A pplication for Employment - NFFRC · A pplication for Employment. ... If a Board member chooses to resign, they should be aware that reinstatement to ... shape or form with the

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TABLE OF CONTENTS

Application for Employment. .............................................................................................. 2Hiring Policy. ...................................................................................................................... 3Confirmation of Employment. ............................................................................................. 4Accountability..................................................................................................................... 5Line of Communication....................................................................................................... 6Employee Benefits. ............................................................................................................. 7Compressed workweek....................................................................................................... 8Continuing Education or Professional Development. ......................................................... 9Termination of Employee Contracts or Dismissal of Board Members............................... 10Confidentiality/Staff & Board Members............................................................................. 11Staff: Board Position......................................................................................................... 12Communications Protocol. ............................................................................................... 13Board Committee Membership. ........................................................................................ 14Orientation – Board. ......................................................................................................... 15Executive Board Meetings. ............................................................................................... 16Parent Participation Board Business. ............................................................................... 17Site Representation – Parents. ......................................................................................... 18Networking Meetings. ....................................................................................................... 19Coordinator’s Report. ....................................................................................................... 20Coordinator Evaluation..................................................................................................... 21Review of Policy and Procedure. ...................................................................................... 22Staff Meetings................................................................................................................... 23Transportation. ................................................................................................................. 24Adverse Weather Conditions. ........................................................................................... 25Telephone Use. ................................................................................................................. 26Smoking. .......................................................................................................................... 27Promotion Activities. ........................................................................................................ 28Parent Committee Guidelines. .......................................................................................... 29Volunteer recruitment. ...................................................................................................... 30ECE Records..................................................................................................................... 31Site Visits.......................................................................................................................... 32Field trips and Activities. .................................................................................................. 33Program Access (Employees). .......................................................................................... 34Abuse/Neglect of Children and Youth. .............................................................................. 35Incident Reports. .............................................................................................................. 36Annual Event Budget. ....................................................................................................... 37Equipment for Loan. ......................................................................................................... 38Capital Expenditures. ....................................................................................................... 39Equipment/Materials. ........................................................................................................ 40Petty Cash. ....................................................................................................................... 41

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Neighbourhood of Friends Family Resource Centre Inc.Policies/Procedures

Issued by: The Board of DirectorsNeighbourhood of Friends Family Resource Centre Inc.

Policy 1

Sites Affected: All sites

Review date: Effective date: _February 11, 2009

Subject: Application for Employment

Policy: Application for employment shall be made in writing and should include a complete professional resume; three professional references are required.

Employees will be interviewed by the Human Resources committee andhired by the Board of Directors.

Board members who wish to offer themselves for employment with theNeighbourhood of Friends Family Resource Centre Inc must offer inwriting:

• Resignation from the Board of Directors

If a Board member chooses to resign, they should be aware that reinstatement tothe Board will only occur at the Annual General Meeting.

Approved by: ______________________ Date: ___February 11, 2009____

Title: _______ Chairperson __________

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Policy 2



Subject: Hiring Policy

Policy:1. All jobs will be advertised in local paper with job closing in ten (10) days.2. All jobs will be posted at the Neighbourhood of Friends Family Resource Centre

Inc. site for two weeks. It is the responsibility of the staff to check for postings.3. Applicants are to submit a current resume and a cover letter including three

references by closing date.4. A review of applicants will be conducted at the earliest time after the closing

dates.5. Applicants will be screened by the Human Resources Committee and/or designate

and notified if selected for an interview. 6. Interviews will be conducted by the Human Resources Committee or designate. 7. Interviewees will be notified of the status.8. Hiring will be done by the Board of Directors through the Human Resources

Committee.9. All parties involved with the hiring process must immediately advise the Human

Resources Committee/Board of Directors of any conflict of interest. Theseindividuals must remove themselves from the process to ensure its integrity; inother words, individuals must not be involved in any way, shape or form with theinterview process (i.e. question development, interviews, etc.). Failure to followthis procedure will result in disciplinary action.


Title: _______ Chairperson ____________

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Policy 3



Subject: Confirmation of Employment

Policy: Once the successful candidate has been selected, a letter of confirmationshall be sent to the prospective employee. This letter shall state:

1. Rate of pay2. Start date3. Hours of work4. Leave entitlement5. Position description

A copy of this letter is to be placed in the employee’s personnel file and tobe retained by the Coordinator in trust to the Human ResourcesCommittee.

Confirmation must be received from the prospective employee within five(5) days. Prior to start of employment, the employee must have on file acopy or his/her qualifying certificates as per job requirement and a currentcertificate of conduct issued by the local detachment of the RCMP anddated withing thirty (30) days of date of hire.



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Policy 4



Subject: Accountability

Policy: Coordinator and staff are directly accountable to the Board of Directors.

Procedure: Coordinator will give direction and supervision to all staff for day to daymanagement/personnel issues.



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Policy 5



Subject: Line of Communication

Policy: The line of communication is Board-Coordinator-Staff-Parent and thereverse Parents-Staff-Coordinator-Board. Board members can submitagenda items to be discussed at board meetings. In addition, anyindividual is free to express any concern to the Executive of the Board inwriting. Only those concerns received in writing shall be addressed.

Board Parent

Coordinator Staff

Staff Coordinator

Parent Board



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Neighbourhood of Friends Family Resource Centre Inc.

Policies/Procedures


Policy 6



Subject: Employee Benefits

Policy: All full time employees are entitled to receive health/life insurancebenefits or a life insurance/RRSP combination benefit when offered by theBoard of Directors, providing three or more employees express interest.

Procedure: Benefits will be paid with the understanding and agreement of thefollowing:

• The employee must agree to pay an amount equal to the employer’s share. Thisamount will be deducted bi-weekly through payroll.

• The employee may have health/life coverage as offered by the Board ofDirectors. Employees with other insurance coverage may have a combination ofboth life insurance (Accidental Death and Dismemberment) and an RRSPcontribution equal to the amount of full health/life coverage.

• Upon accepting benefits, the employee is obligated to remain in this agreementfor a period of one fiscal year, April 1 – March 31 unless he or she is nost st,

longer an employee of the Neighbourhood of Friends Family Resource Centre.• Employees wanting changes to benefits have to request them in writing two

months prior to renewal.• It will be determined annually, at the time of budget submission, if this benefit

will be continued into the next fiscal year. The employer has the right todiscontinue the benefits at any given time with two months notice.

• Administration of Health/Life Insurance must be in line with underwriter’spolicies.

*See Appendix A


Title: Chairperson ______

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Policies/Procedures


Policy 7

Sites Affected: Clarenville


Subject: Compressed workweek

Policy: All full-time staff may be entitled to participate in a compressed workschedule.

Procedure: All staff will be compelled to work full-time hours within a bi-weekly payperiod. If an employee chooses to work the full-time hours in nine days,he/she may be entitled to the tenth day off. This will be permitted underthe following conditions:· All staff cannot avail of the same day off; therefore, each staff member

will be assigned a day that they will use as their compressed day.· All hours of work will remain the same as agreed to upon

commencement of the compressed workweek agreement. · All staff must agree to forego their compressed day if they are needed

for Centre business but will be given another day within the same twoweek time frame.

· This agreement must be renewed in four month intervals, at whichtime the staff or the Board of Directors may decline to renew.

*See Appendix B


Title: ________Chairperson____

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Policy 8



Subject: Continuing Education or Professional Development

Policy: Where the Board requires an employee to take advanced or supplementarycourses of professional or technical training, the employee shall beawarded leave with pay where required under such terms and conditionsas the Board prescribes.

Subject to operational requirements and availability of qualifiedreplacement staff, an employee shall be granted unpaid educational leaveof the amount requested, not exceeding two years unless mutually agreedbetween the employee and the Board.

Any professional development sought by staff, which is approved by theBoard of Directors and which will have job-related benefits, may bereimbursed to the employee up to a rate of 75% for each coursesuccessfully completed.

Staff members must commit to one year of employment for each coursefor which the Board reimburses up to the rate of 75%. Failure to do sowill result in staff repayment of the 75% reimbursement.

Any professional development which is a job requirement and which isrequested by the Board of Directors shall be paid in full with no cost to theemployee receiving the training.



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Policy 9



Subject: Termination of Employee Contracts or Dismissal of Board Members

Policy: An employee or Board member may be dismissed where there is grossmisconduct, insubordination or neglect of duty on the part of the employeeor Board member, or any similar just cause.



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Policy 10



Subject: Confidentiality/Staff & Board Members

Policy: All information regarding client information is to be kept confidentialexcept:o Information that a person is at risk to harm self or someone else.o Information regarding the abuse/neglect of a child as outlined in

Policy 39.

Confidentiality is defined as non-disclosure to any person any informationregarding persons enrolled in programs, confidential files/records unlesspermitted or compelled to do so by law.

Any proven breach of confidentiality may lead to disciplinary action orimmediate dismissal. Notification of termination of employment will bedone in writing and delivered to the employee via registered mail.

Any compensation due will be in accordance with established labourstandards.

Approved by:__________________________ Date: ___February 11, 2009____

Title: Chairperson

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Policy 11



Subject: Staff: Board Position

Policy: Paid staff of the Neighbourhood of Friends Family Resource Centre Incwill not, under any circumstances, hold a position on the Board ofDirectors. The staff may attend meetings at the invitation of the Board, butthey will not have any voting rights.



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Policy 12



Subject: Communications Protocol

Policy: The Chairperson is the official spokesperson for the Board. Coordinatoror designate may speak on behalf of the Board on the approval of theBoard Chair.



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Issued by: The Board of Directors


Policy 13 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Board Committee Membership Policy: Board members are required to participate in no less than one committee

of the Board. Board members are not expected to sit on more than twocommittees of the Board.



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Policy 14 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Orientation – Board

Policy: 1. A Board orientation package, consisting of the Policy & Procedures Manual, Human

Resources Manual and Constitution, will be given to all Board members upon thefirst Board meeting after the Annual General Meeting.

2. Board members are responsible for reviewing this package.3. Board members are responsible for returning this package to the Neighbourhood of

Friends Family Resource Centre Inc. upon resignation or termination of their positionon the Board.

4. Proper decorum will be adhered to at all meetings.5. Prior to the first regular Board meeting after the AGM, Board members will be

offered an orientation session.6. Board members elected or appointed between AGMs will be provided with a Board

Orientation Package.



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Policy 15 Sites Affected: All sites Review date: Effective date: _February 11, 2009

Subject: Executive Board Meetings Policy: At each Board meeting, the Chair or designate will update the full Board

membership, in a summary format, of decisions made at Executive Meetings.

Procedure: A meeting of the Executive must include three (3) of four (4) Executive Members.



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Policy 16 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Parent Participation Board Business

Policy: Parents/Community Representatives attending Board meetings,committees of the Board, conferences or workshops may be provided withthe cost of childcare, transportation, accommodations, and meals.

Procedure: Cost provisions shall be made in the amount of:

Childcare: Minimum wage. Receipts indicating hours worked and rate of pay must

be provided and signed by the caregiver.

Meals: In accordance with current Provincial Treasury Board rates.

Transportation: In the event of no private transportation in the local area parents areexpected to use the contracted taxi arrangement. Where possible, parentswill share a taxi.

The use of a private vehicle will be reimbursed at the per kilometre rate inaccordance with the Provincial Treasury Board. People are expected to carpool where possible.

G Expense claims must be made no later than 5 days after expense isincurred or they will be deemed invalid. Expenses can berequested in advance on an expense claim form.

G Requests must be submitted no later than 2 days prior to expensebeing incurred.

Requests must be submitted to the Coordinator.


Title: _______ Chairperson

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Policy 17 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Site Representation – Parents

Policy: Each site will have up to two (2) parent representatives sitting on theBoard of Directors.



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Policy 18 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Networking Meetings

Policy: The Neighbourhood of Friends Family Resource Centre Inc. willparticipate in the Annual Networking Conference as funds allow.

Procedure:1. The Coordinator and Resource Mother will attend.2. Staff representation will be based on funding. Staff representation will be at

the discretion of the Coordinator.3. Parent representation will be requested by posting a notice in each site. All

eligible parents will have name entered in a draw. Eligibility means that youdid not attend for one year previous as a parent representative. The number ofparent representatives to be sent will be determined by the Board of Directorsbased on interest and funding.

4. Board representation will be determined by the Board as it relates to numbersto attend based on interest, eligibility and funding. Eligibility means that youdid not attend for two years previous as a Board representative.

5. Only in the event that no eligible person applies, then the Board of Directorswill decide on attendance. Should funding be an issue and limited numbersare to be sent, priority is given to:

· Coordinator· Resource mother· Staff· Parent · Board


Title: ________Chairperson____

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Policy 19 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Coordinator’s Report

Policy: The Coordinator will submit a report at each meeting. The Coordinator’sreport will include work activities for the reporting period, along withresults from any action or direction given from the Board.

The Coordinator’s report is to be distributed to the Board at regularmeetings.



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Policy 20 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Coordinator Evaluation

Policy: The Coordinator evaluation will be conducted by the Executive of the Board ofDirectors.

Procedure: 1. The evaluation of the Coordinator is carried out at the end of the

probationary period (3 months), based on job description.2. Other evaluations are completed on an annual basis thereafter.3. At the discretion of the Board, the evaluation may be completed by the

full Executive. 4. This evaluation should be completed immediately prior to year end.

All evaluations shall be discussed with the Coordinator in a private interviewsetting. The evaluation requires the signature of the Coordinator prior toplacement in personnel file. A copy shall be provided for the Coordinator.


Title: Chairperson

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Policy 21 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Review of Policy and Procedure

Policy: Policies and procedures will be reviewed at least every year, revised asnecessary and dated accordingly.

Review and revision may be more frequent based on major changes toservices.

The Policy committee will continue to develop policy for submission tothe Board of Directors on an ongoing and as needed basis.

All functioning committees of the Board will submit all policiesdeveloped to the Policy and Procedure Committee. The Committee willreview the policy for consistency with other policy initiatives. TheCommittee will, in turn, present all policies to the Board for approval.


Title: Chairperson____ ____

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Policy 22



Subject : Staff Meetings

Policy: The Neighbourhood of Friends Family Resource Centre shall hold regular meetings as determined by the Coordinator.

Procedure: 1. All staff and Coordinator will be expected to attend.2. An agenda will be developed during the meeting. All members are

encouraged to submit agenda items.3. Minutes for each meeting are to be recorded by Administrative Officer and

should reflect the content and action resulting from the meeting.4. Agenda and minutes are to be available to the board upon request.5. A portion of the meeting is to be used to develop, monitor and evaluate

workplan. All staff are expected to contribute to this process.



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Policy 23



Subject: Transportation

Policy: Use of a private vehicle is a condition of employment for all employees.

Transportation may be provided by the Neighbourhood of Friends FamilyResource Centre Inc. for participants at most two times weekly when:

1. The client/parent has no transportation to the Centre.2. The place of residence is greater than 1km from centre.3. The weather is inclement.4. Extenuating circumstances exist.5. Special circumstances will be reviewed on a case-by-case basis

by the Coordinator or designate.

· The source transporting participants must abide by the Highway Traffic Act and the Smoke Free Environment Act. Approved child seats have to beused where needed. · Parents are responsible for notifying the Coordinator when their needs

change.· All transportation has to be approved by the Coordinator prior to use.· Transportation will be provided to coincide with program times. Arriving

10 minutes before program is to start and leaving 5 minutes after programis scheduled to end. The participants will be required to attend theprogram.

· The participants and parent/guardians must be returned to the samelocation as they were picked up.


Title: ________Chairperson__________

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Policy 24



Subject: Adverse Weather Conditions

Policy: It is understood that, on occasion, the Neighbourhood of Friends FamilyResource Centre will be closed as a result of severe weather conditionsand cold weather. If the Coordinator or designated representative makesan announcement that the Centre is closed due to severe weatherconditions, employees who normally report to work at that time will notbe expected to report to work until it becomes obvious that the weatherhas cleared and a decision has been made by two executive members ofthe Board to re-open. Employees so affected shall suffer no loss of pay.

Where, because of adverse weather conditions, the Coordinator ordesignated representative makes the decision to close the Centre,arrangements must be put in place to contact all employees and advise ofsame. Also, a radio ad must be aired to advise any clients of the closure.

Employees who continue to work under adverse weather conditions willreceive straight time pay for completion of their normal daily hours.


Title: _______ Chairperson ___________

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Policy 25



Subject: Telephone Use

Policy: Telephone will be used for business purposes only during working hours.

Staff will be responsible for reimbursement of charges for personal longdistance calls.



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Policy 26



Subject: Smoking

Policy: There will be no smoking in or on the property of the Neighbourhood ofFriends Family Resource Centre Inc.



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Policy 27



Subject: Promotion Activities

Policy: Coordinator or designate will:

• Provide information sessions to community groups, agencies,and/or individuals upon request or as deemed appropriate.

• Participate in local activities where applicable (i.e. fairs,parades, etc.)



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Policy 28 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Parent Committee Guidelines

Policy: Neighbourhood of Friends Family Resource Centre Inc. encourages theformation of parent committees at all sites.

Parent committees operating under the Neighbourhood of Friends FamilyResource Centre Inc. are responsible to the Board of Directors.

Parent committees operating under the Board are required to hold regularmeetings – proceedings at these meetings are to be recorded and copies ofminutes are to be submitted to the Board.

All activities of the parent committees operating under the Neighbourhood ofFriends Family Resources Centre Inc. must be directly related to accomplishingthe goals as stated in the Constitution and must receive prior approval from theBoard.

As per the Constitution and By-laws, the parent representatives of the Boardwill be participating members of the site parent committees.

Each parent committee may consist of:· Chair· Parent representatives who sit on the Board· Recording secretary


Title: Chairperson

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Policy 29 Sites Affected: Clarenville, Come By Chance, Random Island, Swift Current andLittle Heart’s Ease Review date: Effective date: _February 11, 2009 Subject: Volunteer recruitment

Policy: Volunteers will be screened in a manner that is appropriate to the level ofrisk that is involved in the position which they will be undertaking. Particular care will be taken when the position involves working directlywith children.

I t is understood that the process involves not only initial intake procedures,but also provision of necessary training and ongoing supervision andmonitoring of the volunteer.

Procedures: All volunteers who will be in a position having direct contact withchildren must undergo the following procedure:

• Fill out an application form for the position.• Undergo an interview by appropriate person.• A reference check of three references. This may not always be the

references provided by the applicant, but the applicant’s consent mustbe obtained before other people are contacted.

• A police reference check must be completed by the applicant beforethey are finally accepted, and a Certificate of Conduct from the localRCMP detachment must be provided for the applicant’s file.

• All screening will be done in accordance with the Human RightsCode.

• All information gathered will be maintained in confidential files.



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Policy 30



Subject: Participant Records

Policy: Attendance records will be kept on all families accessing all programs ofthe Neighbourhood of Friends Family Resource Centre Inc.

Procedure: 1. Employees will ensure families have signed Sign In Sheet each time they

attend any/all programs.

2. Employees will transfer relevant family information to index cards on aweekly basis.

3. Employees will complete monthly Program Statistics Report Per Site formand submit to the Coordinator no later than the first week of each month.

4. Coordinator or designate will provide compiled statistics for evaluationpurposes to Health and Community services.



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Policy 31



Subject: Site Visits

Policy: Coordinator will make site visits a minimum of once a quarter. The sitevisit is to be made when programs are ongoing when children and parentsare in attendance.



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Policy 32



Subject: Field trips and Activities

Policy: Field trips and activities offered by the Neighbourhood of Friends FamilyResource Centre Inc. will be accessible to all families participating. At notime should any financial expectation be put on any participation.



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Policy 33



Subject: Program Access (Employees)

Policy: Children of employees are welcome to attend programs but must beaccompanied by caregiver.



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Policy 34



Subject: Abuse/Neglect of Children and Youth

Policy: For children between 0-15 years, all suspected and/or actual child abusemust be reported to Child Protection immediately, as per the Child, Youthand Family Services Act.

For youth between 16-18 years, all suspected and/or actual child abuse canbe reported to Child Protection after gaining consent of the youth, as perthe Child, Youth and Family Services Act.

For foster children who are still in school and up to the age of 21 years, allsuspected and/or actual child abuse must be reported to Child Protectionimmediately, as per the Child, Youth and Family Services Act.

Procedure: Report can be made by phoning (709) 466-5700 or (709) 759-3369 (afterhours) or the RCMP at (709) 466-3211.



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Policy 35



Subject: Incident Reports

Policy: Incident Reports will be completed on all workplace health and safety issues.

Procedure: 1. Incident reports will be completed by the staff person present or initially notified

of the event.2. Staff will notify Coordinator and/or designate verbally of incident within 24

hours.3. Documentation of incident will be completed within two (2) working days.4. All completed incident reports will be maintained in a locked filing cabinet in the

Coordinator’s office at the main site.5. Coordinator will advise Board Chair or designate of all incident reports within

forty-eight (48) hours of receipt of report.

*See Appendix C



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Policies/Procedures


Policy 36



Subject: Annual Event Budget

Policy: All sites are entitled to receive an amount not exceeding $200.00 (twohundred dollars) for an annual celebration event.

Procedure: Parent groups at each individual site are responsible for planning thisevent in consultation with the Facilitator. This plan must be submitted tothe Coordinator for prior approval.

Approved by: _____________________ Date: ___February 11, 2009____

Title: Chairperson

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Policy 38 Sites Affected: All sites Review date: Effective date: _February 11, 2009 Subject: Equipment for Loan

Policy: The Neighbourhood of Friends Family Resource Centre Inc. will not loanequipment.



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Policy 38



Subject: Capital Expenditures

Policy: All expenditures exceeding One Hundred Dollars ($100.00) will requirethree written quotes.

Procedure:1. Coordinator will obtain three quotes. In the event three quotes are not

available, all attempts must be recorded.2. If lowest price is not chosen, reason for choice must accompany the three

quotes.



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Policy 39



Subject: Equipment/Materials

Policy: An inventory of all equipment and materials owned by the Neighbourhood ofFriends Family Resource Centre Inc. will be kept and updated annually.

Procedure: 1. The Administrative Officer will catalogue all office equipment and furniture

acquired on an Inventory Form.2. The Administrative Officer will catalogue all toys and program related

materials (excluding consumables and stationary) acquired on an InventoryForm.

3. Transfer/sharing of toys and/or program materials is the responsibility of theFacilitators.



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Policy 40



Subject: Petty Cash

Policy: A petty cash of two hundred dollars ($200.00) will be kept at the maincentre.

Procedure: 1. Petty cash will be maintained by the Administrative Officer.2. Petty cash is the responsibility of the Coordinator.3. Receipts are required for all expenditures.4. Cash and receipts shall equal $200.00 at all times.5. The Treasurer may perform an internal audit at any time.6. In the event that cash and receipts do not total $200.00, the Executive should

be informed immediately.7. Petty Cash will be replenished up to $200.00 as required.



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Appendix A

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I _______________________ have read and agree to __________________________ Name Type of benefit

with the following understanding:

· I will pay 50% of the cost related to the above benefits with anunderstanding that my employer will pay the remaining 50%. I am givingpermission to have this deducted from each pay period.

· I understand that I cannot change these benefits for the period of one year atwhich time I am required to request changes in writing. These changes willbe submitted to the Coordinator two months prior to the new fiscal year.

· Benefits will cease on the date of termination of employment.

· I understand that this benefit is offered annually and may not be renewed ifthe Board of Directors decides that the budget will not allow for suchbenefits.

Signature

Dated _______________________

Witness_______________________ Supervisor or Board representative

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Appendix B

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Compressed Work Agreement

I, _____________________, wish to participate in the compressed work schedule. Iagree to work the following schedule in a bi-weekly period:

Week 1 Monday:___________ to _____________Tuesday:___________ to _____________

Wednesday:___________ to _____________ Thursday:___________ to _____________ Friday:___________ to _____________

Week 2. Monday:___________ to _____________Tuesday:___________ to _____________

Wednesday:___________ to _____________ Thursday:___________ to _____________ Friday:___________ to _____________

I agree to forego my compressed day if my services are required for Centre business, butI will be given another day within the same two-week time frame.

_____________________ _____ ___________________ _______ Staff Supervisor

__________________________ __________________________ Date Date

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Appendix C

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Incident Report(To be completed by Staff)

Section A: General Information (Person involved in incident)Last Name First Name

Staff G Parent G Child G Visitor GDaytime Phone Number Evening Phone Number

Section B: Description of IncidentDate of Incident Time of Incident

Date Reported Time Reported

Location of Incident

Description of incident and how it occurred

W hat factors contributed to the incident?

How could the incident have been avoided?

W as first aid administered? Yes G No G If yes, by whom?

Signature Date

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Index

Abuse/Neglect of Children & Youth, 35Accountability, 4Adverse Weather Conditions, 25Annual Event Budget, 37Application for Employment, 2Board Committee Membership, 14Capital Expenditures, 39Communications Protocol, 13Compressed workweek, 8Confidentiality/Staff & Board, 11Confirmation of Employment, 4Continuing Education or Professional

Development, 9Coordinator Evaluation, 21Coordinator’s Report, 20ECE Records, 31Employee Benefits, 7Equipment for Loan, 38Equipment/Materials, 39Executive Board Meetings, 16Field trips and Activities, 33Hiring Policy, 3Incident Reports, 36

Line of Communication, 6Networking Meetings, 19Orientation – Board, 15Parent Committee Guidelines, 29Parent Participation Board Business, 17Petty Cash, 40Program Access (Employees), 34Promotion Activities, 28Review of Policy and Procedure, 22Site Representation – Parents, 18Site Visits, 32Smoking, 27Staff: Board Position, 12Staff Meetings, 23Telephone Use, 26Termination of Employee Contracts or

Dismissal of Board Members, 10Transportation, 24Volunteer recruitment, 30

A pplication for Employment - NFFRC · A pplication for Employment. ... If a Board member chooses to resign, they should be aware that reinstatement to ... shape or form with the

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