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Version II – September 2009 © Future Learning & Development Ltd. 108 Annexure 1 Key Movement Register Date Key Details Taken by Returned Key No. No. Of Keys Particulars of the key Name Time-Out Signature Name Time-In Signature
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Page 1: 4. annexures

Version II – September 2009 

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108

Annexure 1

Key Movement Register

Date

Key Details Taken by Returned

Key No.

No. Of

Keys

Particulars of the key Name Time-Out Signature Name Time-In Signature

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Annexure 2 Opening/Closing Register

Date 1 2 3 4 5 (contd. Till 31)

Opening Details Center Opening Time Electric Panel Room Opening Time Electric Meter Reading Opening Opening In-charge Signature Are the following intact while Opening? Please state Yes/No Shutter Lock and Seal Seal on the Key board Are all lights switched off Are the Computers switched off in the Center/Training rooms/Mock rooms/Meeting rooms

Is the Center clear of unauthorized persons Have the housekeeping staff completed their daily cleaning activities. (to be checked before the Center has opened for participants)

Closing Details Electric Panel Room Closing Time Electric Meter Reading Opening Closing In-charge Signature Center Closing Time Are the following intact while Closing? Please state Yes/No Is the Center clear of unauthorized persons Have the housekeeping staff completed their daily cleaning activities. (to be checked before the Center has closed)

Are Water Taps turned off Are the Computers switched off in the Center/Training rooms/Mock rooms/Meeting Rooms Seal on the Key board Are all lights switched off Shutter Lock and Seal

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Annexure 3

Center Log Book

Date Incident Details Person Reporting Action Taken

Center In-charge’s

Signature

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Annexure 4 Key Management Schedule

List Of Keys Sets Availability/Location of Keys

Entry/Exit 3

1st Key – Closing in-charge

2nd Key – Opening in-charge

3rd Key - Remote Location ( in a sealed envelope)

Key Board 3

1st Key – Closing in-charge

2nd Key – Opening in-charge

3rd Key - Remote Location ( in a sealed envelope)

Counters/Drawers 2

1st Key – Center-in-charge

2nd Key – Keyboard

Safe 2

1st Key – Center-in-charge

2nd Key – Commercial in-charge

Training Rooms 2 1st Key – Center-in-charge

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2nd Key – Keyboard

Mock Rooms 2

1st Key – Center-in-charge

2nd Key – Keyboard

Meeting Rooms 2

1st Key – Center-in-charge

2nd Key – Keyboard

Cafeteria 2

1st Key – Center-in-charge

2nd Key – Keyboard

Panel/AHU Room 2

1st Key – Center-in-charge

2nd Key – Keyboard

Toilets 2

1st Key – Center-in-charge

2nd Key – Keyboard

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Annexure 5

Cleaning Chemicals/Consumables List

CLEANING CHEMICALS / CONSUMABELS LIST Sr. No. Particulars

1 Dry Mop

2 Dry Mop Refill

3 Wet Mop (Round)

4 Wet Mop Refill (Round)

5 Plastic Wet Mop Refill

6 Table Duster

7 Floor Duster

8 Soft Broom

9 Carpet Brush

10 Glass Cleaning Kit

11 Scotch Brite

12 Floor Wiper

13 Basin Wiper

14 Spray Bottle

15 Spiral (Floor Cleaner)

16 Sani Cube

17 Washing Powder (Only used for Cleaning of Mops)

18 Liquid Soap

19 Taski R5 (Room Freshener Liquid)

20 Taski R3 ( Glass Cleaning)

21 Taski R1 ( Toilet Cleaner)

22 Hand Gloves

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Annexure 6

Daily Cleaning Checklist

Checklist: Daily Cleanliness Checklist To be used by Housekeeping to ensure that required cleanliness & hygiene standards are maintained

Please Tick

Appropriately Yes No Admin Rooms, Class Rooms, Mock Rooms

1 Kept clean by wet mopping

2 Trash bins/waste paper baskets emptied & prepared with plastic lining

3 Floor mats kept clean by scrubbing & dusting 4 Walls, ceilings dust & cobweb-free 5 Table tops, computers, TV screens, dust free & clean 6 Air fresheners sprayed

Washrooms

1 Kept clean by wet mopping of floor with disinfectant 2 Wash basins & counter tops are clean & sparkling 3 Washroom mirrors are clean & sparkling 4 Trash bins emptied & prepared with plastic lining 5 Floor mats kept clean by scrubbing & dusting 6 Air fresheners sprayed

Toilets

1 W/C spotless & dry 2 Flush is working properly 3 Tissue rolls are available 4 Naphthalene balls are placed at drainage filters 5 No leakages from taps or flush tanks 6 Latches are functioning properly 7 Air-freshener is placed

Yes = 1 No = 0

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Annexure 7 Stationary Issued Register

Date Item Description Qty Purpose Accepted By Issue By Approved

By

Training Official

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Annexure 8

Asset Record Register

Asset Record Register

Sr. No. Description Abbreviation Qty Location Jan-09 Feb-09 Mar-09

1 Three Seater Sofa TSS

TSS1 2

Reception

TSS2

2 One Seater Sofa OSS

OSS-1 2 Cabin 1

OSS-2

3 Coffee Table CT CT-1

2

Reception

CT-2 Cabin 1

4 5 6

Verified by:

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Annexure 9

Daily Maintenance Checklist

Maintenance Checklist – Daily

Sr. No Particulars Checked

Action Taken if Fault

detected Maintenance

Staff Sign

Yes No

1 Water Tank

2 Air Conditioners

3 UPS System

4 Raw Supply

5 Pleasant Temperature

6 Electrical Panel Room

7 Music System & PA System

8 Administrative Block

9 Store Lights

10 Wash Rooms

11 Fire Extinguishers

12 Sprinklers

13 Smoke Detectors

15 Electricity Meter

16 Broken Or Damaged Furniture And Fixtures

17 Managing Other Broken Or Faulty Equipment

18 Storage Of Dangerous Goods Hazardous Substances

19 Fire/Chemical/Electrical Hazards

20 Spills/Leakage Of Materials

Checked By

Center Head

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Annexure 10

Weekly Maintenance Checklist

Maintenance Checklist – Weekly

Particulars Checked

Action Taken if fault detected

Maintenance Staff Sign

Yes No

Electrical Panels Checklist

Electrical Room cleanliness

Any loose wires, cables

Availability of Fire Extinguishers

Electrical Room doors are always closed with tower bolt (not with lock and key) Entrance of electrical room is free from obstacles

No materials are kept in the electrical rooms

Diesel Generators Checklist Cleanliness of Equipment and surrounding areas

Record Battery Voltage

Operations of AMF panel

Run DG set for at least five minutes and record all the parameters in log book

Fire Safety Checklist Fire Diesel Engine Battery condition, Voltage & others Availability of fire extinguishers at common areas

Fire extinguishers positioning on all floors

Air Conditioning Chillers Checklist

All electrical panel doors are closed

Chilled water makeup water tank level

Water Leakage in chilled water pumps

Dust Accumulation on condenser coils

Fire Safety Checklist

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Transformer temperature ( Must be be below 75 degrees C)

Maintenance Checklist – Weekly

Particulars Checked

Action Taken if fault detected

Maintenance Staff Sign

Yes No

Fire extinguishers / fire buckets

Cleanliness of transformer yard

Closed and locked yard

Safety Signages

Main LT Panel Checklist

Health of all measuring meters

Health of Earth Leakage relays

Cleanliness of panel and room

Availability of Extinguishers

Emergency Lamps/ Inverter lights working

Rubber Mats, safety precautions

AC Packaged Checklist

AC control panel for healthy condition

Fresh air dampeners

AHU Room – Clean and free from material

Entrance of AHU rooms free from obstacles

Status of Evaporator coil – Damaged or dust accumulation

Emergency Lights working

Return air temperature setting

AHU’s Checklist

Healthy condition of AHU control panel

Fresh air dampers

AHU room cleaned and free from materials Entrance of AHU is clean and free from obstacles

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Status of evaporator coils – Damage or dust accumulation

Functioning of emergency lights

Return air temperature thermostat

Maintenance Checklist – Weekly

Particulars Checked

Action Taken if fault detected

Maintenance Staff Sign

Yes No

All Floors Checklist

Functioning of all floor lights

Unnecessary lights are switched off

Cleanliness of light fixture and others Loose wires / cables at ceiling level and on floor

Availability of safety signage’s

Cleanliness of lift machine and car Functioning of exhaust and fresh air systems

Availability of floor mats

Checked By

Center Head

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Annexure 11

Daily Visual Standards and Display Checklist

Daily VM Checklist

Centre : Date:

Sr. No.

Particulars Observation Issues Action Plans

I. Windows

1 Is the window display as per plan?

2 Is the visual display in good condition?

3 Are all the lights working and properly focused?

II. Reception

4 Is the visual display as per plan?

5 Is the visual display in good condition?

6 Is the display fixed properly?

7 Are all the lights working and properly focused?

III. Permanent Signage

8 Is the main centre signage in good condition?

9 Are all the directional signages to the classrooms in good condition?

10 Are all the parking and directional signages outside the centre intact?

IV. Marketing Promotions (If Applicable)

11 Are the kiosks in good condition?

V. Mock Room

12 Is the visual display as per plan?

13 Is the visual display in good condition?

14 Is the visual display fixed properly?

15 Are all the lights working and properly focused?

16 Are all the signages clear and intact?

Remarks:

Assistant Centre-in-charge: Centre-in-charge

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Annexure 12 Weekly Visual Standards and Display Checklist

Weekly Checklist

Centre : Date:

Sr. No. Particulars Observation Issues Action Plans

Maintenance Related

1 Are all the signages properly suspended/symmetric on both sides?

2 Are all the electric wires concealed or dressed on fixtures?

3 Are all electric wires concealed or dressed on floors, ceilings, columns etc?

4 Do the electric wires blend with the wall colour?

5 Are the wires without visible joints?

6 Are the chokes and transformers fitted out of sight?

Storage Space

1 Are all the props kept properly?

2 Is the display material well maintained?

3 Is the inventory of the display material updated?

Remarks:

Assistant Centre-in-charge: Centre-in-charge:

Date: Date:

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Annexure 13 Weekly Schedule

Kolkata - Training Schedule from 31st Aug - 6th Sep 09

Trainer's Name : Date Day Mon Tue Wed Thu Fri Sat Sun Format is a sample. Please customize it as per your centre.

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Annexure 14 Weekly MIS

Format is a sample. Please customize it as per your centre.

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Annexure 15 Programmes

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Annexure 16 Room Occupancy

Kolkata - Class Room Occupancy September 2009

Date Day No. of Seats at Centre Occupancy % Occupancy

Format is a sample. Please customize it as per your centre.

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Annexure 17 Expense Sheet

Kolkata - Petty Cash Expenses From 27th Aug to

Sr No. Date Particulars Amount Reason

1 2 3 4 5 6 7 8 9 10 11 12 13

Total Format is a sample. Please customize it as per your centre.

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Annexure 18 Week Ahead

Week Ahead - 7th Sep to 13th Sep

Sr No. Centre Name Trainers Name

Name of the

Program Start Date End DateRequested

By Nominated Numbers

Trainer's Name :

Date Day Mon Tue Wed Thu Fri Sat Sun

Format is a sample. Please customize it as per your centre.

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Annexure 19 Monthly Training Schedule

Centre Name - Training Schedule for Month/Year

Trainer Name

Date Day Scheduled Actual Scheduled Actual Scheduled Actual Scheduled Actual

1st

2nd

3rd

4th

5th Format and details updated are for sample – Please customize it as per your Centre

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Annexure 20 CPRS Reporting

Format is a sample. Please customize it as per your centre.

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Annexure 21 Prarambh Completion Details – Zone Wise

Above is a sample format. Please customize the same as per your centre.

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Annexure 22 Prarambh Completion Details – Store Wise

Above is a sample format. Please customize the same as per your centre.

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System Maintenance Report

S. No. Location IP Address Drivers Checked By RemarksSystem Name

Empty Space

Software Using

Anti Virus Check / Updation

Temp File Deletion

Duplicate SRC Checked

Latest COM Object Plutus Cable

DressingsAction Taken

Annexure 23

System Maintenance Report

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Annexure 24

Call Report

1. IT Admin to record daily attendance on the same sheet.

2. Centre Head to verify on a daily basis.

Daily Call Report

Engineer's Name: Date:

Center - In Time: Center - Out Time :

No. IT

Admin

Room Faculty Priority Problem

Description

Time Details Action

Taken

Faculty

Sign

1. Report

Time

Answer

Time

Compl

Time

Compl

Date

2. Report

Time

Answer

Time

Compl

Time

Compl

Date

Total Number of Calls Attended:

Engineer's Signature: Centre Head Signature:

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Annexure 25

Hardware Request Form

Hardware Request Form

Center Name: Date :

Centre Address:

Centre Ph. No:

Sr.

No. Equipment Qty. Units Unit Rate Amount Total

IT Admin Center Head

Date: Date:

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Annexure 26 Asset Control Register

Name Department Date of Issue Purpose

Date of Return Signature

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Annexure 27 Details of Participants Nominated

Attached sheet is a sample sheet

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Annexure 28

Trainers Roster

Date Day's

Break up

Room No.

Batch Size

Profile of the participants

Training Subject

Store Location

Trainer

01/12/09

1st Half 12 30 GM- TM/TL Our Identity BB Agra Trainer 1

1st Half 14 30 Food- TM/TL Our Identity BB Nasik Trainer 6

2nd half Audi 80 All Movie Screening

BB Agra Trainer2

02/12/09

1st Half 12 30 GM- TM/TL Our Offerings

BB Agra Trainer 1

1st Half 14 30 Food- TM/TL Our Offerings

BB Nasik Trainer 6

2nd half Audi 80 All Team Building Activity

BB Agra Trainer2

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Annexure 29

Classroom Roster

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Annexure 30

OJT Roster

Date

Timings

Audience Profile for

OJT

Trainer

Group Leader

Store Contact Person at the Store

12/04/09 10am – 1pm Cashiers (10)

Trainer B ABC BB Himalaya

mno

12/104/09 2pm – 6pm Apps- TM/TL Trainer C XYX BB Satellite xyz

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Annexure 31

Cafeteria Roster

Date Classroom No.

No. of Participants Break Time Remark

12/04/09 2 30

Morning Tea 11:00am-11:15am

Lunch 1:00pm- 1:45pm

Evening Tea 4:00pm- 4:15pm

12/04/09 4 30 Morning Tea 11:00am-11:15am

Lunch 1:00pm- 1:45pm

Evening Tea 4:00pm- 4:15pm

12/04/09 6 15

Morning Tea 11:15am-11:30am

Lunch 1:30pm- 2:15pm

Evening Tea 4:15pm- 4:pm

12/04/09 10 45 Morning Tea …

Lunch …

Evening Tea …

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Annexure 32 TTT Certification Parameters

Trainer's Evaluation Form

Evaluation Date: Evaluator: Trainer: Rating Scale (1-5) 1 = Very Poor 2 = Needs Improvement (Needs to sit through while other trainers are training) 3 = Satisfactory (Is able to replicate exactly the way it has been taught) 4 = Good (Is able to train in his own style with new ideas , thoughts ,words, can explain concepts depending on the level of the audience in front of him) 5 = Excellent (Is able to add more value to the existing content and create interest among the participant) Total score is out of 55. Each question has max 5 marks

Sr. No. Parameters Score

Understanding of subject matter and ability to transfer objective of module & learning's

1 Was able to explain the content in a logical flow (able to create a full picture on the mental canvas).

2 Was able to explain the content/ part of the content / query raised by the participant in a different way, with different example

3 Took adequate steps to see / check that all participants have understood the content by asking questions

USE OF VIKRAM VETAL METHODOLOGY

4 Was facilitating the audience & leading them to evolve an answer to the questions they have raised

5 Was able to shoot leading questions at times to direct the audience to the desired answers

QUESTION HANDLING/ABILITY TO ANSWER QUESTIONS

6 Seemed to be well prepared for the kind of questions that would be asked from the audience

7 Answered the questions at length giving examples & explained it differently

8 Was very calm & composed while attending to aggressive & difficult audience

GROOMING - WOMEN

9 Has dressed in semi-formals or formals (Salwar Kameez, Saree or Western Formals)

10 Hair is neatly combed and not falling on the face.

11 Has not worn loud make-up and accessories

GROOMING - MEN

12 Has dressed in semi-formals or formals

13 Is clean shaven and hair neatly combed. Length of hair is appropriate

14 Has not worn any flashy or loud accessories

Areas of strength

Areas of development

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Other Observations:

a) Has the trainer read out what is on the slide?

b) Has the trainer asked the participants to explain what they have understood from the slide?

c) Have all queries been answered with a question?

d) Has the trainer maintained the humility that he is but a facilitator, and not the source of knowledge?

e) Has the trainer stuck to the trainer notes and not been creative?

f) Has the trainer NOT given his own version of mythology or religious sermon during the training?

g) Has the trainer ensured participants have separated form from thought?

h) Has the trainer confirmed that the participants have understood the idea?

i) Has the trainer been able to connect the idea with real and/or retail life?

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Annexure 33 Secession Checklist Programme Name: _________________

Equipment Needed

LCD CPU/Laptop Speakers Flipchart Board

Materials Needed Content PPT Trainer Notes Participant Workbooks Handouts Stationery (Markers, Pens, Notepads, Chart Papers) Certification Papers Activity/Exercise Materials

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Annexure 34

Attendance Sheet

Trainer Name: Programme Name: Training Duration:

Employee Code

Name Designation/ Department

Store Name & Location

Day 1 Day 2 Day 3...

-------------------- -------------------------

Signature of Trainer Signature of Centre-in-charge

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Annexure 35 Stationary Register

Sr. No.

Name of the

Trainer

Item of Stationery

Issued

Qty Issued

Date Stationery Returned by

(Name & Signature)

Qty Returned

Date of Return

Remarks

1

2

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Annexure 36 Day Opening Checklist

Checklist: Day Opening Activities

To be used by the trainers on a daily basis to ensure appropriate preparation for the training session

Please tick appropriately (√)

Remarks

Yes No

1 Checked the training and classroom schedule from the training roster

2 Collected the training material from the centre head. (Training material comprises of attendance sheet, training roster, cafeteria roster, white board marker pens, duster, pen)

3 On day 1 of the programme: Have participants received their notepads and pens

4 Made the entry in the stationery register

5 Is the classroom clean

6 Are the number of chairs sufficient as per the classroom standard viz. 15 seater, 30 seater, 45 seater

7 Is the LCD functioning properly? Check sound and display.

8 Is the computer functioning properly? Content opening in the desired format?

9 Uploaded the training content on the computer from the server

Name Signature Date

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Annexure 37

Grooming Checklist

Please tick appropriately (√)

Yes No

Appearance

1 Overall neat & clean appearance

2 Uniform: Clean and ironed

3 Black shoes: Clean & polished

4 Nails: Clean & cut short

5 Hair: Combed

6 Footwear: No sandals, slippers or sports shoes

Men

1 Hair: short, clean & tidy

2 Shaving status: Clean-shaven

3 Beards/moustaches : Trimmed, neat & tidy

Women

1 Long hair: Must be tied

2 No flowers on the head

3 Nails: No bright coloured nail polish

4 Jewellery: Minimum and non-flashy

5 No dangling earrings, noisy anklets & bangles

6 Make up: Very light

Personal Hygiene

1 Hands to be clean at all times

2 No body odour or bad breath

Presenting Self

1 Straight & upright posture to be maintained

2 No slouching on the floor

3 No hands in pockets or on hips when on the floor

Dress Code

1 Dressed formally thought out the training

2 ID card displayed while in the premises of the Centre

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Annexure 38 Post Training Analysis

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Annexure 39

Day Closing Checklist

Checklist: Day Closing Activities

To be used by trainers on a daily basis at the closure of day

Please tick appropriately (√)

Remarks

Yes No

1. 'Shift Delete' the content from the system?

2. Collected balance training material to return to Centre Head?

3 Collected pens from participants on last day of the programme?

4 Is the classroom clean, chairs rearranged

5 Have lights/other equipment been switched off in the classroom

6 Entry made in the stationery register while returning the stationary

7 Submitted the attendance sheet and PTR to the training administrator?

Name Signature Date

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Annexure 40 Post Training Ritual

POST TRAINING RITUAL ANALYSIS

Programme Name: Stores: Venue: Name of Trainer: Format: Date of training: PTR-I PTR-II Attitude / Knowledge /Skills Questions(PLS. LIST down all the participants learning’s from the program as written in the PTR ( repetitive /same objectives listed down by many participants need not be repeated every time)

Other qualitative questions asked in the PTR

Interpretation/observations derived from columns -2/3 from each of the questions answered

Column -1 Column-2 Column-3 a. Objective of the programme as understood & written by the participants

b. ATTITUDE / Values as written by the participants( if applied in the program)

Pleases. list down all the participants examples of "ATTITUDE" you will exhibit on the floor

c. KNOWLEDGE as written by the participants- (If applied in the program)

Please list down all the participants statement of knowledge gained from the program (if applicable)

d. SKILLS- as written by the participants(If applied in the program)

Please list participants response of one skill discussed in the training that they use everyday

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Annexure 41

Certification Data Sheet

Store Name Training Programme

Average Scores

Name Designation Certification

Score

Department Trained In (if applicable) Remarks

1 2 3 4 5 6 7 8 9

10

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Annexure 42 Store-wise data for Training completed Store Name : Programme:

Average Scores

Name Designation Certification Dept Trained

In Remarks if

any

1 John Team Member Praarambh Food

2 Jani Team Member Praarambh Non-Food

3 Janardhan Team Member Praarambh GM

4 Amar Team Member Praarambh GM

5 Akbar Team Member Praarambh Apparels

6 Anthony Team Member Praarambh Non-Apparels

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Annexure 43 Passport Ledger

Passport Ledger

Center Name:

Opening Balance as on 25th of current month: __________________

Quantity received at month end from HO: ______________________

Date:______________________

Date Issued To (Batch

Details) Qty Center Head's

Signature

Closing balance as on 24th of current month: ____________________

Date Signature of Center-in-charge

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Annexure 44 Passport Issue Sheet

Passport Issue Sheet

Center Name: Training Dates:

Store Name/City : Passport Hand over Date :

Zone :

Sr. No. Name of Employee

Name of Program

Attended & Certified Remarks if Any

Signature of Centre-in-charge:

Signature of Store Manager:

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Annexure 45 Access Card Inventory Register Date  Program Name  Serial No. 

Fr. ___to___ Issue  Return  Balance  Remarks 

                                       

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Annexure 46 Laundry Register

LAUNDRY REGISTER

Date: Hostel Name:

S.No. Room No Name Shirts Trouse

rs Salwar Suits Others

Signature

Deposit for Wash

Delivery post Wash

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Annexure 47 Cafeteria Register

Cafeteria Register

Date:

S.No. Name Employee Code

Breakfast Lunch Evening Tea

Dinner Signature

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Annexure 48 Cafeteria Report

Date:

No. of people who had meals -Breakfast -Dinner

Feedback on Quality of Food

Incident report

Remarks

To be signed by : Warden Center Head

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Annexure 49

Requisition Form

Sr. No.

Name of the Book Author No. of Copies

Rate per Copy

Total Amount

Requisition by Approved by

Name & Signature Centre-in-charge

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Annexure 50

Books Inward Register

Inward No

Inward Date

Name of Book Author Section Code Quantity

Signature of

Librarian

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Annexure 51

Books Issued Register for Internal Participants

Sr. No.

Participant's Name

Book No.

Book Title

Issue Date

Participant's Signature

Return Date

Participant's Signature

Librarian’s Signature

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Annexure 52

Books Issued Register for Centre Employees

Sr. No.

Emp. Code

Employee's Name

Book No.

Book Title Issue Date

Signature Return Date

Signature

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Annexure 53

Books Issued Register for Participants (External Programmes)

Sr. No.

Participant's Name

Book No.

Book Title

Issue Date

Participant's Signature

Return Date

Participant's Signature

Librarian’s Signature

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Annexure 54 Guest Speaker's Database

Sr. No.

Name

Contact No.

Profile Status (Selected/On Hold/Regular speaker at

the Centre)

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Annexure 55 Email Format to Thank the Guest Speaker

Date: _____________

Dear _______,

Subject:

Thank you for visiting our centre and sharing your knowledge with our students.

The students seemed to have really enjoyed the session.

I look forward to seeing you again at the centre for more such sessions.

Sincerely Centre Head's Name

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Annexure 56

Training Requisition

Zone _______ Store Name _________

Proposed Dates __________ Total Number of Participants ______________

Name of the Employee

Designation Department Date of Joining

Location Remarks, if any

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Annexure 57 Training Confirmation

Sr No.

Store Name City Zone

Start Date

End Date Nominated Attended.

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Annexure 58 No Due Certificate

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Annexure 59 CPRS Certificates Issued from HO Register

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Annexure 60 CPRS Certificates Issued to Participants Register

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Annexure 61 CPRS Certificates Received at Centre Register

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Annexure 62 Delegation of Power

Centre In-charge to get quotations from parties for all the expenses. The same must be sent to HO for Approval

Sl.No. Cost of Training Approving Authority - VP(OPS)/CEO

1 Travelling expenses of Participants

After receiving nominations from Zonal HR. As per Company Policy from Pre approved Vendor

2 Stay expenses of Participants Pre approved Hotels/As per Company Policy

3 Food Expenses of Participants Pre approved Rates

4 Local Transport of Participants Pre approved Transporter/Auto/Bus

5 Laundry Expenses Pre approved Rates

6 Hire Charges of Training Halls/Equipments Pre approved Vendor Other Major Expenses at Centres

1 Rent As per Agreement 2 CAM As per Agreement 3 House Keeping As per Agreement 4 Security As per Agreement 5 Printing & Stationery Pre approved Vendor

6 Travel Expenses of Trainers/Center In-charge

Centre In-charge sends recommendation to Operations Head. After approval, Centre In-charge makes arrangement for travel and stay. Tour Bills are submitted within 7 days of completing the tour to HO for payment

7 Electricity Centre In-charge 8 Communication Centre In-charge 9 Courier Centre In-charge 10 Other Office/Admin Expenses Centre In-charge

11 Repairs & Maintenance Minor Repairs up to Rs.1000/- Centre In-charge

Any major repair to be undertaken with prior

approval of Operations Head

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Annexure 63 Annual Business Plan

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Annexure 64 Weekly – Imprest Statement

Weekly - Imprest Statement For the Period Opening Balance

Date Voucher

No. Paid to

Nature of Expense

Paid Amount Receipts Balance

Total Closing Balance

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Annexure 65 External Fees Collection Format

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Annexure 66 Cash Statement

Center Name:

Date Paid To Particulars Receipt

Rs. Payment

Rs. Balance

Rs. Total 0 0 0

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Annexure 67 Bank – Receipts and Payments

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Annexure 68 Provision of Expenses – Centre Location:

Nature of Expenses Name of the Vendor Amount

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Annexure 69 Training Completed Details

Completed - Training Details

Centre

Programme

Format Start Date Month End Date

Sl.No. Store Code Store Name Participants Nominated

Participants Attended

Total 0 0

Signature of the Centre Head Approved By Zonal HR Name : Name

Designation

• The trainer must get the authorisation on this sheet by showing all the attendance sheets to concerned HR representative.

• This sheet must be signed format wise . • The attendance sheets along with a copy of this sheet must be retained at

the centre.

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Annexure 70 Billing Invoice

TAX INVOICE Future Learning & Development Ltd. Invoice No.: Dated : 2nd Floor, Evershine Mall Link Road, Chincholi Bunder signal other Reference(s) : Zone Malad (w), Mumbai-64

Buyer : Buyer order No. Dated :

Pantaloon Retail India Ltd - Big Bazaar Knowledge House, Mumbai-60

Description of Goods/Services Quantity Rate Per % Amount

(Rs.)

Training Fees "……..." 100.00 0.00

Service Tax 10 % 0.00

Cess 2 % 0.00 Sec Cess 1 % 0.00

Training on …………………….

Total 0.00 E & O.E Amount Chargeable (In words) Rs Service Tax No.: AABCF2126NST001 PAN No. : AABCF2126N Declaration : This is to cerfity that the serivce Tax and Education cess thereon, charged to you vide our this invoice shall be paid to the Govt. treasury in accordance with the serice Tax Provisions. we declare that this invoice shows the actual Price of the Goods/services described and that all particulars are true and correct Terms & condition : 1. Payment due in 15 days. Overdue a/c subject to Interest @ 1% p.m 2. Make All cheque in favour of “ Future Learning & Development Ltd.”

3. Subject to Mumbai Jurisdiction For Future Learning & Development Ltd.

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Authorized Signatory

In other Reference key in your City name where training is held Zone: respective zone Invoice No, Starts with Date For Bangalore FLDL/BNG/01/09-10 Date of Invoice For Ahmedabad FLDL/AHD/01/09-10 Date of Invoice

For Kolkata FLDL/KOL/01/09-10 Date of Invoice

Buyer Pantaloon Retail India Ltd - Big Bazaar, in case of Big Bazaar replace with Food bazaar in case of Food Bazaar

replace with Pantaloon in case of Pantaloon replace with Star & Sitara in case of Star & Sitara replace with Central in case of Central

For all EZONE, HT bills, bills to be raised on Home Solutions Retail India Ltd

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Annexure 71

Non Disclosure and Confidentiality Agreement

This agreement made at _______ this _____ day of _______ 200__

between

Future Learning and Development Limited, a Company registered under the provisions of the Companies Act, 1956 having its Registered Office “Knowledge House” Shyam Nagar, Off Jogeshwari Vikhroli Link Road, Mumbai represented herein by its Authorised Signatory Mr. ……………(hereinafter referred to as “FLDL” which term shall unless repugnant to the context mean all its successors-in-interest and assigns of the One Part;

And

_____________, son/daughter/wife of _________ aged about ___ years residing at ____________ hereinafter referred as “trainee” which term shall mean and include all its legal heirs, successors, representatives, executors and assigns of the Other Part.

WHEREAS FLDL is engaged in the learing and development business and provides on the job and off the job training and learning (referred as “course curriculum”) in various functions related to the retail industry for persons enrolled with it.

Whereas the “trainee” has been enrolled with FLDL for being trained and developed in functions opted by the trainee.

Whereas “FLDL” as a part of the course curriculum, shall be providing the “trainee” with documents, handouts, case studies (referred as content) that have been created after extensive research and effort.

Whereas “FLDL” with a view to prevent any possible misuse of the content by the ”trainee” and to protect its proprietary over such contents has required the “trainee” to execute a non disclosure cum confidentiality agreement on terms and conditions contained hereunder and the trainee has agreed to execute this Agreement after being completely aware of its contents, implications and consequences.

NOW THEREFORE THIS NON DISCLOSURE & CONFIDENTIALITY AGREEMENT WITNESSETH AS FOLLOWS:

1. For the purpose of this Agreement, misuse of the content shall mean taking photocopies of the content including various course materials, distributing such content /course material to any unauthorised persons, disclosing the contents and details of course curriculum and also disclosing any confidential information that

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the trainee comes to know as a part of the course curriculum to any unauthorised person whether orally or in print or in electronic form.

2. It is clearly agreed that the course content including various course materials and information provided by “FLDL” as a part of its course curriculum whether in printed form or electronic form or any other medium are strictly confidential and cannot be disclosed to any third person unless such disclosure is permitted by FLDL or is a natural consequence of the training programme.

3. Confidential Information: For purposes of this Agreement, "Confidential Information" shall mean

all oral, written and/or tangible information created by FLDL and disclosed to the “trainee” in pursuance to this training programme which is not generally available to the public, including, but not limited to, information relating in whole or in part to the current and proposed practices, operation procedures, techniques, methods, service standards, business plans, marketing strategies & ideas if any, audit mechanisms, checklist and customer information (including customers' applications and environments), market testing information, development plans, specifications, customer requirements, training material, reading content, drawing, sketches, audio and video material, software programme, source documents designs, plans, drawings, other software, hardware, data, prototypes or other technical and business information and they shall always remain the property of FLDL.

4. Treatment of Confidential Information: The “trainee” shall, keep confidential and will not

disclose, directly and indirectly, to third parties the Confidential Information received from, or made available by FLDL in the course of the training programme and will not use directly or indirectly such Confidential Information for any purpose other than with the permission of FLDL or for such purposes that are the natural consequence of the training programme.

5. Excluded Information: Notwithstanding the foregoing, information shall not be deemed

confidential and the “trainee” shall have no obligation of non – disclosure with respect to any such information which:

a) is already an information of public domain, or

b) which the trainee gets access of other than through the course contents or as a consequence of the training

programme with “FLDL”. 6. Notice Prior to Disclosure: If the “trainee” is requested or required to disclose any Confidential Information

by any statutory authority, the “trainee” will promptly notify FLDL of such request or requirement so that “FLDL” may seek an appropriate protective order or waive compliance with the obligations under this Agreement.

7. This agreement shall not be assigned by either party without the prior written consent obtained from the other party.

8. All the obligations contained herein shall be continuous and for perpetuity.

9. This agreement shall be governed by the laws of India and the Courts at Mumbai, Maharashtra shall alone have jurisdiction to deal with the matters relating to or arising under this agreement.

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10. The parties shall send notices to the other either by registered post acknowledgement due or courier or by fax to the following address:

Future Learning and Development Limited:

Fax:

Trainee:

________

_______

Fax:

Any change in the address of any of the parties shall be notified in writing to the other.

11. In case of any breach of the terms contained herein by the “trainee” as a result of which FLDL undergoes or gets exposed to any risk, loss, damage, whatsoever, THE “trainee” shall be liable to indemnify and keep “FLDL” indemnified against all cost, expense, etc that Pantaloon incurs or is required to incur on account of such risk, loss or damage.

12. All the disputes and differences arising under the terms and conditions of this agreement shall be resolved by mutual discussions failing which the matters shall be referred for arbitration under the provision of the Arbitration & Conciliation Act 1996, by appointing a mutually accepted sole Arbitrator and the venue of Arbitration shall be Mumbai. This is not withstanding the liberty of the aggrieved party to approach the Court of Law for an injunctive relief.

In witness whereof the parties have subscribed their respective signature to this agreement on the date and at the place mentioned hereinabove in the presence of the witnesses attesting hereunder FLDL Trainee Witness: 1. 2.