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Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA
33

2014 Youth Exchange Officers Preconvention Update from RI

Aug 22, 2014

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Presentation given by Rotary International Staff Member, Kate Hoeppel, Senior Youth Exchange Supervisor
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Page 1: 2014 Youth Exchange Officers Preconvention Update from RI

Update from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA

Page 2: 2014 Youth Exchange Officers Preconvention Update from RI

TITLE | 2

Youth Service – The Fifth Avenue of Service

Page 3: 2014 Youth Exchange Officers Preconvention Update from RI

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Our Programs for Young Leaders

Interact 12-18 Rotaract 18-30

Rotary Youth Exchange 15-19

New Generations Service Exchange

Rotary Youth Leadership Awards (RYLA)

Page 4: 2014 Youth Exchange Officers Preconvention Update from RI

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Your Team at the Secretariat

• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member

Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting

Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange

[email protected]

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What is the role of staff?

• Implement Board policy– Certification establishes minimum standards

• Provide resources and support to Rotarians– Facilitate partnerships and communication– Promote best practices– Assist with challenging issues

• Serve as general program contact– Connecting interested students with their local

programs– Global promotions

• Support the RI Youth Exchange Committee

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2012-13 Youth Exchange Statistics

Page 7: 2014 Youth Exchange Officers Preconvention Update from RI

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Overall Program Participation

Type of Exchange Exchanges Reported

% of Total Exchanges

Long-term 5,513 72%

Short-term 2,113 28%

TOTAL 7,626 100%

Long-term72%

Short-term28%

Page 8: 2014 Youth Exchange Officers Preconvention Update from RI

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Survey Response Rate

Geographic Area Response Rate

Africa 75%

Asia 68%

Europe 70%

North America 80%

Oceania 61%

South America 72%

WORLDWIDE 73%

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Historical Analysis of Total Exchanges from 2009-2013

South America Oceania North America Europe Asia Africa0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

2009-10*2010-112011-122012-13

% T

otal

Exc

hang

es

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TITLE | 1 0

Long-term Exchange

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Long-term Exchanges Worldwide

Africa Asia Europe North America Oceania South America0%

5%

10%

15%

20%

25%

30%

35%

0%

10%

34% 34%

4%

18%

% L

ong-

term

exc

hang

es

Page 12: 2014 Youth Exchange Officers Preconvention Update from RI

TITLE | 12

Long-term Exchanges by Country

United States 22%

Brazil 11%

France 8%

Mexico 8%Germany

7%

Canada 4%

Belgium 4%

Taiwan 4%

Denmark 4%

Argentina 3%

Other(36 countries)

26%

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Short-term Exchange

Page 14: 2014 Youth Exchange Officers Preconvention Update from RI

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Short-term Exchanges Worldwide

Africa Asia Europe North America Oceania South America0%

10%

20%

30%

40%

50%

60%

4%

10%

56%

20%

2%

8%

% S

hort-

term

exc

hang

es

Page 15: 2014 Youth Exchange Officers Preconvention Update from RI

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Short-term Exchanges by Country

United States15%

Germany 9%

France 7%

Brazil 6%

Denmark 6%

Finland 6%Korea

5%

Turkey 5%

South Africa 4%

Italy 4%

Other(30 countries)

34%

Page 16: 2014 Youth Exchange Officers Preconvention Update from RI

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District Participation by Type of Short-term Exchange

Homestay66%

General Camp17%

Tour7%

Family Camp4%

Other5%

Page 17: 2014 Youth Exchange Officers Preconvention Update from RI

TITLE | 1 7

Early Returns

Page 18: 2014 Youth Exchange Officers Preconvention Update from RI

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Early Returns as a Percentage of Total Exchanges

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Early Returns by Region

Africa Asia Europe North America Oceania South America0%

5%

10%

15%

20%

25%

30%

35%

1%

11%

34% 33%

4%

17%

% E

arly

Ret

urns

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Early Returns as Percentage of Regional Total Exchanges

Africa Asia Europe North America Oceania South America0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

2%4% 3% 4% 4% 4%

Early

Ret

urns

as

% o

f Reg

iona

l Tot

al

Page 21: 2014 Youth Exchange Officers Preconvention Update from RI

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Early Returns by Country

United States 24%

Brazil 11%

Germany 8%

France 7%

Denmark 7%

Canada 5%

Argentina 4%

Japan 4%

Mexico 4%

Taiwan 4%

Australia3%

Switzerland3%

Other(18 countries)

15%

Page 22: 2014 Youth Exchange Officers Preconvention Update from RI

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Early Returns as Percentage of Country Totals

Philipp

ines

Paragu

ay

Sweden

Denmark

Canad

a

Japa

n

Argenti

na

Switzerl

and

United

States

Taiwan

German

y Braz

il 0%

5%

10%

15%

20%

25%

30%

35%

40%

45%

50%

12%10%

6% 6% 6% 5% 5% 5% 4% 4% 4% 4%% o

f Cou

ntry

's T

otal

Exc

hang

es

Page 23: 2014 Youth Exchange Officers Preconvention Update from RI

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Most Common Reported Causes of Early Returns

Other

Sudden illness or injury

School requirements in home country

Rule violation: unauthorized travel

Rule violation: romantic involvement

School problems

Problems with host club

Breach of law

Rule violation: drug/alcohol use

Inactivity in school or the community

Problems with host family

Rule violation: other

Prior medical or psychological condition

Homesickness

0 20 40 60 80 100 120

Very ImportantImportantSomewhat Important

Page 24: 2014 Youth Exchange Officers Preconvention Update from RI

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Most Important Causes of Early Returns

School requirements in home country

Problems with host club

Problems with host family

Rule violation: unauthorized travel

Other

Rule violation: romantic involvement

Rule violation: other

Sudden illness or injury

School problems

Inactivity in school or the community

Rule violation: drug/alcohol use

Prior medical or psychological condition

Breach of law

Homesickness

0 20 40 60 80 100 120

Very ImportantImportantSomewhat Important

Page 25: 2014 Youth Exchange Officers Preconvention Update from RI

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Certification Update

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Youth Exchange Certification – Year 8

• 89% districts certified• Annual renewal process• Outbound-only certified districts:

• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and

Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500

• Newly certified district: 3240 (India)

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Recertification – strengthening district policies

• Recertification approx. every 6 years• Review of district policy, incorporation, and

general liability insurance documents• Review of any required or recommended

student travel insurance policies• Outcomes:

– Improved documentation – Reduction of alternatives to Board requirements

such as criminal background checks– Opportunity to share best practices

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Required Reporting to RI

• Inbound student data – All types of exchanges– Any convenient format: scans of Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange begins

• Any serious student incident– Includes early returns

• Annual survey

Page 29: 2014 Youth Exchange Officers Preconvention Update from RI

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Program Evaluations

• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems –Succession planning in key roles–Club motivation and compliance

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Rotary Miles Contest

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Program Evaluations

The United Charity Miles competition• In 2013-14, four students were awarded with round-trip airfare• In 2014-15, six students will be awarded!

– Studying in Japan, Germany, USA, Brazil, and Ecuador– One student remains to be selected from southern hemisphere

This December…vote early – vote often!

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• Youth Exchange Workgroup Site– RI publications– Training materials– YEO Directory

• Youth Exchange Bi-monthly e-Newsletter• www.slideshare.net/Rotary_International/• www.rotary.org

[email protected]

Available Resources

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Questions?