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2.2_Recording and Reporting Based on FHSIS-noemi August25.ppt

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    FHSIS Recording and ReportingFHSIS Recording and Reporting

    Tools in Data Quality CheckTools in Data Quality Check

    DQC Workshop for SelectedDQC Workshop for Selected

    FP/!CH! IndicatorsFP/!CH! Indicators

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    PROGRAM

    INDICATORS

    FP/MNCHN

    (National/Regional

    Level)

    Recording o Healt! Service"Recording o Healt! Service"

    Planning # $%dgetingPlanning # $%dgeting

    Polic& For'%lation or datingPolic& For'%lation or dating

    Develo'ent o Intervention"Develo'ent o Intervention"

    Data con"olidation and anal&"i"Data con"olidation and anal&"i"

    Data %tili*ationData %tili*ation

    Data Manage'ent Proce""Data Manage'ent Proce""

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    Co"ponents of FHSIS #$%#

    Recording Tool"

    Reorting Tool"

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    Co"ponents of FHSIS &er' #$%#

    Recording Tool"+ Facilit&+,a"eddoc%'ent" -it! 'ore detailed data and

    contain" da& to da& activitie" o t!e !ealt!

    -or.er" So%rce o data i" t!e "ervice"So%rce o data i" t!e "ervice"delivered to atient"/client"delivered to atient"/client"

    Individ%al Treat'ent Record (ITR)

    Target Client Li"t (TCL)S%''ar& Ta,le (ST)

    Mont!l& Con"olidation Ta,le (MCT)

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    0 ITR0 ITR

    T!e Individ%al Treat'ent Record (ITR) i" adoc%'ent1 or' or iece o aer -!ere t!e

    date1 na'e1 addre"" o atient1 re"enting

    "&'to'" or co'laint o t!e atient on

    con"%ltation and t!e diagno"i" (i availa,le)1

    treat'ent and date o treat'ent are

    recorded T!i" record -ill ,e 'aintained a"

    art o t!e "&"te' o record" at eac! !ealt!acilit& on all atient" "een

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    Sa'le ITRSa'le ITR

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    ITR" %nder t!e FHSISITR" %nder t!e FHSIS% anage"ent of the Sick (oung Infant )ge % Week up to # onths

    # anage"ent of the Sick Child )ge # onths up to * (ears

    + Children ,nder-Fi&e (ears of )ge .ith Health Prole"s other than ICI

    Classification / 0ther Children / )dults

    1 aternal Client Record for Prenatal Care* aternal Client Record for Post-partu" and !eonatal Care

    2 Fa"ily Planning Ser&ice Record

    3 Dental Health Progra" 4 For" %

    5 T6 Progra" 4 Indi&idual Treat"ent Card

    7 ITR for alaria Pre&ention and Control Progra"

    %$ ITR for the 8eprosy Pre&ention and Control Progra"

    %% ITR for the Schistoso"iasis Pre&ention and Control Progra"

    %# ITR for the Filariasis Pre&ention and Control Progra"

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    Target Client 8istTarget Client 8ist(TCL)(TCL)De"crition2 S%''ar& li"t" o oc%"De"crition2 S%''ar& li"t" o oc%"gro%" c%lled ro' t!e ITR" or FP0"gro%" c%lled ro' t!e ITR" or FP0"

    "eciicall& or'atted (Prenatal Care1 Po"t+"eciicall& or'atted (Prenatal Care1 Po"t+Part%' Care1 nder 0 3ear Old C!ildren1Part%' Care1 nder 0 3ear Old C!ildren1Fa'il& Planning1 Sic. C!ildren1 NTP T$Fa'il& Planning1 Sic. C!ildren1 NTP T$Regi"ter1 National Lero"& Control Progra'Regi"ter1 National Lero"& Control Progra'For' 4 or Central Regi"tration For')For' 4 or Central Regi"tration For')

    4 Target Client Li"t (TCL)4 Target Client Li"t (TCL)

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    Target Client 8ists con"tit%te t!e "econd recording

    tool o t!e FHSIS and are intended to "erve "everal

    %ro"e"25na,le" t!e 'id-ie or n%r"e to lan and carr& o%t atient

    care and "ervice deliver&

    To 'onitor "ervice deliver& to gro%" o atient" identiied

    a" 6target"7 or 6eligi,le"7 or a artic%lar !ealt! rogra'

    To acilitate t!e 'onitoring and "%ervi"ion o "ervice

    deliver& activitie"1 reort "ervice" deliveredTo rovide a clinic+level data,a"e -!ic! can ,e acce""ed

    or %rt!er "t%die"

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    Target Client 8ists to ,e 'aintained in t!e FHSIS ver"ion

    4804 are a" ollo-"2

    Target Client Li"t or Prenatal Care Target Client Li"t or Po"t+Part%' Care

    Target Client Li"t or N%trition and 59anded Progra' or

    I''%ni*ation

    Target Client Li"t or Fa'il& Planning

    Target Client Li"t or Sic. C!ildren

    Regi"tr& For'" or Filaria"i"1 Lero"&1 Malaria1

    Sc!i"to"o'ia"i" and T%,erc%lo"i" "!all ,e t!e "o%rce or all

    Di"ea"e Control Indicator" in"tead o a "earate TCL

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    TCL Sa'leTCL Sa'le

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    TCL Sa'leTCL Sa'le

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    : S%''ar& Ta,le (ST): S%''ar& Ta,le (ST)

    The Su""ary TalesThe Su""ary Tales i" a or' -it! 04+i" a or' -it! 04+

    'ont! col%'n" retained at t!e acilit&'ont! col%'n" retained at t!e acilit&

    ($HS) -!ere t!e 'id-ie record" all($HS) -!ere t!e 'id-ie record" all

    'ont!l& data T!e S%''ar& Ta,le i"'ont!l& data T!e S%''ar& Ta,le i"

    co'o"ed oco'o"ed oHealt! Progra' Acco'li"!'ent;Healt! Progra' Acco'li"!'ent;

    Mor,idit& Di"ea"e"Mor,idit& Di"ea"e"

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    ST - Health Program AccomplishmentST - Health Program Accomplishment < t!e 'id-ie< t!e 'id-ie

    record" a "%''ar& o all t!e data ro' TCL or regi"trie"record" a "%''ar& o all t!e data ro' TCL or regi"trie"5a"& "o%rce o "%''ar& data or reort" ,eing reared ,& t!e5a"& "o%rce o "%''ar& data or reort" ,eing reared ,& t!e

    'id-ie'id-ie

    Need to .ee t!i" %dated a" t!i" can "erve a" roo oNeed to .ee t!i" %dated a" t!i" can "erve a" roo o

    acco'li"!'ent" to "!o- LG oicial" -!enever t!e& vi"it t!eacco'li"!'ent" to "!o- LG oicial" -!enever t!e& vi"it t!eacilit&acilit&

    Serve" a" t!e data "o%rce or an& "%rve&1 "ecial "t%d&1 orServe" a" t!e data "o%rce or an& "%rve&1 "ecial "t%d&1 or

    re"earc! t!at 'a& incl%de t!e acilit& T!i" can "erve a" a tool orre"earc! t!at 'a& incl%de t!e acilit& T!i" can "erve a" a tool or

    t!e 'id-ie to a""e"" !er o-n acco'li"!'ent"t!e 'id-ie to a""e"" !er o-n acco'li"!'ent"

    $a"i" or evidence ,a"ed re"on"e/action"$a"i" or evidence ,a"ed re"on"e/action"

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    ST-Morbidity Diseases t!e 'id-ieacco'li"!e" t!i" ta,le on a 'ont!l&

    ,a"i"

    "o%rce o ten leading ca%"e" o 'or,idit& andreorta,le di"ea"e or t!e '%nicialit&/cit&

    !el t!e Healt! Center" "ta get t!e 'ont!l&

    trend o di"ea"e"

    ,a"i" or evidence ,a"ed re"on"e/action",a"i" or evidence ,a"ed re"on"e/action"

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    = Mont!l& Con"olidation Ta,le (MCT)= Mont!l& Con"olidation Ta,le (MCT)

    Mont!l& Con"olidation Ta,le (MCT)T!e P%,lic Healt! N%r"e (PHN) record"

    data ro' all ,aranga&" T!i" i" t!e "o%rce

    doc%'ent o t!e n%r"e or t!e >%arterl&For' T!e MCT "!all "erve a" t!e o%t%t

    ta,le o t!e RH a" it alread& contain"

    li"ting o indicator" ,& ,aranga&

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    Co"ponents of FHSIS &er' #$%#

    Reorting Tool"+ T!e"e are "%''ar&T!e"e are "%''ar&data t!at are tran"'itted or "%,'itted on adata t!at are tran"'itted or "%,'itted on a

    -ee.l&1 'ont!l&1 ?%arterl& and on ann%al-ee.l&1 'ont!l&1 ?%arterl& and on ann%al

    ,a"i" to t!e ne9t !ig!er level,a"i" to t!e ne9t !ig!er levelMont!l& For'" (M)Mont!l& For'" (M)

    >%arterl& For'" (>)>%arterl& For'" (>)

    Ann%al For'" (A+$HS1 A01 A41 A:)Ann%al For'" (A+$HS1 A01 A41 A:)

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    T!e Mont!l& For' i" t!e reorting or'

    t!at t!e 'id-ie ill" % to reort !er

    acco'li"!'ent" ro' t!e ir"t da& to t!e

    la"t da& o t!e 'ont! and "%,'it" to t!en%r"e at t!e RH/MHC or con"olidation

    Sace" are let ,lan. or t!o"e indicator"

    t!e '%nicialit&/cit& need" to generate att!eir level

    Mont!l& For' 0Mont!l& For' 0

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    Heading - Fill % t!e data a".ed or in t!e

    !eading2 t!e Mont! ,eing reorted and

    t!e 3ear1 t!e na'e o t!e $aranga&1 Na'e

    o $HS1 t!e M%nicialit& or Cit&1 Provinceand t!e Pro@ected Po%lation o t!e

    $aranga& (e9cet d%ring National Cen"%"

    &ear")

    Mont!l& For' 0Mont!l& For' 0

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    RecordingRecording

    ReortingReorting

    Flo- o Reort"Flo- o Reort"

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    F80W 0F FHSIS D0C,9!TS

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    De"cri,ed ,elo- i" t!e lo- o FHSIS doc%'ent" a" de"cri,ed in t!e

    "er" G%ide or t!e FHSIS

    TCL ST

    MCT

    %ITR/FP0

    Q%

    Recording Reorting

    R

    H

    M

    PH

    N

    S%,'itted to PHN

    S%,'itted to PHO;

    ,a"i" or Ann%al

    For'"2 A01 A41 A:

    Q%

    Q%

    P

    HO

    C

    H

    D

    S%,'itted to CHD;

    ,a"i" or Ann%al

    For'"2 A01 A41 A:

    S%,'itted to DOH;

    ,a"i" or Ann%al

    For'"2 A01 A41 A:

    Loc%" oLoc%" oR i,ilitRe"on"i,ilit

    RecordingRecordingT lTool"

    ReortingReorting

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    Re"on"i,ilit&Re"on"i,ilit& Tool"Tool"

    OiceOice Per"onPer"on For'"For'" Fre?%enc&Fre?%enc& Sc!ed%le o S%,'i""ion toSc!ed%le o S%,'i""ion to!ig!er level!ig!er level

    $HS$HS Mid-ieMid-ie +ITRITR

    +TCLTCL

    +STST

    + Mont!l& For' (M0#M4)+ Mont!l& For' (M0#M4) Mont!l&Mont!l& ever& "econd -ee. oever& "econd -ee. o"%cceeding 'ont!"%cceeding 'ont!

    + A+$aranga& For'+ A+$aranga& For' Ann%all&Ann%all& ever& "econd -ee. o Ban%ar&ever& "econd -ee. o Ban%ar&

    RHRH PHNPHN +ITRITR

    +TCLTCL

    +STST

    +MCTMCT

    + >%arterl& For' (>0#>4)+ >%arterl& For' (>0#>4) >%arterl&>%arterl& ever& t!ird -ee. o t!e ir"tever& t!ird -ee. o t!e ir"t'ont! o t!e "%cceeding'ont! o t!e "%cceeding?%arter?%arter

    + Ann%al For'"+ Ann%al For'"

    A0 A0

    A4 A4

    A: A:

    Ann%all&Ann%all& ever& t!ird -ee. o Ban%ar&ever& t!ird -ee. o Ban%ar&

    PHO/COPHO/CO Prov/Cit&Prov/Cit&FHSISFHSIS

    CoordinatorCoordinator

    + >%arterl& Reort (>0#>4)+ >%arterl& Reort (>0#>4) >%arterl&>%arterl& ever& o%rt! -ee. o t!e ir"tever& o%rt! -ee. o t!e ir"t'ont! o t!e "%cceeding'ont! o t!e "%cceeding

    ?%arter?%arter

    + Ann%al Reort+ Ann%al Reort

    A0 A0

    A4 A4

    A: A:

    Ann%all&Ann%all& ever& o%rt! -ee. o Ban%ar&ever& o%rt! -ee. o Ban%ar&

    RHORHO RegionalRegionalFHSISFHSISCoordinatorCoordinator

    + >%arterl& Reort+ >%arterl& Reort >%arterl&>%arterl& ever& "econd -ee. o t!eever& "econd -ee. o t!e"econd 'ont! o t!e"econd 'ont! o t!e"%cceeding ?%arter"%cceeding ?%arter

    + Ann%al Reort+ Ann%al Reort

    A0 A0

    A4 A4

    A: A:

    Ann%all&Ann%all& ever& "econd -ee. o Marc!ever& "econd -ee. o Marc!

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    T!an. &o%T!an. &o%