Update from the Secretariat Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA
Aug 22, 2014
Update from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA
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Youth Service – The Fifth Avenue of Service
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Our Programs for Young Leaders
Interact 12-18 Rotaract 18-30
Rotary Youth Exchange 15-19
New Generations Service Exchange
Rotary Youth Leadership Awards (RYLA)
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Your Team at the Secretariat
• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member
Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting
Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange
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What is the role of staff?
• Implement Board policy– Certification establishes minimum standards
• Provide resources and support to Rotarians– Facilitate partnerships and communication– Promote best practices– Assist with challenging issues
• Serve as general program contact– Connecting interested students with their local
programs– Global promotions
• Support the RI Youth Exchange Committee
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2012-13 Youth Exchange Statistics
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Overall Program Participation
Type of Exchange Exchanges Reported
% of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
Long-term72%
Short-term28%
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Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
South America 72%
WORLDWIDE 73%
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Historical Analysis of Total Exchanges from 2009-2013
South America Oceania North America Europe Asia Africa0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
2009-10*2010-112011-122012-13
% T
otal
Exc
hang
es
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Long-term Exchange
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Long-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
0%
10%
34% 34%
4%
18%
% L
ong-
term
exc
hang
es
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Long-term Exchanges by Country
United States 22%
Brazil 11%
France 8%
Mexico 8%Germany
7%
Canada 4%
Belgium 4%
Taiwan 4%
Denmark 4%
Argentina 3%
Other(36 countries)
26%
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Short-term Exchange
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Short-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
10%
20%
30%
40%
50%
60%
4%
10%
56%
20%
2%
8%
% S
hort-
term
exc
hang
es
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Short-term Exchanges by Country
United States15%
Germany 9%
France 7%
Brazil 6%
Denmark 6%
Finland 6%Korea
5%
Turkey 5%
South Africa 4%
Italy 4%
Other(30 countries)
34%
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District Participation by Type of Short-term Exchange
Homestay66%
General Camp17%
Tour7%
Family Camp4%
Other5%
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Early Returns
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Early Returns as a Percentage of Total Exchanges
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Early Returns by Region
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
1%
11%
34% 33%
4%
17%
% E
arly
Ret
urns
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Early Returns as Percentage of Regional Total Exchanges
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2%4% 3% 4% 4% 4%
Early
Ret
urns
as
% o
f Reg
iona
l Tot
al
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Early Returns by Country
United States 24%
Brazil 11%
Germany 8%
France 7%
Denmark 7%
Canada 5%
Argentina 4%
Japan 4%
Mexico 4%
Taiwan 4%
Australia3%
Switzerland3%
Other(18 countries)
15%
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Early Returns as Percentage of Country Totals
Philipp
ines
Paragu
ay
Sweden
Denmark
Canad
a
Japa
n
Argenti
na
Switzerl
and
United
States
Taiwan
German
y Braz
il 0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
12%10%
6% 6% 6% 5% 5% 5% 4% 4% 4% 4%% o
f Cou
ntry
's T
otal
Exc
hang
es
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Most Common Reported Causes of Early Returns
Other
Sudden illness or injury
School requirements in home country
Rule violation: unauthorized travel
Rule violation: romantic involvement
School problems
Problems with host club
Breach of law
Rule violation: drug/alcohol use
Inactivity in school or the community
Problems with host family
Rule violation: other
Prior medical or psychological condition
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
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Most Important Causes of Early Returns
School requirements in home country
Problems with host club
Problems with host family
Rule violation: unauthorized travel
Other
Rule violation: romantic involvement
Rule violation: other
Sudden illness or injury
School problems
Inactivity in school or the community
Rule violation: drug/alcohol use
Prior medical or psychological condition
Breach of law
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
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Certification Update
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Youth Exchange Certification – Year 8
• 89% districts certified• Annual renewal process• Outbound-only certified districts:
• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and
Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500
• Newly certified district: 3240 (India)
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Recertification – strengthening district policies
• Recertification approx. every 6 years• Review of district policy, incorporation, and
general liability insurance documents• Review of any required or recommended
student travel insurance policies• Outcomes:
– Improved documentation – Reduction of alternatives to Board requirements
such as criminal background checks– Opportunity to share best practices
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Required Reporting to RI
• Inbound student data – All types of exchanges– Any convenient format: scans of Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange begins
• Any serious student incident– Includes early returns
• Annual survey
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Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems –Succession planning in key roles–Club motivation and compliance
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Rotary Miles Contest
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Program Evaluations
The United Charity Miles competition• In 2013-14, four students were awarded with round-trip airfare• In 2014-15, six students will be awarded!
– Studying in Japan, Germany, USA, Brazil, and Ecuador– One student remains to be selected from southern hemisphere
This December…vote early – vote often!
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• Youth Exchange Workgroup Site– RI publications– Training materials– YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.slideshare.net/Rotary_International/• www.rotary.org
Available Resources
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Questions?