Chanakya Texts and Ancient Santana Books ? (Internet) What is the best way or source to learn Sanskrit online (If you don't know Malayalam :) ) ? Thanks Ankit Nautiyal

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5.

Capt. Ajit VadakayilMarch 9, 2014 at 7:25 AM

Venkat March 9, 2014 at 7:12 AM capt, one powerful video blog from you, when written words delivers so much punch... -venkat, chennai ReplyDelete Replies ################## Capt. Ajit VadakayilMarch 9, 2014 at 7:23 AM hi v, that will be unfair for i hav HYPNOTIC EYES. on the ship when captain gives a safety lecture the max tolerable / threshold

limit is 15 minutes before people start fidgeting--while seated . sailors who have been under my command will vouch that i used to have standing sessions for 4 continuous hours -- with nobody even daring to breathe loudly --leave alone move a finger . was it a pleasant experience ? sailors who have sailed with me-- or even heard of me at sea ( INCLUDING MY JEALOUS DETRACTORS ) -- will tell you that the engine watchkeepers used to fight -- last time you attended -- this time let me attend -- it is my turn. ANY IDIOT CAN HOLD THE ATTENTION -- ONLY ONE IN A MILLION CAN HOLD THE INTEREST. am i boasting ? -- so be it ! capt ajit vadakayil ..

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6.

Sasmit PowaleJune 22, 2014 at 6:30 AM

sir, Silva you mentioned, whats his full name? is it by any chance Jason Silva?

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Capt. Ajit VadakayilJune 22, 2014 at 8:43 AM

hi sp, jose silva--a mexican. capt ajit vadakayil ..

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7.

vishnuAugust 18, 2014 at 5:59 AM

Sir I am preparing for SSC CGL 2014 Examination aiming to join as auditor in C&AG Can you please suggest me to improve vocabulary and how to manage time in examination how to make brain active to do reasoning and maths

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Capt. Ajit VadakayilAugust 18, 2014 at 6:21 AM

hi v, watch your regional movie with english subtitles. after that start with english movies with english subtitles. buy a couple of IQ test books from any book store. capt ajit vadakayil ..

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8.

Capt. Ajit VadakayilSeptember 22, 2014 at 5:18 PM

Rhino From Kaziranga September 22, 2014 at 4:21 PM Respected Sir, As per previous track record of PM Narendra Modi, he had been a man of him words and always religiously followed all rules and guidelines from ReshimBagh. You might have studied him way of working and his patterns better than anyone. Please recall his pattern of first few months at Gandhinagar.

As per my information from “circles” he is very busy is placing right men at right places. Most of the topguns of UPA era are either exiled in least important places or outright clipped with their own weakness. Way of working and thinking in South and North block is changing fast. He is first PM after Mrs. Indira Gandhi who has absolute control on Room No. 104 and 134. (Otherwise this had been a joke in south and north blocks till now) There is a rule in democratic public administration… difficult and surgical decisions must be taken beyond the curtain of difficult situations where it is easy to justify anything………. Good politicians/administrators choreograph and trigger such difficult situations where they manage to take most difficult decisions and execute them quickly citing the need of time…… There are few souls that are directly connected with developments on Rajpath. According to them, currently apparent increase in chaos and disturbance is engineered as part of some unknown choreography which will eventually “trigger” some situation which will help in taking some really tough decisions. In “their” opinion, current chaos and messup is not sufficient to take series of really scary decisions. According to some souls, whose job is to know everything about everyone on Rajpath, ReshimBagh people have very firm psychological and political grip on current government. This is one of the very rare opportunities for ReshimBagh to execute their long pending plans and they won’t mess up this time…… Humbly requesting you to observe Mr. Naredra Modi for some more time. 47 Days from today may be too less for him to start his real show. Regards Delete ######################### Capt. Ajit Vadakayil September 22, 2014 at 4:51 PM hi rak, I HAVE A SOFT CORNER FOR NARENDRA MODI .—sher ka personality hai uska ! ALL KNOW THAT I WAS HIS NO 1 SUPPORTER ON THE INTERNET , BEFORE ELECTION – CAN ANYBODY DARE DENY THIS ? At the same time I had said that I am loyal only to the WATAN –not a person on a throne ! MY GUT FEELING TELLS ME THAT HE IS A DESH BHAKT. BUT TO STOP ENDLESS DENIGRATION OF HINDUSIM BY TIMES OF INDIA-- ALL HE HAS TO DO IS TO SEND THEM A LETTER THAT THEY DO NOT HAVE THE CORE COMPETENCE TO COMMENT

DAILY ON HINDUISM . SEE ONE CHAPPATI MADE THE ENTIRE BENAMI MEDIA PALPITATE FOR 3 FULL DAYS-- ALL BECAME TRAGEDY KINDS LIKE DILIP KUMAR-- HOW CAN A HINDU SHIV SENA MP PUT A PIECE OF CHAPPATI INTO A MUSLIM MANs MOUTH WHEN HE IS OBSERVING FAST ? ( all this when this MP told again and again on TV that he did NOT know that this man was observing fast when he put it in his mouth) BOOO HOOOOOOOOOOOOO ! CRY CRY! SNIFF ! PBRRRRRRRR ! that was the sound of blowing the nose . 27 YEARS AGO I HAD TAKEN OVER COMMAND OF AN SCI TANKER, WHERE THE CHIEF OFFICER WAS IN TEMPORARY COMMAND. I WAS TOLD BY THE PERSONNEL DEPT OF SCI - THERE IS A PROBLEM ON THIS SHIP-- BUT WE KNOW YOU ARE THE BEST MAN IN OUR ENTIRE FLEET OF 150 SHIPS TO HANDLE THIS. it so transpired that the captain ( 4 years my senior of TS DUFFERIN ) had a mental breakdown and his wife came all the way to the ship and packed his bags and took him away—BOTH CRYING LOUDLY WHILE CLIMBING DOWN THE GANGWAY. CONTINUED TO 2-

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Capt. Ajit VadakayilSeptember 22, 2014 at 5:18 PM

CONTINUED FROM 1- in the BOAT AND FIRE DRILL-- the entire crew had taken

out their pricks and told him to SUCK it. then a couple of days later -- the entire crew banged on his door ( bengali crew ) till he opened it , and they spat on his face. so when i joined i told the SINDHI chief officer, be ready to sign off at the next port-- as he had started a RAM RAJYA - JANATA KA RAAJ -- on board . ON CAPT AJIT VADAKAYILs SHIP, NO SON OF A BITCH PUTS HIM INSIDE THE WITNESS BOX — JAHAAJ HAMAAR HAI ! LITERALLY THIS 3 STRIPER TURNED 4 STRIPER WOULD ASK THE CREW "SHALL IF GO HARD A PORT OR HARD A STARBOARD" - as he has sat on the captains chair for a week and it would NOT be right if he is made to eat humble pie on the same ship by another captain. i did a thorough search of the day room and bed rooms and I found that the poor captain has written down a BLOW BY BLOW account of how the chief officer in tandem with chief engineer was playing politics --inciting the crew for mutiny— -- and he had kept it in a place where I would surely find it ( inside the life jacket ) probably this sindhi 3 striper thought that this is the fastest way to 4 stripes – as promotions were slow. the first thing I did was to muster the chief engineer and chief officer-- one by one -- I TOLD THEM -- THE OLD ORDER HAS CHANGED ! I KNOW WHAT MONKEY TRICKS YOU HAVE TRIED ON THE LAST CAPTAIN--WHO TOOK ALL THE SH#T . BUT FROM NOWON --YOU GIVE ME HALF A CHANCE -- I WILL FUCK YOU --SO BADLY THAT YOU WILL NOT KNOW IF YOU ARE COMING R GOING-- I WILL INVOKE THE MERCHANT SHIPPING ACT , BY THE ACT OF THE INDIAN PRESIDENT -- AND I WILL

MAKE SURE YOU ARE OUT OF THE SEA FOR EVER ! -- I WILL NOT FOLLOW THE COMPANY RULE BOOK !! CARRY ON !!! i have NOT seen the chief officer after that -- the chief engineer is now one of my top friends ( a gentleman really ) -- his wife is one of my wife's closest friends ! sometimes a leader has to show strength. people are NOT bad unless they have CRIMINAL DNA -- they get misguided and carried away by their own sense of importance and by delusions of self grandeur . capt ajit vadakayil ..

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About Me

Capt. Ajit Vadakayil

been in command of chemical tankers (mainly) for more than 6640 days -- spread over 30 years ( a world record! ) . My Chemical posts are free for ALL sailors on this planet . Any profit making person or institution publishing extracts, must clearly write " reproduced from ajitvadakayil.blogspot.com " ,- it pays to remember, that the chemical contents are patented . This blogsite

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CAPT AJIT VADAKAYIL

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will transform your mind . You yourself, are the teacher, the pupil, the messiah, the seeker, the traveller and the destination . It is no measure of health to be well adjusted to this profoundly sick society . I am from INDIA, the mother of all civilizations . I will be re-writing world history , and this will surely not gratify the evil hijackers of human history . Awaken your inner voice . Experience the joy of your own being . Your own conscience is the best interpreter . In a time of universal deceit, telling the truth is a revolutionary act . The naked truth can never be hate speech or defamation. This blogsite does not sacrifice truth on the altar of political correctness . You shall know the truth and the truth shall set you free . Dont ever underestimate the value of this blogsite .

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TANKER LOADING OPERATIONS-- CAPT AJIT VA...

HUMOR MANAGEMENT -- CAPT AJIT VADAKAYIL

THE DRUG RUNNERS OF INDIA--- CAPT AJIT VADAKAYIL

SANSKRIT THE DIGITAL LANGUAGE VERSUS ENGLISH --CAP...

CONSCIOUSNESS THE COSMIC DVD PLAYER CUM RECORDER--...

LIFE MANAGEMENT -- CAPT AJIT VADAKAYIL

VIRTUAL TEAMING -- CAPT AJIT VADAKAYIL

SAMPLING PROCEDURES CHEMICAL TANKERS -- CAPT AJIT ...

METHANOL SPRAY ON CHEMICAL TANKERS-- CAPT AJIT VA...

pH , CHEMICAL TANKERS -- CAPT AJIT VADAKAYIL

BLOCK AND BLEED ON CHEMICAL

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MY SON AT CORNELL UNIVERSITY-- CAPT AJIT VADAKAYI...

A TRUE SEA STORY- CAPT AJIT VADAKAYIL

EDISON, ACE DELEGATOR CUM PATENT COLLECTOR-- CAP...

MIND OVER MATTER -- CAPT AJIT VADAKAYIL

THE FIRST SUPARI AND THE TURNING POINT OF INDIAN H...

THE FLYING COFFIN MIG 21 -- FISHBEDS OF IAF -- CA...

TIME MANAGEMENT-- CAPT AJIT VADAKAYIL

CHANGE -- CAPT AJIT VADAKAYIL

BLUE OCEAN LEADERSHIP-- CAPT AJIT VADAKAYIL

OLD SEA DOG -- CAPT AJIT VADAKAYIL

VEGETABLE OILS AND FATS ON CHEMICAL TANKERS -- CA...

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HOLOCAUST TOOK OVER FROM WHERE THE INQUISITION LEF...

ANNEX 1 CLOSED CYCLE WASH ON CHEMICAL TANKERS-- CA...

VIVA LA DIFFERENCE -- CAPT AJIT VADAKAYIL

THE GREAT ROMANCE AND CURSE OF THE KOHINOOR-- CAPT...

BAR KOKHBA IN FIGHT TO THE FINISH OVER A FORESKIN ...

PHENOL ON CHEMICAL TANKERS-- CAPT AJIT VADAKAYIL

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