Agenda Indianapolis Airport Authority February 17, 2017 8:00 …...Page 1 of 1 Agenda Indianapolis Airport Authority February 17, 2017 8:00 AM I. Call to Order II. Approval of Minutes

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Agenda Indianapolis Airport Authority

February 17, 2017 8:00 AM

I. Call to Order

II. Approval of Minutes of the IAA Board’s Regular Meeting of January 20, 2017

III. Ordinances, Resolutions and Public Hearings

a) Consider, for approval, adoption Resolution No. 2-2017, the execution of the Federal Aviation

Administration’s Deed of Release associated with the Real Estate Sale Agreement transaction

with Anton Realty, LLC., as more particularly described in said BP2017-02-01.

IV. Board Reports

a) President’s Report

i. Subcommittee Structure of IAA Board -– (Please refer to document)

V. Official Actions

Consider, for approval, the individual items on the IAA General Agenda, dated February 17, 2017.

VI. Staff Reports

Executive Director’s Report

a) Financial Report – Robert Thompson, Sr. Director Finance and Accounting

b) Land Presentation – Marsha Stone, Sr. Director of Commercial Enterprise

c) TSA Presentation – Aaron Batt, TSA Director

VII. Other Reports/Update

VIII. Board Communications

Next Meeting: Friday, March 17, 2017 @ 8:00 a.m.

IX. Adjourn with Meeting to be reconvened at 9:15 am, Terminal & Campus Optimization Program –

IAA Board Study Session, North Conference Room – Level 4.

MINUTES Board of Directors Meeting

Indianapolis Airport Authority

The Regular Meeting of the Indianapolis Airport Authority Board was called to order at 8:01 a.m., on January 20, 2017, in the Airport’s Board Room at Indianapolis International Airport.

Present at commencement of the meeting and comprising a quorum were: Kelly Flynn, President Alfred Bennett, Secretary Steve Dillinger, Member Barbara Glass, Member Jack Morton, Member Brett Voorhies, Member Mike Wells, Member Toby McClamroch, Member Mamon Powers III, Member

Rex M. Joseph, Jr., IAA Board Counsel Brian Tuohy, IAA Board Counsel IAA Executive Staff attending: Mario Rodriguez, Executive Director Mike Medvescek, Sr. Director of Operations & Public Safety Marsha Stone, Sr. Director of Commercial Enterprise Robert Thomson, Sr. Director of Finance & Accounting Shannetta Griffin, Sr. Director of Planning & Development Maria Wiley, Sr. Director of Audit, Compliance & Procurement Reid Goldsmith, Sr. Director of Information Technology Bill Stinson, Sr. Director of Public Affairs, Communications & Marketing George Dremonas, Interim General Counsel Rachel Hernandez, Interim Sr. Director of Human Resources Lisa Bierman, Sr. Executive Assistant/Recording Secretary APPROVAL OF MINUTES Upon a motion by Mr. Wells, seconded by Mr. Dillinger and unanimously passed, approval was given to the Minutes of the Regular Meeting of December 16, 2016. ELECTION OF INDIANAPOLIS AIRPORT AUTHORITY BOARD OFFICERS President Flynn next opened the Election of the 2017 Indianapolis Airport Authority Board Officers. President Flynn announced his removal of his name on the election ballot and requested Mr. Joseph to hand out the ballots. Mr. Joseph distributed the ballots and asked for board members to cast and execute the ballots. Next, Mr. Joseph collected and tallied the ballots. Mr. Joseph announced to President Flynn that 9 ballots were submitted by 9 members. There are 9 votes cast for Ms. Glass for President, 9 votes cast for Mr. Dillinger for Vice President, and 9 votes cast for Mr. Bennett for Secretary. Therefore, Ms. Glass is the new IAA board President.

IAA Board Meeting Minutes January 20, 2017 Page 2 of 4

Next, Mr. Wells made a motion to Madam President that Mr. Robert Thomson be appointed Treasurer for the Indianapolis International Airport for 2017. President Glass asked if there was any discussion. No discussion ensued. President Glass, asked for a vote and motion, and the appointment was unanimously passed, approval was given to Mr. Robert Thompson to be appointed Treasurer for the Indianapolis International Airport for 2017. Next, President Glass, addressed the board members, thanked everyone and remarked that she looks forward to working with the IAA Staff. President Glass welcomed new IAA Board Members, Toby McClamroch and Mamon Powers III. President Glass thanked outgoing board members, Dr. Phil Borst and Ms. Jean Wojtowicz for their years of service. Next, President Glass welcomed Mr. Brian Tuohy, new IAA Board Counsel and extended special thanks to outgoing IAA Board Counsel Mr. Rex Joseph for his dedication and years of service. ORDINANCES, RESOLUTIONS AND PUBLIC HEARING President Glass next opened for consideration, for approval and adoption of BP2017-01-01

regarding Resolution No. 01-2017, concerning the First Amendment to Lease Agreement with

AAR Aircraft Services Inc. to further clarify operational activities in the process of

activating/deactivating hangars per the terms of the Lease Agreement. Upon a motion by Mr.

Morton, seconded by Mr. Bennett and unanimously passed, approval was given to Resolution

No. 01-2017.

BOARD REPORTS President’s Report President Glass turned the President’s Report over to Mr. Flynn. Mr. Flynn announced the only item is the announcement of Mr. Rex Joseph’s retirement and 29 years of service as IAA Board Counsel. Mr. Flynn gave special details regarding Mr. Joseph, his life and family. Next, Mr. Flynn invited Mr. Joseph to say a few words. Mr. Joseph addressed the board, introduced his family and delivered a thankful and biographical farewell speech regarding his life and his experience as IAA Board Counsel. OFFICIAL ACTIONS INTRODUCTION AND APPROVAL OF THE INDIANAPOLIS AIRPORT AUTHORITY’S GENERAL AGENDA, DATED JANUARY 20, 2017: President Glass introduced and then verbally described each of the individual items listed on the General Agenda, after which she asked for separate motions of approval, as follows: BP2017-01-02. Following a brief discussion, and upon a motion by Mr. Flynn, seconded by Mr. Bennett and unanimously passed, approval was given to BP2017-01-02. BP2017-01-03. Following a brief discussion, and upon a motion by Mr. Bennett, seconded by Mr. Morton and unanimously passed, approval was given to BP2017-01-03.


BP2017-01-04. Following a brief discussion, upon a motion by Mr. Voorhies, seconded by Mr. Wells and unanimously passed, approval was given to BP2017-01-04. BP2017-01-05. Following a brief discussion, and upon a motion by Mr. Morton, seconded by Mr. Bennett and unanimously passed, approval was given to BP2017-01-05. BP2017-01-06. Following a brief discussion, upon a motion by Mr. Wells, seconded by Mr. Morton and unanimously passed, approval was given to BP2017-01-06. BP2017-01-07. Following a brief discussion, upon a motion by Mr. Flynn, seconded by Mr. Wells, and with eight approving votes and one opposing vote, approval was given to BP2017-01-07. BP2017-01-08. Following a brief discussion, upon a motion by Mr. Bennett, seconded by Mr. Wells and unanimously passed, approval was given to BP2017-01-08. BP2017-01-09. Following a brief discussion, upon a motion by Mr. Wells, seconded by Mr. Bennett and unanimously passed, approval was given to BP2017-01-09. STAFF REPORTS Executive Director’s Report Mr. Rodriguez announced that Mr. Mike Medvescek, Sr. Director of Operations and Public Safety, would give a presentation regarding 2016 FAA Part 139 update. Mr. Medvescek presented airport’s requirements of FAA Part 139 Inspection. He stated that the airport will remain safe and secure under the requirements of the FAA. Next, Mr. Rodriguez introduced Shannetta Griffin, Sr. Director of Planning and Development to give a presentation regarding Terminal and Campus Optimization Program. Ms. Griffin described in detail the Indianapolis International Airport’s Terminal/Campus Optimization Program. She described the visionary planning, and the stakeholder planning synergy with IAA Sense of Place. Ms. Griffin gave a timeline of the program, and described how a sense of place will provide community and economic impact. A Sense of Place video was included. ADJOURNMENT President Glass announced that the next IAA Board meeting is scheduled for February 17, 2017. There being no further business, the meeting was adjourned at 9:00 a.m.


IAA BOARD BRUNCH Next, the IAA Board members reconvened at the Ivy Tech Culinary Institute located at 2820 North Meridian Street, Indianapolis, Indiana for a board brunch. Mr. Rodriguez greeted the board members. A buffet brunch was prepared by the culinary students. Next, a few welcoming remarks were given by Dr. Kathleen Lee, Chancellor of Ivy Tech College and she introduced several students to give personal testimony of their learning experiences at the Culinary Institute. Next the board watched the 2016 IAA End of Year Video. After closing remarks, by outgoing 2016 Board President, Mr. Flynn, the board brunch adjourned at approximately 11:30.

INDIANAPOLIS AIRPORT AUTHORITY *

By: ________________________________ Barbara L. Glass, President DATED: __________________________

By: ________________________________ Alfred R. Bennett, Secretary

* Signed under authority of IAA Board Resolution #3-2016

BP2017-02-01

BP2017-02-01 Page 1 of 2

To: IAA Board of Directors From: Marsha Stone, Sr. Director of Commercial Enterprise Date: February 1, 2017 Board Date: February 17, 2017 Subject: IAA Land Use Initiative – Resolution and execution of Deed of Release

Anton Realty, LLC Background As a direct attribute of the IAA’s Land Use Initiative, Staff pursued the sale of approximately 17 acres of the land in the vicinity of High School Rd and Howard Street, specifically referred to as a portion of Parcel 6, to Anton Realty, LLC, a subsidiary of Andy Mohr Automotive Group. The IAA procured two separate appraisals and in turn, the appraisals were then averaged and that dollar amount becomes the minimum price the IAA may sell land in any transaction. The sale price of the 17 acres meets the appraisal amount and represents Fair Market Value as guided by the FAA for a total sale amount of $1,318,768.00. A Land Release from the FAA was required. FAA Land Release Approval As this land fell within the “aeronautical uses” of the Airport Layout Plan (ALP), Staff was required to submit information to the FAA including evidence of a fair market value transaction to receive approval from the FAA to release the land from aeronautical uses and approve the land sale transaction. The execution of the Deed of Release is a final step related to the FAA in this transaction. Scope Approval of Resolution 2-2017 and the execution of the FAA’s Deed of Release associated with the land sale to Anton Realty, LLC. Schedule February 17, 2017 IAA approval of Resolution 2-2017 and the execution of the FAA’s

Deed of Release associated with the land sale to Anton Realty, LLC.

BOARD MEMO – FAA DEED OF RELEASE

Board Memo - FAA Deed of Release - BP2017-02-01

BP2017-02-01 Page 2 of 2

Revenue and/or Operating Cost Implications There is no monetary affect whether revenue or operating costs to this Resolution Supplier Diversity Participation Not Applicable Recommendation Consider for approval Resolution No. 2-2017 and the execution of the Federal Aviation Administration’s Deed of Release associated with the Real Estate Sale Agreement transaction with Anton Realty, LLC.

General Agenda February 17, ,2017 Page 1 of 1

IAA Board Meeting General Agenda

February 17, 2017

General:

BP2017-02-02

Consider, for approval, for approval Amendment No. 2 to the Amended and Restated Land Lease Agreement with Federal Express Corporation for their 2017 Expansion Project.

BP2017-02-03

Consider, for approval, the Land and Building Lease Agreement for Building #27 with Hangar, LLC for an initial period of three (3) years with the option to extend the Term of this Agreement for two (2) option periods of three (3) years each.

Capital: BP2017-02-04

Consider, for approval, an award of contract for T-Hangar Rehabilitation at Indianapolis Regional Airport to Design & Build Corporation in an amount not-to-exceed $293,100.00 plus a 3% construction reserve of $8,793.00 for a total of $301,893.00. Design & Build Corporation was the lowest responsive and responsible bidder.

BP2017-02-05

Consider, for approval, the Delegation of Authority to the IAA Executive Director to approve and execute a contract for the installation of temporary AOA security fence to the lowest responsive and responsible quoter for Cargo Apron Utility Corridor Relocation.

BP2017-02-02

BP2017-02-02

Page 1 of 2

To: IAA Board of Directors From: Marsha Stone, Sr. Director of Commercial Enterprise Date: February 2, 2017 Board Date: February 17, 2017 Subject: Amendment No. 2 to the Amended and Restated Lease Agreement with

Federal Express Corporation Background Federal Express Corporation (FedEx) entered into an Amended and Restated Lease Agreement in 2012, for their distribution and sort facility at Indianapolis International Airport. With options, the FedEx lease term will expire December 31, 2068. Staff have been working alongside FedEx in the planning of their next phase of expansion which ultimately is defined in the ability to sort a greater number of packages within their night time sort operation. Amendment No. 2 incorporates changes to the Lease Agreement to accomplish the FedEx 2017 Expansion Project including expanding the Leased Premises for two additional widebody aircraft positions, expansion of the employee parking lot and ground service equipment (GSE) areas along with upgrades to the aircraft fueling system. A substantial amount of the FedEx project investment ($160M) is to the package sort system within the current hub building footprint allowing FedEx to increase package sorting capacities from 99K packages to 111K.

Scope Staff requests the IAA Board execute Amendment No. 2 with Federal Express Corporation to allow for the 2017 Expansion Project.

Schedule February 17, 2017: IAA approval of Amendment No. 2 to the Amended and Restated Lease

Agreement with Federal Express Corporation

Revenue and/or Operating Cost Implications Revenue: Commencing on the earlier, completion of the project or October 1, 2020, annual rental will increase $138K annually. Per existing lease terms, the overall rental structure is adjustable every

BOARD MEMO – FEDERAL EXPRESS AMENDMENT NO. 2

Board Memo: Federal Express Amendment No. 2 BP2017-02-02

BP2017-02-02

Page 2 of 2

five years by consumer price index calculation. The next adjustment is schedule for July 1, 2017. In addition to the rental increase; aircraft landing fee revenues, relating to the additional two aircraft gate positions, are estimated at $275K Operating Costs: FedEx has and will continue to be responsible for all operational costs associated with their Leased Premises. Capital Investment: Within the 2017 Expansion Project, IAA has the responsibility of lowering certain utilities in one of the IAA’s utility corridors. This modification will in turn allow FedEx to lease and pave over this corridor as a part of the GSE expansion area. Design of the lowering of utilities is currently underway with initial estimations of capital cost expenditures between $1M to $2M associated with the lowering of utilities.

Supplier Diversity Participation Not applicable. Recommendation Consider for approval Amendment No. 2 to the Amended and Restated Land Lease Agreement with Federal Express Corporation for their 2017 Expansion Project.

BP2017-02-03

BP2017-02-03 Page 1 of 2

To: IAA Board of Directors From: Marsha Stone, Sr. Director of Commercial Enterprise Date: January 30, 2017 Board Date: February 17, 2017 Subject: Land and Building Lease Agreement with Hangar, LLC Background Hangar, LLC has leased Building #80 located at 7739 Crosswind Drive to house their corporate aircraft beginning when the Land and Building Lease was assigned to Hangar, LLC from Inland, Inc. on September 5, 2003. Due to the purchase of a new jet, Hangar, LLC requires additional space to store aircraft. For this reason, Staff and representatives from Hangar, LLC have negotiated an additional Land and Building Lease Agreement for Building #27 located at 6452 Pierson Drive.

Scope Staff requests the IAA Board execute the Land and Building Lease Agreement with Hangar, LLC. The term of the Agreement is for a period of three (3) years commencing March 1, 2017 and terminating February 29, 2020. Hangar, LLC will have the option to extend the term of the Agreement for two (2) option periods of three (3) years. Due to the location of Building #27, which is on the eastside of the airport, there exists the potential of redevelopment in this area; therefore, both the IAA and Hangar, LLC have to mutually agree to the exercising of each option period.

Schedule February 17, 2017: IAA Board approval of Land and Building Lease Agreement with Hangar, LLC.

Revenue and/or Operating Cost Implications Revenue: During the initial term of three (3) years Hangar, LLC will pay the following annual rental rates for Building #27:

March 1, 2017 through February 28, 2018 - $51,600.00 annually



BOARD MEMO- LAND AND BUILDING LEASE AGREEMENT

BP2017-02-03 Memo Re: Land and Building Lease Agreement

BP2017-02-03 Page 2 of 2

During the renewal terms Hangar, LLC will pay the following annual rental rates for Building #27:







Operating Cost: Hangar, LLC will be responsible for all utilities, maintenance and operating costs of Building #27 during the lease term. Due to the age of the building, which is 40+ years old, Staff negotiated a rental credit of $47,488.00 to be used for the replacement of the fabric hangar door. This door is 20+ years old and has far outlived its useful life. Tenant will also complete the following improvements at their sole expense:

Repair and/or replace sections of the exterior guttering

Fabrication and replacement of exterior downspouts Supplier Diversity Participation

Staff will assist Hangar, LLC in its outreach for replacement of the hangar door to seek qualified entities capable of the type of work.

Recommendation Consider for approval the Land and Building Lease Agreement for Building #27 with Hangar, LLC for an initial period of three (3) years with the option to extend the Term of this Agreement for two (2) option periods of three (3) years each.

BP2017-02-04

BP2017-02-04 Page 1 of 2

To: IAA Board of Directors From: Shannetta Griffin, P.E., Senior Director of Planning & Development Date: February 7, 2017 Board Date: February 17, 2017 Subject: Award of Construction Contract for T-Hangar Rehabilitation at the Indianapolis

Regional Airport with Design & Build Corporation (Project No. C-17-057)

Background The T-Hangars at Indianapolis Regional Airport were built in stages between 1985 and 1990. The exterior walls of the T-Hangars are exhibiting degradation. This project will rehabilitate the exterior of all 5 of the 400 Series T-Hangar buildings. Rehabilitation includes repair, replacement and refinishing of the exterior wall panels to extend building longevity and improve aesthetics. On August 30, 2016, the Sr. Director of Planning and Development approved a Task Order of the On-Call contract with Guidon Design, Inc. in the amount of $17,680.00 to design the rehabilitation of the T-hangars. On October 21, 2016, The IAA Board approved plans and specifications and authorized public bidding process for T-Hangar Rehabilitation at Indianapolis Regional Airport. On November 22, 2016, the IAA staff received 4 bids. The project contained a base bid and 1 alternate bid for door and hardware replacement. To align the work with the available funding this contract consists of the base bid and alternate bid 1. The bids for base bid and alternate bid 1 ranged from $293,100.00 to $590,200.00. Design & Build Corporation was the lowest responsive and responsible bidder in the amount of $293,100.00 for the base bid and alternate bid 1. In addition to the contract amount, IAA staff is requesting a construction reserve of 3% of the total contract amount for this project. A construction reserve of 3% has been previously approved by the IAA Board on other projects and successfully implemented to ensure timely approval of minor changes necessary due to unforeseen conditions and circumstances. There are sufficient dollars within this project’s budget to accommodate the funding of the 3%

BOARD MEMO – CONTRACT AWARD

Memo Re: Contract Award BP2017-02-04

BP2017-02-04 Page 2 of 2

contingency for construction reserve. Change orders exceeding the construction reserve will be submitted to the IAA Board for approval. Scope The scope of the base bid includes repair or replacement of metal panels, door-jamb steel and metal trim; and painting of exterior steel building panels and steel doors. The scope for alternate bid 1 includes replacement of personnel doors, door hardware, door seals and weather barriers, and commercial overhead doors. Budget The construction contract is $293,100.00, which is within the approved 2017 Capital Budget for T-Hangar Rehabilitation at Indianapolis Regional Airport. This project will be 100% Airport cash funded. This project is being undertaken to repair an asset currently leased to a third-party tenant. Without these improvements, the structure will continue to deteriorate in excess of normal maintenance and its remaining useful life will be reduced. As a result of the necessity to maintain the asset in working order, this project is exempt under the Authority's hurdle rate policy and has not been subjected to an internal rate of return calculation. Schedule Contract award is anticipated February 17, 2017 and the substantial completion is expected to be August 2017. Supplier Diversity Participation A Good Faith Effort was demonstrated by the lowest responsive and responsible bidder with no supplier diversity participation. Recommendation The IAA staff recommends the IAA Board consider for approval an award of contract for T-Hangar Rehabilitation at Indianapolis Regional Airport to Design & Build Corporation in an amount not-to-exceed $293,100.00 plus a 3% construction reserve of $8,793.00 for a total of $301,893.00. Design & Build Corporation was the lowest responsive and responsible bidder.

T-Hangar Rehabilitation - Regional

Contract Amount (including 3% reserve) 301,893.00$

Design 17,680.00

Advertisements for Bid 250.00

Total Anticipated Project Cost 319,823.00$

BP2017-02-05

BP2017-02-05 Page 1 of 2

To: IAA Board of Directors From: Shannetta Griffin, P.E., Senior Director of Planning & Development Date: February 7, 2017 Board Date: February 17, 2017 Subject: Approval of Delegation of Authority for Cargo Apron Utility Corridor Relocation –

Installation of Temporary AOA Security Fence (Project No. I-17-004) Background A proposed FedEx Cargo Apron Expansion Project will develop the existing grass utility corridor to include a new service road (southwest of the main cargo sort building) and additional staging area for Ground Service Equipment. In order for this expansion and pavement work to occur, the IAA will lower and relocate the various utilities in the vicinity of the expansion project.

On January 20, 2017, the IAA Board approved a contract with Kimley-Horn to perform the engineering design work associated with this project. The IAA staff has determined that at this time it would be advantageous for safety, cost and scheduling perspectives to temporarily relocate the airport perimeter fence so utility work can be conducted outside of the air operation area (AOA). In order to maintain the project schedule, and to meet FedEx’s expansion timeline, a Delegation of Authority to the IAA Executive Director is requested to approve and execute a contract with the lowest responsive and responsible quoter for the installation of temporary AOA fencing. In addition to the contract amount, IAA is requesting a construction reserve of 3% of the total contract amount for this project. A construction reserve of 3% has been previously approved by the IAA Board on other projects and successfully implemented to ensure timely approval of minor changes necessary due to unforeseen conditions and circumstances. There are sufficient dollars within this project’s budget to accommodate the funding of the 3% contingency for construction reserve. Any change orders exceeding the contract and construction reserve will be submitted to the Board for approval.

BOARD MEMO – DELEGATION OF AUTHORITY

Memo Re: Delegation of Authority

BP2017-02-05 Page 2 of 2

Scope This proposed Construction Contract at the Indianapolis International Airport will provide for the installation of a temporary AOA fence to be installed around the project area in advance of all utility relocation work allowing this relocation work to be conducted “landside”. The AOA fence relocated now will benefit the IAA by:

ensuring that most of the construction activity takes place outside of the aircraft movement area and outside of tug traffic areas,

allowing for more flexible work hours,

reducing the number of gate guards and security escorts required to perform the work

increasing safety on site, save time and money.

Budget Total construction package for the construction fencing is estimated between $25,000.00 and $100,000.00. The range is established per Federal Acquisition Regulation Subpart 36.2. This project is being undertaken to modify existing infrastructure integral to the continued operation of the airport. As a result of the critical nature of the modification, this project is exempt under the Authority's hurdle rate policy and has not been subjected to an internal rate of return calculation. Schedule To maintain overall project schedule, the contract award for the Installation of Temporary AOA Fence contract is anticipated to be the week of March 6, 2017 with construction beginning the week of March 13, 2017. Supplier Diversity Participation The Director of Supplier Diversity established the following participation goals: MBE 15%, and WBE 10%, VBE 3% Recommendation The IAA Staff recommends the IAA Board consider for approval the Delegation of Authority to the IAA Executive Director to approve and execute a contract for the installation of temporary AOA security fence to the lowest responsive and responsible quoter for Cargo Apron Utility Corridor Relocation.

DATE OTHER PARTY

TYPE OF

DOCUMENT TERM REVENUE IAA'S COSTS SIGNATORY COMMENTS

Jan-17

Hendricks County Parks &

Recreation Board

First Amendment to

Memorandum of

Understanding Month-to-Month N/A N/A Rodriguez

For renewal of MOU to sell or lease portions of the

IAA's conservation land

Jan-17 Town of Plainfield

First Amendment to

Memorandum of

Understanding Month-to-Month N/A N/A Rodriguez

For renewal of the MOU to sell or lease portions of

the IAA's conservation land

Jan-17 G2 Secure Staff, LLC

Third Amendment to Office

Lease Amendment 2 years $54,708.54 annually $27,000.00 Rodriguez

For renewal of the lease for 2 years. Additionally,

the IAA requested that G2 vacate portions of its

leasehold to accommodate for space needed by

the IAA, and paid $27,000 for relocating G2.

Jan-17 J.D. Power License Agreement 9 months N/A $60,000.00 Rodriguez

For terms terms and conditions to use the J.D.

Power brand name

Jan-17 Continental Contracting Services Service Agreement 5 months N/A

Payment is based on

a tiered level of

response ($475 for

clearing streets and

sidewalks after a

light snow and

$1000 for clearing

after a heavy snow;

the snow remover is

paid $125/hour) Rodriguez

For snow removal services at buildings 64, 112 and

239

Jan-17 Airport Van Rental Airport Use Permit 2 years 10% of gross receipts N/A Rodriguez

For an off-airport car rental agency to use airport

property for its business

Jan-17 Dallara, LLC Bill of Sale N/A $4,070.00 N/A Rodriguez Sale to Dallara of 9 IMC equipment items

Jan-17 AirIT

Support and Maintenance

Agreement 3 years N/A $73,546.61 Rodriguez

For support, upgrades, and maintenance services

for software that tracks the IAA retail and

properties contracts

Jan-17

Professional Governmental

Underwriters, Inc. (through IAA's

insurance broker Wells Fargo)

Police Professional Liability

Renewal Application 1 year N/A $50,458.73 Rodriguez For renewal of police liability insurance

Jan-17

Ace Express (through IAA's

insurance broker Wells Fargo)

Management Indemnity

Renewal Application N/A N/A $68,168.00 Rodriguez

For renewal of management liability coverage

(D&O coverage, employment practices coverage,

fiduciary coverage & crime coverage)

DELEGATED AUTHORITY SCHEDULE - JANUARY 2017

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Jan-17

AIG (through IAA's insurance

broker Wells Fargo)

Corporate Counsel Premier

Professional Liability

Application 1 year N/A $5,110.00 Rodriguez For renewal of lawyer liability coverage.

Jan-17

Hartford Life & Accident

Company Notice Letter N/A N/A N/A Rodriguez

For notifying Hartford that Wells Fargo is the IAA's

insurance broker of record

Jan-17 BBC4 Authorization to Film 1 day $100.00 N/A Rodriguez For authorization to film a musician at the airport

Jan-17

Indiana Department of Homeland

Security

Indemnity and Hold

Harmless Agreement 3 days N/A N/A Rodriguez

For use of Building #7 to conduct a tactical

communications command center set-up and

implementation of training

Jan-17 Federal Express Corporation Right of Entry Upon installation N/A N/A Rodriguez

For FedEx to install a backup cellular system for

redundancy of its operations

Jan-17 Guidekick Services Agreement 1 year N/A

$60,000.00 for initial

development work;

$12,500.00 for

support Rodriguez

For the vendor to provide a 3D interactive web

map to be displayed on IAA's website

Jan-17 NextBus, Inc. Contract Renewal #2 1 year N/A $50,000.00 Rodriguez

For renewal of the service that provides shuttle

bus passengers estimated arrival time of the next

bus

Jan-17 ESO Solutions Subscription Agreement 4 years N/A $8,070.00 annually Rodriguez

For licensing software used by emergency medical

services and the fire department to exchange

information between on scene crews and

ambulances

Jan-17 Solve

Reseller License Remix

Certificate N/A N/A N/A Rodriguez

For authorization to change support of data

analysis software to Solve

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Agenda Indianapolis Airport Authority February 17, 2017 8:00 …...Page 1 of 1 Agenda Indianapolis Airport Authority February 17, 2017 8:00 AM I. Call to Order II. Approval of Minutes

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