AIMS Collection Development Glynn Edwards Stanford University & Gretchen Gueguen University of Virginia
Nov 03, 2014
AIMS
Collection Development
Glynn EdwardsStanford University
& Gretchen Gueguen
University of Virginia
AIMS
Robert Creeley (poet)
• File types (original accessions*) processed via FTK:• 50,000+ emails • 8 files were related to health records• 69 files contained SS#
• Media formats received in the May 2011 addenda:• 7 computers• 3 zip drives• 121 optical discs• 422 3.5-inch floppy diskettes• 1 Zip 250 USB Drive• 1 Olympus Camedia CF/SmartMedia Reader• 1 Olympus C-4000 Camedia Digital Camera & flash cards• 1 20-gigabyte iPod
* The original accns of Robert Creeley papers total over 450 feet of paper material
AIMS
Challenges of Collection Development
1. Develop sound guidelines or policies re born-digital (pre-requisites)
2. How to appraise and select born-digital materials (methods, tools)
3. Understanding by library staff of implications of taking in born-digital materials (storage, capture, delivery, access, expertise, etc.)
4. Greater coordination/collaboration between Curators and Archivists (team approach)
5. Building trust between the donor & repository
AIMS
Challenges
1. Develop sound guidelines and policies re born-digital (pre-requisites)• Collection Development policies and guidelines• Legal Agreements – Deeds of Gift
2. How to appraise and select born-digital materials 3. Understanding by library staff of implications of taking
in born-digital materials4. Greater coordination/collaboration between Curators
and Archivists (team approach)5. Building trust between the donor & repository
AIMS
Prerequisits
• Collection Development policies or guidelines SULAIR, Science & Engineering Resources Group has a
draft policy statement & guidelines* Yale, Beinecke Rare Book and Manuscript Library
guidelines
• Deeds of Gift (legal agreements)
*SULAIR’s Area Studies, Humanities and Social Science Group
AIMS
BRBL Collection Development Guidelines
AIMS
Prerequisits
• Collection Development policies or guidelines SULAIR, Science & Engineering Resources Group has a
draft policy statement & guidelines* Yale, Beinecke Rare Book and Manuscript Library
guidelines Other AIMS partners
• Deeds of Gift (legal agreements)
*SULAIR’s Area Studies, Humanities and Social Science Group
AIMS
SULAIR-SpecColl Deed of Gift
AIMS
Challenges
1. Develop sound guidelines and policies re born-digital (prerequisites)• Collection Development policies and guidelines• Legal Agreements – Deeds of Gift
2. How to appraise and select born-digital materials (methods, tools)
3. Understanding by library staff of implications of taking in born-digital materials (storage, capture, delivery, access)
4. Greater coordination/collaboration between Curators and Archivists (team approach)
AIMS
Donor Survey
Digital Materials Donor/Creator Survey
Part of Appraisal during Collection Development phase
AIMS
AIMS
AIMS
AIMS - Collection Development
Survey exercise
Gretchen Gueguen