COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice: In Account Manager > VA Account / Invoices / Invoices menu: • Click on “New” button • Enter all necessary details • Click “OK” and “Save” • Invoice will be created in “Registered” status
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Account Manager - business.bankofscotland.co.uk · COMMERCIAL BANKING Account Manager Setting up invoice matching rules Step 1 – Create/Upload Invoices When entering a single invoice:
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C O M M E R C I A L B A N K I N G
Account ManagerSetting up invoice matching rules
Step 1 – Create/Upload Invoices
When entering a single invoice:In Account Manager > VA Account / Invoices / Invoices menu:
• Click on “New” button
• Enter all necessary details
• Click “OK” and “Save”
• Invoice will be created in “Registered” status
C O M M E R C I A L B A N K I N G
Step 1 – Create/Upload Invoices
When uploading invoices in bulk: In Account Manager > VA Account / Invoices / Invoices menu:
• Enter in provided excel file. Ensure all
required fields complete*
• Click on “Upload Invoice File” button
• Select File to upload > Upload File
• Invoice will be created in “Registered” status
*These include external account number, concern code, reference number, invoice creation data, users name,payment date for invoice, invoice amount, customer number and name of payer.
• Select “Invoice Matching” tab > New Invoice Matching Rule
• Enter Priority+, Scope* and Status as “Active” (i.e. enabled)
• Select fields and the AND/OR combination you wish to use in the match rule
• Assign a Match Rate% or Value (by default 100% match) to each field. The system will compare
the transaction data to the invoices and/or funds allocation rules created to match transactions
accordingly.
+ The Priority setting allows multiple rules to be used in order of importance (top priority being 1)* The Scope setting allows the matching rule to be set at a high level (i.e. customer level) or a low level (i.e. at virtual account level).
C O M M E R C I A L B A N K I N G
In Account Manager > VA Account / Invoices / Matching Rules menu: