Version II – September 2009 © Future Learning & Development Ltd. 108 Annexure 1 Key Movement Register Date Key Details Taken by Returned Key No. No. Of Keys Particulars of the key Name Time-Out Signature Name Time-In Signature
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Annexure 1
Key Movement Register
Date
Key Details Taken by Returned
Key No.
No. Of
Keys
Particulars of the key Name Time-Out Signature Name Time-In Signature
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Annexure 2 Opening/Closing Register
Date 1 2 3 4 5 (contd. Till 31)
Opening Details Center Opening Time Electric Panel Room Opening Time Electric Meter Reading Opening Opening In-charge Signature Are the following intact while Opening? Please state Yes/No Shutter Lock and Seal Seal on the Key board Are all lights switched off Are the Computers switched off in the Center/Training rooms/Mock rooms/Meeting rooms
Is the Center clear of unauthorized persons Have the housekeeping staff completed their daily cleaning activities. (to be checked before the Center has opened for participants)
Closing Details Electric Panel Room Closing Time Electric Meter Reading Opening Closing In-charge Signature Center Closing Time Are the following intact while Closing? Please state Yes/No Is the Center clear of unauthorized persons Have the housekeeping staff completed their daily cleaning activities. (to be checked before the Center has closed)
Are Water Taps turned off Are the Computers switched off in the Center/Training rooms/Mock rooms/Meeting Rooms Seal on the Key board Are all lights switched off Shutter Lock and Seal
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Annexure 3
Center Log Book
Date Incident Details Person Reporting Action Taken
Center In-charge’s
Signature
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Annexure 4 Key Management Schedule
List Of Keys Sets Availability/Location of Keys
Entry/Exit 3
1st Key – Closing in-charge
2nd Key – Opening in-charge
3rd Key - Remote Location ( in a sealed envelope)
Key Board 3
1st Key – Closing in-charge
2nd Key – Opening in-charge
3rd Key - Remote Location ( in a sealed envelope)
Counters/Drawers 2
1st Key – Center-in-charge
2nd Key – Keyboard
Safe 2
1st Key – Center-in-charge
2nd Key – Commercial in-charge
Training Rooms 2 1st Key – Center-in-charge
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2nd Key – Keyboard
Mock Rooms 2
1st Key – Center-in-charge
2nd Key – Keyboard
Meeting Rooms 2
1st Key – Center-in-charge
2nd Key – Keyboard
Cafeteria 2
1st Key – Center-in-charge
2nd Key – Keyboard
Panel/AHU Room 2
1st Key – Center-in-charge
2nd Key – Keyboard
Toilets 2
1st Key – Center-in-charge
2nd Key – Keyboard
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Annexure 5
Cleaning Chemicals/Consumables List
CLEANING CHEMICALS / CONSUMABELS LIST Sr. No. Particulars
1 Dry Mop
2 Dry Mop Refill
3 Wet Mop (Round)
4 Wet Mop Refill (Round)
5 Plastic Wet Mop Refill
6 Table Duster
7 Floor Duster
8 Soft Broom
9 Carpet Brush
10 Glass Cleaning Kit
11 Scotch Brite
12 Floor Wiper
13 Basin Wiper
14 Spray Bottle
15 Spiral (Floor Cleaner)
16 Sani Cube
17 Washing Powder (Only used for Cleaning of Mops)
18 Liquid Soap
19 Taski R5 (Room Freshener Liquid)
20 Taski R3 ( Glass Cleaning)
21 Taski R1 ( Toilet Cleaner)
22 Hand Gloves
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Annexure 6
Daily Cleaning Checklist
Checklist: Daily Cleanliness Checklist To be used by Housekeeping to ensure that required cleanliness & hygiene standards are maintained
Please Tick
Appropriately Yes No Admin Rooms, Class Rooms, Mock Rooms
1 Kept clean by wet mopping
2 Trash bins/waste paper baskets emptied & prepared with plastic lining
3 Floor mats kept clean by scrubbing & dusting 4 Walls, ceilings dust & cobweb-free 5 Table tops, computers, TV screens, dust free & clean 6 Air fresheners sprayed
Washrooms
1 Kept clean by wet mopping of floor with disinfectant 2 Wash basins & counter tops are clean & sparkling 3 Washroom mirrors are clean & sparkling 4 Trash bins emptied & prepared with plastic lining 5 Floor mats kept clean by scrubbing & dusting 6 Air fresheners sprayed
Toilets
1 W/C spotless & dry 2 Flush is working properly 3 Tissue rolls are available 4 Naphthalene balls are placed at drainage filters 5 No leakages from taps or flush tanks 6 Latches are functioning properly 7 Air-freshener is placed
Yes = 1 No = 0
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Annexure 7 Stationary Issued Register
Date Item Description Qty Purpose Accepted By Issue By Approved
By
Training Official
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Annexure 8
Asset Record Register
Asset Record Register
Sr. No. Description Abbreviation Qty Location Jan-09 Feb-09 Mar-09
1 Three Seater Sofa TSS
TSS1 2
Reception
TSS2
2 One Seater Sofa OSS
OSS-1 2 Cabin 1
OSS-2
3 Coffee Table CT CT-1
2
Reception
CT-2 Cabin 1
4 5 6
Verified by:
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Annexure 9
Daily Maintenance Checklist
Maintenance Checklist – Daily
Sr. No Particulars Checked
Action Taken if Fault
detected Maintenance
Staff Sign
Yes No
1 Water Tank
2 Air Conditioners
3 UPS System
4 Raw Supply
5 Pleasant Temperature
6 Electrical Panel Room
7 Music System & PA System
8 Administrative Block
9 Store Lights
10 Wash Rooms
11 Fire Extinguishers
12 Sprinklers
13 Smoke Detectors
15 Electricity Meter
16 Broken Or Damaged Furniture And Fixtures
17 Managing Other Broken Or Faulty Equipment
18 Storage Of Dangerous Goods Hazardous Substances
19 Fire/Chemical/Electrical Hazards
20 Spills/Leakage Of Materials
Checked By
Center Head
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Annexure 10
Weekly Maintenance Checklist
Maintenance Checklist – Weekly
Particulars Checked
Action Taken if fault detected
Maintenance Staff Sign
Yes No
Electrical Panels Checklist
Electrical Room cleanliness
Any loose wires, cables
Availability of Fire Extinguishers
Electrical Room doors are always closed with tower bolt (not with lock and key) Entrance of electrical room is free from obstacles
No materials are kept in the electrical rooms
Diesel Generators Checklist Cleanliness of Equipment and surrounding areas
Record Battery Voltage
Operations of AMF panel
Run DG set for at least five minutes and record all the parameters in log book
Fire Safety Checklist Fire Diesel Engine Battery condition, Voltage & others Availability of fire extinguishers at common areas
Fire extinguishers positioning on all floors
Air Conditioning Chillers Checklist
All electrical panel doors are closed
Chilled water makeup water tank level
Water Leakage in chilled water pumps
Dust Accumulation on condenser coils
Fire Safety Checklist
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Transformer temperature ( Must be be below 75 degrees C)
Maintenance Checklist – Weekly
Particulars Checked
Action Taken if fault detected
Maintenance Staff Sign
Yes No
Fire extinguishers / fire buckets
Cleanliness of transformer yard
Closed and locked yard
Safety Signages
Main LT Panel Checklist
Health of all measuring meters
Health of Earth Leakage relays
Cleanliness of panel and room
Availability of Extinguishers
Emergency Lamps/ Inverter lights working
Rubber Mats, safety precautions
AC Packaged Checklist
AC control panel for healthy condition
Fresh air dampeners
AHU Room – Clean and free from material
Entrance of AHU rooms free from obstacles
Status of Evaporator coil – Damaged or dust accumulation
Emergency Lights working
Return air temperature setting
AHU’s Checklist
Healthy condition of AHU control panel
Fresh air dampers
AHU room cleaned and free from materials Entrance of AHU is clean and free from obstacles
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Status of evaporator coils – Damage or dust accumulation
Functioning of emergency lights
Return air temperature thermostat
Maintenance Checklist – Weekly
Particulars Checked
Action Taken if fault detected
Maintenance Staff Sign
Yes No
All Floors Checklist
Functioning of all floor lights
Unnecessary lights are switched off
Cleanliness of light fixture and others Loose wires / cables at ceiling level and on floor
Availability of safety signage’s
Cleanliness of lift machine and car Functioning of exhaust and fresh air systems
Availability of floor mats
Checked By
Center Head
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Annexure 11
Daily Visual Standards and Display Checklist
Daily VM Checklist
Centre : Date:
Sr. No.
Particulars Observation Issues Action Plans
I. Windows
1 Is the window display as per plan?
2 Is the visual display in good condition?
3 Are all the lights working and properly focused?
II. Reception
4 Is the visual display as per plan?
5 Is the visual display in good condition?
6 Is the display fixed properly?
7 Are all the lights working and properly focused?
III. Permanent Signage
8 Is the main centre signage in good condition?
9 Are all the directional signages to the classrooms in good condition?
10 Are all the parking and directional signages outside the centre intact?
IV. Marketing Promotions (If Applicable)
11 Are the kiosks in good condition?
V. Mock Room
12 Is the visual display as per plan?
13 Is the visual display in good condition?
14 Is the visual display fixed properly?
15 Are all the lights working and properly focused?
16 Are all the signages clear and intact?
Remarks:
Assistant Centre-in-charge: Centre-in-charge
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Annexure 12 Weekly Visual Standards and Display Checklist
Weekly Checklist
Centre : Date:
Sr. No. Particulars Observation Issues Action Plans
Maintenance Related
1 Are all the signages properly suspended/symmetric on both sides?
2 Are all the electric wires concealed or dressed on fixtures?
3 Are all electric wires concealed or dressed on floors, ceilings, columns etc?
4 Do the electric wires blend with the wall colour?
5 Are the wires without visible joints?
6 Are the chokes and transformers fitted out of sight?
Storage Space
1 Are all the props kept properly?
2 Is the display material well maintained?
3 Is the inventory of the display material updated?
Remarks:
Assistant Centre-in-charge: Centre-in-charge:
Date: Date:
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Annexure 13 Weekly Schedule
Kolkata - Training Schedule from 31st Aug - 6th Sep 09
Trainer's Name : Date Day Mon Tue Wed Thu Fri Sat Sun Format is a sample. Please customize it as per your centre.
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Annexure 14 Weekly MIS
Format is a sample. Please customize it as per your centre.
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Annexure 15 Programmes
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Annexure 16 Room Occupancy
Kolkata - Class Room Occupancy September 2009
Date Day No. of Seats at Centre Occupancy % Occupancy
Format is a sample. Please customize it as per your centre.
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Annexure 17 Expense Sheet
Kolkata - Petty Cash Expenses From 27th Aug to
Sr No. Date Particulars Amount Reason
1 2 3 4 5 6 7 8 9 10 11 12 13
Total Format is a sample. Please customize it as per your centre.
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Annexure 18 Week Ahead
Week Ahead - 7th Sep to 13th Sep
Sr No. Centre Name Trainers Name
Name of the
Program Start Date End DateRequested
By Nominated Numbers
Trainer's Name :
Date Day Mon Tue Wed Thu Fri Sat Sun
Format is a sample. Please customize it as per your centre.
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Annexure 19 Monthly Training Schedule
Centre Name - Training Schedule for Month/Year
Trainer Name
Date Day Scheduled Actual Scheduled Actual Scheduled Actual Scheduled Actual
1st
2nd
3rd
4th
5th Format and details updated are for sample – Please customize it as per your Centre
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Annexure 20 CPRS Reporting
Format is a sample. Please customize it as per your centre.
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Annexure 21 Prarambh Completion Details – Zone Wise
Above is a sample format. Please customize the same as per your centre.
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Annexure 22 Prarambh Completion Details – Store Wise
Above is a sample format. Please customize the same as per your centre.
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System Maintenance Report
S. No. Location IP Address Drivers Checked By RemarksSystem Name
Empty Space
Software Using
Anti Virus Check / Updation
Temp File Deletion
Duplicate SRC Checked
Latest COM Object Plutus Cable
DressingsAction Taken
Annexure 23
System Maintenance Report
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Annexure 24
Call Report
1. IT Admin to record daily attendance on the same sheet.
2. Centre Head to verify on a daily basis.
Daily Call Report
Engineer's Name: Date:
Center - In Time: Center - Out Time :
No. IT
Admin
Room Faculty Priority Problem
Description
Time Details Action
Taken
Faculty
Sign
1. Report
Time
Answer
Time
Compl
Time
Compl
Date
2. Report
Time
Answer
Time
Compl
Time
Compl
Date
Total Number of Calls Attended:
Engineer's Signature: Centre Head Signature:
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Annexure 25
Hardware Request Form
Hardware Request Form
Center Name: Date :
Centre Address:
Centre Ph. No:
Sr.
No. Equipment Qty. Units Unit Rate Amount Total
IT Admin Center Head
Date: Date:
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Annexure 26 Asset Control Register
Name Department Date of Issue Purpose
Date of Return Signature
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Annexure 27 Details of Participants Nominated
Attached sheet is a sample sheet
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Annexure 28
Trainers Roster
Date Day's
Break up
Room No.
Batch Size
Profile of the participants
Training Subject
Store Location
Trainer
01/12/09
1st Half 12 30 GM- TM/TL Our Identity BB Agra Trainer 1
1st Half 14 30 Food- TM/TL Our Identity BB Nasik Trainer 6
2nd half Audi 80 All Movie Screening
BB Agra Trainer2
02/12/09
1st Half 12 30 GM- TM/TL Our Offerings
BB Agra Trainer 1
1st Half 14 30 Food- TM/TL Our Offerings
BB Nasik Trainer 6
2nd half Audi 80 All Team Building Activity
BB Agra Trainer2
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Annexure 29
Classroom Roster
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Annexure 30
OJT Roster
Date
Timings
Audience Profile for
OJT
Trainer
Group Leader
Store Contact Person at the Store
12/04/09 10am – 1pm Cashiers (10)
Trainer B ABC BB Himalaya
mno
12/104/09 2pm – 6pm Apps- TM/TL Trainer C XYX BB Satellite xyz
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Annexure 31
Cafeteria Roster
Date Classroom No.
No. of Participants Break Time Remark
12/04/09 2 30
Morning Tea 11:00am-11:15am
Lunch 1:00pm- 1:45pm
Evening Tea 4:00pm- 4:15pm
12/04/09 4 30 Morning Tea 11:00am-11:15am
Lunch 1:00pm- 1:45pm
Evening Tea 4:00pm- 4:15pm
12/04/09 6 15
Morning Tea 11:15am-11:30am
Lunch 1:30pm- 2:15pm
Evening Tea 4:15pm- 4:pm
12/04/09 10 45 Morning Tea …
Lunch …
Evening Tea …
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Annexure 32 TTT Certification Parameters
Trainer's Evaluation Form
Evaluation Date: Evaluator: Trainer: Rating Scale (1-5) 1 = Very Poor 2 = Needs Improvement (Needs to sit through while other trainers are training) 3 = Satisfactory (Is able to replicate exactly the way it has been taught) 4 = Good (Is able to train in his own style with new ideas , thoughts ,words, can explain concepts depending on the level of the audience in front of him) 5 = Excellent (Is able to add more value to the existing content and create interest among the participant) Total score is out of 55. Each question has max 5 marks
Sr. No. Parameters Score
Understanding of subject matter and ability to transfer objective of module & learning's
1 Was able to explain the content in a logical flow (able to create a full picture on the mental canvas).
2 Was able to explain the content/ part of the content / query raised by the participant in a different way, with different example
3 Took adequate steps to see / check that all participants have understood the content by asking questions
USE OF VIKRAM VETAL METHODOLOGY
4 Was facilitating the audience & leading them to evolve an answer to the questions they have raised
5 Was able to shoot leading questions at times to direct the audience to the desired answers
QUESTION HANDLING/ABILITY TO ANSWER QUESTIONS
6 Seemed to be well prepared for the kind of questions that would be asked from the audience
7 Answered the questions at length giving examples & explained it differently
8 Was very calm & composed while attending to aggressive & difficult audience
GROOMING - WOMEN
9 Has dressed in semi-formals or formals (Salwar Kameez, Saree or Western Formals)
10 Hair is neatly combed and not falling on the face.
11 Has not worn loud make-up and accessories
GROOMING - MEN
12 Has dressed in semi-formals or formals
13 Is clean shaven and hair neatly combed. Length of hair is appropriate
14 Has not worn any flashy or loud accessories
Areas of strength
Areas of development
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Other Observations:
a) Has the trainer read out what is on the slide?
b) Has the trainer asked the participants to explain what they have understood from the slide?
c) Have all queries been answered with a question?
d) Has the trainer maintained the humility that he is but a facilitator, and not the source of knowledge?
e) Has the trainer stuck to the trainer notes and not been creative?
f) Has the trainer NOT given his own version of mythology or religious sermon during the training?
g) Has the trainer ensured participants have separated form from thought?
h) Has the trainer confirmed that the participants have understood the idea?
i) Has the trainer been able to connect the idea with real and/or retail life?
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Annexure 33 Secession Checklist Programme Name: _________________
Equipment Needed
LCD CPU/Laptop Speakers Flipchart Board
Materials Needed Content PPT Trainer Notes Participant Workbooks Handouts Stationery (Markers, Pens, Notepads, Chart Papers) Certification Papers Activity/Exercise Materials
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Annexure 34
Attendance Sheet
Trainer Name: Programme Name: Training Duration:
Employee Code
Name Designation/ Department
Store Name & Location
Day 1 Day 2 Day 3...
-------------------- -------------------------
Signature of Trainer Signature of Centre-in-charge
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Annexure 35 Stationary Register
Sr. No.
Name of the
Trainer
Item of Stationery
Issued
Qty Issued
Date Stationery Returned by
(Name & Signature)
Qty Returned
Date of Return
Remarks
1
2
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Annexure 36 Day Opening Checklist
Checklist: Day Opening Activities
To be used by the trainers on a daily basis to ensure appropriate preparation for the training session
Please tick appropriately (√)
Remarks
Yes No
1 Checked the training and classroom schedule from the training roster
2 Collected the training material from the centre head. (Training material comprises of attendance sheet, training roster, cafeteria roster, white board marker pens, duster, pen)
3 On day 1 of the programme: Have participants received their notepads and pens
4 Made the entry in the stationery register
5 Is the classroom clean
6 Are the number of chairs sufficient as per the classroom standard viz. 15 seater, 30 seater, 45 seater
7 Is the LCD functioning properly? Check sound and display.
8 Is the computer functioning properly? Content opening in the desired format?
9 Uploaded the training content on the computer from the server
Name Signature Date
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Annexure 37
Grooming Checklist
Please tick appropriately (√)
Yes No
Appearance
1 Overall neat & clean appearance
2 Uniform: Clean and ironed
3 Black shoes: Clean & polished
4 Nails: Clean & cut short
5 Hair: Combed
6 Footwear: No sandals, slippers or sports shoes
Men
1 Hair: short, clean & tidy
2 Shaving status: Clean-shaven
3 Beards/moustaches : Trimmed, neat & tidy
Women
1 Long hair: Must be tied
2 No flowers on the head
3 Nails: No bright coloured nail polish
4 Jewellery: Minimum and non-flashy
5 No dangling earrings, noisy anklets & bangles
6 Make up: Very light
Personal Hygiene
1 Hands to be clean at all times
2 No body odour or bad breath
Presenting Self
1 Straight & upright posture to be maintained
2 No slouching on the floor
3 No hands in pockets or on hips when on the floor
Dress Code
1 Dressed formally thought out the training
2 ID card displayed while in the premises of the Centre
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Annexure 38 Post Training Analysis
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Annexure 39
Day Closing Checklist
Checklist: Day Closing Activities
To be used by trainers on a daily basis at the closure of day
Please tick appropriately (√)
Remarks
Yes No
1. 'Shift Delete' the content from the system?
2. Collected balance training material to return to Centre Head?
3 Collected pens from participants on last day of the programme?
4 Is the classroom clean, chairs rearranged
5 Have lights/other equipment been switched off in the classroom
6 Entry made in the stationery register while returning the stationary
7 Submitted the attendance sheet and PTR to the training administrator?
Name Signature Date
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Annexure 40 Post Training Ritual
POST TRAINING RITUAL ANALYSIS
Programme Name: Stores: Venue: Name of Trainer: Format: Date of training: PTR-I PTR-II Attitude / Knowledge /Skills Questions(PLS. LIST down all the participants learning’s from the program as written in the PTR ( repetitive /same objectives listed down by many participants need not be repeated every time)
Other qualitative questions asked in the PTR
Interpretation/observations derived from columns -2/3 from each of the questions answered
Column -1 Column-2 Column-3 a. Objective of the programme as understood & written by the participants
b. ATTITUDE / Values as written by the participants( if applied in the program)
Pleases. list down all the participants examples of "ATTITUDE" you will exhibit on the floor
c. KNOWLEDGE as written by the participants- (If applied in the program)
Please list down all the participants statement of knowledge gained from the program (if applicable)
d. SKILLS- as written by the participants(If applied in the program)
Please list participants response of one skill discussed in the training that they use everyday
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Annexure 41
Certification Data Sheet
Store Name Training Programme
Average Scores
Name Designation Certification
Score
Department Trained In (if applicable) Remarks
1 2 3 4 5 6 7 8 9
10
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Annexure 42 Store-wise data for Training completed Store Name : Programme:
Average Scores
Name Designation Certification Dept Trained
In Remarks if
any
1 John Team Member Praarambh Food
2 Jani Team Member Praarambh Non-Food
3 Janardhan Team Member Praarambh GM
4 Amar Team Member Praarambh GM
5 Akbar Team Member Praarambh Apparels
6 Anthony Team Member Praarambh Non-Apparels
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Annexure 43 Passport Ledger
Passport Ledger
Center Name:
Opening Balance as on 25th of current month: __________________
Quantity received at month end from HO: ______________________
Date:______________________
Date Issued To (Batch
Details) Qty Center Head's
Signature
Closing balance as on 24th of current month: ____________________
Date Signature of Center-in-charge
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Annexure 44 Passport Issue Sheet
Passport Issue Sheet
Center Name: Training Dates:
Store Name/City : Passport Hand over Date :
Zone :
Sr. No. Name of Employee
Name of Program
Attended & Certified Remarks if Any
Signature of Centre-in-charge:
Signature of Store Manager:
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Annexure 45 Access Card Inventory Register Date Program Name Serial No.
Fr. ___to___ Issue Return Balance Remarks
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Annexure 46 Laundry Register
LAUNDRY REGISTER
Date: Hostel Name:
S.No. Room No Name Shirts Trouse
rs Salwar Suits Others
Signature
Deposit for Wash
Delivery post Wash
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Annexure 47 Cafeteria Register
Cafeteria Register
Date:
S.No. Name Employee Code
Breakfast Lunch Evening Tea
Dinner Signature
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Annexure 48 Cafeteria Report
Date:
No. of people who had meals -Breakfast -Dinner
Feedback on Quality of Food
Incident report
Remarks
To be signed by : Warden Center Head
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Annexure 49
Requisition Form
Sr. No.
Name of the Book Author No. of Copies
Rate per Copy
Total Amount
Requisition by Approved by
Name & Signature Centre-in-charge
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Annexure 50
Books Inward Register
Inward No
Inward Date
Name of Book Author Section Code Quantity
Signature of
Librarian
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Annexure 51
Books Issued Register for Internal Participants
Sr. No.
Participant's Name
Book No.
Book Title
Issue Date
Participant's Signature
Return Date
Participant's Signature
Librarian’s Signature
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Annexure 52
Books Issued Register for Centre Employees
Sr. No.
Emp. Code
Employee's Name
Book No.
Book Title Issue Date
Signature Return Date
Signature
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Annexure 53
Books Issued Register for Participants (External Programmes)
Sr. No.
Participant's Name
Book No.
Book Title
Issue Date
Participant's Signature
Return Date
Participant's Signature
Librarian’s Signature
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Annexure 54 Guest Speaker's Database
Sr. No.
Name
Contact No.
Profile Status (Selected/On Hold/Regular speaker at
the Centre)
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Annexure 55 Email Format to Thank the Guest Speaker
Date: _____________
Dear _______,
Subject:
Thank you for visiting our centre and sharing your knowledge with our students.
The students seemed to have really enjoyed the session.
I look forward to seeing you again at the centre for more such sessions.
Sincerely Centre Head's Name
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Annexure 56
Training Requisition
Zone _______ Store Name _________
Proposed Dates __________ Total Number of Participants ______________
Name of the Employee
Designation Department Date of Joining
Location Remarks, if any
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Annexure 57 Training Confirmation
Sr No.
Store Name City Zone
Start Date
End Date Nominated Attended.
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Annexure 58 No Due Certificate
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Annexure 59 CPRS Certificates Issued from HO Register
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Annexure 60 CPRS Certificates Issued to Participants Register
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Annexure 61 CPRS Certificates Received at Centre Register
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Annexure 62 Delegation of Power
Centre In-charge to get quotations from parties for all the expenses. The same must be sent to HO for Approval
Sl.No. Cost of Training Approving Authority - VP(OPS)/CEO
1 Travelling expenses of Participants
After receiving nominations from Zonal HR. As per Company Policy from Pre approved Vendor
2 Stay expenses of Participants Pre approved Hotels/As per Company Policy
3 Food Expenses of Participants Pre approved Rates
4 Local Transport of Participants Pre approved Transporter/Auto/Bus
5 Laundry Expenses Pre approved Rates
6 Hire Charges of Training Halls/Equipments Pre approved Vendor Other Major Expenses at Centres
1 Rent As per Agreement 2 CAM As per Agreement 3 House Keeping As per Agreement 4 Security As per Agreement 5 Printing & Stationery Pre approved Vendor
6 Travel Expenses of Trainers/Center In-charge
Centre In-charge sends recommendation to Operations Head. After approval, Centre In-charge makes arrangement for travel and stay. Tour Bills are submitted within 7 days of completing the tour to HO for payment
7 Electricity Centre In-charge 8 Communication Centre In-charge 9 Courier Centre In-charge 10 Other Office/Admin Expenses Centre In-charge
11 Repairs & Maintenance Minor Repairs up to Rs.1000/- Centre In-charge
Any major repair to be undertaken with prior
approval of Operations Head
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Annexure 63 Annual Business Plan
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Annexure 64 Weekly – Imprest Statement
Weekly - Imprest Statement For the Period Opening Balance
Date Voucher
No. Paid to
Nature of Expense
Paid Amount Receipts Balance
Total Closing Balance
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Annexure 65 External Fees Collection Format
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Annexure 66 Cash Statement
Center Name:
Date Paid To Particulars Receipt
Rs. Payment
Rs. Balance
Rs. Total 0 0 0
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Annexure 67 Bank – Receipts and Payments
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Annexure 68 Provision of Expenses – Centre Location:
Nature of Expenses Name of the Vendor Amount
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Annexure 69 Training Completed Details
Completed - Training Details
Centre
Programme
Format Start Date Month End Date
Sl.No. Store Code Store Name Participants Nominated
Participants Attended
Total 0 0
Signature of the Centre Head Approved By Zonal HR Name : Name
Designation
• The trainer must get the authorisation on this sheet by showing all the attendance sheets to concerned HR representative.
• This sheet must be signed format wise . • The attendance sheets along with a copy of this sheet must be retained at
the centre.
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Annexure 70 Billing Invoice
TAX INVOICE Future Learning & Development Ltd. Invoice No.: Dated : 2nd Floor, Evershine Mall Link Road, Chincholi Bunder signal other Reference(s) : Zone Malad (w), Mumbai-64
Buyer : Buyer order No. Dated :
Pantaloon Retail India Ltd - Big Bazaar Knowledge House, Mumbai-60
Description of Goods/Services Quantity Rate Per % Amount
(Rs.)
Training Fees "……..." 100.00 0.00
Service Tax 10 % 0.00
Cess 2 % 0.00 Sec Cess 1 % 0.00
Training on …………………….
Total 0.00 E & O.E Amount Chargeable (In words) Rs Service Tax No.: AABCF2126NST001 PAN No. : AABCF2126N Declaration : This is to cerfity that the serivce Tax and Education cess thereon, charged to you vide our this invoice shall be paid to the Govt. treasury in accordance with the serice Tax Provisions. we declare that this invoice shows the actual Price of the Goods/services described and that all particulars are true and correct Terms & condition : 1. Payment due in 15 days. Overdue a/c subject to Interest @ 1% p.m 2. Make All cheque in favour of “ Future Learning & Development Ltd.”
3. Subject to Mumbai Jurisdiction For Future Learning & Development Ltd.
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Authorized Signatory
In other Reference key in your City name where training is held Zone: respective zone Invoice No, Starts with Date For Bangalore FLDL/BNG/01/09-10 Date of Invoice For Ahmedabad FLDL/AHD/01/09-10 Date of Invoice
For Kolkata FLDL/KOL/01/09-10 Date of Invoice
Buyer Pantaloon Retail India Ltd - Big Bazaar, in case of Big Bazaar replace with Food bazaar in case of Food Bazaar
replace with Pantaloon in case of Pantaloon replace with Star & Sitara in case of Star & Sitara replace with Central in case of Central
For all EZONE, HT bills, bills to be raised on Home Solutions Retail India Ltd
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Annexure 71
Non Disclosure and Confidentiality Agreement
This agreement made at _______ this _____ day of _______ 200__
between
Future Learning and Development Limited, a Company registered under the provisions of the Companies Act, 1956 having its Registered Office “Knowledge House” Shyam Nagar, Off Jogeshwari Vikhroli Link Road, Mumbai represented herein by its Authorised Signatory Mr. ……………(hereinafter referred to as “FLDL” which term shall unless repugnant to the context mean all its successors-in-interest and assigns of the One Part;
And
_____________, son/daughter/wife of _________ aged about ___ years residing at ____________ hereinafter referred as “trainee” which term shall mean and include all its legal heirs, successors, representatives, executors and assigns of the Other Part.
WHEREAS FLDL is engaged in the learing and development business and provides on the job and off the job training and learning (referred as “course curriculum”) in various functions related to the retail industry for persons enrolled with it.
Whereas the “trainee” has been enrolled with FLDL for being trained and developed in functions opted by the trainee.
Whereas “FLDL” as a part of the course curriculum, shall be providing the “trainee” with documents, handouts, case studies (referred as content) that have been created after extensive research and effort.
Whereas “FLDL” with a view to prevent any possible misuse of the content by the ”trainee” and to protect its proprietary over such contents has required the “trainee” to execute a non disclosure cum confidentiality agreement on terms and conditions contained hereunder and the trainee has agreed to execute this Agreement after being completely aware of its contents, implications and consequences.
NOW THEREFORE THIS NON DISCLOSURE & CONFIDENTIALITY AGREEMENT WITNESSETH AS FOLLOWS:
1. For the purpose of this Agreement, misuse of the content shall mean taking photocopies of the content including various course materials, distributing such content /course material to any unauthorised persons, disclosing the contents and details of course curriculum and also disclosing any confidential information that
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the trainee comes to know as a part of the course curriculum to any unauthorised person whether orally or in print or in electronic form.
2. It is clearly agreed that the course content including various course materials and information provided by “FLDL” as a part of its course curriculum whether in printed form or electronic form or any other medium are strictly confidential and cannot be disclosed to any third person unless such disclosure is permitted by FLDL or is a natural consequence of the training programme.
3. Confidential Information: For purposes of this Agreement, "Confidential Information" shall mean
all oral, written and/or tangible information created by FLDL and disclosed to the “trainee” in pursuance to this training programme which is not generally available to the public, including, but not limited to, information relating in whole or in part to the current and proposed practices, operation procedures, techniques, methods, service standards, business plans, marketing strategies & ideas if any, audit mechanisms, checklist and customer information (including customers' applications and environments), market testing information, development plans, specifications, customer requirements, training material, reading content, drawing, sketches, audio and video material, software programme, source documents designs, plans, drawings, other software, hardware, data, prototypes or other technical and business information and they shall always remain the property of FLDL.
4. Treatment of Confidential Information: The “trainee” shall, keep confidential and will not
disclose, directly and indirectly, to third parties the Confidential Information received from, or made available by FLDL in the course of the training programme and will not use directly or indirectly such Confidential Information for any purpose other than with the permission of FLDL or for such purposes that are the natural consequence of the training programme.
5. Excluded Information: Notwithstanding the foregoing, information shall not be deemed
confidential and the “trainee” shall have no obligation of non – disclosure with respect to any such information which:
a) is already an information of public domain, or
b) which the trainee gets access of other than through the course contents or as a consequence of the training
programme with “FLDL”. 6. Notice Prior to Disclosure: If the “trainee” is requested or required to disclose any Confidential Information
by any statutory authority, the “trainee” will promptly notify FLDL of such request or requirement so that “FLDL” may seek an appropriate protective order or waive compliance with the obligations under this Agreement.
7. This agreement shall not be assigned by either party without the prior written consent obtained from the other party.
8. All the obligations contained herein shall be continuous and for perpetuity.
9. This agreement shall be governed by the laws of India and the Courts at Mumbai, Maharashtra shall alone have jurisdiction to deal with the matters relating to or arising under this agreement.
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10. The parties shall send notices to the other either by registered post acknowledgement due or courier or by fax to the following address:
Future Learning and Development Limited:
Fax:
Trainee:
________
_______
Fax:
Any change in the address of any of the parties shall be notified in writing to the other.
11. In case of any breach of the terms contained herein by the “trainee” as a result of which FLDL undergoes or gets exposed to any risk, loss, damage, whatsoever, THE “trainee” shall be liable to indemnify and keep “FLDL” indemnified against all cost, expense, etc that Pantaloon incurs or is required to incur on account of such risk, loss or damage.
12. All the disputes and differences arising under the terms and conditions of this agreement shall be resolved by mutual discussions failing which the matters shall be referred for arbitration under the provision of the Arbitration & Conciliation Act 1996, by appointing a mutually accepted sole Arbitrator and the venue of Arbitration shall be Mumbai. This is not withstanding the liberty of the aggrieved party to approach the Court of Law for an injunctive relief.
In witness whereof the parties have subscribed their respective signature to this agreement on the date and at the place mentioned hereinabove in the presence of the witnesses attesting hereunder FLDL Trainee Witness: 1. 2.