57086 Contract and Project Management David Sowden, The University of Hull 2
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57086 Contract and Project Management
David Sowden, The University of Hull
2
David Sowden, The University of Hull
257086 Contract and Project Management
Introduction to Processes - Starting up a project
Overview
• Management Levels• Starting up a Project
– Fundamental principles– Contexts– Process description– Appointing an Executive and Project Manager– Designing a Project Management Team– Appointing a Project Management Team– Preparing a Project Brief– Defining Project Approach– Planning an Initiation Stage
3
Management Levels
4
Corporate or programme management
Directing a Project
Controlling a Stage
Managing Product Delivery
Day-to-day planning and controlProject Manager
Key decision making and direction settingProject Board
Team Managers
Often set the business context for the project
Management Levels
5
Corporate or programme management
Directing a Project
Controlling a Stage
Managing Product Delivery
You
Supervisors, Mentor, Stakeholders.....
??
Your Company
Starting up a Project
6
IdeaStudy (Research)
Trigger
WBL3
Bright idea
Starting up a Project
7
WhatWhyWho
When/HowWhere
8
Starting a Project
Relationships of Processes
9
Starting a Project
Directing a Project
Initiating a Project
Managing a Stage
Boundary
Controlling a Stage
Managing ‘Product’ Delivery
End
Closing a Project
Plan the work needed to prepare project plans and
controls and get ‘management’ approval for the
project to commence
Starting up a Project
10
Take a first look at the Business Case and risks
Identify how a solution will be provided
Define the project’s objectives
Create the project ‘management’ team
THE BASICS
11
EXAMPLE
Community Engagement
Officer
Project Director
Supportteam
Project Manager
System Integrator
Project Team
Steering Group
University of Hull
FE Partners
Industry representative
s
other Stakeholders
Technical team
Research team
Create the project ‘management’ team
EXAMPLE
Community Engagement
Project Director
Supportteam
Project Manager
System Integrator
Project Team
User Group
University of Hull
Industry
other Stakeholders
Technical team
Research team
Steering Group
Senior User
Senior Supplier
Project Assurance
Create the project ‘management’ team
TASK
Create your project ‘management’ team
section 11
Icons
14
Guidelines - Rules, Policies,instructions that should be followed
Resources - tools, systemsor materials required to complete a task
Starting up a Project (1a)
15
Project MandatedAppoint the
Executive and the Project Manager
Create ‘Daily’ Log
Create role descriptions
Starting up a Project (1b)
16
Project Mandated
Create ‘Daily’ Log
Create role descriptions
Supervisors appointed and
you are the Project Manager
WBL3
The many facets of the Project Manager role
17
Funding
Communications
Quality
Product status
Changes
Product v’s project needs
Line management
Strategy
Customer
Team work
Planning
Monitoring
User needs
The many facets of the Project Manager role
18
Funding
Communications
Quality
Product status
Changes
Product v’s project needs
Line management
Strategy
Customer
Team work
Planning
Monitoring
User needs
Project Manager role
19
ProcessPersonal skills
CommunicationSoft skills
Starting up a Project (2)
20
Capture previous lessons
Create Lessons Log
Previous Lessons Reports
Starting up a Project (3)
21
Design and appoint a project
management team
Update ‘Daily’ Log Lessons Log
lessons captured
role descriptionsCreate role descriptions for team
Create team structure
Starting up a Project (4)
22
Prepare the outline Business
Case
Update ‘Daily’ Log Lessons Log
Team appointed
Daily LogCreate BusinessCase outline
Create ‘Product’ description
Starting up a Project (5)
23
Select a project approach
Update ‘Daily’ LogLessons Log
Business Case
Daily LogAdditional role descriptions?
Business Case
Role descriptions
‘Product’ description
Starting up a Project (6)
24
Assemble the Project Brief
Update ‘Daily’ LogLessons Log
Approach selected
Daily LogAdditional roledescriptions?
Business Case
Role descriptions
‘Product’ description
Starting up a Project (7)
25
Plan the initiation stage
Update ‘Daily’ LogLessons Log
Brief assembled
Daily LogCreate Stage Plan(initiation) Project Brief
Starting up a Project (8)
26
Request for project approval
(initiation)stage planned Request ‘sent’
section 4
TASK
Have you everything in place?
Have project management roles been allocated:
Executive?
Project Manager?
Senior User(s)?
Senior Supplier(s) - if appropriate at this point?
Project Support?
Team Manager(s) - if appropriate at this point?
Project Assurance?
Change Authority - if appropriate at this point?
Do the Project Board member have sufficient, availability and credibility to direct the project?
Are the project’s stakeholders sufficiently represented by the Project Board?
Do role descriptions exist for each key appointment?
Have those people appointed confirmed their appointment?
Has a Daily Log been set up?
Has a Lessons Log been set up?
Have lessons from previous similar project been identified and, where appropriate, applied?
If the organisation has not undertaken a project like this before, have lessons been sought from comparable project externally?
Has the Project Brief been produced?
Is there an outline Business Case?
Has the Project Product Description been produced?
Has the project approach been decided upon?
Is there a Stage Plan or the initiation stage?
CHECK
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