A2 Media Studies - Meeting Notes

St. Andrew’s Catholic SchoolUnit G324: Advanced Production – Meeting Notes

Date 16/06/2015

Meeting Number

1

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Signature:

Agenda:

1. Deciding on genre2. Deciding on title3.Deciding on plot4.

AOBMeeting NotesThe group discussed the genre and the title of the production, we considered a variety of options and deciding on a Drama series called ‘The life of the Lord’ which follows the rise of Lord Sgarbini and the revolution conducted by Mr. Lutum.

Actions from the meeting

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Date 22/06/2015

Meeting Number

2

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Signature:

Agenda:

1. Rethink plot2.3.4.

AOBMeeting NotesThe group discussed a new plot for the soap as under consideration when the previous idea was not suitable for the soap opera genre. The new idea currently stands as follows: the protagonist is a drug addict and his friend is worried. The friend tries to help him but is refused. He then seeks advice and the protagonist, Lutum, feels this is a betrayal.

Actions from the meeting

To develop the sub-plot of the narrative To find a suitable locations for filming

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Date 24th June 2015

Meeting Number

3

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Signature:

Agenda:

1. Discussion of Locations

AOBMeeting NotesLocations:

Tom kidnaps lizzie in an alleyway in Walton on the hill near Jonny’s house When kidnapping Lizzie, Tom keeps her locked up in Banstead Heath Dan meeting Jonny will hopefully be filmed in COSTA or another similar coffee shop. Adam sniffing drugs on a messy bed in a messy room (Jonny’s house) Scene where Adam nearly dies from overdosing, is filmed near Walton pond

(disorientated frame)

Actions from the meeting

Get permission from Surrey County Council and Café in Walton on the Hill or COSTA

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Date 3rd July 2015

Meeting Number

4

Present and role in the Production

Name: Jonny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Signature:

Agenda:

1. Discuss props we need.2. Further discuss the narrative.

AOBMeeting NotesSome of the props:

Policeman’s outfit for Zak as he plays a policeman in the search for Lizzie Adam will be wearing a wig, which will give him long hair so that it’ll appear

as if he has lost his sense of style and has not been bothered to maintain his appearance.

A bag of some sort preferably black will be required so with the kidnapping scene so that Tom can kidnap her effectively.

Mobile phones for Lizzie’s disappearance with the scene of her friend. COSTA coffee mug for the scene of Dan’s worry.

Resolution: The drug use will have to be hidden, so the drug use will not be shown

however the scene will be featuring Adam from an over the shoulder shot.

Actions from the meeting

Research and list the prices of the props. Ideas for what to write in the letter to film in certain locations.

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Date10/09/15

Meeting Number

5

Present and role in the Production

Name: Johnny SheehanName: Dan SgarbiniName: Adam FoxName: Zak Winsall

Agenda:

Timeline Storyboard idea

AOBMeeting NotesWe returned from the summer break and revisited the work that we have completed and need to complete. We discussed the timeline and the ideas that would be put into it. This would show the shots at every stage of the production.The storyboard will be complete in tandem with the timeline.

Actions from the meeting

Zak and Johnny to build storyboard (all contribute) Adam to timeline

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Date 22/09/15

Meeting Number

6

Present and role in the Production

Name: Johnny SheehanName: Dan SgarbiniName: Adam FoxName: Zak Winsall

Agenda:

1. 1. Revisit locations2. Finalize new trailer idea3. New script

AOBMeeting NotesWe discussed a new trailer idea as suggested by, Mr. Crafts as he thought that our idea would be too complex. Instead of having clips for what would be the episode, we are now going to have a sinister parody of the Greater British Bake-off. We will be filming the cake scene in the food tech room.Due to the changes to the idea we need to build a new script.

Actions from the meeting

Zak and Johnny to build storyboard (all contribute) Adam to redo the locations Dan to do the shot list after story board completion

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Date 22/09/15

Meeting Number

7

Present and role in the Production

Name: Johnny SheehanName: Dan SgarbiniName: Adam FoxName: Zak Winsall

Agenda:Completion of story board

AOBMeeting NotesWe have completed the new storyboard with the images that we will base the shots for the filming of our production on. Dan has now nearly completed the shot list and the permission to film letter is undergoing review from Mr. Crafts.

Actions from the meeting Dan to finish the shot list Adam to finish the permission to film under guidance of Mr. Crafts.

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Date 06/10/15

Meeting Number

8

Present and role in the Production

Name: Johnny SheehanName: Dan SgarbiniName: Adam FoxName: Zak Winsall

Agenda:Script

AOBMeeting NotesWe discussed that the whole group needs to help write the script as all members have varying ideas and we can collaborate all ideas to make the most effective and powerful script for the trailer to deliver the best possible advertising platform for the brand new soap opera.Once written it will be verified by Mr. Crafts.

Actions from the meeting To complete the script by next week

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Date 16/10/15

Meeting Number

9

Present and role in the Production

Name: Johnny SheehanName: Dan SgarbiniName: Adam FoxName: Zak Winsall

Agenda:Script completion

AOBMeeting NotesWe discussed the completion of the script that we all contributed to. The script has now been submitted for marking by Mr. Crafts.

Actions from the meeting Zak to complete the corrections for the script one given by Mr.

Crafts.

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Date 19/10/15

Meeting Number

10

Present and role in the Production

Name: Johnny SheehanName: Dan SgarbiniName: Adam FoxName: Zak Winsall

Agenda:Character listFilming practicalities

AOBMeeting NotesWe discussed the availability of characters and found that we id not have enough female actors in our group. We then discussed how we would find more people by asking them to volunteer after school to film their part. Mr. Crafts outlined to us that he would have to have their timetable and permission from their teachers.Wen later discussed the possibility of cutting back on the number of flashback involving multiple characters. Jonny suggested that we record the flashbacks on different days.

Actions from the meeting We need to find suitable actors Arrange meeting days o film different flashbacks Possible revise script and storyboard

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Date 02/11/2015

Meeting Number

11

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:

Agenda:

1. Decided on filming date2. Preparation of props3.Making final amendments to planning and research4.

AOBMeeting Notes

As a group, all four of us were informed that the` filming date that will take place on the 11th November 2015 at 8:00am in which all of our group members must meet up in MS1 (media studies room). Within the 8 hour time scale we discussed our locations that we had previously planned as we will film within the area of Walton, the food tech room and various other crucial locations within our plot.

We also arranged our camera resources and props for the filming in order to heighten the legitimacy and professionalism within our soap opera trailer. Post to this we ensured that all of our soap opera actors were free for this date and time in which all of these figures were. Our method of transport was also included within this discussion, as Jonny has arranged our methods of transport via car travel.

In addition, during this 30 minute discussion it was essential that our planning and research was in direct correlation and relevance to our actual filming plans and adaptations, therefore each group member ensured that their tasks were updated to the slight changes that we have made since the earlier stages of this course.

Finally, as we are all prepared for our filming date we noted down all of this information in order to complete each task one by one and since the recent meeting we have made all of the sufficient changes to the group planning and research and will prepare all props in preparation for Wednesday 11th November 2015.

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Actions from the meeting

Correct, update and alter each source of planning and research Prepare all props for the decided date and time of filming Ensure that each group member attends the meeting place in time for

filming.

Date 16/11/2015

Meeting Number

12

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:

Agenda:

1. Reflection of filming2. Arrangements for other filming

AOB

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Meeting NotesAs a group we reflected on the work that we conducted during filming. We were pleased to finish the establishing shots, the adultery scene and the violence scene. We could have been better organized, as we did not get to film the murder scene due to the lack of prier planning of how the scene was going to be structured and presented. We also did not account for the blood that would be necessary to establish that it was a murder.

On the other hand, we have film the drug scene on the 13th November as we found that the school toilets made a better scene for the dark atmosphere of drug use.

We are also currently organizing filming days for the kitchen scene. Current days stand at: Monday 16th or Thursday 19th or Friday 20th of November, these are the days that Lizzie, our female actress, is available to after school.

Actions from the meeting Define the exact day of filming and film on that day.

Date 23/11/2015

Meeting Number

13

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:

Agenda:

3. Arrangements for other filming

AOB

13

Meeting NotesThe group discussed the arrangements of the filming of the kitchen scene and we concluded that we are all free to film on Tuesday 24th November. After Email communication with Mrs. Johnston (the food tech teacher) she said that this data would be OK to use.The group also discussed the state of the ingredients that we will bring to the filming tomorrow and the ingredients that we have already brought in such as the eggs and the Walton hill cake. We concluded that they would be OK to use as the cake is symbolic of the chaotic nature of Walton Hill and so does not need to be perfect.

Actions from the meeting Arrange the final ingredients to bring in.

Date 10/12/2015

Meeting Number

14

Present and role in the Production

Name: Johnny Sheehan Signature:Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:

Agenda:

1. Arrangements for other filming2. Reflection of work so far

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AOBMeeting NotesThe group reflected on the filming so far and concluded that we have filmed some good quality shots that will be very useful in the editing of our trailer. However, due to timing difficulties and scheduling issues we have not yet film all of the ingredients scenes, we have arranged to filmed on Monday 14th and Tuesday 15th after school as these days are regularly free for Mrs. Johnstone to allow us to film.In terms of editing, although lacking all of the footage we have managed to produce a rough edit that looks very effective.

Actions from the meeting Arrange further filming.

Date 15/12/2015

Meeting Number

15

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:

Agenda:

1. Arrangements for other filming2. Reflection of work so far

15

AOBMeeting NotesThe group discussed the pre planned dates for filming found that we may not be able to film today due to illness of crew and our actress. We also found that we also cannot film on Thursday because Lizzie is going on holiday on that date.However, on reflection of this Adam will film the establishing shots that will be the first time that the audience sees the food tech room.

Actions from the meeting Film the establishing shots.

Date 13/01/2016

Meeting Number

16

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Arrangements for other filming2. Reflection of work so far

16

AOBMeeting NotesThe group discussed the progress of the trailer and concludes that additional filming needs to take place with the next week as the deadline is approaching. In light of this Johnny and Zak are going to film exterior shots of the village hall at Walton hill today, also, we are filming the rest of the ingredient shots will be filmed after school tomorrow. As this is when Lizzie and the filming crew in our group are available to film.

Actions from the meeting Film the establishing shots. Gather materials for ingredient shots such as the theme labels.

Date 15/01/2016

Meeting Number

17

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Arrangements for other filming2. Reflection of work so far

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AOBMeeting NotesOn completion of the filming conducted on Thursday 24th January the group reflected on our work and we are currently working on editing the footage into the existing trailer using multi camera editing to enhance the quality of the trailer.

While filming we finished several key shots such as both ingredients, the mixing of the ingredients, the pouring and the placing into the oven scenes that will make up the crucial narrative device to symbolize the badly made cake that will make up the Walton Hill cake, which in tern is symbolic of the disturbance in Walton Hill.

However, once we reviewed the footage today we realized some continuity errors in the eggs scene, as they are not present in the previous shot. This will be re-filmed at a later date. We still need to re-film the final cake scenes due to technical difficulties involving streaked lines across the picture because of the camera developing a fault.

Actions from the meeting Decide on filming date for remaining shots.

Date 21/01/2016

Meeting Number

18

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Arrangements for other filming2. Editing review

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AOBMeeting NotesNow that we have input the footage taken from the 15th of January we are now deciding what the special effects to apply to the footage.

One idea that Zak suggested was to apply an over-exposer effect on the flash back scenes, as this would make it look more artistic in the representation of the flashback. This would also make it clearer to understand that it is a flashback of Walton Hill.

Another idea that Dan came up with was to have critical praise within a smoke effect, as this would link into he the kitchen and baking theme of the trailer. It would also catch people’s eye more and make the trailer more dramatic.

The group liked both ideas and these would add more drama to the trailer.

As of yet we are still unable to find a date for filming that fits in with all our schedules but we hope to film the remaining forge soon.

Actions from the meeting Refine the use of special effects and put them into the trailer. Find filming day.

Date 26/03/2016

Meeting Number

19

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Arrangements for other filming2. Editing review

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AOBMeeting NotesSince the last meeting the group has been applying a verity of different effects to the trailer to find a combination that best reflects to mood that we wish to portray the moods that we want. The effect that seems to be the most popular among all the group members is a lower saturation to connote the dystopian nature that the flashbacks aim to portray.

Additionally, Adam has been adding the critical praise to the trailer in order to generate hype for the franchise. The effect that he has chosen was a flash of light that spreads among the letters of the praise. This was chosen because of the simple but effective way that the words were emphasized in the small timeframe available.

The group has decided to film the last shots that require the cake that need reshooting due to camera issues on the first attempt on Thursday 25th due to the complication of filming in school during half term.Actions from the meeting

Refine the use of special effects and put them into the trailer. Find filming day.

Date 01/03/2016

Meeting Number

20

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Editing review

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AOBMeeting NotesThe group reflected on the work that we have conducted so far, we have filmed the necessary content involving the cake on the Friday 26th February as this as more convenient to arrange the cake delivery. We have filmed all the shots that were required and are now currently editing the shots in the end of the trailer. We also arrange for photos to be taken using the cake for our magazine front covers as this will provide Adam and Jonny with more conventional shot types for the main image of our magazine of inspiration, this will also provide a closer link to the kitchen setting that is the over-arching marketing tool that ‘Walton Hill is using.Additionally, Jonny has instructed Adam to put in a smoke effect to rift across the critical praise in order to strengthen the kitchen theme of the trailer in an artistic manor that ill grab the attention of the audience.

Actions from the meeting Refine the use of special effects and put them into the trailer.

Date 03/03/2016

Meeting Number

21

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Editing review

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AOBMeeting NotesThe group has input the footage from the filming on the Friday 27th Friday and are currently editing the final features that will make the trailer look more artistic and will convey the narrative in an effective way that the audience will engage with. We have also recorded the non-diegetic voice over that will convey the crucial point of call information that will inform the audience of the day and time that the new soap opera would be broadcast.The group is currently adding after effect to the flashbacks to build on the practice that they had performed earlier, the dominant idea at present is to have a puling “bass shake” effect to simulate the distortion that Adam has when taking drugs.

Actions from the meeting Refine the use of special effects and put them into the trailer.

Date 15/03/2016

Meeting Number

22

Present and role in the Production

Name: Dan Sgarbini Signature:Name: Adam Fox Signature:Name: Zak Winsall Signature:Name Johnny Sheehan Signature:

Agenda:

1. Visual effects review

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AOBMeeting NotesThe group has completed the critical praise to be inserted into the trailer at certain points. We decided to use a smoke effect to emphasis the kitchen theme that runs throughout the narrative of the trailer. During the making of the of the effect we found that we did not have the expertise in order to instinctively know how to start the process, however, we used our skills that we learnt in Premiere Pro and assistance from help guide on YouTube to produce three professional looking pieces that will be a valuable asset to the overall trailer.

The group discussed the possibility of finishing the trailer and we concluded that we could use the lesson tomorrow to input the critical praise into the trailer and apply the lighting effects on the other flashbacks to keep with the stylized nature of the trailer that we have produced.

Actions from the meeting Refine the use of special effects and put them into the trailer.

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