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COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice: In Account Manager > VA Account / Invoices / Invoices menu: Click on “New” button Enter all necessary details Click “OK” and “Save” Invoice will be created in “Registered” status
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Account Manager - business.bankofscotland.co.uk · COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice:

Mar 12, 2020

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Page 1: Account Manager - business.bankofscotland.co.uk · COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice:

C O M M E R C I A L B A N K I N G

Account ManagerSetting up invoice matching rules

Step 1 – Create/Upload Invoices

When entering a single invoice:In Account Manager > VA Account / Invoices / Invoices menu:

• Click on “New” button

• Enter all necessary details

• Click “OK” and “Save”

• Invoice will be created in “Registered” status

Page 2: Account Manager - business.bankofscotland.co.uk · COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice:

C O M M E R C I A L B A N K I N G

Step 1 – Create/Upload Invoices

When uploading invoices in bulk: In Account Manager > VA Account / Invoices / Invoices menu:

• Enter in provided excel file. Ensure all

required fields complete*

• Click on “Upload Invoice File” button

• Select File to upload > Upload File

• Invoice will be created in “Registered” status

*These include external account number, concern code, reference number, invoice creation data, users name,payment date for invoice, invoice amount, customer number and name of payer.

Page 3: Account Manager - business.bankofscotland.co.uk · COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice:

• Select “Invoice Matching” tab > New Invoice Matching Rule

• Enter Priority+, Scope* and Status as “Active” (i.e. enabled)

• Select fields and the AND/OR combination you wish to use in the match rule

• Assign a Match Rate% or Value (by default 100% match) to each field. The system will compare

the transaction data to the invoices and/or funds allocation rules created to match transactions

accordingly.

+ The Priority setting allows multiple rules to be used in order of importance (top priority being 1)* The Scope setting allows the matching rule to be set at a high level (i.e. customer level) or a low level (i.e. at virtual account level).

C O M M E R C I A L B A N K I N G

In Account Manager > VA Account / Invoices / Matching Rules menu:

Step 2 – Setup Invoice Matching Rules