1

1.0 Sub: Finalisation of Tender documents for open/Press tenders.

The preparation of the terms and conditions of the tender document for open/Press/Global tenders are to be done in the Purchase Section taking into consideration various standard terms like Inco terms etc. in addition any special terms and conditions which are deemed fit by the SPC may be included in the tender document. The tender document including its price should be finalised by the respective SPCs before issue.

(CSIR Circular No. CSIR/SPO/Misc./2k dated 4.9.2000 to Director IIP, Dehradun)

2.0 Sub: Payment of service tax on Marine Insurance.

The service tax is a statutory liability to be paid by the Insurance companies after collecting it from the person to whom the service is provided. It is an indirect tax like sales tax.

So service tax may be paid while finalizing insurance of all items.

(CSIR Circular No. PUR-I/SPO/2000 dated 24.11.2000 to Director, IIP, Dehradun)

3.0 Sub: Co-opting a member of the project team etc. in the Tender Opening Committee

It is clarified that you may co-opt the members from the concerned project team and from Engineering Division in the Tender opening committee for Coal Washing Pilot Plant in the tender opening committee in addition to your standing committee.

The tender opening committee should performs the following functions:

1. The Committee shall check whether the tenders received are sealed or not and record the same in the tender opening sheet.

2. The Committee shall obtain the signatures of the representatives of the firms who are present at the time of opening.

3. Each tender shall be numbered serially and initiated on each page.

4. Whether the enclosures mentioned on the cover page is attached or not.

5. Alterations in tenders, if any, made by the firms should be initiated legibly by circulating to make it clear that such alterations were present at the time of opening. Similar procedure is also to be followed on any erasing/cutting on the tender or any blank tenders.

6. If late/delayed quotations are received, the Committee should write “late/delayed” on such tenders which may be kept sealed in their original envelopes or returned unopened.

7. For the information of the representatives attending the tender opening, the following particulars will be read out and noted by the representatives and witnessing the tender opening:

i) Name of the Bidders

ii) Description of stores.

iii) Quantity, unit prices.

iv) Taxes, levies and duties extra or not.

v) Any rebate/discount offered.

vi) Terms of delivery.

vii) Delivery period offered.

viii) Warranty offered.

ix) Any other charges like packing, forwarding, transportation etc.

(CSIR Circular No. SPO/2000-12-22 dated 22.12.2000 to Director, CFRI, Dhanbad)

4.0 Sub: Excise Duty Exemption.

The excise duty exemption is allowed to CSIR and its National Labs. under notification No. 10/97 for the following items:-

1. Scientific & Technical Instts., apparatus, equipments (including computers)

2. accessories and spare-parts of goods specified above and consumables.

3. computer software, CD-ROM, recorded magnetic tapes, microfilms, microfiches.

4. Prototypes where cost do not exceed Rs. 50000/-.

While claiming the duty exemption, a certificate from the Head of the Institution is to be produced certifying that the said goods are required for research purpose only.

As the Diesel Generator set being procured by you is not meant for research purposes, the excise duty exemption will not available for such items.

(CSIR Circular No. CSIR/SPO/2000 dated 19.1.2000 to Director, RRL, Bhubaneswar)

5.0 Sub: Procurement from Kendriya Bhandar.

As per DO No. KB/Stny/2000 on 2001 dated 3rd March 2001 received from Shri P.K. Brahma, Addl. Secretary, Ministry of Personnel, Public Grievances & Pensions, Govt. of India, addressed to Secretary, DSIR and DG,CSIR. The letter is self-explanatory and answers the queries made by you.

In case you require some more clarifications with reference to your letter referred to above, you may make specific references if any.

(CSIR Circular No. CSIR/SPO/2001 dated 3rd April, 2001 to Director, NPL with copies to all Director)

6.0 Sub: Payment of service tax.

The payment of service tax is a statutory liability to be collected from the person to whom the service is provided. It is just like sales tax, which is collected from the customer and is deposited by the seller with the Sales tax department.

The matter has again been considered in consultation with the Dy. Financial Advisor and Legal Advisor, CSIR and it is clarified that the decision to pay statutory duties should be taken by the Labs without making any reference to CSIR Headquarters.

You are therefore requested to take further necessary action.

(CSIR Circular No. Nil dated 13.2.01 to Director, IICT Hyderabad.)

7.0 Sub: Import Export Policy.

As per the present Import Export policy, the deep freezers under chapter 84.18 are importable freely without any restriction.

(CSIR Circular No. CSIR/SPO/2001 dated 25.04.2001 to SPO, ITRC, Lucknow)

8.0 Sub: Procedure of Global tendering and EMD.

The procedure to be followed for global tendering is as follows:

1. Global tendering is to be resorted to only when the user scientist and the Project leader certifies that the response from indigenous sources are remote.

2. The notice inviting tender (NIT) should be published in the Indian Trade Journal, blushed by the DGCIS, Calcutta in addition to press advertisement in Newspapers.

3. In addition the copy of the NIT may be sent to the foreign embassies located in India giving them at least 6 weeks time so that they can forward the same to the prospective bidders in their countries.

4. The estimated cost of item for which Global tendering is recommended can be decided by the respective SPC on case to case basis.

As regards to the EMD, the Govt. of India order stipulates to collect EMD from various parties where the estimate cost is more than Rs. 1.00 lakh. The question of exemption of EMD is under consideration and as soon as a decision is taken, the same shall be communicated to NPL.

As regards to refund of EMD in their original form, the present practice of receipt of EMD through DD/bankers Cheque/Bank guarantee, depositing the same in accounts and return it after 30 days from the date of award will continue.

(CSIR Circular No. CSIR/SPO/2000 dated 25.5.2001 to Director, NPL)

9.0 Sub: Procurement of items from Co-op Stores.

It has been decided to procure the items from any of the three agencies viz. Super Bazaar/ NCCF/ Kendriya Bhandar.

(CSIR Circular No. CSIR/SPO/2001 dated 13.06.2001 to Director, NPL)

10.0 Sub: Computer Networking components

It has been decided that since the work of networking of LAN is a specialized one and requires certification of measurements though measurement Book, such jobs should be carried out by the Engg. Services Division of NBRI who can record the measurements in the MB, certify the same based on which payment can be released.

(CSIR Circular No. CSIR/SPO/2000 dated 15.6.2001to Director, NBRI, Lucknow)

11.0 Sub: Procurement of items from Kendriya Bhandar etc.

In super session of all previous circulars issued in this subject, It has been decided to procure items from Kendriya Bhandar/Super Bazaar/NCCF as follows:-

1. Every purchase costing upto Rs. 5000.00 may be procured from Kendriya Bhandar/ Super bazaar/NCCF directly.

2. For purchases costing more than Rs. 5000.00, Directors of the labs. are authorised to decide as to whether they want to procure from these agencies or from open market at competitive rates.

(CSIR Circular No. 14-5(1)/2001-S&P dated 10.07.2001 to all Directors)

12.0 Sub: Insurance coverage of items/equipments that are carried by a team for Project work outside the Labs./Instt.

In the matter of stores item/equipments that are being carried by a Project team for execution of some project activity outside the Labs./Instt. are lost in transit by way of theft or otherwise.

In order to ensure safety of costly stores equipments in transit it has been decided that adequate insurance coverage for equipments, that are planned to be taken outside for activities connected with execution of a sponsored project or otherwise, may be made. Besides transit, the insurance should also cover other risks such as theft or pilferage at the

project sit, storage, breakdown or accidental damage to the equipments and other risks as per the specific need of the Labs./Instts. While finalizing the insurance policy, care should be taken to ensure that necessary paper work required by the insurance company at the time of lodging a claim be defined, clearly spelt out and may be brought to the notice of all concerned officials so that insurance claims can be lodged promptly to minimize the loss.

The expenditure on account of Insurance charges shall be debited to the Project for which the equipment is sent outside the Lab./Instt. premises.

(CSIR Circular No. 14-5(1)/2001-SV dated 23.08.2001to all Directors)

13.0 Sub: Exemption of EMD on procurement of equipments etc.

The matter has been examined in consultation with the Financial Adviser and Chief Vigilance Officer of CSIR who have opined as under:-

“EMD are asked for primarily to ensure that the quoting parties are genuine. If the Organisation is sure that the party is genuine and highly reputed and just because of the operation of this clause, the competition gets greatly restricted, they can themselves take a view and waive this condition.

In the revised procedure we are clearly stipulating that this decision can be taken by the Director/sanctioning authority. In the instant case too, in the absence of any specific provision in the present purchase procedure, a decision in this regard can be taken by the Director, in the interest of the organization.”

Further necessary action in the matter may kindly be taken accordingly.

(CSIR Circular No. 13-2(1)/2001/Purchase dated 28.9.2001 to Director, NPL)

The original circulars are available in http://csiradmin.res.in/ and anyone interested can download the same.

Clarifications to Purchase Procedure 2002 - Serial Circular No. 296 dated 15/6/2006

(31.4) Other Miscellaneous

(31.4.1) Sub: Instructions Regarding Security deposits in the form of Fixed Deposit Receipts or Guarantee Bonds of Schedule Banks and G.P Notes can be accepted in lieu of cash recovery made either directly from the contractors or from their R/A bills.

http://csiradmin.res.in/

http://www.csir.res.in/csir/external/heads/aboutcsir/announcements/sc296.pdf

http://www.csir.res.in/csir/external/heads/aboutcsir/announcements/sc296.pdf

(3) Cash Deposits of the contractors can be converted at the cost and

expense of the depositor into one or more interest bearing securities

described in (2) above, provided the depositor expressly desires this

in writing.

(CSIR Letter No: 32(18)/58-WP, dated 1 st Nov., 1960.)

(31.4.2.)

Provided all defects are removed and the security deposit is not

forfeited or has not become liable to be forfeited under this contract,

75% of the amount under security deposit shall be refunded without

interest after three months of the date of virtual completion and the

balance after the defect liability period is over or the final bill is

passed whichever is later.'

(CSIR Letter No:44(2)/6 1 -W.P.. dated 20th March, 196 I.)

2. Getting permits in the name of the contractors against the Council's

allotment and leaving it to the contractors to purchase and

transport the materials to the site.

3. Issuing the materials to the contractors from the stocks maintained

at the Laboratories/Institutes on a fixed recovery rate.

The Ist alternative is ruled out as in the case of a controlled material

there is no open market and without a permit the contractor cannot obtain

it. Even if the control is relaxed, it becomes the responsibility of the

contractor and CSIR do not come in the picture.

The llnd alternative is seldom resorted to by the contractors as it involves

investment of large sum against which they receive reimbursement in

stages. There are also transport difficulties for which the Ministry of

Railways has to be approached on Government level.

The third alternative is generally in vogue where the Labs./Instts. obtain

supplies against the quotas issued in their favour. The materials thus

received are stored in the Laboratories/Institutes and issued to the

contractors.

A decision has now been arrived at in consultation with the Ministry of

Finance, Government of India, that the rates of recovery from the

contractors for the materials issued to them from the stocks for the

execution of bonafide construction works of the department may be fixed as

under.-

1 .Issue Rate of the Materials Plus 2% storage charges. The issue rate

includes the following:-

a) Price paid by the Council.

b) Freight both rail or road.

c) Sales Tax. Local or inter-state.

d) D.G.S&D. departmental charges.

e) Octroi duty where paid.

f) Incidental charges for loading, unloading & cartage etc.

In case where railway receipts for materials procured by the Instts./Labs.

are handed over to the contractors who take delivery of the materials direct

and where no storage is involved, no percentage on account of storage

charges is to be added to the issue rate.

Recoveries from the contractors may now be made accordingly.

This does not apply to cases where a definite rate of recovery has already

been fixed & included in the agreement for issue of materials.

(CSIR Letter No:2(4)/60-WP, dated 17th September, 1962.)

(31.4.4) Sub: Opening of

(31.4.5) Sub: Drawal of

(31.4.6) Sub: Decentralisation of the work of Construction of Staff Quarters.

The DGSIR has been pleased to approve the delegation of the following

powers to the Labs./lnstts. with regard to the work pertaining to

construction of staff quarters:-

(i) After the Engineering Services Division of the CSIR has

communicated the sanction for different works pertaining to the

staff quarters of the Labs./Instts. including the drawings and

estimates and made necessary budget allocations, the Labs.

would issue the NITS. On receipt of tenders, Labs./Instts. will

process the award of works after obtaining the necessary

approval of its Management Councils on the same basis as in

respect of Lab. works.

(ii) The Labs.llnstts. will also be responsible to pass the running

bills of the Contractors on the same basis as in the case of Lab.

works. However, the final bill will be passed with the approval of

the ESD, where they are the Architects for the work in question.

(iii) The ESD will also be responsible for inspection of the works

where they are the Architects to ensure quality of the

Construction as well as to certify that the work has been carried

out in accordance with the designs and drawings of the building.

(CSIR Letter No: 17(47)70-Engg., dated 12th May, 1988.)

(31.4.7) Sub: Guidelines for undertaking Consultancy work by E.S.D.

The Director-General, Scientific & Industrial Research has been pleased to

approve the following guidelines for undertaking consultancy work by the

Engineering Services Division:-

1 . ESD will offer consultancy largely for phases upto precontract

stage.

2. Currently, there is good competition amongst consultants, which

are mostly in the private sector and the Govt. Deptts. tend to

award consultancy assignments based on the lowest bid. The

consultancy fee is traditionally specified as a percentage of the

cost of work and this ranges all the way from about 1.5% to 5% for

inputs upto pre-contract stage.

3. Some clients invite pre-qualification bids or organise design

competitions etc., the participation in which may involve small

initial investment.

4. In view of the foregoing, ESD will proceed to register itself with

various organisations to get on to their panel of consultants. The

Chief Engineer, will have financial and Administrative powers to

get ESD thus enrolled and also for ESD's participation in pre-

qualification bids, design competitions, etc.

5. Whenever there is an assignment of interest to ESD in sight,

necessary initial spade work will be arranged by the Chief

Engineer including a gleaning of information on market

situation. He will place matters before the standing committee

consisting of Director(EC), Financial Advisor, Head TUD, Chief

Engineer and DS(Engg.) for consideration. This committee will be

empowered to take all decisions with regard to ESD's bids. There

will have to be flexibility in the intellectual fee component as per

CSIR guidelines for consultancy work.

6. ESD will maintain accounts of each consultancy project and keep

the empowered Standing Committee duly apprised of the net

financial results of these assignments. For handling these

assignments, ESD -will follow CSIR Rules, procedure and

guidelines. Any deviation required will have to be placed before

the Standing Committee.

(CSIR Letter No: 17/168193-Engg., dated 18th June, 1993.)

(26) Staff Car Rules

(26.1.1) Use Use of

The Director General, CSIR, is pleased to approve that the staff car would

be made available for official journeys on tour to DG, Additional Director

General, Adviser (M), JS(A) and FA at the CSIR Headquarters and Directors

and Scientists in the Director's grade in the Laboratories.

(CSIR letter No.2(24)84-G, dated, 14th November, 1986)

(26.1.2) Settlement of

"As per log book in Col. 7 the name and designation of the officer using

the staff car should be recorded, but in almost all the cases designation of

the officer was not recorded."

"The officers using the staff car on Sundays and Holidays may be

requested to indicate clearly the purpose of journey being performed by

them instead of writing word 'official' in the column Purpose of Journey".

The procedure, as mentioned above be followed by the Officers of your

Laboratory/Institute while performing the official journey by CSIR staff cars

on Sundays/Holidays and other working days.

(CSIR letter No.5(4)/82-General, dated 20th July, 1984)

(26.1.3) Use of Staff cars by the Officer of CSIR.

Clarification of the following circulars regarding use of official cars

issued by the Ministry of Finance, Departments of Expenditure, has been

sought by Director, Central Mining Research Station Dhanbad.

a) F.No. 3(16)-E.II(A)/84-(1) dated 20.2.1985 Circulated

vide CSIR

endorsement

of even No.dated

b) F.No.3(16)-E.II(A)/84-(2) dated 20.2.1985 1.3.1985.

c) F.No.3(16)-E.II(A)/84-(3) dated 21.2.1985 not printed

The point under reference is whether the Director is entitled to use the

staff car for private purposes upto a distance of 500 kms per month on

payment.

It is hereby clarified that the National Laboratories/ Institutes are the

constituent establishments of CSIR. The Chief Executive of the Autonomous

Body is the Director-,General, Scientific & Industrial Research. The Heads of

National Laboratories/Institutes, who have been declared Heads of

Departments are eligible to use the staff car for journeys between Office and

residence and that these duties will be treated as official. The Directors are

not eligible to use the staff car for Private purposes which facility is

admissible only to the Director-General, CSIR.

(CSIR letter No.31 (27)/8 1 -General, dated 6th April 1985)

(26.1.4) Hiring of DLY/DLZ Taxis or Carsfor use of officers.

In accordance with Paras 4 & 5 under Column 4 against item 3 of

Annexure to Schedule V in Delegation of Financial Powers Rules, 1978, taxis

or cars can be hired only for the use of State Guests and in connection with

Inter-state/Inter-national Conference when staff cars are not adequate to

meet the requirements or staff cars are not in working order. The

Government of India, Ministry of Finance, have drawn special attention to

these provisions and have banned even occasionally the hiring of cars/taxis

for use of officers for other purposes.

It is, therefore, requested that the above guidelines may kindly be kept in

view, The hiring of taxis/cars such as DLY/DLZ in Delhi and similar cars

elsewhere are also covered by these instructions.

(CSIR letter No.31(27)/8 1 -G, dated 23rd January, 1986)

(5.1) Balance Sheet

In continuation of this office Circular letter No. 1(1)/58-Accounts., dated 10.

1 1.59 regarding the submission of balance sheet with the annual accounts as

on 31.3.1959 a number of points have been raised for clarification. At the

outset, I would like to mention that it is neither the intention to prepare the

balance sheet on commercial lines nor to work out any profit or loss. As ours is

a non-commercial organisation a simple balance sheet to indicate only how the

Government grants have been spent from time to time and what permanent

assets of a concrete & material character have been acquired by this Society

will do. In order, therefore, to facilitate the preparation of the same certain

rigid principles of book-keeping have been set aside in consultation with the

A.G.C.R. However in respect of commercial undertakings, separate proforma

accounts and balance sheets are to be kept on commercial lines, where

necessary. The various points raised by the Accounts Officers are clarified as

under: -

1. Whether stores which have been received but payment has not been

made are to be shown as assets in the balance sheet?

These stores need not be taken into accounts for the reason that payment has

not yet been made from the Govt. Grant, and their value will automatically be

included in the subsequent years when payment has actually been made.

2. Are accrued income and accrued liability to be taken into account?

This is not necessary and only actual transactions are to be taken into account.

3. Whether depreciation is to be allowed on assets?

As you are not concerned with the market value of our asset, only actual

transactions are to be shown in the Balance Sheet without any

depreciation.

4. Whether stores on hand at the end of the year and capital assets

fabricated out of them are to be depicted in the balance sheet?

If the capital assets are of a permanent nature they should be shown in the

balance sheet and the expenditure actually incurred thereon omitted from the

income and expenditure statement of accounts, an equivalent amount being

shown in the balance sheet on the liability side as a part of capital grant.

5. Are consumable stores in hand not to be depicted in the balance

sheet?

According to the principles of commercial Undertakings the value of

consumable stores in hand should be taken into accounts, but in order to

facilitate the preparation of the balance sheet it has been agreed by the AGCR

that their value may not be shown in the balance sheet. They are eventually to

be consumed in due course and may be treated as final expenditure in the

income and expenditure statement of accounts. (6) Whether the word 'grant

referred to in para 2 of this office circular dated 10. 11.59 refers to actual

funds received by the Laboratory or the budget grant?

The funds transferred from C.S.I.R. along with the receipts of the Laboratory,

or any donation from outside party for general purposes received direct by the

Lab. should be treated as grant which should be split up for recurring and

capital expenditure as per instructions already issued in this office circular

dated 10.11.1959 ibid.

7. Whether assets acquired during the year 1958-59 to be taken into

account only

The balance sheet on 31.3.1959 is to include the assets acquired during all the

preceding years also, and not for 1958-59 only.

8. Whether expenditure incurred from port to Lab., on assets acquired from

TCA or C. Plan, are to be shown in the Income and Expenditure accounts

or the balance sheet?

The value of equipment received under TCM and the C. Plan should be shown

distinctly on either side of the balance sheet without taking into account the

inland charges incurred thereon which may be shown as expenditure on TCA &

Colombo Plan equipment in the Income & Expenditure statement. As regards

the charges on other purchases of a capital nature they should be added to the

purchase value thereof and shown in the balance sheet as capital expenditure.

9. Whether petty works constructed for certain experimental buildings are

to be taken into balance sheet as assets?

If they are temporary constructions for experimental purposes only they need

not be shown in the balance sheet, for they do not add to the capital value of

the buildings and may have to be dismantled at any time. On the other hand if

the petty works add to the capital value of the building they should be taken

into account in the balance sheet.

10.What should be the distinction between consumable and non-

consumable stores?

The value of consumable stores in hand which are to be used up in works,

experiments, production of goods for sale, or apparatus for experiments, is not

to be incorporated in the balance sheet. As regards non-consumable stores,

these too need not necessarily be shown in the balance sheet unless they

represent fixed assets of a material character and the officers in charges have

to exercise their own discretion to overcome any difficulty in the matter. Petty

items of day to day requirement in a laboratory such as stands, flasks, tubes

etc. etc. purchased for experimental purposes only need not be shown in the

balance sheet. For the purpose of the balance sheet only concrete assets of a

material & permanent character should be taken into account e.g., land,

Roads, Buildings (including services & installation), plant and machinery (like

lathes, Milling, Machines, Brills, Shaping machines, Crushers. Seiving

Machines, Blowers, Electric Motors, Transformers, Switch Gears, Air Ovens,

Furnaces, X-ray, Spectro-photo meters, weighing machines, Chemical

Balances. Microscopes etc.) furniture, office and laboratory equipment &

apparatus, library books, motor vehicles, live stocks etc. etc. It would

facilitate matters if the value of these assets is worked out on the basis of

balances as on 31.3.59 in the various stock registers.

11.Sundry Creditors or Debtors

These transactions viz., fees for Analysis, Advice, Sale of Laboratory products,

rent and other charges recovered from staff etc. and bills of suppliers

contractors, taxes, telephones charges not yet paid need not be taken into

account unless cleared.

12.Deposits and Advances

All deposits and advances should be shown in the balance sheet on the assets

or the liability side, according to the nature they represent, i.e., debit or credit

balance in the main accounts, e.g. advance for conveyance or festival or

transfer, and earnest money or security money, CPF etc.

The balance in respect of schemes sponsored by outside authorities should

also be shown in the balance sheet separately, under this head.

13.Remittances

The balance under this head should also be shown in the balance sheet.

14.Articles manufactured in the Laboratories but not yet sold outer

proceeds not yet realised:

Except in the case of commercial undertakings the value of these articles may

not be shown in the balance sheet, as the receipts when realised will

automatically be taken into account in the income and expenditure statement

of the year concerned.

15.Cash Balance

The balance in hand or in the bank as on 31.3.59 of the main accounts is to be

shown in the balance sheet. The undisbursed money with the Drawing &

Disbursing Officer should not be taken into account as it has already been

accounted for in the main cash book. The balance of impress held by an officer

will not be shown in the balance sheet. If, however, the original impress has

been drawn from the funds of the laboratory it will be shown as asset under

Deposits & Advances as per transaction in the main accounts. If it has been

drawn from the main office and has not come in the main accounts of the Lab.

then it will be shown on both sides of balance sheet.

16.UNESCO Coupons

The UNESCO Coupons whether purchased from capital or recurring grants need

not be shown in the balance sheet as in the main accounts they have already

been treated an final expenditure under the heads concerned.

17.Income & Expenditure statement and Balance Sheet.

A specimen proforma is enclosed which may be amplified according to the

requirements of each laboratory. It may be borne in mind that the expenditure

booked under the heads P- 1, P-2, P-3, P-4, P-5, P-6, P-7 has to be shown in the

Income & Expenditure statement excluding the valuable assets of a permanent

character, which are to be shown in the balance sheet. Similarly, expenditure

booked under the head PP(2) (3) & (4), should be shown, in the Income &

Expenditure statement of accounts as they do not represent capital assets.

It may be borne in mind that the expenditure booked under the heads P- 1, P-

2, P-3, P-4, P-6, P-7 has to be shown in the Income & Expenditure statement

excluding the valuable assets of a permanent character, which are to be shown

in the balance sheet. Similarly, expenditure booked under the head PP(2) (3)

& (4), should be shown in the Income & Expenditure statement of accounts as

they do not represent capital assets.

18.It is hoped that all efforts will be made to prepare the balance sheet as

laid down in the bye laws of the CSIR and insisted upon by Audit, for

information of the Governing Body. The question of staff raised by

certain Laboratories should not stand in the way of completion of this

work by the prescribed date and the authorities concerned may be

requested to render all possible help required for this purpose. No

additional staff will be provided.

(CSIR letter No. 1(1)/58-Accounts, dated 10th December, 1959)

(5.2) Asset Register

(5.2.1) Maintenance of Asset register - Land & Building.

1. A Land & Building Asset Register is being maintained in the

Laboratories/Institutes in the prescribed proforma as per the

instructions issued by the C.S.I.R. vide No. 17-CSIR(Audit)-Misc./54,

dated 3.8.1956 and No. 1(5)/Accts. 69-60, dated 24th July, 1970.

2. In the above context, certain guidelines for keeping the land

deeds/contracts have been issued by the CSIR vide No. 2/81/83-CDN,

dated 30th December, 1983.

3. The need for keeping/updating the Asset register for Land & Building

has been stressed by the Governing Body of CSIR while reviewing the

accounts for 1983-84.

4. The lapses pointed out by the Audit in this regard were noted with

displeasure by the Governing Body. The Director-General desires that

immediate remedial action may be taken wherever necessary.

5. The Land & Building Asset register prescribed under CPWD Code- 120

has been adopted in CSIR . The figures of the Asset Register in respect

of land & building of the Labs. must be reconciled with the figures

appearing in the Balance Sheet as on 31.3.1984. This register is an

essential document of a permanent nature.

It is emphasized that the same must be got completed in all respects and be

kept in the safe custody of the Administrative Officer of the laboratory. In

CSIR Headquarters, this document will be kept by the Engineering Unit.

6. Since the progress for updating this document is to be reported early to

the Governing Body of the CSIR it is requested that earnest efforts may

be made to complete and update the documents by reconciling the

figures from Balance Sheet upto March, 1984.

(CSIR letter No. 1(5)/84-Reports, dated, 8th February, 1985)

(5.2.2) Maintenance of asset Register(s) with Progressive Values.

In the Inspection Report/Audit Report for the past several years the Director

of Audit, Central Revenues has been observing that the figures under various

headings of assets shown in the Balance Sheet were not reconciled with the

progressive totals of the Asset Register. In fact, the progressive total of the

value of all assets is not carried out in the concerned Asset registers as at

present. While discussing the Audit Report on the Accounts of the CSIR for the

year 1984-1985 with the Director of Audit, Scientific & Commercial

Departments, the difficulty of reconciling the value of all asset registers with

that shown in the Balance Sheet pertaining to all the previous years (over 25

years) was explained in detail. Finally it has been decided in consultation with

the Director of Audit (S&CD) that reconciliation of the figures may be done

prospectively. Accordingly, the value of all asset items shown in the Balance

Sheet for the period ending 31.3.1987 will have to be reconciled with the value

shown in the respective Asset Registers.

Abstract Asset Registers (AAR)

The Balance Sheet of the CSIR is prepared on cash basis; therefore if any

advance payment has been made for procurement of assets the expenditure

will be reflected in the Balance Sheet, whereas in the respective asset register

no entry might have been made as the asset might not have yet reached the

laboratory. Similarly, in certain cases asset item might have been received and

entered in the concerned Asset Register, but if payment has not been made

the value of such asset will not be shown in the Balance Sheet. Therefore, full

reconciliation of figures in the Balance Sheet with that in the Asset Registers

may not be feasible.

It has, therefore been decided that one 'Abstract Asset Register (ARR)' will

be opened in all concernedSections separately for each budget sub-head, in

which all addition of assets during the year and the progressive values will be

shown, quoting reference to the relevant asset register. The balance under

various asset headings shown in the Balance Sheet for the period ending

31.3.1986 may be adopted as 'Opening Balance' in the concerned AAR.

Detailed procedure

Entries in the AAR will be made at the time of certifying the suppliers'/other

bills. The AAR will have the following columns :-

i. Date

ii. Serial Number

iii. Supplier/Order No. and date

iv. Bill No. and date

v. Description

vi. Quantity

vii. Total Cost

viii. Progressive total (of cost)

ix. Asset Register Reference (Vol.No. Page No.)

Similarly, value of assets written off, gifted away, transferred to another

laboratory or disposed of in any other manner during the year also should also

be entered in the AAR in red ink and the progressive value reduced suitably in

this AAR, information and the items of assets procured and paid for (including

Advances Payment) during any particular year should be entered.

The amount of advance payment should also be entered in the AAR by the

respective sections. In respect of equipment etc. Purchase Section in the labs

initiates action and advance payment is arranged by that Section, it would be

necessary that the Purchase Section intimates the amount of such advance

payment to the respective Sections which will receive these equipments

/assets items for entry in the AAR. If the dealing section (say, General

Section/Library Section) initiates the proposal for advance payment, it would

be their duty to show such figure in the AAR also. The intention behind the

procedure is that the total of all AAR (budget sub-headwise) will agree with the

total of asset headings shown in the Balance Sheet.

As regards acquiring asset items under the budget sub-head, P-5(1) - Works

and P-5(2) - Services, Staff Quarters and maintenance, the Engineering

Section(s) - Civil/Electrical) will maintain AAR in respect of all expenditure

incurred during the year under the above budget sub-heads.

Out of the expenditure under Recurring Heads of Accounts viz. P.-4, P-6 and

P-7, certain items are capitalised. Cost of such items including items

fabricated in the workshop etc. should be shown in the AAR (to be opened for

each separate budget sub-head) at the time of certification of bills by Stores

Section, General Section, Engineering Section, etc. as the case may be.

These Sections while recording certificate on the bill should mention that

the item has been taken in the AAR (Page No..........)

In the audit registers/classified abstracts maintained in the Finance &

Accounts Section, a distinct. column as 'Asset' may be opened under the head

P-4, P-6 and P-7. This will enable computation of the figures of asset acquired

out of the recurring grant at any required point of time.

In the Finance & Accounts Section advance payments are recorded in the

Audit register as well as Objection Book Advance Register. It would be

expedient to record the amount of advance payments made under each budget

sub-head (for asset items) in a separate register.

Sr.F&AO/F&AO of each laboratory will intimate each Section the amount of

expenditure booked every month under the budget heads concerning the

respective section(s) in the following month. Ale Stores and other Sections

will reconcile the figure with the totals of the AAR and will confirm the

agreement of the two sets of figures (i.e. figures as per AAR and those as per

records of Finance and Accounts Section).

In certain cases the category of asset shown in the Balance Sheet includes

expenditure relating to more than one budget sub-head e.g. 'Apparatus and

Equipments' comprise expenditure under budget sub-head P-5(3) and P-7

(items capitalised). A doubt may arise as to the specific Abstract Asset

Register (AAR) in which the Balance as on 31st March, 1986 (as per balance

sheet) should be shown as opening balance since it refers to such AAR's viz. P-

5(3) and P-7. In such case the opening balance may be shown in the AAR for P-

5(3) only being the main budget sub-head under which apparatus and

equipment are purchased. Similarly the figure under 'Land & Machinery'

appearing in the balance Sheet on 31st March, 1986 may be shown in the AAR

for P-5(1) - Works as the major portion of the figure under Land and Building

pertains to P-5(1) - works.

Balance Sheet Certificate

Necessary action may be taken to open AAR in the laboratory and get the

figures as per Balance Sheet of 1'986-87 reconciled with those of the AAR. A

certificate as follows may be recorded in the Balance Sheet:-

"Figures against each asset item in the Balance Sheet upto 31st March, 1986

have been adopted in the subsidiary registers) as opening balance and that

the figures appearing in the Balance Sheet during the year 1986-87 have been

reconciled with the figure in the Abstract Asset Register(s)."

Progress reports

It may be confirmed by 10th July, 1986 that the relevant Abstract Asset

registers (AAR) have been opened and are being used. It may further be

intimated to CSIR by 10th October, 1986 and 10th January, 1987 that all

entries upto 30th September, 1986 and 31st December, 1986 have been made

in the respective AAR and reconciled with the figure(s) furnished by the

Finance & Accounts Officer/Sr. Finance & Accounts officer as referred to

herein.

CSIR-HQ

In respect of CSIR Hqrs., all Sections purchasing/Store acquiring Asset items

may maintain necessary registers as explained above.

(CSIR D.O. No. 1(5)/84-Reports, dated 21st April, 1986)

(5.2.3) Maintenance of Assets Registers with Progressive value.

Reference CSIR Circular No. 1(5)/84-Reports, dated 2 1 st April, 1986

detailing therein the procedure to be followed regarding maintenance of

Abstract Asset Registers and Circular Letter dated 27th Feb., 1991

emphasizing its maintenance in accordance with the detailed procedures with

progressive value at the close of the financial year, for verification by the

Audit.

In terms of CSIR Circular dated 21st April, 1986, Abstract Asset Registers

are to be maintained by the concerned section separately for each sub-

heads. However, it has been brought to CSIR notice that instructions issued,

on the subject, are not being followed in certain national Labs./lnstts. It has,

therefore, been decided that Abstract Asset Registers will be maintained by

the Lab./Instt. uniformly as below:

1. Works & Services/land & Building/Staff Quarters etc., Engg./Civil

Sec./Works Sec.

2. Apparatus & Equipments, Office equipments, Medals, Exhibits, Stores

Section

3. Library Books & Journals, Library

4. Vehicle, Furniture, General Section.

It will be the over all responsibility of the Controller of administration and in

his absence of Administrative Officer of the laboratory to get the Abstract

Assets Registers maintained by the concerned section of the Labs./lnstts. &

keep it upto date. A certificate to the effect that figures of assets as shown in

the Balance Sheet have been tallied with the Abstract Assets Register will be

furnished by FAO/Sr. FAO duly countersigned by Controller of Administration

while submitting Annual Accounts/Balance Sheet of the Lab./lnstt. to the CSIR.

(CSIR letter No. 1(5)/84-Reports, dated, 19/24 June, 1991)

(5.3) Stores & Workshop Accounts

(5.3.1) Instructions for the maintenance and accounting of stores & workshop job cards etc.

In the course of local audit of accounts of the various Laboratories/Institutes

by the Accountant General, stores undertaken by the Stores Verification Officer

of the Council, very serious irregularities in the accounting and maintenance of

stores have been brought to the notice of Council for rectification. A few of

the more serious types of defects are indicated below in the hope that all

heads of the Laboratories/Institutes will go through the same very carefully

and issue instructions to the dealing staff concerned to guard against such

defects and irregularities come in future by observing these instructions

scrupulously.

1. The stores purchased are neither entered in the relevant stock registers

on receipt nor the details thereof are incorporated in the stock

ledgers. It is needless to point out that stores of consumable and non-

consumable nature should be separated and entered in separate

registers duly classified. It has been noticed that in some cases the

component parts or accessories have not been exhibited in store ledgers

at all rendering the stores verification impossible as for example the

Electric Motors supplied by a firm with the machines have not been

shown anywhere in the register though this formed a separate part

altogether. The certifying authority may therefore, please ensure that

relevant information viz., order No. and date, suppliers name,

rate, quantity and value and other relevant particulars of the stores and

accessories are fully noted in the stock registers before the bills are

certified by him.

2. It may also be ensured that entries regarding the same stores are not

spread over various registers but are entered on the same pages where

similar stores have been entered.

3. Separate registers for chemicals, glass apparatus machinery, furniture,

stationery articles and equipment may be maintained to avoid mixing up

of stores with a view to facilitate easy checking of stores and drawing up

balances in hand of each kind.

4. Proper records for assembling of -apparatus and disassembling of parts

of equipment for research purposes may please be indicated in the

relevant stock registers to avoid confusion at the time of

verification. No part should be removed from the equipment without

proper notice to the store-keeper for effecting consequential changes in

the relevant register.

5. The stores purchased against special requisitions from various divisions

may not be issued in bulk quantities beyond one month's probable

requirements direct to divisions on receipt by the store-keeper. Such

requirements should be duly certified by the Head of the Division, in

whose favour the stores will be issued to avoid unnecessary

accumulations, loss or their misuse by research workers.

6. A separate record of apparatus and other bulk quantities of stores

issued to various heads of divisions may be maintained in each division

or in central stores. In respect of such articles of stores found to be

surplus or not required in the near future they may periodically be

returned to central stores for use in other divisions as well as to guard

against unnecessary purchases and piling up of stocks.

7. All indents for purchases should be routed though the stores to enable

the Store-keeper to verify the quantities available in stock and

purchases should be made on the basis of the certificate given by him

that stores are not available and may be purchased.

8. All items of apparatus issued to various divisions may invariably be

noted on the store register of the division and loss damage or un-

serviceability of items reported to the competent authority as soon as

discovered and simultaneously transferred to the relevant register (loss

or unserviceable).

9. A physical verification of stores should be conducted annually by a

Gazetted Officer other than one who happens to be in-charge and the

result of verification should be reported to the Director for necessary

orders

10.Workshop Accounts

i. Articles fabricated in the workshop may in the first instance be

transferred to stores for stock entry in the relevant register together

with the full particulars including the cost thereof and subsequent issue

to the indenting division. The cost of the fabricated articles or

equipment may please be recorded in the stock register from the job

card which should show the full details of stores consumed including the

cost thereof and the labour charges etc. incurred on their fabrication -

cross references of stock entry of the stores for verification purposes

being given.

ii. All entries of receipt of stores and their additions may be carefully

checked and attested by the officer concerned in the stock registers to

avoid unauthorised additions and alterations therein.

11.As regards the fabrication of apparatus and other miscellaneous works

in the workshops, the procedure laid down below may be observed.

i. The necessary particulars of job to be executed should be detailed in the

work order by the indentor and approved by the Head of the Division

together with the estimated cost therefore. As far as possible

subsequent changes in specifications which renders the original

estimate null and void and results in infructuous expenditure may be

strictly guarded against. Any change while the work is in progress

result in wasteful expenditure both of labour and material and should be

avoided.

ii. On receipt of a work Order, job card should be made and registered. A

record of all materials and labour used daily for the job and the cost

thereof be kept in the job card. The fabricated article should then be

made over to stores for supply to the indentor through a proper issue

register after entry in the stock register. The job card should also bear

the particulars of stock entry for cross references.

iii. All issues of Consumable and non-consumable stores to be made against

a job must be noted in the card, number of which may invariably be

quoted on the issue slips. Materials for more than one job should not be

included on the same issue slip.

iv. Stores intended for making permanent fixtures should be issued against

job cards and properly accounted for. Issue of stores to individuals for

this purpose may be stopped altogether. The details and quantity of

stores issued for a particular job card may invariably be recorded on the

reverse of the job card indicating the cost thereof, total man-hours used

together with the charges for the same and the total cost of the stores

fabricated, for recording the Value of the fabricated articles in the stock

register.

The specimen form of job cards, issue slips, job card registers, fabricated

article register, tool register, machinery register and their history sheet,

labour register, personal register for the issue of working kits and other tools

to various workers are also enclosed herewith for introducing the same in the

workshops forthwith.

(CSIR letter No. 17-CSIR/Audit/(Misc.)/56, dated May, 1956)

(5.3.2) Costing of jobs in the Workshops of the National Laboratories/Institutes.

In pursuance of the directive issued in this Office circular No.

17-CSIR/Audit/Misc/55 dated May. 1956 the question of the pricing of job cards

in the Workshops has been further discussed with the AGCR and the following

procedure agreed to:-

1. Indents & Issue of materials

i. All indents received in the Workshops should be on the job card (sample

form enclosed) (Form A). This will serve as cost sheet. The Labour and

Material used on the jobs should be entered on this card.

ii. Issue of materials should be entered on Issue Slips (Form B enclosed).

iii. The issue slip should be checked by the Foreman or the Shop-Incharge

of respective shops and each issue should be entered on the job and

debited on the Stock Ledger. Any excess should be returned back to

Stores and credited on the job card and the Ledger.

2. The costing of raw material should be done from a price list revised

every financial year showing the average prices of the materials.

3. The return of stores should be marked with red ink/chalk on the job card

to differentiate it from other entries.

4. The costing of labour should be done by dividing the whole labour in two

categories - Category 1 consisting of Sr. Electricians, Fine Mechanics and

Mechanics and Category II consisting of Mistries, Attendants and

Apprentices and computing an average wage for each category per hour

or per day and using the average figure for costing.

5. The details of costing should be done either on a separate sheet which

may be stitched to the job card itself as may be convenient.

6. All items of capital nature should be costed and sent to central stores

for being issued to indentors but accessories or components and

equipments etc., repair jobs or modifications can be passed on to the

Indentors direct and receipt obtained on the job card for record. An

additional column in the Job Registration Book will show such deliveries.

7. Fabrication of items costing upto Rs. 501- may not be costed at all, but

they should be certified by the Workshop Superintendent to this effect

and delivered direct to the indentor, keeping a record in job registration

book in an additional column as against item (6) above.

8. The overheads should be calculated as a suitable percentage of direct

labour taking into account expenditure on supervision, power, cost of

machinery, cost of building, indirect labour etc. including proportionate

cost of the drawing office.

9. The computation of the overheads should be worked out on a separate

sheet as shown in enclosure 'C'.

10. Average wages should also be worked on a separate sheet as shown in

enclosure 'D'.

The above procedure should be followed with immediate effect.

(CSIR letter No. 7(23)/57-Aud., dated 16th December, 1957)

FORM'A'

Council of Scientific & Industrial Research

Name of Laboratory/Institute

Work Order No. Department

Description of work: Date:

Drawing No., Required by Head of

Div. Received by

Priority Work order Received by

Date

Hours

Date Date finished

Hours Total Hours

Mechanic: Remarks pertaining to

work

1.

2.

3. Inititals Inititals

4. Foreman Workshop

Supdt.

FORM "B'

STORES SUMMARY

S.No.

Description of Material

Quantity

Initial

1.

2.

3.

4.

5.

6.

7

8.

9.

10.

11.

12.

13.

14.

15.

16.

Rs.

Cost of Labour

Cost of Material

Over head

Total Cost

Inspected

by Signature

Work Completed

Satisfactorily Date

FORM'B"


WORKSHOP STORES ISSUE TICKETS

Book No. Ticket No.

Name of Workman

Work Order No.

Date

SI.NO.

Description of material

Quantity

Stock Register No.

INCHARGE INCHAR

GE

(STORES) (WOR

KSHOP)

(5.3.3) Instructions for the maintenance and Accounting of stores and workshop job cards etc.

Reference CSIR O.M. No. 17-CSIR/Audit /Misc./56, dated May, 1956 and

No.7(23)/57-Auditg dated 16.12.1957 (PL see para 5.3.1 & 5.3.2) to all Heads of

Labs./Instts. in which certain instructions were issued for maintenance of job

cards in the workshop and their costing. The director of Audit (CW&M-II) in his

recent observation on the accounts and records of Labs./Instts. has brought to

notice that certain Labs. are not properly maintaining job cards of workshop

and that costing is not being carried out. It may be appreciated that

accounting of jobs carried out in the workshop is very much necessary for

exercising proper control on material consumed and labour utilised on such

jobs. These instructions (although issued long ago) are based on sound

principles continue to hold good even at present. You are requested kindly to

follow these instructions in your Lab./Instt. If there are any constraints or

difficulties in following the instructions CSIR may be apprised of them so that

suitable changes can be considered in the procedure and formats.

Over the years cost index has gone high and accordingly the value for the

purposes of para 7 of O.M., dated 16.12. 1957 is raised to Rs. 5001-.

I shall request you kindly to ensure that maintenance of job cards in the

workshop and costing thereof is effected as per instructions already issued

and the present status may be reported to the CSIR at an early date. (CSIR

letter No.6(1)/88-Reports, dated 10th/22nd August, 1988)

(5.4) Project Budgeting and Cost Accounting (5.4.1) Guidelines regarding Introduction of Project Budgeting and Project Cost Accounting in CSIR Labs./Instts.

1. Objectives

i. To inculcate cost consciousness and accountability among the project

leaders/scientific community.

ii. To enable the optimal utilization of resources at various stages of

implementation of projects.

iii. To obtain cost data on each project.

iv. For facilitating course corrections in the total cost estimates of the

projects as well as decisions concerning reallocation of resources.

v. To provide information to the management to monitor the flow of

financial inputs in relation to physical outputs.

vi. To realistically project the future requirements of project in the

budgetary process.

vii. To serve as an aid to CSIR for better management in planning,

monitoring and reviewing of the programmes, projects and activities of

the laboratories.

2. Methodology

The system of project budgeting and cost accounting has to be an integral part

of the planning process, resources allocation, monitoring and evaluation within

the laboratory organisation. This will require the following steps to be

undertaken.

2.1 Organisation of P,M,E. Cell

2.1.1 Role and functions of the PME Cell in the costing context..

Role and functions of the PME Cell would inter-alia be as follows :-

a. PME Cell shall constitute a focal point for implementation of the process

of project budgeting and cost accounting.

b. They will maintain project folder for each of the projects containing the

initial project proposal, project authorisation, its code number,

recommendations of internal Committee, RAC and EC, periodical

progress reports both physical as well as financial and completion

reports of the projects etc.

c. To provide assistance to the project team/project, leader in calculating

the cost of inputs - manpower material, capital and other items.

d. To assist the management in preparing annual plan, five-year plan, duly

correlated With traditional budget and compilation of other relevant

information for decision making to different projects/activities and to

notify approved allocation to the concerned project leaders

/coordinators accordingly.

e. To Assist the management in the allocation of resources.

f. To coordinate with different Divisions namely Accounts, Stores,

Purchase, Administration, Technical Services Division and R&D Divisions

for the compilation of project-wise budget, cost accounting review and

monitoring.

g. To prepare monthly summary reports of cost data of all the projects and

its reconciliation with the expenditure shown in the conventional

accounts and furnish it to the concerned authorities.

h. To attend to such other functions as and when assigned by the Director.

2.1.2 Constitution of PME Cell

The PME Cell may in general constitute the following experts

i. One Scientist 'E' or above - preferably from one of the basic disciplines

of the laboratory and/or from other disciplines of natural sciences with

high expertise in the modem methods of R&D project management.

ii. One or two Scientists 'B' or 'C' - from the disciplines of

Statistics/Economics/Mathematics/Commerce/Computer with practical

experience of implementing modem methods of R&D project

management in R&D situations.

iii. One or two supporting staff for collection and collation of the data.

NOTE: The Size of the PME Cell shall vary with the size of the laboratory, as

below:

Size of PME Cell

(a) Labs with budget Rs 2 crores or above Five

(b) Labs with budget Rs 1 - 2 crore Four

(c) Labs with budget less than 1 crore Three

Where the strength of the existing PME Cell in a Lab. falls short of the

above, necessary manpower may be found by suitably redeployment of staff

from within the Laboratory.

2.2 Constitution of an Internal Committee

In order to assist the Director in decision making, a high level, standing

Internal Committee may beconstituted

2.2.1 Functions of Internal Committee

a. To allocate resources to different projects within the framework

envisaged by RAC/EC of the Laboratory.

b. To periodically monitor and evaluate the progress on the projects in

relation to financial inputs and physical outputs.

2.2.2 Composition of Internal Committee

The Committee may comprise of the following functionaries:-

(a) Director Chairman

(b)

Scientists (upto 6)

(To be nominated by the Director including at least one existing Scientist who is a member of EC)

Member

(c) Administrative Officer Member

(d)Sr. Finance and Accounts Officer/Finance and Accounts Officer

Member

(e) Head of P.M.E. Cell Member Secretary

Director At his discretion may co-opt other project leaders/Area Co-

ordinators as members depending upon situations and conditions prevailing in

the laboratory.

2.3 Re-structuring of project formulation system

In order to implement the project budgeting and cost accounting system it is

imperative that differentactivities and functions of the laboratory be identified

as distinct cost-centres. This would require re-structuring of the project

formulation system. Following steps would be required to be undertaken:-

a. All functions/programmes of the laboratory would be broken down into

projects cost centres

This would broadly fall into following groups: -

R&D projects,

Infrastructural and

other cost centre

b. R&D projects may be classified as below

i. NICTP

ii. MAP

iii. Projects costing Rs. 5 lakhs and above.

iv. UNDP/Foreign aided projects

v. Collaborative projects

vi. Sponsored/consultancy projects

vii. Other minor projects (grouped into area/discipline /division wise)

viii. Pilot Plants

ix. Extension Centres

c. Infrastructural facilities/services -will generally constitute the following

cost centres.

This may, however vary from one laboratory to another depending upon their

respective functions.

i. Technical

Library and documentation services

Computer Services

Workshop

Glass Blowing

Drawing design and engineering services

Boiler House

Instrumentation

Animal House

Photography/printing/Xerox etc.

PME/Technical Information/Industrial Liaison

Others

ii. Administrative

General Administration

Finance & Accounts

Stores

Purchase

Maintenance

Watch & Ward

Medical Facilities

Analytical & Testing services

Welfare

Cleaning & Sanitation

Any other

d. Any other activity which is not distinctly identified as Cost Centre as

above may be considered under miscellaneous.

e. Each project/infrastructure/cost centre shall have an identifiable code

number permanently assigned to it.

NOTE : 1) Each R&D project shall have a definite time frame and clearly defined

objectives

2. To determine whether any on-going project is major or minor will depend

upon the total cost of the project and not the cost of remaining period for

which separate cost accounts are to be maintained.

3. Planning

3.1 There are two essential ingredients of the planning process, namely

a) Scientific and technical aspects.

b) Financial aspects.

So far as scientific and technical aspects are concerned, projects shall continue

to be formulated in accordance with the policy directions given in RAC, E.C &

CSIR within the overall goals and charter of the laboratory. These will be

processed for approval through internal committee, Director, RAC and EC of

the laboratories.

3.2 Financial aspects of a project would include the following elements: -

i. Direct Cost:

a. Cost of manpower ( % time involved per (Profonna -1) person proposed

to be deployed

b. Additional manpower required, if any (Proforma-II)

c. Cost of Materials - Consumables and non- consumables - (Proforma-III)

d. Special capital equipment (Proforma-IV)

e. Works and services specifically needed (proforma -V)

f. Others (Misc./Contingencies etc.)

ii. Indirect Cost:

a. Estimated cost of other allowances not covered under direct charges.

b. General & divisional overheads-expenses covering infrastructural

facilities costs, contingencies, maintenance etc.

3.3 Role of project leaders/project team in the planning process.

a. Framing of project cost estimates

As and when a project is proposed to be undertaken the project

leader/team shall take action to frame the project cost estimates based

on direct cost & indirect cost as mentioned above. The direct cost shall be

calculated in consultation with PME Cell, Finance & Accounts Officer and

Stores & Purchase Officer. The indirect cost will be based on general

pattern of overhead percentage as determined by PME Cell from time to

time.

b. Once project cost estimates are prepared, these shall be processed for

approval by Internal Committee Director/E.C through PME Cell

c. After the project & project cost estimates are approved this will be

codified by PME Cell and Code number of project notified to the project

leader/team for all future references.

3.4 Framing of Annual Plan

Based on the project cost estimates, the project leader /team will provide

information for the preparation of annual plan and budgetary requirements

(direct costs only) for the respective financial years. The details of

requirements will be given as per the profoma I to V.

Role of PME Cell

Based on the information given by project leaders in the proforma VI to XI,

the PME Cell shall work out the following:-

a. Financial implications for each project for inclusion in the Annual Plan as

per the CSIR format.

b. The total financial implications shown under projects as well as

infrastructural facilities shall be shown separately and correlated with

the figures projected under conventional budget.

c. In order to facilitate the preparation of Annual Plan PME Cell shall issue

a Calender (Proforma XII) requesting all the Heads of Divisions/Project

leaders /Heads of infrastructural facilities to furnish the information on

due dates. The PME Cell shall issue a set of standardised proforma in

order to facilitate the work.

d. The particulars of requirements coming under Infrastructural

facilities/services shall be collected by PME on the suitable format

(Proforma No. XVII).

e. PME Cell shall work in close co-ordination with Finance & Accounts

Section for framing the Annual Plan/Budget estimates.

3.6 Role of FinancelAccounts Section

Sr.F&A.OIF&A.0 would provide all the facilities to PME Cell/Project leaders to

enable them to frame the total cost estimates, Annual Plan and actual cost

compilation of the projects.

3.7 Role of Purchase

a. The Purchase Officer shall supply to all the project leaders as well as

PME Cell, information about the commitments already made (Proforma-

XIII) and also about purchases which are in the pipe line, which actually

forms the base for projecting the future requirements.

b. He will assist the Project Leaders and PNM Cell in assessing the cost of

material inputs for the purpose of framing cost estimates & Annual Plan.

4. Cost Accounting

As already mentioned, PME Cell will act as a focal point for project cost

accounting. Total expenditure of the project will be accounted under the

following heads : (Profonna-XIV).

i. Salary - research personnel cost

ii. Other allowances

iii. Consumables - General Stores

iv. Consumables - Project Stores

v. Capital equipment

vi. Works& Services

vii. Service charges like computer charges, Workshop charges etc.

viii. Facility utilization charges (Depreciation)

ix. Overhead charges

x. Any other

4.1 Direct Cost

a. Manpower

The salary cost of the project will be worked out on the basis of the percentage

time involvement of the research personnel in respective projects as indicated

in Proforma I at the time of preparation of annual plan. These Percentages will

hold good for the entire period of one year unless otherwise intimated by

project leader/head of division to the PME Cell. Changes occurring in

manpower deployment on account of initiation of new projects, abandonment

of projects, shifts in priority/thrusts to different projects, additional

recruitment or resignation or transfer of personnel, etc. in the course of the

year shall be duly considered by PME after getting the information from the

Section concerned. Posting of the salary cost will be made with reference to

the salary bills paid by the Finance & Accounts Section. The other source

could be the establishment audit registers maintained in Finance & Accounts

Section. Likewise supplementary bills will also be posted. It may be noted

that for the purpose of accounting the gross salary need only be posted and

not the net salary.

b. Other Allowances & Honoraria

The Accounting procedure for allowances other than

DAIDPIHRA/CCA/Conveyance etc., which are included in the salary, will be as

below

i. TA.

If the journey is undertaken in connection with the

investigation/discussion/seminar and symposium/or other needs relating to a

particular project, the cost will be debited to the concerned project. Other

wise, this will be treated as overheads.

ii. 0.T.A.

If overtime is done in connection with a particular project, allowance paid may

be treated as direct charge to the project otherwise it shall be treated as

overheads.

iii. Honoraria

Same as in the case of TA and OTA

iv. LTC, Medical charges., children education allowances & tuition fee,

procurement of medicines & physically handicapped allowance would

be treated as overheads.

c. Consumable

Consumable are classified in two categories, namely P- Stores, i.e., Project

Stores and G-Store, i.e., General Stores.

i. P. Stores

P-Stores are the stores which are specifically required for the

projects. Purchase of P-Stores will be processed by the Purchase Section on a

requisition received from the Project leaders/scientist indicating the title and

code number of the project. Incidence of the cost of such stores will be taken

from the bills paid by the Finance & Accounts Section.

ii. G- Stores

G-Stores are the stores which are consumed by more than one project and are

required for common use. Such stores will be procured in bulk quantities and

stocked in the stores. Procurement of these stores will be processed

quarterly, halfy or yearly as may be convenient, based upon the average

consumption experience of previous years. Such procurement will be done

against the budget allocations made for G-Stores as notified by PME Cell. A

separate code number is allotted by PME Cell for the procurement of G. Stores.

iii. Issue, pricing & Accounting of G-Stores

G-Stores will be issued by stores to particular project against the requisitions

received from project leaders/scientist/divisions indicating the project

title/code number. Pricing of G-Stores will be done by the Stores Section on the

basis of weighted average cost per unit. Stores Officer win prepare a monthly

summary sheet as given in proforma XVI and send it to the PME Cell for

posting against respective project account.

d. Capital

i. Equipment

Cost of capital equipment specifically procured for the projects will be debited

to the concerned project. Other equipments either for general purpose or

required for more than one project will be treated as Divisional inventory or

General Facility. Cost of utilisation of such equipment will be debited to the

project to the extent of their utilization in a particular project. Method of

depreciation recommended is straight line method and the projects could be

charged at the day rate or hourly rate as may be convenient. If an equipment

has been earlier bought specifically for a project and its cost debited to that is

shifted at a later date the some other project, the necessary credit entry

should be given in the project by crediting the depreciated value of the

equipment.

ii. Work & Services

For works and services specifically carried out for a project, the cost will be

debited to the project. In other cases, the cost will be shown as general

facility of laboratory/general infrastructure.

iii. Vehicle

Cost of operational vehicle will be accounted similar to those of

equipment. For general purpose vehicle, it will form part of the

laboratory/general infrastructures. Cost of operation and maintenance of

general purpose vehicles will be accounted for in the general overheads.

iv. Furniture, library books, journals and model & exhibits

Cost of above items will be debited to Lab./general infrastructure and no

depreciation charges on this account will be reflected for their use in the

projects.

4.2 Indirect Cost

a. Lab. Facilities

Cost of Administration, Accounts, Purchase and Stores Sections. watch and

ward. Library and Documentation, contingent expenditure such as water, gas,

stationery telephones, petrol and maintenance of building and services etc.

etc., will be charged to general overheads. Unabsorbed cost of service

divisions, such as Workshop, photography, Animal House, etc., will be treated

as part of general overheads

b. Divisional Overheads

Salary of such staff as working in a division but not particularly attached

to the project such as typist. steno. tracers, welder, peon, helper etc. will

form part of the divisional overhead. Besides the following other elements

will also be included :-

(i) cost of unallocated time of scientific & technical staff who are required to

perform administrative functions such as preparation of reports,

statements etc.

(ii) Depreciation of equipments not accounted for in particular projects.

(iii) Cost of consumable stores used in the division but not chargeable to a

particular project.

(iv) Any other contingent/miscellaneous expenditure of the division.

4.3 Allocation of Overheads

The total cost of all the General Overheads items should first be allocated to

divisions on the basis ofmanpower working in each Division, for example,

Division No. Number of persons

X1 120

Y1 136

Z1 142

Total : 398

Let X be the total of General Overhead expenses in a month

Then the allocation will be

For Dn X1 will 120 x X

398

For Dn Y1 will be 136 x X

398

For Dn Zl will be 142 xx

398

The apportioned general OH is added to the Divisional Overhead to form the

total overhead in respect of each Division and then apportioned to the projects

of that Division on the basis of Direct wages (DW) of each project.

Division - XI

Projects

PI Rs. 2,450 Let Dn O.H. be ................. a

P2 Rs. 3,260 Apportioned

General OH .................. b

P3 Rs.4,150

Total OH a+b

Total D.W Rs. 11,960

Rate of Absorption = (a+b)

11,960

This can be worked out as a percentage.............

This indicates that for a rupee of direct wage what would be amount of indirect

expenses.

Note : For case study kindly refer to Proforma XV.

4.4 Miscellaneous

An element of expenditure which can not be grouped under any of the

categories mentioned in the cost sheet could be accounted for under this

category.

5. Role of Various Sections in Project Cost Accounting

5.1 Role of Finance & Accounts Section

1. Finance and Accounts Division will be required to ensure that all the

bills passed by them contain classification both conventional as well as

project wise/cost centre wise with Code Number.

2. Similarly while making posting of bills in the classified abstract,

expenditure relating to specific projects will be signified by (p) under the

Conventional Budget head. This will facilitate the apportioning of

expenditure to the projects and general O.H. by PME Cell. F&A.0 will

personally ensure that information/records needed by PME Cell for

compilation of cost accounts are made available to them within the

prescribed time schedule. He would be extended all facilities and

cooperation in this regard

5.2 Role of purchase

In order to provide required information to PME, the purchase Section would

undertake. the following respective tasks :

i) To indicate project code numbers on all the purchase proposals,

supply orders and sanctions issued by them.

ii) To maintain records of all the project wise approvals given by EC

regarding procurement of equipments, and other major items.

iii) To intimate all the project leaders /coordinators/Heads of the

divisions, to carry over purchase commitment figures project wise in

the beginning of the financial year in order to facilitate decision

making regarding budgeting & allocation of resources. (Proforma

XIII).

iv) To indicate at the time of taking sanctions for purchase of stores :

(a) financial budget head, (b) project code number, (c) total

allotment for the project, (d) total progressive commitment of the

project, and

v) To indicate on the suppliers bill, the project code number along

with financial budget head.

5.3 Role of Stores

i) To provide efficient services to the project leaders by catering to

their requirements of material inputs and to furnish to PME Cell

project wise accounts of the materials drawn by the projects during

each month. (Proforma XVI)

ii) To issue the stores against the project code numbers.

5.4 Role of administration

i) Administration will endorse copies of all new appointments,

resignations, transfers, deputations, leave for all the personnel of

the Labs./lnstts. to the Head, PME Cell for his information and

necessary action.

ii) All communication issued by Administration having bearing on

project budgeting & project cost accounting will also show "Project

title & Project Code No."

iii) Administration will co-ordinate in preparation of Annual plan for

infrastructural facilities such as Administrative, Finance, Stores,

Purchase, Maintenance, Watch & Ward, Medical Facilities,

Workshops, Glass Blowing and Animal House, etc.

5.5 Role of Service Sections

Various Project Leaders will indent on the services of various service Sections

from time to time. Suchservices are requisitioned in the form of job

orders. After execution of jobs, the Heads of Service Sections will send the

monthly summary of the job cards (Proforma XVII) indicating the project code

number duly priced to the PME Section for posting against the Project

Accounts.

6. Monitoring/Evaluation & Review - Milestones

The Head of PNM Section will place before the Internal Committee periodically

the statement of progressive expenditure incurred on each project along with

the physical progress as intimated by the Project Leader for

review. Observations made by the, Internal Committee will be forwarded to

the concerned project leader for taking remedial measures, if

necessary. Monthly statement of expenditure incurred on each project will

have to be sent to project leaders for their perusal.

In order to achieve the purpose of decision making through correlation of

physical progress with financial expenditure incurred, it is necessary to build

up rigorous planning methods in terms of PERT/CPM by identifying activities or

tasks with time schedule and cost for each milestone of the project.

(CSIR letter No. 2(19)/84-Finance, dated 26th May, 1984)

6. Allowances

http://www.csir.res.in/csir/external/heads/aboutcsir/governance/rules/volume1/6/6.htm

6.1.1 Grant of Non-practicing allowance.

6.1.2 Grant of Non-Practicing Allowance to Veterinary Doctors.

6.1.3 Allowances and facilities for civilian employees

6.1.4 Sea Duty Allowance for Scientists and Technicians on Board Research

Vessels.

6.1.5 Grant of House Rent Allowance and Compensatory (City) Allowance at

old reates with respect revised pay scales for the period 15.1.1986 to

30.9.1886

6.1.6 Weightage of night duty - recommendations of the IV Pay Commission -

regarding Govt.'s decision thereon.

6.1.7 Weightage of night duty - recommendations of the IV Pay Commission -

regarding Govt.'s decision thereon.

6.1.8 Drivers - Entitlement of OTA etc.

6.1.9 Payment of Overtime Allowance to the CSIR staff.

6.1.10 Grant of Nursing allowance, uniform allowance and Washing allowance

to Nursing personnel - clarification regarding.

6.1.11 Payment of Interim Relief to the Contract Staff.

(6.1. 1) Grant of Non-practicing allowance.

With the introduction of New Recruitment and Assessment Scheme w.e.f. 1-2-

1981, the Medical Officers attached to the Clinical Centres of the various

Laboratories/Institutes have also become eligible for assessment promotion. A

doubt has been raised whether the Medical Officers concerned would continue

to draw the Non-practicing allowance even after their assessment to the next

higher grade/grades under the said Scheme..

The matter has been considered in consultation with the Ministry of Health &

Family Welfare and it has been decided that the Medical Officers working in

the CSIR Labs./Instts. on their assessment to the scale of Rs. 1 100- 1600

would continue to draw Non-practising allowance at par with the Senior Class I

Medical Officers in the Central Health Services at the following rates :-

State Pay N.P.A.

1. Rs. 1100/- Rs.250/-

2. Rs. 11 Allowances and facilities for civilian employees of

Officers/Staff in the Grade of Rs.550-900 and above Rs.200/-p.m.

Those below the above grade Rs. 150/-p.m.

Small Vessel (Above 17.SM and below)

Officers/Staff in the Grade of Rs.550-900 and above Rs. 150/-p.m.

Those below the above grade Rs.100/-p.m.

The above rates will be subject to the following conditions

a) Monthly rates as mentioned above will be admissible only when the

voyage in the high seas is for a minimum duration of 20 days a

month. If the voyage is less than 20 days a month, the sea duty

allowance shall be reduced proportionately.

b) The voyage programme should be drawn consistent with the

endurance of each vessel and each voyage should be planned not less

than 50% of the endurance of the respective vessel. Voyages of less

than 50% endurance will normally be excluded for the purpose of

counting the total number of days for grant of Sea Duty Allowance

except when the Vessel's hold is full or it has broken down beyond

repairs and is towed to the Port.

2. Sea Duty Allowance as mentioned above shall be admissible in

addition to the 25% of daily allowance as would normally be admissible

while going on tour to outstations.

3. The above order will take effect from 9th May, 1985. In respect of

such cruises which had commenced before 9th May, 1985 but the vessels

were still on high seas on the date, such allowance shall be admissible

from the date of commencement of such cruises.

4. The above allowance shall be admissible to the personnel going on

Antarctica and similar other expeditions for the period during which they

are north of 40 Degree S. latitude (Further South, they will be Governed by

the special regulations as in force).

(CSIR letter No. 14(30)/84-E.H. dated, 2nd August, 1985)

(6.1.5) Grant of house Rent Allowance and Compensatory (City) Allowance Weight age of night duty - recommendations of the IV Pay Commission - regarding Governments decision Weightage of night duty -

recommendations of the IV Pay Commission - regarding Governments decision

Guidelines On Eligibility For Grant Of Overtime Allowance To The

CSIR Staff

A. Categories of staff entitled to the grant of O.T.A.

1 . All Scientific &,Technical staff (except J.S.A.) right from the scale of

Rs.196-232 upto the scale of Rs.425- 700 but those who are engaged

on research work/experiments, irrespective of the time they devote to

that work, will not be entitled to O.T.A.

2. All categories of administrative staff which includes Stores and

Purchase will continue to be governed by the Govt. of India orders

issued from time to time.

B. Categories of staff not entitled to the grant of O.T.A.

1. Field and Inspection staff which broadly covers the following in so far as the

CSIR Labs./Instt. are concerned:-

1 . Jr. Engineer (Civil/Sanitary/Plumbing)

2 Jr. Engineer (Horticulture)

3. Jr. Engineer (Electrical)

4. Garden Overseer

5. Work Supervisor

6. Sub-Overseer

7. Garden Superintendent

8. Work Mistry

9. Plant Collector

10. Field Assistant

11. Field Man (Gr. 1 & II)

Besides the above categories, if there are any other field and/or inspection

staff, they would also not be entitled to any Overtime Allowance.

2. Other categories of staff mentioned in Rule 5 of the Scheme of O.T.A. as

contained in the Govt. of India, Ministry of Finance, Department of

Expenditure O.M. No. 15011/2/E.II(B)/76 dated 11th August, 1976 as

reproduced in the booklet on "Overtime Allowance to Central

Govt. Employees" by Shri P. Muthuswamy, e.g. employees holding non-

gazetted posts whose pay as defined in Fundamental Rules 9(21) (a)

exceeds Rs. 750/- per month, person holding supervisory posts etc. and

this includes all technical staff in the scale of Rs. 550-900 irrespective of

the designations which may be deemed as supervisory in nature, for the

limited purpose of O.T.A.

(6.1.10) Grant

Reference this office endorsement of even number dated 13.4.1992 forwarding therewith

a copy of Government of India. Ministry of Health and Family Welfare, New Delhi O.M.

No.Z.28016/14/90-PMS dated 29th January, 1992 on the above subject. The

endorsement may be treated as

6.1.11) Payment of Interim Relief to the Contract Staff.

In consultation with Finance, that Govt. of India orders circulated vide OM

No. F.(26)/EIII dated 27.9.93 granting Interim Relief are applicable to regular

Central Government employees and not to contract workers. As such, the

contract workers are not entitled for the same.

(CSIR Letter No: 14/34/90-E.II, dated 18.3.1994)

.1 CPF/GPF9.1.1 Exemption from the provisions of the Employees provident Funds Act.

19529.1.2 Conversion of the GPF account account of an employee into CPF

account on his promotion against contractual post.9.1.3 Delegation of powers in rspect of grant of non-refundable CPF/GPF

Advances.9.1.4 Maintenance of CPF/GPF accounts in the CSIR- Decentralisation of9.1.5 Maintenance of CPF/GPF in CSIR - decentalisation of9.1.6 Maintenance of CPF/GPF account in the CSIR- Decentralisation of9.1.7 Decentralisation of maintenance of CPF/GPF accounts9.1.8 Grant of advances/withdrawals from Provident Fund to (a) Central

Government employees on deputation to State Governments or on foreign service, and to (b) employees of State Government/Autonomous Bodies/Public Sector U

9.1.9 Option to Government servants on Contributory provident Fund benefits to come over to pensionable Service.

9.1.10 It has been observed that ....9.1.11 Grant of option to the families of the employees who die in harness

to come over to Pension Scheme.9.1.12 Fixing of responsibility for overdrawal of Provident fund advance.

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9.1.13 Fixing of responsibility for overdrawal of Provident Fund Advance9.1.14 Sub: Revision of pay scale of Asstts.(G) and Sr.stenographer.

Clarification reg. depositing of accumulated pay arrears into the GPF Accounts.

(9.1.1) Exemption from the provisions of the Employees provident Funds Act. 1952.

The question of exemption of the constituent Laboratories/Institutes of the

CSIR from the operation of the Employees Provident Funds Act, 1952 has been

under our consideration for some time past. It was stated that exemption

under the Act could be allowed to the establishments under the CSIR to which

the employees provident Funds Act applies, under Section 17(1) of the said

Act, subject to the fulfillment of the following conditions.-

i) that the provident fund or other retirement benefits ordinarily

available in the establishments are not less favorable than those

admissible under the Employees Provident Funds Act and the

Scheme there-under;

ii) that all temporary employees who during a continuous period of 12

months or less have actually worked for not less than 240 days are

not eligible for pensionary benefits, should be given the benefits of a

C.P.F. till they become eligible for pensionary benefit; and

iii) that all employees employed by, or through, a contractor in, or in

connection with the work of the establishments, are given the

benefit of a Contributory Provident Fund on completion of 240 days'

work as mentioned at (ii) above.

The employees of the CSIR are governed by the Pension Scheme introduced

vide CSIR O.M. No. 5/96/60-PC dated 24.3.1961 which provides that the

Government of India pension Rules will apply

(9.1.2) Conversion of the GPF account of an employee into CPF account on his promotion against contractual post.

Number of references are being received from the Heads of National

Labs./Instts. regarding conversion of GPF account into CPF of certain

employees on their appointment on promotion against a contractual post. The

position in this behalf has been examined and is clarified below:-





(a) A person appointed against a post other than that of Scientist 'B' and

above is governed by the Pension 4cheme and is-admitted to the

GPF. Appointment to the post of Scientist 'B' and above is made on

contract basis and the officer is admitted to CPF scheme.

(b) A question arises as to how the case of a departmental candidate is to be

regulated when he is appointed against a contractural post of Scientist 'B'

and above. The position in this case would be as under:

(i) If he is confirmed against any lower post he will continue to be governed

by the GPF scheme (in such a case the appointment as Scientist 'B' or

above will not be on contract).

(ii) If he is not confirmed in the lower post and holds the appointment in a

temporary capacity only. he will be entitled to CPF benefits from the date

of his appointment against the contractual post. Not withstanding the

fact that in the lower post he was governed by Pension Scheme. This

conversion is automatic. Necessary action, however, in this regard will be

taken by the Labs./Instts. concerned to inform Fund Section (CSIR) for

doing the needful in the matter immediately after the event.

(iii) If after his appointment as Scientist 'B' or above, the individual is

confirmed in any lower post upto the level of Scientist'A' he will no longer

be treated as on contract and will automatically be governed by Pension

Rules. lie period of service rendered in the Contractual post will also

count for pension and the Council's share of CPF contribution with

interest thereon allowed for such period will revert to the CSIR.

(iv) The Contract Officer as referred to above in para b(ii) is subsequently

confirmed against a contractual post as per standing instructions on the

subject he will exercise option of continuing on CPF or joining the CSIR

Pension scheme within three months of confirmation. In case of his

electing for pensionary benefits his entire service including that upto the

level of Junior Scientific Officer (Sc.'A') will count for pension. However, in

the event of his electing to continue under CPF benefits, the service on

contract i.e. Scientist 'B' and above shall only be taken for CSIR's share of

contribution. In other words he shall not get any CSIR contribution for his

service in the non-contractual post.

(CSIR Letter No /3-E.II dated 11th March, 1974).

(9.1.3) Delegation of powers in respect of grant of non- refundable CPF/GPF Advances.

Under the revised Bye-laws of CSIR the Directors/Heads of the National

Labs./lnstts. have been declared Head of Department. As the following items

are inherent powers of a Head of Department, it has been decided that they

may decide such cases at their own level and make payment :-

1) to approve conversion of refundable CPF/GPF advances into non-

refundable advances.

2) to sanction non-refundable advances of CPF/GPF.

The following information may, however, be indicated in the order notifying

grant of CPF/GPF non-refundable advances/conversion of refundable CPF/GPF

advances into non-refundable advances and two copies of the same invariably

be endorsed to Chief (Finance), C.S.I.R., New Delhi

1) Account number:

2) Name :

3) Designation

4) Date of birth

5) Date of entry into CSIR Service:

6) Total length of service:

7) Date of superannuation/retirement :

8) Amount available at the credit of Subscriber:

9) Amount sanctioned/converted :

10) Purpose for which advance has been sanctioned/converted :

11) Rule under which advance has been sanctioned/converted :

Final payments and also transfer of CPF/GPF balances will however,

continue to be sanctioned by the CSIR and thereafter paid by the Labs./Instts.

themselves as at present.

Cases pending where the sanction for non- refundable CPF/GPF advances

and conversion of a refundable CPF/GPF advances into non-refundable

advances has not yet been communicated by the CSIR, may now be finalised at

your end in view of the position explained above.

(CSIR letter NO. 16(139)168-E.I. dated 26th August, 1976)

(9.1.4) Maintenance of CPF/GPF accounts in the CSIR- Decentralisation of.

The question of de-centralisation of CPF/GPF accounts of CSIR employees has

been engaging the attention of this office for some time past. It has been

observed that the centralised system of CPF/GPF accounts is causing

considerable difficulties due to acts of omissions and commissions all-round

with the result the general state of Provident Fund accounts is not quite

satisfactory and discrepancies are being carried forward from year to year

without proper reconciliation. Similarly the final refund cases are not

processed properly and sent in time to the Central office causing thereby delay

and considerable hardship to the retired employees/claimants.

In order to streamline the procedure it has been decided that the

maintenance of CPF/GPF accounts of the CSIR employees may be de-

centralised with effect from 1st April, 1977 and Labs./lnstts. should from that

date maintain CPF/GPF accounts in respect of the persons working there

except for those who are borne on the common cadre posts. In this connection

the following instructions are hereby issued for guidance and necessary action

by the concerned field organisations. These instructions are in addition to

those issued from time to time for the maintenance of CPF/GPF accounts,

payment of advances, withdrawal of non-refundable advances, final payments

etc.

1. Form of Fund Accounts & Their Writing Up

(i) As already stated the new arrangement shall come into effect from

1.4.1977 i.e. for salaries for March, 1977 payable in April, 1977 in respect

of persons on the strength of Lab./lnstt. except those working against

common cadre posts (Administrative Officer, Accounts Officers & Section

Officers (A&A), Assistants, Junior Accountants etc.). Specimen form of

ledger cards for maintenance of individual CPF/GPF accounts is enclosed.

(Annex.I not printed) necessary steps may kindly be taken to get these

ledger cards printed in adequate number so that these are put to use at

appropriate time.

(ii) The accounts at the end of a month should be reconciled with the help

of a Broad Sheet, a specimen form of which is enclosed (Annex.2 not

printed)

(iii) A separate proforma of CPF/GPF Account Register for all payments and

recoveries should be maintained in the form at Annexure-3. The Total

Recoveries and Total Payments made during the month may be worked

out at the end of the month and excess of recoveries over payments or

vice-versa after reconciliation with the Broad Sheets, may be reflected

therein. The excess of recoveries over payments should be remitted to

the Central Office along with a statement as at Annexure-4, Necessary

entries of such remittances should be made in Proforma Account Register

of CPF/GPF.

(iv) If there are excess payments over recoveries the statement in

prescribed form Annexure-4 may be sent so as to reach the CSIR by 10th

of month, but instead of getting the amount recouped from Central Office

every month such excess payments should as far as possible be carried

forward to the next month for adjustment against excess recoveries over

payments of the subsequent month. It may however, be ensured that the

accounts are squared up before the close of the financial year. All excess

payments which cannot be adjusted against recoveries within the

financial year should be got recouped from the Central Office positively

before the close of the year. Similarly excess recoveries over payments

must be remitted to the Central Office well in time to enable them to be

accounted for in the Central accounts before the close of the financial

year.

2. Fund Account Numbering

CPF/GPF Account Numbers already allotted by the CSIR to the existing

employees may be continued till such time the Lab./Instt. administratively

consider it expedient in their own judgement to assign them a local

Laboratory Number in which case the old number series should continue

simultaneously at least for some time for the purpose of easy reference

and identification. In respect of new entrants and the existing employees

who have not so far been admitted to CPF/GPF, account numbers will be

allotted by Labs./lnstts. themselves by starting a new serial number who

will-, no doubt, prefix the same by the name of the Lab./lnstt. (For

example NPL or NML/1) for establishing their identity

Admissions/allotment of Account Numbers to the common cadre posts as

also the maintenance of their accounts will continue to be made at the

Central Office as heretofore.

3. Nomination

(i) After the de-centralisation of this work nomination forms for

CPF/GPF will be obtained and retained in Labs./lnstts. Nomination

forms of the existing employees maintained so far in the Central

Office will be sorted out and /transferred to Labs./lnstts. in due

course.

(ii) Nomination forms in respect of Central cadre posts whose CPF/GPF

accounts are to be maintained centrally will continue to be obtained

and sent to the CSIR HQ.

4. Insurance Policies Financed out of Fund Money

Insurance Policies assigned in favour of President of CSIR are at present

maintained in the Central Office. These are also being sorted out and will

be transferred to the Labs./Instts. in due course. At the time of their

maturity and release of the pledged policies the same may be sent to the

Central Office for further necessary action.

5. Transfer of Accounts

(i) In the event of permanent transfer of an employee. except those on

common cadre posts, from one Lab/Instt. to another Lab./lnstt. his

Account may be closed as on date and the balance together with the

recoveries to be made may be intimated to the Lab./lnstt. to which the

individual is transferred in the proforma enclosed (Annex-5). The

Lab./lnstt. to which the employee is transferred, will allot a new CPF/GPF

Number to such employee if the number already allotted is not the one

allotted by Central Office. The total amount of the balance in the CPF/GPF

account of the transferred employee should be suitably reflected both in

the Receipt and Payment account as well as balance sheet of the

Lab./lnstt. by means of a transfer entry under intimation to Central

Office. It is necessary that CSIR is kept informed of this so that necessary

inter-laboratory adjustments are carried out at the Hq.

(ii) The same procedure will be adopted in case of a transfer from CSIR

HQ to Lab./Instt. andvice-versa.

(iii) Interest and Council's contribution will be allowed to the CPF/GPF

accounts of employees by the Lab./lnstt. where the individual is serving at

the close of the year or at the time of resignation/retirement/death etc

(iv) Closing balances of CPF/GPF accounts of all the employees as on

31.3.1977 are being verified and will be communicated in due course after

the close of the financial year. Similarly CPF/GPF Ledgers of the

individuals will also be transferred to the Lab./lnstt. concerned after the

annual accounts have been finalised and verified.

6. Statement of Recoveries and Payments

The original paid vouchers in respect to common cadre posts are to be

retained with the Labs./Instts. Astatement of such payments duly

authenticated may be forwarded to CSIR for necessary action as in the

case of recoveries. Such statements should be prepared in the serial

order of account numbers as done in the case of recoveries. A specimen

proforma for such recoveries is enclosed (Annex- 6&7).

7. Investments Procedure

Investment of CPF/GPF amounts will be done by Central

Office. Labs./Instts. will remit the amount ofCPF/GPF recoveries after

adjusting the amount of payments so as to reach the office by 10th of

subsequent month on the basis of entries made in the proforma account

register of CPF/GPF.

8. Budget

The Revised Estimates and Budget Estimates of the Labs. /Instts. should

include provisions for expenditure on account of interest on subscription,

Council's contribution to CPF subscribers and interest thereon, incentive

bonus, if any, payable, deposit-linked insurance schemes etc. under the

centrally operated head of account contribution and Interest

thereon. The expenditure on this account should also be booked

accordingly.

9. Accounting

(i) The total balance at the close of 1976-77 in respect of employees of

the Labs./lnstts. to be intimated by this office, in due course, should

be taken as opening balance, shown on the liability side of the

balance sheet under 'Deposits' and Contra-entry made. on the asset

side showing the amount lying with the, Central Office on behalf of

the Lab./Instt.

(ii) A consolidated month-wise statement of transaction for the year

should be sent to the Central Office at the close of the year to enable

the Central Office to reconcile the total position of the Lab./Instt.

CPF/GPF account (in the form at Annex-9).

(iii) At the end of the year labs./Intts. should close cash subscription

account. The statement of CPF/GPF Account should be transcribed in

a Pass Book form which should form a permanent record to be

retained by the employee. Such pass Book should be presented for

completing the entries for subsequent years. (Annex.,-8)

(iv) Before effecting the final payment of a subscriber' s fund balance his

entire account has to be re-checked from the very beginning before

authorising the final payment to avoid any overpayment. This work

may be undertaken at least a year before the date of superannuation

to avoid any delay in final payment. This requirement may kindly be

kept in view while finalising the cases of final payment

(v) It is likely that before the ledgers are transferred by the Central

Office to Labs./Instts concerned cases of final payments may arise in

the Labs./Instts. Such cases may be sent to Central Office by the

Lab./Instts. for verification of the account for the period upto

31.3.1977 and return the same to the Lab./lnstt. for arranging the

final payment.

10. Calculation of Interest etc.

(i) The present rate of interest as applicable till further revision is 7-

1.2% upto the deposits of Rs.25000/- and 7% for Deposits beyond Rs.

25000/-, Incentive bonus is at present being paid @ 3% per annum on

total subscription during the year for those whose basic pay does

not exceed Rs. 500/- p.m. and to those whose basic pay is above Rs.

500/-- p.m. Incentive bonus is payable where no advances are taken

during the Course of the year except for the financing insurance

policies. While working out the balance for allowing the incentive

bonus the amount paid for financing the insurance policies may be

reduced from the subscription.

(ii) Calculation of interest at the end of the year will be based on the

total progressive balance at the end of each month as worked out

under Column 8 of the Annex.- 1.

11. Staffing for Additional Workload

With decentralisation of CPF/GPF Accounts, the Labs./Instts. will,

undoubtedly, have to carry some additional workload for the maintenance

of CPF/GPF Accounts. However, it will be appreciated that the

decentralisation of the work will also save the labs./Instts. from the work

involved in to and fro correspondence in connection with such cases with

HQ and the employee. This apart some records relating to fund account

of employees are even now being maintained at the Labs./Instts. and,

therefore, complete decentralisation will not really mean devolution of

the entire work-load at present handled at the Headquarters in relation to

this item. It has, accordingly, been decided to allow each Lab/lnstt. one

additional LDC having more than 250 Accounts and one additional UDC to

those having more than 500. Proposal may kindly be sent to the

Headquarters Office immediately and arrangements made to fill this post

forthwith.

Central Office will, however, arrange to provide requisite dealing-hand

to the Labs./lnstts. located in Delhi area for handling this additional work-

load.

It is quite likely that despite the best efforts of this office the instructions

on the subject have not been comprehensive on any specific point or

points or the Labs./lnstts. may like to invite their suggestion for

improvement. Since time is of essence the scheme should be given effect

to as it is but your suggestions in this regard would be quite welcome

including those in relation to the form of accounts and accounts record.

(CSIR letter No.8(4)/76-77/Funds, dated 8th February, 1977)

Annexure-3

Proforma Account in Respect of CPF/GPF

Month_____________________________

Recoveries Payments

S.No. No & Particulars of Amount Dated Remarks S.No. No. & To whom A/c No. Amount Remarks

Date of Bill recovered Date of Bill Paid/remitted

Sign. of Sign Of

A.O A.O

Total

NOTE: This register should be closed at the end of each month and reconciled

with the broad sheet of CPF/GPF

Accounts

Annexure-4

Name of the Lab

Month:

Summary of Recoveries/Payments

A. Employees other than those working against common cadre posts

Recoveries

CPF

GPF

Total

Payment

CPF

GPF

Total

Net

B. Employees on common cadre posts

Recoveries

CPF

GPF

Total

Payment

CPF

GPF

Total

Net

Amount remitted for Rs. vide D.D. No.

Amount to be recouped/adjusted from recoveries of subsequent months.

Annexure-5.

Proforma for transferring of balance of CPF/GPF from one Lab. to another Lab.

Name of the Subscriber Designation

CPF/GPF A/c number

Name of the Lab./lnstt.

Months Subscription Withdrawal Council Council Contribution

On Regular Arrear Refunds Total Advance Withdrawal Monthly Emoluments Re

marks

Monthly of for balance

withdrawals Life on which

Insurance interest is

calculated

1 2 3................ 4

Annexure-6

Name of Lab./Instt.

Statement showing the CPF/GPF subscription and recoveries made from the salary of Officers/Staff borne on the central Cadre posts during the months of 197

S-No. A/c No. Name Designation Basic Pay Subscription Recovery of Total Remarks

advances

NOTE: Statement for CPF & GPF may be prepared separately

Annexure-7

Name of Lab.llnstt.:

Statement showing payments made out of CPF/GPF to the Officers/Staff borne on the Central Cadre posts

during the month of 197

S.No. CPF A/C No. Name Designation Actual Aggregate Rate of No. of Remarks

amount amount recovery instalments

paid

NOTE :- Statement for CPFIGPF may be prepared separately

Annexure - 8

Name of the Lab./Instt.

Subscriber's PASS BOOK

for CPF/GPF

Name of the Subscriber

CPF/GPF A/c. No.

Instructions

1. The subscriber is requested to satisfy himself/herself as to the correctness of the statement and to bring errors, if any, to the notice of the Accounts Officer.

2. The attention of the subscriber is drawn to the importance of revising his/her declaration, in case any events have occurred which necessitate revision.

3 . In case the subscriber has made no nomination in favour of member of his/her family necessary nomination should be made immediately.

4. The subscriber whose Closing Balance is in a fraction of Rupee, is required to deposit the additional Paisa so that the balance is rounded off to the next higher Rupee.

Particular of the SubscriberCPF/GPF Account No.NameDate of AppointmentDate of AdmissionName of the NomineeRelation with Sub-scriberAge on

Section Officer (A&A)

Statement of General/Contributory Provident Fund AccountFor The Year Ending

1977-78 1978-79 1979-80 1980-81 1981-82 1982-83 1983-84 1984-85 Opening Balance, Deposit During the year, Interest. With drawls during the year Closing Balance, Council' Contribution, Interest. Closing Balance, Remarks,

Calculated ByChecked By

S.O. (A&A) Annexure - 9 Name of the Lab./Instt. Consolidated month-wise statement for CPF/GPF Recoveries/Payments

and Recoupment for the year S.No. Month Total Total Excess Total Excess Excess Excess D.D. Excess No. Remarks Reco- Pay- Pay- Excess Reco- Pay- Reco- No. & Pay- & Veries ments rnent Pay- veries ment veries Date ments Date of tbe of the ments to over Payover remits month pre- pre- be ment Reco- to the ped vious vious adjusted (Dif of veries Central from month month, during 3 & 6) (Diff. of Office Central if any the 6 & 3) Office months (total of 4 & 5) 1 2 3 4 5 6 7 8 9 10 1 1 12 13

(9.1.5) Maintenance of CPFIGPF in CSIR - de-centralisation

As per instructions contained in para 8 of this office letter

No.8(4)76-77/Funds dated 8.2.1977 on the above subject, budget proposals are

to include estimated Council's contribution to CPF Accounts, interest on CPF

/GPF deposits, incentive Bonus and payments on account of Deposit Linked

Insurance Scheme in respect of persons borne on the strength of your Labs.

/Instt. for whom CPF/GPF Accounts are maintained by your office.

For the purpose of calculations of interest, the balances lying in CPF/GPF

Accounts would be needed. Cut as these accounts IV respect of some of the

Labs./Instt. are still being finalised these balances may not be available with

you by the time budget-proposals are formulated by your office. It has

therefore been decided that Budget proposals on account of CSIR Contribution

to C.P.F. Account, interest on CPF/GPF deposits and incentive bonus in respect

of all the employees of the CSIR including Labs/Instts. for the current year may

be worked out and finalised in Central Office. Nevertheless the amount on

account of Council's Contribution for 1977-78 and 1978-79 may be calculated

by the Labs on the basis of Pay drawn likely to be drawn by the CPF

subscribers and intimated to this office. In addition a list of persons who were

C.P.F. subscribers and who have now opted for pension and persons, who have

resigned within five year of their service, in whose case the amount of

Council's Contribution is to be withdrawn together with the amounts to be

withdrawn in such cases if available with your office and also any other

adjustment to be made on previous years' account may be supplied. This

information may please be furnished to this office at the earliest but not later

than 22.8.1977.

The budget provisions on account of Deposit Linked Insurance Scheme should however be made separately by you under the Head J-Superannuation-Allowance and Pensions." This is to be estimated on ad-hoc basis taking into

consideration the cases

(9.1.6) Maintenance of CPF/GPF account in the CSIR- Decentralisation

1. Reference is invited to this office letter of even number dated 8.2.1977,

communicating the decision regarding de-centralisation of CPF/GPF account to

the respective laboratories. As mentioned in para 5 (iv) of the above letter, a

statement showing the CPF/GPF closing balance standing at the credit of staff

working in your laboratory excluding the common cadre staff as on 31st March,

1977 is enclosed. These closing balances are to be taken as opening balances

as on 1.4.1977 in the accounts of respective subscriber.

2. The total of these balances, amounting to Rs.......... may be taken as

opening balance on the liability side of Balance Sheet and corresponding

amount may be shown on asset side as amount remitted/lying with CSIR.

3. The individual Account ledgers pertaining to the staff of your Lab./lnstt. for

the period ending 31.3.1977 which are required to be transferred to your

Lab./lnstt. in accordance with the decision already communicated, will be sent

to you by passenger train for which a separate communication will follow or

will be made over to a person of Lab./lnstt. who happens to visit CSIR in the

near future.

4. A list of the persons borne on common cadre and who were on the rolls of

your laboratory from time to time is also enclosed. It is requested that

statement of accounts of CPF/GPF in respect of persons appearing in the list

and for the period shown against each may kindly be got prepared from the

ledgers transferred to your Laboratory/being transferred to your lab. and

forwarded to this office duly attested on all sheets by the Accounts officer of

your laboratory for reference and record in this office.

5. It would be seen from the ledgers that there are certain Accounts which

are inoperative for the last so many years. Necessary action may please be

taken to settle these accounts as early as possible.

(CSIR letter No.8(4)176-77/Funds, dated Jan., 1978)

of this nature having occurred in the last 3 years.

(CSIR letter No.8(4)/76-77/Funds dated, 3rd August, 1977).

(9.1.7) Decentralisation of maintenance of CPF/GPF accounts.

The maintenance of CPF/GPF Accounts of the CSIR and its National

Laboratories/Institutes was de-centralised vide this office letter of even

number dated 8.2.1977. A number of points with regard to booking of

expenditure on account of Council Contribution and interest etc. are clarified

as under: -

1. The recoveries on account of CPF/GPF subscriptions from the subscriber

are required to be reflected in the account of the Lab. under G-Deposits

and Advances. In this connection attention is invited to para 9 of the letter

of even number dt. 8.2.77 referred to above wherein it has been stated

that the total balance at the close of 1976-77 in respect of CPF/GPF

Accounts is to be. taken as opening balance on the liability side of the

Balance Sheet under "Deposits" and a contra entry made on the Assets

side under deposits showing the 'Amount lying with C.O.' Ale recoveries

and payments / remittances should, therefore be reflected in the accounts

of the Lab. under head G-Deposits under a separate distinct head as shown

in the Annexure-I.. The head I-Remittance is not to be operated for this

purpose.

2. At the close of the year total recoveries on account of CPF/GPF

subscription made during the year, after adjusting the payments made to

the subscribers should be reflected in Balance Sheet on the liability side as

additions during the year under Deposits - as CPF/GPF subscription

etc. Similarly Remittances of amounts of CPF/GPF made to C.O. should be

shown in the Balance Sheet on Asset side under Deposit as addition during

the year under the head 'Amount lying with the C.O.' The total liability as

well as assets so shown in the Balance Sheet as on 31st March each year

should normally tally. The total of individual accounts as per Broad Sheet

should however invariably correspond to the figure as shown on the

liability side of the Broad Sheet.

3 . Council's contribution to CPF shall be equal to the amount of subscription

actually paid by the subscriber or 8-1/3% of his total emoluments

whichever is less. For this purpose emoluments mean the total

emoluments actually drawn during the year and not the emoluments as on

31 st March of the previous year which is taken as basis for fixing the

minimum rate of subscription. However the recovery on account of CPF-

subscription should not in any case be less than 8-1/3% of monthly

emoluments of the subscriber.

4. Interest on CPF/GPF subscription, Council Contribution and interest

thereon and I.B. for the year are to be calculated and credited in the ledger

account of individual subscribers. The total interest as well as CSIR

contribution as per Broad Sheet of GPF/CPF should be separately shown

under Receipt and payment Account' under G-Deposit and Advance as (i)

interest and (ii) CSIR contribution in the month of March after closing of

the GPF/CPF accounts by means of transfer entry as per annexure I. The

total amount of GPF Contribution, interest on GPF/CPF accumulation and

Incentive Bonus so calculated and credited to the subscribers account after

adjustment of write back of CPF contribution in respect of those who opt

for pension should be communicated separately for Council Contribution

and interest in CSIR by 25th of March every year.

5. The account of GPF/CPF of an employee who is transferred to another

Lab./Instt. may be closed in the manner as already -stated vide para 5 of

this office letter of even number dated 8.2.1977. The balance at his credit

may be transferred by means of transfer entry as per Annexure II under

intimation to the CSIR along with a copy of the T.E.

6. In cases where annual CPF/GPF statement of accounts ending 31.3.1977

in respect of certain employees are not available, the balances as shown

against their names in the list of balances of CPF/GPF amount as on

31.3.1977 already sent to you separately be taken as opening balances in

the case of such accounts and further action be taken for the purpose of

calculating and crediting of interest etc. and closing of GPF/CPF accounts

for 1977-78.

(CSIR letter No(4)/76-77/Funds, dated 27th March, 1978)

Annexure-1

Receipt Payments

G-Deposits Advance G-Deposits and Advances-

Amount lying with C.O.

CPF/GPF CPF/GPF

(a) CPF, Subscription/refund of advances (a) Remittance of CPF

recoveries to CSIR (Recoveries)

(b) GPF, Subscription/refund of advances (b) Remittances of GPF

recoveries to CSIR (Recoveries)

(c) CPF Contribution (Credited to subscriber's (c) CPF Contribution

(Credited to

IndividualAccount) Accounts)

(d) Interest on CPF/GPF Accounts and (d) Interest on CPF/GPF

accumulation incentive

Incentive Bonus (Credited to subscriber's accounts Bonus (Credited to

individual account)

Model T.E. to be prepared by the transferring Lab/Instt. in the case of transfer

of a subscriber from one laboratory to another laboratory.

Debit Cr

edit

G-Deposit and Advance CPF/GPF G-Deposits and

Advances CPF/GPF

Amount of CPF/GPF Accumulation of (name Lab.) lying with C.O.

CPF/GPF Sub. (-) Rs. CPF/GPF Sub.

(-) Rs.

CPF Contribution(-) Rs. CPF

Contribution (-) Rs.

Shri...................................................... Designation................................

..... GPF/CPF Mp No has been transferred

from............................................................. (name of

lab.) to.............................................................................................. (name

of lab.) vide office order

No....................................................................................... Date w.e.f T.E.

has been prepared to adjust the amount standing to his credit in his

CPF/GPF Account No and lying with Central Office.

Finance &

Accounts Officer

Copy to:

1. Accounts Section.

2. Finance & Accounts Officer (Funds) C.O.

3. Finance & Accounts Officer lab. to which transferred.

Model T.E. to be prepared by the Lab/Instt. to which the subscriber is

transferred.

Debit Credit

G-Deposit and Advances CPFIGPF G-Deposits and Advances

CPFIGPF

Amount of CPF/GPF Accumulation of (name of Lab.) lying with C.O.

CPF/GPF Sub. Rs. CPF/GPF Sub. Rs.

CPF Cont. Rs. CPF Cont. Rs.

Shri Designation GPF/CPF A/C No

has reported on transfer from Lab. on (date). T.E. has been prepared on the

basis of T.E. No of (name of the lab) to take into account the amount standing

to his credit in his CPF/GPF old Account No in new A/C No. to be and lying with

Central Office.

Finance & Accounts Officer

Copy to:

1. Accounts Section.

2. Finance & Accounts Officer (Funds) C.O.

3. Finance & Accounts Officer lab. from which transferred.

(9.1.8) Grant

Para 4 of the Min.of Fin. O.M.No.F.9(5)-EV(B)/77 dated 29.1.79 may kindly

be read as under:-

"In case of a person on deputation to a Central Government department

from a State Government/Autonomous Body, the concerned State

Government/Autonomous Body only can grant advance/withdrawals to such

deputationists, unless the concerned State Government/Autonomous Body

have delegated powers to the Central Government departments for grant

of advances/withdrawals from Provident Fund to such

deputationists. Information as to whether a certain State Government or

Autonomous Body have delegated such powers to the Central Government

departments should be ascertained by the concerned Central Government

department by writing to the concerned State Government/Autonomous

Body. The Ministry of Finance have no information in this matter. It

should, however, be noted that even if such powers have been delegated

by a State Government/Autonomous Body to Central Govt. departments,

the Provident Fund Rules of the concerned State Government/Autonomous

Body should be followed in granting advances/withdrawals to such

deputationists from their Provident Fund accounts.

(CSIR letter No.31(102)/79-G, dated 28th March, 1979)

Enclosed is a copy of Government of India, Ministry of Home Affairs,

Department of Personnel and Administrative. Reforms O.M. No. 3(2)-PU/79

dated 9th August, 1979 (not printed) on the above subject for information,

guidance and immediate necessary action.

It is requested that the option should be exercised within a period of six

months from the date of issue of O.M. by all those who are still borne on C.P.F.

Scheme of the CSIR. The contents of the O.M. may be brought to the notice of

all the concerned Council servants individually who are on C.P.F. scheme of the

CSIR and their signatures in token of having done this be obtained and kept on

record. A confirmation to this regard may be sent to the CSIR positively by 1.

10. 1979.

The option should be exercised within the stipulated period and option

should be unequivocal, unconditional and unambiguous. The option may be

taken in duplicate which should be diarised, signed by the Head of Office/F &

A.O. and then pasted in the service Book/record. Necessary O.M. may please

be issued in case of officers who opt to come over to pensionable scheme of

the CSIR.

(CSIR letter No. 1 (11)/79-PEN, dated 1st September, 1979)

(9.1.10) It has been observed that some members of the staff in CS1R apply for CPF/GPF advances a number of times in a year and in some cases almost every month. This not only results in a lot of administrative and calculation work, but is also against the spirit of GPF/CPF Rules. GPF/CPF is not supposed to be operated like a bank account. It is impressed upon all the members of the staff that though the balance standing in CPF/GPF account is their amount, it is primarily a saving for the welfare of the family members of staff concerned. In order, therefore, to inculcate the habit of saving for the family, it has been decided that the advances/withdrawals from GPF/CPF accounts will henceforth be restricted to only once in six months. However, in emergent cases, where adequate proof of emergency is provided, advances may be sanctioned as a very special case on the merits of the cases.

All the members of the staff in CSIR are requested to co-operate in observing

the above procedure which is ultimately in their interest.

This issues with the approval of J.S. (Admn.)

(CSIR letter No. 10(1)/S3-E.III, dated 25th July, 1983)

(9.1.11) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.

The Government of India, Ministry of Finance (Department of Expenditure)

New Delhi O.M. No. 1(16)-EV/84 dated 29.10.84 (Not Printed) on the above

subject was forwarded to the Heads of all National Labs./Instts. under CSIR

endorsement No. 1(11)/84-PEN/83 dated 20th March, 1985. It has been

decided therein that the cases for allowing an option to the families of those

employees who die in harness while in service to come over to pension from

CPF, may be decided by the 'Administrative Authorities' concerned.

Of late, references are being received from Labs./Instts. seeking sanction of

CSIR for change of option sought by the families of the deceased

employees. After careful consideration in consultation with Finance Wing of

CSIR Hqrs., it has been decided that such permissions to the families of the

deceased may henceforth be accorded by the Heads of National Labs./Instts.

upto the level of Scientist 'E-II' except Common Cadre staff where references

may be made to CSIR Hqrs.

(CSIR letter No. 14(23)/Misc./85-E.II, dated 30th January, 1986)

(9.1.12) Speedy settlement of provident Fund account of subscribers on their retirement on superannuation.

Reference CSIR circular letter of even number dated 12.6.1986 on the above

subject. Replies received from the Laboratories/Institutes indicate that in some

of the Laboratories/Institutes certain cases of final refund of provident fund

balance in respect of retired employees were pending for the following

reasons:-

1) Ledger copies pertaining to the period the subscribers had worked in

more than one Laboratory/Institute prior to their joining the

Laboratory/Institute from where they retired were not available.

2) The subscribers did not submit applications for refund of GPF/CPF

balances for several months/years after the date of their

retirement/leaving the service of CSIR.

3) Formalities like obtaining an undertaking from the beneficiary for

recovery of outstanding dues, succession certificate. etc. were not

completed.

With a view to avoiding delays of the nature mentioned above and to

ensure quick settlement of final refund of GPF/CPF cases in future, the

following steps may kindly be taken by the laboratories/Institutes well

in advance:-

i) Attested copies of the ledger accounts of all subscribers

transferred from one laboratory/Institute to another may be

obtained by the laboratory/institute where the employees are

working at present within three months of the date of joining in the

new laboratory.

ii) In cases where the subscribers did not apply for refund of GPF/CPF

balances immediately after the date of retirement or leaving the

council service, action may be taken by the laboratory/Institute to

obtain applications from the Individuals concerned and their cases

settled. In such cases, no interest beyond the period permissible as

per rules should be credited to their account.

iii) Expeditious action may also be taken by the Laboratory/Institute to

complete the formalities like obtaining undertaking for recovery of

dues and succession certificates etc. from the beneficiary and all

cases of final payment settled.

(CSIR Letter No: 4(1)/85-86/Fund, dated 20/10/1986).

(9.1.13) Fixing of responsibility for overdrawal of Provident Fund Advance.

It has come to notice that a number of Provident Fund Subscribers have

been paid refundable/non-refundable advances from the fund in excess of the

amount standing to their credit on the date of drawal of advance. In this

connection a reference is invited to Rule 11 of GPF Rules (Swamy's Compilation

corrected upto 1. 1 1. 1992 and CPF Rules (Swamy's Compilation corrected

upto 1.9.1991). In terms of Govt. of India Decision No. 6 (GPF) and No. 5 (CPF)

under rule 11 in case a subscriber is found to have drawn from the Fund an

amount in excess of the amount standing on his credit on the date of the

drawal the overdrawn amount shall be repaid by him with interest thereon at

the prescribed rate irrespective of whether the overdrawal occurred in the

course of an advance or a withdrawal of the final payment from the fund. This

Rule further provides that whatever be the reasons of the overdrawal, since

the subscriber can not draw amount unless it is sanctioned, the sanctioning

and/or accounting authority also have the responsibility in the overdrawals.

The above provisions of the Rule is brought to your kind notice for necessary

action. All requests of advances/withdrawals may therefore be closely

scrutinised and in cases where over payments occur in addition to charging

interest on overdrawn amount responsibility may also be fixed and action

taken both against persons found responsible both in administration and in

accounts in terms of the provisions of the Rule ibid.

This issues with the approval of FA, CSIR.

(CSIR letter No.8(4)94-95-Funds dated 5th October, 1994) Reference this office

circular/letter No.31(11)/90-(Gen) dated 9-6-95. As per GOI Deptt. of pension &

PW OM No.20(17)P&PW/90-E dated 12-11-90 incorporated as GOI decision NO.3

below Rule 7 of GPF Rules, the arrears of pay may be deposited voluntarily by

the staff members in their GPF w.e.f. 1-4-86 to the date of revision of pay

scales (arrears for the period from 1-1-86 to 31-3-86 are compulsorily to be

deposited in PF accounts) and the date of accrual of interest on these deposits

will be the first of the month succeeding the month in which orders for such

revision of pay scales are issued.

This issues with the concurrence of Financial Adviser, CSIR.

(CSIR letter No.31(11)/90-95-EI-Gen, dated 6-9-95)

(17) Leave Rules

(17.1) Leave to Contract Officers

(17.1.1) Appointment Of officers -period of contract-leave privileges.

The question of applying the same leave rules, as are normally applied to

permanent employees, to Officers appointed on contract under the Council

has been under consideration for some time.

The governing body of the Council of Scientific and Industrial Research at

its meeting held on 22/3/58 has decided that appointments to all posts of

Senior Scientific Officer Grade II and above which are at present made on

contract basis for a period of 5 years, should in future, be made on the same

basis for a period of 6 years.

Further, officers appointed on contract may carry forward leave earned by

them during their service under the Council in the same manner as admissible

to other officers of the Council not appointed on contract.

(CSIR Letter No:5/1/58-PC, dated: May 28, 1958.)

(17.1.2) Sub: Admissibility

Only earned leave is admissible to the contract officers as to an officer in

the permanent employ and that, in respect of other kinds of leave due

and admissible, they are treated as temporary employees. Since "Leave

Not Due" is of nature of half pay leave it will not be admissible to

contract officers.

(CSIR Letter No: 14(15)/65-E.I. dated: 3rd Sept., 1968.)

(17.2) Study Leave

(17.2.1) Sub: Grant of study Leave for higher studies in professional and other technical subjects.

On an analysis of data received from the various Laboratories/Institutes of the

CSIR, it has been found that a number of individuals among scientific and

technical personnel possess inadequate academic qualifications.

There are certain professional examinations both in India and abroad (vide an

illustrative list placed below) which could be passed by some of these officers,

either without actual admissions in any College or University, etc. for coaching

purposes or by part-time studies. There are also other diplomas and degrees

which can be obtained by undergoing regular courses of studies prescribed by

various universities and other 'institutes both in India and in other countries

which are recognised by the Government of India for appointment to superior

services and posts.

In order to encourage such scientific and technical personnel to acquire higher

scientific and technical qualifications of the nature mentioned above, it has

been decided to grant in individual cases on merit, study leave (on half

average pay) for a period not exceeding 24 months, provided that:-

a) It is certified by the Director of the Laboratory/Institute concerned that

the studies are of definite advantage to the work of the Laboratory/institute in

which the person concerned is employed;

b) in case of studies abroad, it is certified that facilities for the same are

not available in India;

c) the person concerned executes a bond to serve the CSIR for a period of

3 years; and

d) other conditions laid down in the study leave rules of the Government

of India will be applicable.

This may kindly be brought to the notice of the Scientific and Technical

personnel of Your Laboratory/Institute.

(CSIR Letter No: 16(19)/61 -EI. dated: 12th Nov., 1971.)

List of some of the qualification which can be obtained without physical attendance etc. both in India and abroad.

1. Associate Membership Examination Parts-II and III of the Aeronautical

Society of India.

2. Graduate ship examination of the Institute of Telecommunication

Engineer (India).

3. Final examination (recognised provisionally) of the Institution of

Surveyors (India) in any of the following branches:-

a) Land Surveying

b) Hydrographic surveying.

c) Buildings, quantity and valuation surveying.

4. Sections A & B of the Associate Membership Examination of the Institution

of Engineers (India).

5. Associate Membership Examination of the Indian Institute of Chemical

Engineers, Calcutta.

6. Associate Membership Examination of the Indian Institute of Metals,

Calcutta.

7. City & Guilds College, Kensington# London A.C.G.I.

8. Royal Aeronautical Society, London Associate Fellowship obtained after

passing parts I, II and III of the Associate Fellowship Examination.

9. Institution of Marine Engineers, London. Associate

Membership. of the Institution of Marine Engineers, London.

10. The Institute of Civil Engineers, London. i) Sections A&B

ii) Parts I&II

11. The Institution of the Mechanical Engineers, London.

i) Sections A & B

ii) Parts 1 & 11

iii) Part 1 (Conducted Concurrently with Section A and Sec B.

iv) Section A (conducted concurrently with Part I and

Part.II.

12. The Institution of Electrical Engineers London.

i) Sections A & B

ii) Parts 1, II and Ill

Graduate Membership Examination of the British Institute of Radio Engineers,

London, (renamed as the Institution of Electronics and Radio Engineers from

1964).

(17.2.2) Sub: Grant of Study Leave to Scientist.

The question of allowing scientific/technical employees who have been granted

Study leave for acquiring higher Scientific and technical qualifications, to

resume duties in the Laboratory/Institute

in between the completion of their studies during summer or other vacation

etc., so as to get the benefit of full pay and allowances, has been examined in

consultation with the Ministry of Finance and it has been decided that the

employees concerned can not be allowed to resume duties before completion

of the full course of Study for which the study leave was granted in any

circumstances. If they are allowed to do so or they resume duties for a short

interval during vacation etc., the very purpose of the study leave will be

defeated.

(CSIR Letter No: 14/3/71-E.II, dated:29th Nov., 1976.)

(17.2.3) Sub: Grant of Study Leave

It has been observed for some time past that the National

Laboratories/Institutes are sending proposals for grant of study leave for

under graduate and graduate studies and/or academic/literary subjects such as

B.Lib. Science etc. which is not permissible under the Rules. It has accordingly

been decided in consultation with I.F.A, that the requests for grant of study

leave for prosecution of studies for academic or literary subjects will not

be entertained in future. The proposals for grant of study leave may please be

sent to CSIR only after having satisfied that the course will be of definite

advantage to the Council from the point of view of public interest and the

subject is of direct and close relevance to the sphere of duty of the

employee. These instructions may kindly be followed scrupulously.

(CSIR Letter No:5(17)/83-E.II, dated: 16th March, 1983.)

(17.2.4) Sub: Grant of Study Leave to the Staff

In future proposals for the grant of study leave to your officers may please be

sent to this office in the proforma enclosed.

CSIR Letter No:5(7)/83-E.II, dated:27th Dec., 1984.

Form of application for grant of Study Leave

1. Name of the Officer & Designation.

2. Whether permanent or temporary.

3. Length of service in CSIR and date of initial appointment (specify posts

held from time to time)

4. Period of Study Leave and date of Commencement.

5. Course of Study & Name of the University/Institution. A copy of

Admission certificate from University may be attached.

6. Study Leave/Special Leave, if any, sanctioned earlier with full particulars.

7. A certificate signed by the Director/Head of the Deptt. that the course of

study is directly related with the Sphere of his/her duties in the

Institute/Laboratory and shall be of definite advantage from the point of view

of public interest (to be enclosed).

8. A certificate signed by the Director/Head of the Department to the effect

that the Course of study shall enable the persons concerned to keep abreast

with modem development in the field of his duty and competence and thus

substantially benefit the Department (this certificate is required only when

study relates to post graduate course).

9. In case study leave required for study course out of India, a certificate

will be enclosed to the effect that adequate facilities for studies in the above

subject do not exist in India or under any of the Schemes administered by the

Department of Economics Affairs of the Ministry of Finance or by the Ministry

of Finance.

10. Whether any remuneration/stipend/Scholarship has been granted and if so

full details thereof.

11. A certificate from the Sr. Finance & Accounts Officer/Finance & Accounts

Officer of the Lab./Instt. that the study leave is admissible to the officer

concerned and that the proposal is in order.

Administrative Officer

(17.2.5) Sub: Grant of study leave to the Administrative Staff for Prosecution of Higher Studies - Guidelines thereof.

The question of grant of study leave to the Administrative Staff of the

Labs./Instts. has been under consideration for some time past. In order to

examine the matter threadbare a Departmental Committee was constituted to

go into the merits of the case and make recommendation. On the

recommendation of the said Committee, DGSIR has been pleased to approve

that Administrative Staff of the Labs./lnstts. including CSIR Headquarters may

be granted study leave in accordance with the provision of Rule of 50 of

CCS(Leave) Rules for prosecuting the following specialised and professional

courses:-

1. Computer Training Courses conducted by the Institution set up by Central

or State Governments in the country.

2. MBA - For doing MBA grant of study leave may be restricted at the level

of Section Officers and above.

3. Chartered Accountancy.

The quantum of leave in all the above cases will be restricted to as admissible

under the@ rules and respective employee will have to avail of other kind of

leave for completing any of the above courses, if the study leave so sanctioned

to him falls short of duration of the course. Each individual proposal in

accordance with the above guidelines will be examined on merit and decided

as such.

(CSIR Letter No:5(7)/83-E.II(5), dated:21 st March, 1988.)

(17.3) Leave to fellows appointed for Major Projects

(17.3.1) Procedure for calculation of the leave in respect of

fellows of the CSIR.

The CSIR has recently circulated a scheme for making quick recruitment of

Scientists for major Projects vide reference No. 17(155)/86-E.II dated 18th July,

1986. Under this scheme the fellows appointed, are entitled to 30 days leave

per annum. It has been decided that these fellows will be entitled to avail this

leave-on pro-rata basis.

(CSIR letter No. 17(155)/86-E.II(U-2), dated 10th August, 1987)

(1 7.3.2) Sub: Recruitment of Scientists etc. for Major Projects.

Please refer to this office letter of even number dated 10/8/1987 stating that

30 days leave per annum is admissible to the scientists recruited under quick

higher scheme and this leave can be allowed on pro-rata basis.

The matter has since been reconsidered and DG-CSIR has been pleased to

decide that the Scientists recruited under the Quick Higher Scheme will be

entitled to 30 days leave as prescribed in Rule-26 of CCS Leave Rule 1972 i.e.

15 days leave may be credited to the Scientists account on lst Jan. and another

15 days on1st July every year. When a scientist joins in the course of a given

half year, pro-rata credits may be given for the initial half year in the same

manner as prescribed in the normal leave Rules. In the event of any

unexpected termination of the appointment the total leave entitlement may be

calculated on pro-rata basis and if any excess leave had been availed off,

monetary adjustment may be made in the final remuneration claim of the

Scientist.

(CSIR Letter No: 17(155)/86-E.II(U-2), dated 8th Dec., 1987.)

(1 7.3.3) Sub: Recruitment of Scientist/Fellows for major Projects.

Reference this office letter of even number dated 18th July 1986 pertaining to

appointment of Scientist Fellows by the National Labs../lnstts. In partial

modification of clause (1) of the afore-mentioned orders on the scheme, it has

been decided in consultation with the IFA, CSIR that female Scientists Fellows

appointed under Quick Higher Scheme will be eligible to the grant of maternity

leave upto a period of 90 days as per conditions stipulated in Rule - 43 of CCS

(Leave) Rules, 1972. The orders circulated vide this office circular letter of

even number dated 8th December 1987 with regard to grant of 30 days leave,

as per Rule-26 of CCS (Leave) Rules, 1972 will, however, continue to operate as

usual.

(CSIR Letter No: 17(155)/86-E.II, dated 1/08/1990.)

(17.4) Grant of special casual leave

(17.4.1) Sub: Grant of Special Casual Leave to the Sportsmen of CSIR.

In pursuance of the decision taken by the Governing Body at its meeting held

on 21/11/1983 & 06-12-1983 and 2-1-1984, it has been decided that Special

Casual Leave may be granted to sportsmen of CSIR to the overall limit of 30

days in one calendar year for their participation in sporting event of national

or international importance. This limit of 30 days will be over and above the

Special Casual Leave granted to the Sportsmen for Shanti Swarup Bhatnagar

Memorial Tournaments. The conditions for grant of Special Casual Leave will

remain the same as given in the CCS (Leave) Rules, 1972 and the power of

granting Special Casual leave will be exercised by the Directors of National

Labs./lnstts. being the Heads of Department as defined in supplementary Rule

2(10).

(CSIR Letter No:7(130/2)/82-E.II(U-3), dated 14/3/84. and 28/11/84)

(17.4.2) Sub: Grant of special casual leave etc. to Sportspersons.

In continuation of CSIR circular letter No.7(130/2)/82-E-II(U-3) dated

1413/1984 on the above subject, it has now been decided to grant certain

further incentives/facilities to the following extent:

(i) In the case of CSIR employees who are selected for participating in

sporting events of national/International importance, the period of the actual

days on which they participate in the events as also the time spent in

travelling to and from such tournaments/meets may be treated as

duty. Further if any pre-participation coaching camp is held in connection with

the above mentioned events and the CSIR employee is required to attend the

same, this period may also be treated as on duty. Consequently the existing

provisions regarding grant of special casual leave for the purposes mentioned

in this item may be treated as cancelled.

(ii) The quantum of Special Casual leave for a period not exceeding 30 days

in a calendar year allowed to CSIR employees will cover also their attending

the pre-selection trials/camps connected with sporting events of

national/international importance.

(iii) CSIR employees who are selected for participating in sporting events of

national/International importance within India, may be allowed to travel by

First Class by train. In the case of events of international importance held

outside India, they may be entitled to travel by economy class by air.

In so far as other incentives for serving sportspersons etc. are concerned,

existing orders will continue.

(CSIR Letter No:7(130/2)182-E.II(U-3), dated: 4th July, 1986.)

(I7.4.3) Grant of special Casual Leave to Industrial and non-Industrial Central Government Employees whoundergo sterilisation operation under Family Welfare Programme.

A copy of Office Memorandum No.28016/5/83-Estt. A dated 25th January, 1984

received from Ministry of Home Affairs (Department of Personnel and

Administrative Reforms) New Delhi on the subject mentioned above is

circulated for information, guidance and compliance as the case may be.

(CSIR letter No.31(67)/81-G, dated 24th February, 1984)

(17.4.4) Grant of special Casual Leave to Industrial and non-Industrial Central Government Employees who undergo sterilisation operation under Family Welfare Programme.

According to the provisions contained in this Department O.M.No.28016/3/78-

Estt.A dated the 6th August, 1979, female central Govt. employees who

undergo tubectomy operations - whether puerperal or Non-puerperal - may be

granted special casual leave for a period not exceeding 14 days. Further, male

central Govt. employees whose wives undergo either puerperal or - non-

puerperal tubectomy operations for the first time or for the second time due to

failure of the first operation (under the Family Welfare programmes) may be

granted special casual Leave for 9 days subject to the production of a medical

certificate stating that their wives have undergone tubectomy operation. A

question has been raised whether these provisions relating to grant of special

casual leave to male and female central Govt. employees on account of

puerperal or non-puerperal- tubcetomy operations will be applicable also to

cases where the sterilisation of female central Govt. employees is performed

through operation under laproscopic method.

2. The matter has been considered in consultation with the Ministry of

Health and Family Welfare and it has been decided that the aforesaid

provisions relating of grant of special casual leave to male and female central

govt. employees may also be applied to cases where the sterilisation operation

is performed by laproscopic method. Ministry of Finance etc. are requested to

bring this decision to the notice of all concerned serving under their control.

3. In so far as employees of Indian Audit and Accounts Department are

concerned these orders issue in consultation with Comptroller and Auditor

General of India.

(GOI letter No.28016/5/78-Esttt.A dated 25th January, 1984)

(17.4.5) Grant of Special Casual Leave etc. to Sportspersons.

In continuation of this office circular letter of even number dated 4th July,

1986 t)n the above noted subject. 1 am directed to state that as clarified by

the Ministry of Personnel, Public Grievances and Pension, New Delhi, the actual

period of participation in the sporting events of national/international

importance together with to and fro travel time to be treated as duty as

referred to in para-1 of this office letter cited above, normal daily allowance

will also be permissible as per extant Rules to the concerned Sportspersons.

(CSIR letter No. 17(130/2)-E.II (U-3), dated 7th July, 1987)

(I7.4.6) Grant of Special casual Leave to the delegates of the Federation of CSIR Employees & Workers

Unions & Associations for attending the annual conference.

In continuation of this office circular of even number dated 4.6.1991 on the

above subject, 1 am directed to state that DG-CSIR has been pleased to

approve that in addition to president, one Vice-President, one General

Secretary. one treasurer and one delegate for each 100 members or part

thereof of the Federation, the other office bearers of the Federation (to the

maximum of 12 in total) will also now be granted special casual leave for

attending the annual conference of the Federation once a year. Other

conditions for grant of special casual leave will, however, remain unchanged.

(CSIR letter No. 17(65/44)/390-PPS, dated 13th July, 1992)

(17.5) Grant of Sabbatical leave

(17.5. 1) Subject: Sabbatical Leave

The Governing Body of CSIR has approved the following rules and regulations

for sabbatical leave at its 124th meeting held on 24th September, 1991.

Rules and Regulations

1 . The Sabbatical Leave would be exclusively for Scientific or academic work

at any relevant Institution in India or abroad;

2. The Sabbatical Leave would be admissible to Scientists "C" and above who

have rendered not less than six years service in CSIR;

3. Sabbatical Leave should be granted once in six years provided the

scientist concerned has not gone on one year or longer deputation or

assignment or study leave during the preceding six years;

4. Sabbatical Leave could be availed by a Scientist while receiving fellowship

or the like from CSIR or any other Organisation;

5. The leave will be limited to a maximum period of one year only; it may be taken for shorter duration;

6. The scientist must have at least three years services after completion of

sabbatical Leave;

7. The sabbatical leave cannot be combined with any other leave;

8. During the period of sabbatical leave, the Scientist concerned will be paid

full salary and allowance as would have been otherwise admissible to him;

9. Scientist concerned will furnish a letter of acceptance from the Host

Institution for undertaking advanced Study/research;

10. Scientist concerned will give an undertaking before proceeding on

sabbatical leave that he will utilise it for the bona-fide purpose for which it is

sanctioned and will not accept any commercial employment during the period

of leave; if, after rejoining duty, he resigns within three years he shall refund

the salary paid to him during the period of his sabbatical leave;

11. During the period of sabbatical leave, the scientist will continue to

retain accommodation on the same terms and conditions as are applicable to

other council employees;

12. For all purpose the period of sabbatical leave will be treated as a period

spent on duty without entitlement to TA and EA;

13. In case the Scientist proceeds abroad, the Laboratory where he is

employed or CSIR will have no financial obligations including medical

expenses;

14. All applications shall be forwarded by Laboratories to CSIR in ease

sabbatical leave is out of the country.

15. On completion of sabbatical leave, the scientist will submit detailed

report on work done and objectivesaccomplished.

(CSIR -HRDG Letter No:CSIR/SK/SL/91, dated: 16/12/1991.)

(1 7.5.2) Sub: Provision of Sabbatical Leave for Scientists of CSIR.

Reference CSIR letter No.CSIR/SK/SL/91 dated December 16,1991 from Dr.

Sushil Kumar, the then Head, HRDG, CSIR on the subject cited above. The

Governing Body in its 131st meeting held on 29th July, 1993 while considering

the recommendations of the Mashelkar Committee on Marketing Knowledge

Base etc., has, inter-alia approved the following modifications in the existing

rules and regulations for sabbatical leave:-

"the facility of sabbatical leave that is presently available for work of

scientific and academic nature only, be extended to include work on other

activities of the innovation chain with industry, consultancy organisations,

financial institutions, project engineering firms, technology marketing/transfer

agencies, etc. All other conditions of the scheme approved by GB for sabbatical

leave to remain unchanged".

(CSIR Letter No:CSIR/SK/Sl/91/HRDG, dated: 13/07/1994.)

(17.6) Other Miscellaneous orders on grant of leave.

(17.6.1) Grant of leave to quasi permanent employee

In continuation of this office letter No. 16(43)/63-E.1 dated 19.10.64, it has

been decided in consultation with the Ministry of Finance, that the Council

servants, who have completed three years of service in Council of Scientific

and Industrial Research and who would have been eligible for being declared

quasi permanent, had this scheme been adopted in the CSIR, would be

entitled to all benefits of leave as applicable to quasi-permanent Central

Govt. employees under the Revised Leave Rules, 1933 as amended from time

to time.

These benefits will be admissible with effect from Ist July following the date,

on which the Council employee complete three years of service.

(CSIRLetterNo:16(43)/63-E.I,dated:30.01.1967.)

(17.6.2) Sub: Grant of leave due for going abroad for private visits.

In partial modification of this office letter No.7(49)15/64-E.I dated the 29th

July. 1968. the Director General, Scientific and Industrial Research has been

pleased to decide that leave due and admissible may be granted by Heads of

National Laboratories under their own powers to members of the staff who

desire to go abroad on private visits, other than for studies/training or

deputation and where no financial assistance is to be received by them from

foreign Govts./Bodies/Organisations on the clear understanding that they will

not seek any employment or receive any remuneration from any agency. In

sanctioning such leave to members of the staff under him, the Head of the

Lab./Instt. has to satisfy himself that:-

1. Leave applied for by the member of the staff is for bona-fide purpose and

will not be mis-utilised by him for purposes other than those applied for; and

2. The laboratory/Institute will not be responsible to assist him in the

matter of obtaining passport, foreign exchange etc. These will be the

responsibility of the person concerned.

3. Cases for grant of leave to be spent in certain countries with which India

has no diplomatic and/or friendly relations, may however be sent to CSIR

headquarters.

4. Cases involving receipt of any financial assistance by the staff from

foreign bodies/organisations/Govt. etc. shall continue to be referred to the

CSIR for consideration of the authorities.

(CSIRLetterNo:16(139)/68-E.I,dated:12thAug.,1969.)

(17.6.3) Sub: Treatment of period on Extra Ordinary Leave to Scientist taking up Post Doctoral Positionsabroad for counting towards increments.

Reference CDRI letter No.8(1)/78-Estt. date 3rd June, 1985 on the above

subject. Since Dr. Agarwal was granted EOL under Ministry of Finance O.M.

No. 1 1(1)E.II/69 dated 25.6.70. the period of EOL will not count either for

increment or for assessment purposes. Directors of National Labs./Institutes

are not competent to grant increment to those who were sanctioned EOL under

the said orders. The finance Wing, CSIR, has been consulted in the matter who

have opined accordingly.

As regards delegation of powers to the Directors with regard to FR-26, it may

be stated that the cases referred to the above are not covered under FR-

26. The period of EOL availed of by Dr.Agarwal does not qualify for earning

increment or assessment promotion. All cases of increment of assessment in

relation to the EOL granted under the Ministry of Finance O.M. dated 25.6.70

and 6.1.71 referred to above may be regulated accordingly.

A report may please be sent to CSIR indicating action of the laboratory in this

regard showing details of all cases where-increment has been allowed or the

EOL period has been counted for assessment in such cases.

(CSIR Letter No:27/859/81-ISC.II, dated:4/6/1985.)

20. Medical Facilities to CSIR Employees and Pensioners

20. Medical Facilities to CSIR Employees and Pensioners

20.1.1 Enhancement of powers of Directors of all National Labs./Instts. to

admit medical claims - Clarifications regarding.

20.1.2 Sanjay Gandhi Post Graduate Institute, Lucknow - Recognition as

http://www.csir.res.in/csir/external/heads/aboutcsir/governance/rules/volume1/20/20_1_2.htm



a Referral Institute.

20.1.3 Guidelines for Part-time Doctors

20.1.4 Guidelines for engaging part-time doctors - Modification thereof.

20.1.5 Sub- Medical facility for retired CSIR employees.

20.1.6 Sub: Extension of facilities to CSIR Pensioners.

20.1.7 Sub: Extension of CGHS Facilities to Employees/Pensioners of CSIR

- Nursing Home Facilities.

20.1.8 Extension of CGHS Facilities to Employees/Pensioners of CSIR -

Nursing Home Facilities

20.1.9 Sub: Medical facilities for retired CSIR Employees

20.1.10 Sub: Introduction of Group Mediclaim Scheme for the pensioners

of CSIR, their spouse and dependent children.

20.1.11 Sub: Medical facilities for the retired CSIR Pensioners.

20.1.12 Group Mediclaim Scheme - regarding renewal thereof.

(20)Medical Facilities to CSIR Employees and

Pensioners

(20.1.1) Enhancement of powers of Directors of all National Labs./Instts. to admit medical claims -Clarifications regarding.

The Heads of Department in the Government of India are empowered to

allow reimbursement of charges for medical treatment in emergent cases in a

private hospital to their employees as contained in the, Ministry of Health

order dated 23rd February, 1977 and 7th May, 1979 read with their O.M. No.S-

14012/9/75/MC/MS dated 18th June, 1982, subject to conditions stipulated

therein. These orders are contained in the Swamy's Compilation of Medical

Attendance Rules.
















The question of delegating the above powers to the Directors/Heads of the

National Laboratories/Institutes has been under active consideration in CSIR

for some time past. It has been decided in consultation with the Financial

Adviser that Directors/Heads of National Laboratories/Institutes may exercise

these powers as Heads of the Department for allowing reimbursement of

medical charges for treatment in really emergent cases in a private hospital at

the Headquarters of an employee subject to the conditions contained in the

above orders. Past cases need not be reopened.

(CSIR letter No. 14(2)/25/85-E.II, dated, 6th January, 1987)

(20.1.2) Sanjay Gandhi Post Graduate Institute, Lucknow - Recognition as a Referral Institute.

Reference CDRI letter No. CA/CDRI/Misc/89 dated 20th March, 1989 on the

above noted subject. 'Re DG-CSIR, in consultation with the Finance has been

pleased to accord approval to treat the Sanjay Gandhi Post-Graduate Institute

of Lucknow as a referral Institute under CS (Medical Attendants) Rule, 1-944

for the employees working in the CSIR Labs./Institutes at Lucknow on the

terms and conditions as are applicable to P.G.I., Chandigarh and All India

Institute of Medical Sciences, New Delhi.

(CSIR letter No. 14(6)/83-E.II, dated, 11th May, 1989)

(20.I.3) Guidelines for Part-time Doctors

The question of framing guidelines for having a uniform policy for engagement

of part-time doctors and grant of honorarium to them was under consideration

for sometime past. The DG-CSIR on the recommendation of the committee

constituted for the purpose has approved the following guidelines

a) Not more than one part-time doctor may be engaged by a Lab./Instt.;

b) Part-time doctor engaged should be of repute;

c) Honorarium may be to the maximum of Rs. 500/- per month per hour per

day subject to the ceiling of 3 hours per day and the maximum of Rs.

1500/- per month.

d) Part time doctors may not normally be engaged where Departmental

Dispensary is running with a full time doctor.

e) Part-Time doctor could be engaged in exceptional circumstances for the

medical care of its employees during working hours even though the

employees are covered by CGHS Scheme/Reimbursement Scheme where

Authorised Medical Attendants exist under Central Service Medical

Attendants Rules, 1944.

f) Powers to engage part-time doctor will now rest with the Head of the

Lab./lnstt.

g) In case of the departure from (a) & (c) above, approval of CSIR be

obtained.

This issues with the concurrence of Financial Adviser, CSIR.

(CSIR letter No.4(10)/80-E-II, dated, 3rd February, 1988)

(20.1.4) Guidelines for engaging part-time doctors - Modification thereof.

In partial modification of this office letter of even number dated 3.2.1988. I am

directed to inform you that DG-CSIR has been pleased to accord approval to

the following :-

1. Rate of honorarium per hour, per-day, per month for a part-time doctor

may be increased from Rs.500/- to Rs. 650/- subject to the ceiling of three

hours per-day, per-month with a maximum of Rs. 1950/- per part-time doctor.

The above consolidated honorarium will include the transportation cost also.

2. The engagement of a part-time doctor is admissible only in the Allopathic

system. However, if a Lab./Instt. requires a part-time doctor in any other

system, namely, Ayurvedic/Unani/Homeopathic, the Head of the Lab./lnstt. will

be competent to engage him as AMA subject to the conditions laid down for

appointment of an AMA in the CCS (NIA) Rules, 1944, as amended from time to

time.

3. The other conditions for engagement of part-time doctors will continue to

be the same as contained in CSIR Circular of even number dated 3.2.1988.

(CSIR letter No. 14(10)/91 -E.II. dated, 3rd October, 1991)

(20.1.5) Sub- Medical facility for retired CSIR employees.

The question regarding extension of medical facilities to retired CSIR

employees on the analogy of similar benefits available to Central Govt.

employees has been under consideration for some time. After careful

consideration of the matter, it has been decided that retired employees of

CSIR and their families who are normally resident at places/stations where

CSIR has established its own dispensaries may be provided with medical

attendance and treatment to the extent available in the dispensary free of

charge. These employees will, however, not be entitled to any kind of

reimbursement of medical expenses incurred by them.

2. It is requested that admissibility of this concession may kindly be brought

to the notice of all the retired CSIR employees who are drawing pension at

your laboratory/institute individually to enable them to avail this concession

without delay.

(CSIR Letter No: 17(1)/81 -E.II, dated: 16th June, 1982.)

(20.1.6) Sub: Extension of facilities to CSIR Pensioners.

The matter regarding providing various facilities to the CSIR Pensioners has

been engaging the attention of the CSIR. The DG-CSIR has now been pleased

to approve that pending provision of comprehensive social and medical

facilities to the pensioners and the members of their families as recommended

by the Fourth Pay Commission, the following facilities may be extended to the

CSIR Pensioners by the Labs. in the first instance, with immediate effect:-

i) Facilities of reading room, library, recreation etc. as being provided by

the various clubs of the Labs. If necessary, they will be eligible to become

members of the respective clubs;

ii) to provide two journals brought out by the CSIR of their choice to all the

retired scientists for rest of their life. For this purpose, choice of two CSIR

Journals may be obtained from pensioners who retired as Scientist 'B' or above

and are drawing pension through your Lab./lnstt. and the same forwarded to

PID for necessary action.

iii) CSIR/Lab. Guest House facilities subject to availability on the same

rates and terms and conditions as applicable to Council employees while not

on duty.

It is requested that all the pensioners drawing pension from your Lab./lnstt.

may be informed of the above provisions and they may be extended the

necessary facilities as above.

(CSIR Letter No: 17(1)87-E.II(3), dated: 9th January, 1987.)

(20.1.7) Sub: Extension of CGHS Facilities to Employees/Pensioners of CSIR - Nursing Home Facilities.

Consequent upon the withdrawal of Nursing Home facilities to the

employees/pensioners of the CSIR and their families under the CGHS, the DG-

CSIR has been pleased to approve that pending restoration of such facilities by

the Govt., CSIR employees/pensioners and their family members stationed at

Delhi, in case of hospitalisation, will be entitled to reimbursement of charges,

if any levied, for availing Nursing Home Facilities of their status in the CGHS

recognised hospitals, as admissible under the CCS (Medical Attendance) Rules.

(CSIR Letter No: 3(441)/78-E-III, dated: 15th July, 1987.)

(20.1.8) Extension of CGHS Facilities to Employees/Pensioners of CSIR - Nursing Home Facilities

Consequent upon restoration of Nursing Home facilities by the Ministry, of

Health & Family Welfare vide their Orders No. F.N. 4-1/87-C&P Section /CGHS-

8942-9142 dated 21.7.92) to the employees/pensioners of

Semi-Govt./autonomous organisations, it has been decided that the

instructions contained in this Office Memorandum of even number dated 15th

July, 1987 to provide the facility for reimbursement of charges, if any levied,

for availing Nursing Home Facilities of their status in the CGHS recognised

Hospitals admissible under CCS (Medical Attendance) Rules 1944, may be

treated as withdrawn with immediate effect.

It is requested that wide circulation maybe given to this decision amongst the

employees/pensioners of your Laboratory /Institute for their information.

(CSIR letter No. 3(441)/78-E.III, dated, 11/13th November, 1992)

(20.1.9) Sub: Medical facilities for retired CSIR Employees

The Governing Body of the CSIR has approved to extend the Group Mediclaim

Scheme to the pensioners of the CSIR and their dependents not covered by

CGHS. A copy of the Scheme obtained from M/s Oriental Insurance Company

Limited is enclosed.

The Main features of the Scheme are as under:-

i) It provides for both hospitalisation and Domiciliary Hospitalisation.

ii) The Scheme is divided into following four categories in terms of

premia payable and benefits admissible.

Category Premium Payable ( Rs.) Maximum Annual Benefits

(Rs.)

i 1300 - 00 96,500 - 00

ii 840 - 00 62,000 - 00

iii 600 - 00 43,000 - 00

iv 350 - 00 30,600 - 00

The scheme will be applicable to persons upto the age of 75. However, the

benefits shall stand reduced by 10% for members in the age group of 70-

75. The rebate of Group Mediclaim Scheme will be as follows:-

Persons Discount

First 100 15%

Next 400 20%

Next 500 25%

Next 4000 30%

Next 5000 35%

Next 15000 40%

Next 25000 50%

Balance 66.2/3%

In addition, there will be a special discount of 5%.

While the scheme further envisages Low claim Ratio Discount (Bonus), it also

provides for High Ratio Loading (MALUS). However, this will depend on actual

reimbursement after the scheme has been put into operation.

The Scheme will be made applicable to pensioners on the basis of

classification held by them before retirement as follows:-

Category Group A

Category Group B

Category Group C

Category Group D

As approved by the GB, the pensioners will have to pay one half of the

premium per person minus benefit of group discount as may be admissible, in

accordance with the categories in which they are placed.

The Scheme has been introduced on optional basis as an experimental

measure for a period of one year. It is requested that the scheme with the

above salient features may kindly be brought to the notice of all the

pensioners and family pensioners drawing pension from your Lab./Instt. In

respect of pensioners drawing pension through banks, the Coordinating

Labs./Instts. are also requested to bring the scheme along with the above

salient features, to the notice of pensioners and fan-lily pensioners.

It is also requested to obtain option from each of the pensioners in writing

whether they would like to join the scheme along with the details of their

dependents. The definition of dependents for this purpose will be the same as

contained in CCS Medical Attendance Rules, 1972, as made applicable to CSIR

employees. A copy of the proforma for obtaining details of the Insured

persons is enclosed for necessary action.

It will be appreciated if the option as also the completed proforma containing

details of persons opting to be covered under the Group Mediclaim Scheme are

sent to this office by 30.4.92 positively,

(CSIR Letter No: 17(1)91-E.II, dated, 29th February, 92.)

Appendix

The Oriental Insurance Co.

Ltd., Divisional. Offi

ce No.1, Jeevan Vihar

Building Parliament Street, New

Delhi - 110 001.

Re: - MEDICLAIM INSURANCE FOR PENSIONERS, THEIR SPOUSE &

DEPENDENT CHILDREN OF COUNCIL OF SCIENTIFIC & INDUSTRIAL,

RESEARCH.

Hospitalisation is an unforeseen eventuality which calls for expenditure

beyond the capability of even the well-off in the society. Responding to our

customers' needs, we are in the market since November, 1986 with our

Hospitalisation & Domiciliary Hospitalisation Insurance Scheme known as

"Mediclaim Policy". The underlying theme of all insurances is to mitigate the

financial loss to the 'Insured' caused due to a sudden and unforeseen event.

This policy is being offered specifically for the pensioners of CSIR, their

spouse and dependent children and provides for reimbursement of

Hospitalisation and/or Domiciliary Hospitalization expenses for illness/disease

contacted or injury sustained anywhere in India.

The reimbursement of such expenses are to the extent of 100% subject to

overall limit under the category opted.

The policy covers actual Hospitalization as an fax in-patient for treatment of

non-surgical and major surgical and major diseases. It does not include

outdoor treatment. The other salient features of the policy are:

Age Limit: -

(a) Persons from the age group of 5 to 70 years are covered by the Scheme.

(b) Persons beyond 70 years are covered when the Company may accept the

proposals from people over 70 years on receipt of Medical Certificate from

a qualified doctor certifying the general condition of the insured to be

satisfactory. In such cases the scale of benefits are reduced by 10% in

case the member is in the age group of 70-75 and 20% for those beyond

75 years of age.

Definitions:

1. Hospital/Nursing Home

Hospital/Nursing home shall be deemed to mean any institution in India

established for Indoor care and

treatment of sickness and injuries and which has been registered either as

Hospital or Nursing Home with the local authorities and is under the

supervision of the registered and qualified Medical Practitioner. The term

"Hospital" shall not include an establishment which is a place of rest, a place

for the aged, a place for drug addicts, a place for alcoholics, or a hotel or a

similar place.

2. Surgical Operation

Surgical operation Means:- Manual and operative procedures for correction of

deformities & defects, repair of injuries, diagnosis and cure of diseases, relief

of suffering and prolongation of life.

3. Domiciliary Hospitalization Benefit:

Domiciliary Hospitalization Benefit means medical treatment for a period

exceeding three days for such illness/disease/Injury which in the normal course

require care and treatment at a Hospital/Nursing Home but actually taken

while confined at home in India under any of the following circumstances,

namely

a) The condition of the patient is such that he/she cannot be removed to

the Hospital/Nursing Home or

b) The Patient cannot be removed to hospital/nursing home for lack of

accommodation therein, or

c) The patient prefers to be confined at Home for treatment

with the approval of the attending Medical Practitioner.

Subject to however, that Domiciliary Hospitalization Benefits shall not cover:-

i) Expenses incurred for pre- and post-hospitalisation treatment and

ii) Expenses incurred for treatment for any of the following diseases:

1. Asthma, 2. Bronchitis, 3. Chronic Nephritis and Nephrolic Syndrome, 4.

Diarrhoeas and all types of Dysenteries including gastroenteritis, 5. Diabetes

Mellitus and Inspious, 6. Epilepsy, 7. Hypertension 8. Influenza, cough and

cold, 9. all Psychiatric or Psychosomatic Disorders, 10. Pyrexia of unknown

origin for less than 10 days, 11. Tonsilities and Upper Respiratory Tract

Infection including Laryngitis and Pharyngitis and 12. Arthritis, Gout and

Rheumatism..

NOTE: When treatment such as Dialysis, Chemotheraphy, Radiotherapy etc., is

taken in the Hospital/Nursing Home and the insured is discharged on the same

day, the treatment will be considered to be taken under Hospitalization Benefit

Section.

4. Any One Illness:

Any one illness will be deemed to mean continuous period of illness and it

includes relapse within 45 days from the date of last consultation with the

Doctor/Hospital/Nursing Home/Clinic occurrence of same illness after lapse of

45 days as stated above will be considered as fresh illness for the purposes of

this policy.

i) Medical Practitioner means a person who holds a degree/diploma of a

recognised institution and is registered by Medical Council of respective state

of India. The term Medical Practitioner would include physician, Specialist and

Surgeon.

ii) Qualified Nurse means a person who holds a certificate of a recognised

Nursing Council and who is employed on recommendations of the attending

Medical Practitioner.

iii) Maternity Expenses Benefit:- Means treatment taken in Hospital/Nursing

Home arising from or traceable to pregnancy, childbirth including normal

Ceasarian Section. This is an optional Benefit available on payment of

additional premium. When Maternity Expenses Benefit is extended in the

policy, Exclusion 10 of the policy stands deleted.

Exclusions:

The company shall not be liable to make any payment under this policy in

respect of any expenses

what-so-ever incurred by any insured person in connection with or in respect

of:

1. Any disease other than those stated in clause(13) suffered by the

Insured person during the first 30 (thirty) days from the date of his/her

entry into the Policy. This exclusion shall not, however, apply if in the

opinion of the panel of medical practitioners constituted by the

company for the purpose, the insured person could not have known the

existence of the disease or any symptoms thereof at the time of his/her

entry into the policy.

This Exclusion shall also not apply in case of the insured person having

been covered under this scheme of Group Insurance Scheme with any

of the Indian Insurance Companies for a continuous period of 12

months preceding, without any break.

2. Injury of disease directly or indirectly caused by or arising from or

attributable to war, invasion, act of foreign enemy, hostilities or war

like operations (whether war be declared or not) and breach of criminal

law by the insured person.

3. Circumstances unless necessary for treatment of a disease not

excluded hereunder or as may be necessitated due to an accident,

vaccination or inoculation or change of life or cosmetic or aesthetic

treatment of any description, plastic surgery other than as may be

necessitated due to an accident or as a part of any illness.

4. Routine eye examinations and cost of glasses and contact lenses.

5. Dental treatment or surgery of any kind unless requiring

hospitalisation.

6. Convalescence general debility, "Run-down" condition or rest cure

congenital, external disease or defects or anomalies, sterility venereal

diseases, intentional self injury, use of intoxicating drugs.

7. Charges incurred at Hospital/Nursing Home primarily for diagnostic,

X-Ray or laboratory examinations or other diagnostic studies not

consistent with or incidental to the diagnosis and treatment of the

positive existence of presence of. any ailments, sickness or injury, for

which confinement is required at a hospital/nursing home or at home

under Domiciliary Hospitalisation as defined.

8. Expenses on Vitamins and Tonics unless forming part of treatment for

injury or disease as certified by the attending physician.

9. Injury or disease directly or indirectly caused by or contributed to by

nuclear weapons/materials.

10. Naturopathy Treatment.

11. Exclusion for 1st year of policy for treatment of cataract benign

prostatic hypertrophy, hysterectomy for menorrhaais or fibromyoma,

hernia, hydrocele congenital internal diseases, fistula in anus, piles,

sinusitis and related disorders unless such diseases are excluded as

pre-existing.

12. All diseases/injuries which are pre-existing when the cover incepts for

the first time.

Conditions:

1 . The Insured alone shall have the sole and exclusive right of receiving

any payment or of enforcing any claim under this policy and ito other

person whether named in the schedule hereto or not shall acquire any

right whatsoever against the company under or by virtue of this policy.

2. The premium payable under this policy shall be paid in advance. CSIR

shall remit the entire premium on behalf of its members to OIC Ltd.

3. Upon the happening of any event which may give rise to a claim under

this policy preliminary notice with full particulars relating to PIN, name

of insured person in respect of whom claim is made, nature of

illness/injury and Name & Address of attending Physician Hospital/

Nursing Home should be given and shall be sent to the company within

7 days from the date of hospitalization/domiciliary hospitalization.

4. Final claim along with receipt bills/cash memos etc. must be filed by

the insured person within 15 days after completion of treatment under

hospitalization of domiciliary hospitalisation.

NOTE: Failure to give notice or file such claim in time as provided in conditions

3 and 4 may not invalidate or reduce any claim if it is substantiated that

it was not reasonably possible for the insured person to give notice or

file claim within the prescribed time.

5. The insured person shall obtain and furnish the company through the

insured with all original bills, receipts and other documents upon which

a claim is based and shall also give the company such additional

information and assistance as the company may require in dealing with

the claim.

6. The insured shall in order to avail benefit under 'Domiciliary

Hospitalization' Clause, furnish to the company a certificate from the

medical practitioner treating the insured person certifying necessity

for hospitalization by allowing medical attention under one of the

circumstances described in the definition of "Domiciliary

Hospitalization Benefits".

7. Any medical practitioner authorised by the company shall be allowed

to examine the insured person in case of any alleged injury or disease

requiring hospitalization or domiciliary hospitalisation when and so

often as the same may reasonably be required on behalf of the

company.

8. The company shall not be liable to make any payment under this

policy in respect of any claim if such claim be in any manner fraudulent

or supported by a fraudulent means or device whether by the insured

or the insured person or by any other person acting on his/her behalf.

9. If at the time when any claim arises under this policy, there 'Is in

existence any other insurance (other than Cancer Insurance Policy in

collaboration with Indian Cancer Society and Medical Benefits

Extension under Personal Accident Policy) whether it is affected by or

on behalf of any insured person in respect of whom the claim may have

arisen covering the same loss, liability, cost or expenses, the company

shall not be liable to pay or contribute more than its rateable

proportion of any loss, liability, cost or expenses. The benefits under

this policy shall, however, be in excess of the benefits available under

Cancer Insurance Policy and medical benefits extension under Personal

Accident Policy.

10. For same illness, the benefits payable shall be either under

hospitalisation benefits or domiciliary hosptialization benefit but not

under both the benefits. Pre-and post-hospitalization expenses shall

be considered under the hospitalization benefits only.

11. If any difference shall arise as to the quantum to be paid under this

policy (liability being otherwise admitted) such difference shall be

referred to arbitration in accordance with the provisions of the Indian

Arbitration Act, 1940 as amended from time to time and for the time

being in force.

12. If the Company shall disclaim liability to the insured for any claim

hereunder and if the insured shall not be within 12 calendar months

from the date of receipt of the notice of such disclaimer notify the

company in writing that he does not accept such disclaimer and intends

to recover his claim from the company that the claim shall for all

purposes be deemed to have been abandoned and shall not thereafter

be recoverable hereunder.

13. All claims under this policy shall be payable in Indian Currency.

CSIR has allowed individuals to opt any one out of four categories. The

benefits under the four categories and the premium per person is given

hereunder:

PREMIUM CATEGORIES

I 11 III

IV

Hospitalization and

domiciliary 1300 840 600 350

Hospitalization Insurance

Important: Premium paid under the Scheme is eligible for deduction as

per the provisions under Section 80-D of the Income Tax (Amendment) Act

1986. As required by the Act the premium is to be paid by cheque only.

Other Important Provisions:

Low Claim Discount: There are provisions for low claim ratio discount, allowed to the group.

Tie up Arrangements: There are provisions for taking the treatment at tie-up

Hospitals without payment of any deposit or advance. List of such Tie-Up

Hospital shall be provided by the company. "On Account Payment" In certain

exigencies company may accept the request for "On Account" Payment while

the treatment is continuing based on the attending physician

recommendations. The above are only the salient features of Mediclaim

policy. In case any further clarification is required, we shall be pleased to offer

the same.

Table Of Benefits

Mediclaim (Hospitalisation and Domiciliary Hospitalisation) Policy (all Limits

are for the Policy Period)

CATEGORIES

I II III IV

Rs. Rs. Rs. Rs.

1. (a) Room, Board & Nursing expenses per day not exceeding

(including Boarding to be provided by the Hospital)

750 550 350 250

(b) I.C. Unit, Board & Nursing expenses per day

not exceeding

1500 1100 700 500

2. Aggregate limit for policy period for 1(a) & 1 (b) above not

exceeding

I) Hospitalisation Benefits other than Room Board & Nursing

Expenses & ICU (including Pre & Post Hospitalisation)

33000 24000 15500 11000

II) Surgeon Anesthetist, Medical Practitioner, Consultants,

Specialist fees.

22000 13200 9200 7000

3. Anesthesia, Blood, Operation Theatre charges, Blood, Surgical

Appliances, Medicines & Drugs, diagnostic ,materials & X-ray, dialysis,

chemotherapy, Radiotherapy cost of pacemaker, artificial limbs & cost

of Organs and similar other expenses

28000 16800 12800 9000

ii) Domiciliary Hospitalisation Benefits (Non-Surgical treatment

only)

1. Medical practitioners. consultants & specialists fees

for visits etc.

6000 3500 2500 1600

2. Blood, Oxygen, Diagnostic Materials, X-ray, Employment of

qualified Nurses, Medicines and Drugs and similar expenses.

7500 4500 3000 2000

A. Group Discount:

The group discount is permissible as per the following scale depending upon

the total number of insured persons covered under the Group Policy at

inception. Increase/decrease in the size of the group during the currency of

the policy is permissible. The final Group Discount (Increase/decrease) will be

adjusted on the basis of the size of the group existing on the last day of the

policy period provided the policy is renewed for the next 12 month.

No. of Persons insured Under Group Discount %

First 100 Persons 15

Next 400 Persons 20

Next 500 Persons 25

Next 4000 Persons 30




Over & Above 66-2/3

B. Bonus/Malus:

(i) Low Claim Ratio Discount (Bonus):

Low Claim Ratio Discount at the following scale will be allowed of the tota1

premium at renewal only depending upon the incurred claims ratio for the

entire group insured under the Group Mediclaim Policy for the preceding 3

completed years excluding the year immediately preceding the date of

renewal. Where the Group Mediclaim Policy has not been in force for 3

completed years, such shorter period of completed years excluding the year

immediately preceding the date of renewal will be taken into account.

Incurred Claims Ratio Under the Group

Policy. Discount %

Not Exceeding 60% 5

Not Exceeding 50% 15




(ii) High Claim Ratio Loading (Malus):

The total premium payable at renewal of the Group Policy will be loaded at the

following scale depending upon the incurred claims ratio for the entire group

insured under the Group Mediclaim Policy for the preceding 3 completed years

excluding the year immediately preceding the date of renewal. Where the

Group Mediclaim Policy has not been in force for the 3 completed years, such

shorter periods of completed years excluding the year immediately preceding

the date of renewal will be taken into account.

Incurred Claims Ratio Under the Group

Policy. Loading %

Between 80% and 100% 25





Over 200% Cover to be reviewed

NOTE : Incurred claim would mean claims paid plus claims outstanding in

respect of the entire group insured -under the policy during the relevant

period.

(20.1.10) Sub: Introduction of Group Mediclaim Scheme for the pensioners of CSIR, their spouse and dependent children.

In continuation of this office letter of even number dated 29.2.92 forwarding

therewith the modalities of the Group Mediclaim Scheme received from the

Oriental Insurance Company Ltd. enumerating the salient features of the

scheme and this office letters of even number dated 15.5.92 and 17.12.92

requesting to forward the options received in favour of this scheme early, I am

directed to state that it has been decided to introduce the Group Mediclaim

Scheme w.e.f. lst March, 1993 for the pensioners of CSIR, their spouse and

dependent children.

The options -received from the respective Labs./lnstts. are being forwarded to

the Oriental Insurance Company Ltd. (OIC) for processing the membership

under this scheme as per terms and conditions already circulated to the

Labs./lnstts.

As OIC has agreed to grant the Group Discount on the basis of total

membership from all Labs./lnstts. instead of treating each Laboratory as a

separate unit, the list of persons who have exercised their option in favour of

this scheme from your Laboratory is being forwarded to OIC.

As payment of premium depending upon the classification of category

based on the post held before retirement is required to be made by first week

of March, 1993, you are requested kindly to contact the pensioners/their

spouse/dependent children for getting from them the payment of half the

premium per person prescribed for each category so that after including 50%

of the premium from your own funds, full payment of premium could be sent to

OIC by 1st week of March, 1993. Ale Scheme will come into operation only

after receipt of premium by OIC from your Labs./Instt. in respect of the optees

and membership of each optee shall be confirmed by OIC to each individual

under intimation to you.

The OIC shall be functioning as a single-window service for all the Labs./Instt.

and thereby each Lab./lnstt. should remit the premium in respect of each optee

to OIC direct as well as send the claim papers direct to OIC for settlement as

per Scheme. Though only one policy shall be issued in respect of all the

Labs./Instts. by OIC in favour of CSIR Hqrs. but it will not affect the channel of

remittance of premium and settlement of claims in respect of each Laboratory

direct with OIC.

The OIC has allowed a period of two months from 1st March, 1993 for arriving

at the Group Discount i.e. the Group Discount shall be admissible on the basis

of number of optees existing as on 1.5.93 and the final Group Discount after

taking into consideration any addition/ deletion of an optee during the year,

shall be intimated at the time of renewal of this Scheme after one year. It may

be made clear that addition of any optee can be made at any stage during the

currency of the Scheme and in case of deletion from the membership of this

Scheme due to death, pro-rata refund will be given by OIC through the

Laboratory.

It may, however, be made clear that each beneficiary shall have to pay

separate premium for becoming the member of this scheme on payment of

premium as prescribed for the category. Though initially the payment of

premium shall be made per beneficiary according to the category but benefit of

Group Discount and Bonus/Malus shall be calculated at the time of renewal of

this Scheme after expiry of one year.

From the above, it may kindly be seen that Group Discount is admissible on

the number of optees for this Scheme, it is requested that the Scheme may

kindly be given wide publicity amongst the pensioners/their spouse/dependent

children of your Lab./lnstt. in order to enrol the maximum number of optees to

avail more and more Group Discount for the beneficiaries on the whole. It is

possible that you may face some difficultly in the beginning in the operation of

this Scheme but you are welcome to seek the clarification from OIC direct

under advice to CSIR.

A list of optees belonging to your Labs./lnstts. is enclosed for your information

and necessary action with a request to kindly contact the pensioners/their

spouse/dependent children so that half the premium for each category could

be collected from them by 3rd week of Feb., 1993 to enable you to send the

full premium, as explained above, to OIC in respect of each beneficiary by first

week of March, 1993.

(CSIR Letter No: 17(1)/91 -E.II, dated, 4th Feb., 93.)

(20.1.11) Sub: Medical facilities for the retired CSIR Pensioners.

The CSIR pensioners residing in Delhi are presently covered under the CGHS

Scheme and, therefore, get all the medical facilities including hospitalisation

etc, as available to the serving employees. However, as the CSIR is not

covered under the CGHS Scheme for stations other than Delhi, pensioners

residing outside Delhi do not get full medical facilities at par with their

counterparts in Delhi. This has been engaging the attention of CSIR for quite

some time. The Director-General, CSIR with the concurrence of Financial

Adviser, CSIR has now been pleased to decide that CSIR dispensaries of all the

National Labs./lnstts. (other than Delhi) may be treated at par with the CGHS

dispensaries so that the CSIR pensioners residing outside Delhi may get the

same facilities as available to Govt./CSIR pensioners residing in

Delhi. Accordingly, the CSIR Pensioners who either are already enrolled or

may wish to enroll themselves with the dispensaries at Labs./Instts. (other

than Delhi) shall now be eligible for medical treatment and reimbursement as

applicable to the Govt. pensioners covered under CGHS Scheme.

In terms of the existing instructions issued by the Govt. of India on the

subject, no reimbursement shall be admissible to the pensioners for OPD

treatment at the Govt./Recognised hospitals and the medicines prescribed by

the specialists of such hospitals are to be procured and supplied by the

dispensaries. As regards indoor treatment, the medical reimbursement shall

be admissible provided the patient is referred for specialist treatment by the

Medical Officer-in-charge of the CSIR dispensaries. Reimbursement of such

claims shall be regulated under CCS (Medical Attendance) Rules as applicable

for taking indoor treatment at the Govt./recognised hospitals.

It is requested that the above decision may kindly be given wide publicity and

also be brought to the notice of all the Pensioners drawing pension through

your Laboratory.

(CSIR Letter No: 17/1/91 -E.II, dated, 8.11.1994.)

(20.1.12) Group Mediclaim Scheme - regarding renewal thereof.

The Governing Body of CSIR at its 138th Meeting held on 26.5.1995 has

accorded its approval to the renewal of Group Mediclaim Scheme for a

further period of one year w.e.f. 1.4.1995 to 31.3.1996 on the existing

terms and conditions. The above decision may kindly be brought to the

notice of all concerned in your Lab./Instt. their information. guidance and

necessary action. (CSIR letter No. 17/1/91 -EII, dated, 14th June, 1995)

19. Management/ Research Councils

19. Management/ Research Councils

19.1.1 Working of the Executive Committees of National

Laboratories/Institutes.





19.1.4 Meeting of the Research Councils.

19.1.5 Functioning of Management Councils/Research Councils - Agenda

for Management Council/Research Council meetings.

19.1.6 Meetings of the Research Councils/Management Councils

19.1.7 Some of the Directors have represented to me that .....

19.1.8 Constitution of Management Council - Powers & Functions

19.1.9 Functioning of Management Councils/Research Councils -Agenda

for Management Council/Research Council meetings.

19.1.10 Procedure for preparation of Agenda notes for the meetings of the

Governing Body of CSIR.

(19) Management/ Research Councils

(19.1.1) Working of the Executive Committees of National Laboratories/Institutes.

Consequent upon the introduction of revised Rules and regulations with effect

from 10.8,1973, The Executive Councils in Laboratories/Institutes have been

















replaced by Executive Committees. According to Rule 71 of the Rules &

Regulations of CSIR, the Executive Committees of the National

Laboratories/Institutes are responsible for the control and general direction of

the Laboratory with in the frame work of the Rules & Regulations and

directives issued from time to time by the Governing Body /Society. For

efficient functioning of Executive Committees and in order to have meaningful

interaction between the Laboratories and the CSIR Headquarters, the following

guidelines are laid down:-

1. In accordance with Rule 74, the Governing Body or Director-General as its

Principal Executive Officer may review/amend any of the decisions of the

Executive Committees, and pass such orders as considered necessary, which

shall be binding on the Executive Committees. He is also a permanent invites

for the meeting of the Executive Committees. Whether he is able to attend a

meeting or send his representative, it is necessary to put forward the

considered views of the Headquarters on various items of Agenda. This means

that agenda papers should be received sufficiently in advance. Twelve copies

of the agenda for the meetings of the Executive Committees may please be

sent at least 15 days in advance to the CSIR Headquarters so that the views of

DG-CSIR and Headquarters, if any, are made available to the Executive

Committees before the meetings.

2. The Agenda for the meeting of the Executive Committees may be drawn up

in three parts, viz

i) items which are within the competence of the Executive Committee and

within the sanctioned budget estimates.

ii) items which require approval of Director- General / Vice-President and

or reference to Finance or other Ministries/authorities.

iii) items for information.

3. Proposals for creation of non-technical posts may please be discussed

with CSIR Headquarters before they are placed before the Executive

Committee.

4. Proposals for creation of posts of Scientist 'E' and 'F' may be discussed by

the Director with the DGSIR before they are placed before the Executive

Committee.

5 . In order to have uniformity in the various Laboratories/Institutes of the

CSIR, proposals regarding new designations, changes in designations

/conversion of posts may also be discussed with the CSIR Headquarters before

these are placed before the Executive Committee.

6. It would be appreciated that mention about the proposals at 3,4*and 5

having been discussed be invariably made in agenda note.

7 . Twelve copies of the final proceedings of the meetings of the

Executive Committee may be, sent to CSIR.

8 . The Director of the Laboratory/Institute as Chairman of the Executive

Committee will approve of the proceeding of the meetings of the Executive

Committees. However, according to Rule 74, the decisions of the Executive

Committee may be reviewed/amended by the DGSIR if nothing is heard from

the DGSIR within a fortnight after the receipt of the proceedings in the CSIR, it

may be assumed that the DGSIR has no comments to make. While action to

implement the decisions of the Executive Committee may be taken, items

requiring the approval of the higher authorities should be referred to CSIR

Headquarters separately.

9. Administrative Officer of the Laboratory will be held personally

responsible for the proper observation of the above instructions.

10. In the internalised set up of the Laboratories, the DG-CSIR expects the

Administrative Officer/Accounts Officer to guide and advise the Director on

administrative and financial matters properly.

11. Instructions regarding working of the Executive Councils already issued

from time to time may also be kept in view.

(CSIR letter No.5/1/70-CTE, dated, 9th Jan., 1974)


Reference para 8 of this office letter No.511/70-CTE dated 9th January, 1974

on the above subject which inter-alia states "If nothing is heard from the DG-

CSIR within a fortnight after the receipt of the proceedings in the CSIR it may

be assumed that the DG-CSIR has no comments to make."

While every effort is made to see that the proceedings of the meeting of the

Executive Committees are reviewed within the stipulated time and

observations communicated to the Laboratory concerned, it has not been

possible to adhere to the above schedule in many cases for the simple reason

that complete Agenda papers are not received in time. It has been observed

that the supplementary items are placed before the Executive Committees on

the table, copies of which are usually not forwarded to the CSIR. Agenda

Notes on the Supplementary items have to be called for from the Laboratory

concerned on receipt of the Proceedings and hence the delay in reviewing the

same.

In view of the position explained above it has been decided that the words 'a

fortnight' occurring in line seven of para 8 of our letter dated 9.1.1974 referred

to above may be substituted with the words 'a month'. While every effort will

be made to communicate comments on the Proceedings as expeditiously as

possible, it will be appreciated if the National Laboratories/Institutes could

kindly ensure that complete papers are sent to the CSIR in time.

(CSIR letter No.5/1/70-CTE, dated, 16th Jan., 1975)


I am to invite your attention to para-1 of this office letter No.5/1/70-CIE. Dated

9.1.1974 on the above subject wherein it was required that 12 copies of

Agenda for the meetings of the Executive Committees, should be sent to this

office at least 15 days in advance so that the views of the DG-CSIR, if any, are

made available to the Executive Committees before the meetings.

It has, however, been observed for some time past that certain

Laboratories/Institutes are not strictly adhering to these instructions inasmuch

as that Agendas were received in this office 3 to 4 days in advance of the

meetings with the result that the CSIR was either unable to send its comments

or had to do the last minute hurry in communicating its comments by

telegram. It has been also observed that supplementary items sometimes

exceeded the original agenda and only one copy thereof is sent to this office at

the last minute or are placed on the table. This leaves no room for the CSIR to

examine and send its comments before the meetings of the Executive

Committees.

It will therefore be very much appreciated if you could kindly ensure that 12

copies of agenda papers for the meetings of the Executive Committees etc. are

sent to CSIR Headquarters, sufficiently in advance in future so as to reach this

office minimum 15 days in advance of the meetings so that the items could be

properly examined and comments, If any, sent. It may also please be ensured

that supplementary items should as far as possible be avoided and if it

becomes necessary and unavoidable, barest minimum items may only be

placed before the Executive Committee and 12 copies of such items should also

be sent to this office well in advance of the meetings of the Executive

Committees.

(CSIR letter No.5(12)/76-CTE.. dated. 4th Oct., 1976)

(19.1.4) Meeting of the Research Councils.

Some of the Labs/Instts. have been making inquiries as to the number of

meetings of Research Council to be held in a year. It is clarified that the

Research Councils shall meet not less than two times in a calendar year.

(CSIR letter No.8(1)/88-CTE., dated, 19th August, 1988)

(19.1.5) Functioning of Management Councils/Research Councils - Agenda for Management Council/Research Council meetings.

1 . CSIR has been, from time to time, stressing upon the

Laboratories/Institutes to ensure timely submission of agenda papers for

the meetings of Management Councils/Research Councils (three weeks in

advance) so that the Comments of the CSIR thereon could be

communicated in time for placing before the M.C./R.C. for its

consideration. It has, however, been observed that in a number of cases

these instructions have not been followed inasmuch as the agenda papers

were received just a few days in advance of the meetings and sometimes

even after the meeting has been held.

2. 'The agenda papers received from the National Laboratories/Institutes

are circulated to various Sections/Divisions in CSIR for their comments

which are collected, consolidated and then put up to the competent

authority for consideration before these are communicated to the

National Laboratories/Institutes. Adequate time is, therefore, required

for study of agenda papers at the CSIR Headquarters.

3. It has also been observed that many Labs./lnstts. are putting up too

many items of importance as Supplementary items in the Management

Councils/Research Councils meetings. In this connection, it would be

appreciated that for examination of these supplementary items in various

Division/Sections of CSIR Hqrs., sufficient time is needed. In most of the

case of supplementary items, the time left with the CSIR Hqrs. for

assessment is too short and as a result. the matters are placed before

M.C./R.C. without CSIR's comments. It is, therefore, requested that putting

up of supplementary item in management Council & Research Council

meetings may, as far as possible, be avoided.

4. The Agenda should invariably include a separate item relating to report

of follow-up action on the minutes/decisions of the previous meetings.

5. One copy each of the Agenda papers and the proceedings may be sent

direct to the Financial Adviser, CSIR.

6. In some cases, such as creation of posts transactions in immovable

property procurement of vehicles, etc. and items as listed in Bye-law 18 of

the CSIR Rule & Regulations, where specific approval of the CSIR is

required, it is reiterated that mere inclusion of such proposals in the

Agenda of M.C./R.C. approval thereof in the proceedings and absence of

any comments thereon by the CSIR, should not be construed as tacit

approval of the CSIR. In all such cases, where specific approval of CSIR is

required, the proposals should be sent to CSIR after recommendations of

the M.C./R.C. wherever required, with all the details, for obtaining approval

of the competent authority. Only when such approval is received action

should be taken to implement the recommendation/decision of R.C./M.C.

7. In view of the above, it is again stressed that 15 copies of the agenda

papers for the meetings of the Management Councils/Research Councils

may be sent to CSIR Hqrs. sufficiently in advance so as to reach this office

atleast 3 weeks before the date of the meeting, to enable us to examine

the items properly and send the comments in time.

(CSIR letter No.8(1)/9 1 -CTE., dated, 2nd July, 1991)

(19.1.6) Meetings of the Research Councils/Management Councils

In accordance with the constitution of Research Councils and Management

Councils, The Director-General, CSIR, or his representative/nominee is a

permanent invitee to the meetings of the RC/MCs. It has come to notice that in

the Minutes of the meetings of the RCs and MCs of various Labs./Instts., the

absence of DG's representative/nominee is also recorded when he is unable to

attend the meetings. It has been felt that since the DG or his

nominee/representative is only an invitee to the meetings and is not a full

fledged member of RCs/MCs, it is not necessary that his absence may be put on

record. However, whenever DG or his representative/nominee attends the

meetings. his presence may be duly recorded. It is requested that the above

guidelines may kindly be brought to the notice of the conveners of the

RCs/MCs of your Labs./Instts., for necessary action.

(CSIR letter No.8(1)/91 -CTE., dated, 12th July, 1991)

(19.1.7) Some of the Directors have represented to me that the comments from CSIR-HQ on the minutes/agenda of MCs/RCs are at times delayed or are routine in nature and some of the comments tend to impinge upon the Independent functioning of the MCs/RCs. The matter was discussed in detail at CSIR HQ and I have asked my officers to send their comments in time and that the comments should be precise in nature and relevant without affecting independent functioning of the MCs/RCs .

In this regard I would, however, seek your cooperation also in ensuring that

the agenda notes of the MCs/RCs are sent to the Headquarters' office

sufficiently in advance so that comments from HQ if any, are sent after due

consideration and routine comments are avoided. I would also request you to

ensure that the number of supplementary items should be as minimal as

possible. As far as possible Supplementary Items involving any major policy

issue or having significant financial implications should be avoided as in such

cases CSIR-HQ does not get an opportunity to furnish its considered views

which may be useful in taking decision on such matter. Similarly, the minutes

of MCs/RCs meetings should be sent to the CSIR-HQ as early as possible after

the meetings. 1 have passed on the instructions that if no comments are sent

from CSIR-HQ within a month of the receipt of the minutes of the MCs/RCs, the

laboratories shall be free to implement the decision taken in RCIMC meetings.

I would also like to draw your attention to the provisions contained in Rule

62 to 67 of the Memorandum of Association, Rules and Regulations and Bye-

laws of CSIR which deal with the constitution, functions and powers of

MCs/RCs. I would request you to ensure that only matters which fall within the

powers of MCs/RCs respectively should be placed before such Councils in their

meetings for approval. The items which do not fall within the powers of these

two Councils should be referred to CSIR-HQ for appropriate decision.

(CSIR D.O. No. 1(83)/86-Finance, dated, the 13th March, 1992)

(19.1.8) Constitution of Management Council - Powers & Functions

Reference your letter No. 196(1)/MC/88 dated 21st September, 1988 on the

above subject. It is to state that the Powers of Management Council shall be

that which are not explicitly delegated to Director or the Research Council.

(CSIR letter No.8(1)/88-CTE, dated 8th November, 1988)

(19.1.9) Functioning of Management Councils/Research Councils -Agenda for Management Council/Research Council meetings.

Reference this office letter of even number dated 2.7.199 1. The instructions

conveyed in the letter referred to above are not being followed strictly by the

lab./lnstt. It is, therefore, reiterated that 15 copies of agenda papers of MC

meeting should be sent to CSIR HQ sufficiently in advance i.e. 3 weeks in

advance of the date of the MC meeting.

It is also requested that one copy of the Agenda papers may please be sent to

Financial Adviser, CSIR invariably 3 weeks in advance of MC meeting so that

the comments at Agenda stage can be conveyed to labs. before the meeting of

MC takes place and 15 copies of the proceedings be sent to CSIR within a

reasonable time for review.

(CSIR letter No.8(1)/88-CTE, dated 30th September, 1991)

(19.1.10) Procedure for preparation of Agenda notes for the meetings of the Governing Body of CSIR. .

In suppression of all previous orders on the subject the following procedure

shall henceforth be followed for preparation of Agenda notes for the meetings

of the Governing Body:-

1. An agenda item may be initiated either by the Heads of National

Laboratories /Institutes or by the Heads of Divisions/Units at CSIR

Headquarters.

2. The Heads of Laboratories/Institutes shall send the agenda item to CSIR

Headquarters where it will be examined by the Division/Unit concerned with

that matter.

3. The Divisions/Units at CSIR Headquarters will prepare notes on agenda

items initiated by them and on those received by them from the National


4. The agenda notes shall be prepared in the format as per Annexure- I.

5. The Heads of Units/Divisions shall submit the agenda notes to the DG-

CSIR for his approval. All proposals bearing financial implications will be routed

through the Internal Financial Adviser of CSIR, and in the penultimate para of

the agenda note it will be mentioned that clearance of the Internal Financial

Adviser has been obtained. Where considered necessary, DG-CSIR may also

consult Member (Finance), CSIR, before according his approval.

6. After DGSIR's approval, the file will be sent for perusal to Vice-president,

CSIR by the Division/Units concerned.

7. When the item has been approved by DG-CSIR and perused by Vice-

President, CSIR, 2 fair copies of the notes duly signed by the Head of the

Division /Unit will be sent to Committee Section for inclusion in the agenda for

the next meeting of the Governing Body. Each item will be accompanied by a

forwarding note as per Annexure-2.

8. The above shall be a continuous process. The National Laboratories

/Institutes and Division/Units at CSIR Headquarters shall go on processing the

items to be included in the agenda for the Governing Body as and when the

need arises, and forward the same to Committee Section as soon as these are

duly approved by DG-CSIR, and perused by Vice-President, CSIR. They need

not wait for the announcement of the date of the meeting of the Governing

Body.

(22) Pay Fixation

(22.1) Fixation of initial Pay under F.R. 27.

(22.1.1) Of late a large number Of recommendations for appointment Of candidates at higher initial pay than the minimum of the scale are being received in this office.

(22.1.2) Advance increments to departmental candidates.

A question has been raised whether advance increments can be given to

depart ental candidates

Also on the recommendation of Selection Committee as decided in sub-para

3 of this office letter No.6(4)/63-PC, dated 28-1-1964 in the case of outsiders.

This matter was considered by the Governing Body of the Council of Scientific

& Industrial Research at its meeting held on 5-11-1960 and extracts from the

proceedings of the meeting are quoted below for information:-

"After detailed discussion, the Governing Body decided that normally

fixation of initial pay should be done in accordance with rule but in

exceptional cases higher initial pay may be given as recommended by the

Selection Committee for departmental candidates. In all such cases, the

Selection Committee should record in some detail the special reasons which

in their opinion merit the grant of higher initial pay as proposed."

(CSIR letter No.6(4)/63-PC, dated, the 11 th June 1964)

(22.1.3) The Governing Body of the Council of Scientific and Industrial Research at its meeting held on 23rd, March, 1966 decided that the initial pay of departmental candidates selected for appointment to higher scientific posts on the recommendation of Selection Committees and on the basis of open advertisement should normally be fixed in accordance with rules, but in exceptional cases higher initial pay may be sanctioned as recommended by Selection Committee for departmental candidates. It was also decided that in all such cases, the Selection Committees should record in some detail the special reasons which in their opinion merit the grant of higher initial pay.

It has been noticed from the records of the proceedings of the various

Selection Committees that the following stereotype recommendation is

invariably recorded:

"In view of his high qualifications, experience and good performance in the

interview, the Selection Committee recommends grant of advance increments

to the candidate"

What is striking is the uniformity of this recommendation from most selection

Committees. You will kindly appreciate that the Ministry of Finance are not

happy to sanction higher pay on such general recommendations. I, therefore,

suggest that cases where advance increments above those normally permitted

under the rules are recommended, specific statement should be made on the

following lines:-

1. the qualifications and experience expected., and what are the

superior qualifications the candidate possesses;

2. in what manner the experience of the candidate is superior;

3. performance of the candidate may be described in terms of display of

special knowledge or keenness of intellect, etc. In case of actual tests,

such as the drawing or workshop jobs, some indication may be given of

the standard of performance. I have given the above only as

examples. There may be other ways in which outstanding qualities of

candidates meriting advance increments could be stated.

I hope that in future justification for grant of advance increments may be

recorded on the lines indicated. This will help us a great deal in obtaining

sanction of the authorities concerned.

(CSIR letter No.3(10)/66-E.I. dated. the 11th May 1966)

(22.1.4) Delegation of Powers to Heads/Directors of National Laboratories /Institutes /Organisation-Grant of Advance Increments-Departmental Candidates.

Reference CSIR Letter No.6(4)/63-PC dated 11th June, 1964. In accordance

with the provisions of Bye-law 80, the Director-General, Scientific & Industrial

Research with the approval of the Vice-President, CSIR has been pleased to

delegate to the Heads of Laboratories/Institutes/Organisations, his power for

grant of advance increments not exceeding three increments to departmental

candidates appointed against scientificposts upto the rank of SSO 11(that is,

Scientist B) on the recommendation of the Selection Committee duly

constituted by the Governing Body in the letter referred to above. The grant

of advance increments to departmental candidates will not, however, be

admissible, in respect of any post other than scientific.

The above delegation of power shall be for a period of two years from the

date of issue of this letter. Advance increments should be granted to

departmental candidates only in exceptional cases. A review of the above

delegation of power will be undertaken at the end of two years.

(CSIR Letter No.3(1)/65-CTE, dated, the 28th June, 1968)

(22.1.5) Grant of advance increments to departmental candidates.

The Grant of advance increments to departmental candidates appointed

against technical posts on the recommendation of the Selection Committees in

deserving cases is permissible but it has to be approved by the Director

General, Scientific & Industrial Research.

(CSIR letter No-. 5(25)/68-E.I. dated. the 24th Sept., 1968)

(22.1.6) Grant of advance increments to departmental candidates.

The proposals for grant of advance increments to candidates appointed

against the posts of Scientists BI, AI, Senior Technical Assistant and Junior

Technical Assistant are to be referred to the CSIR for approval of the Director-

General, Scientific & Industrial Research, in terms of this office letter No.

5(25)/68-E.I. dated the 24th September, 1968.

(CSIR letter No.5(25)/68-E.I, dated, the 6th November, 1968)

(22.1.10) Advance increments to departmental candidates.

Reference CSIR Circular letter No.6/4/63-PC dated 11-6-1964, incorporating

extracts from the proceedings of the meeting of the Governing Body of the

CSIR held on 5.11.1960 regarding grant of advance increments which is self-

explanatory. The operative part of the decision of the Governing Body's

aforesaid proceeding is reproduced below :-

"After Detailed discussion, the Governing Body decided that normally

fixation of initial pay should be done in accordance with rules but in

exceptional cases higher initial pay may be given as recommended by the

Selection Committee for departmental candidates. In all such cases, the

selection Committees should record in some detail the special reasons which

in their opinion merit the grant of higher initial pay as proposed."

2. This question again came up for re-examination in the CSIR Headquarters

recently and the position is explained as under: -

i) Under the normal rules grant of advance increments to the departmental

candidates simultaneously with their promotion to the next higher grade

is not permissible, especially as they shall be getting not only higher

initial pay but also a higher pay-scale which will open out a more

promising vista in their official careers.

ii) The reasons generally given by the Selection Committees in support of

their recommendations for advance increments are "excellent knowledge

of their subject" and/or "excellent performance at the interview". It as

felt that while undoubtedly make an employee entitled to accelerated

promotion to a next higher grade, that should not entitle him to an

additional advantage of a higher stage in the same I grade, especially

when his activities continue to be in the same laboratory and no change

of place is involved.

3. While it is not intended that there should be a blanket ban on the grant

of advance increments to departmental candidates on their promotion to

the next higher post, such grants/recommendations should be restricted

to really exceptional and rare cases and only in those situations where

the pay fixed under the normal rules would either give no or only a

meagre advantage to the person concerned as compared to the lower

post held by him or where the candidate has such exceptionally

outstanding performances and/or work to his credit as would warrant not

only promotion but also grant of advance increments by way of

recognition of his work, which should then be specifically referred to by

the Selection Committee. Such Cases when recommended to this office

may also kindly be got accompanied by the CR folders of the concerned

person along with other relevant documents.

4. Director-General, Scientific & Industrial Research shall be glad if you

could kindly apprise the Members and the Chairman of your Selection

Committee about these broad guidelines so that the matter's duly kept in

view while finalising their recommendations on the concerned

candidates. 'his will enable him to avoid, as in certain cases at present,

the painful necessity of having to disagree with or whittle down the

recommendations of the Selection Committees despite his highest

personal regard for the distinguished Members forming them. The D.G.

also expects that Directors of the Labs. and Members of the Committees

will not misunderstand the exercise by him of power of moderation of

such recommendations which is invariably done in a most objective

manner and with due regard to the totality of circumstances in a given

situation and the overall norms of the C.S.I.R.

(CSIRIetterNo.17(100)/77-EII, dated, the dated 14th June, 1977.)

(22.1.11) Grant of advance increments to candidates selected for appointment in the National Labs./Instts.

In respect of a case for grant of advance increments to a candidate

selected for appointment in a laboratory, as recommended by the Selection

Committee, the DGSIR has made the following observations:-

"The guidelines for advance increments require that these be given in

exceptional and rare cases". In such cases the exceptionally outstanding

performance/work should be referred to specifically in the minutes of the

Selection Committee. The statement "in view of his overall achievements,

excellent performance at the interview" is not specific nor in the class

"exceptionally outstanding."

Selection Committees may be requested henceforth to be specific in giving

details of achievements/performance which they can accept as

"exceptional/outstanding."

It is requested that the above instructions of Director-General may kindly be

kept in view and brought to

the notice of the Selection Committees, considering the grant of advance

increments/higher starting salary.

(CSIR letter No. 17(100)/77-EII, dated, the 21 st Nov., 1978)

(22.1.12) Grant of advance increments.

Reference CSIR letters No. 17(100)/77-E.II dated the 14th June, 1977 and

21.11.78. The question regarding the grant of advance increments to, the

candidates on the recommendations of the Selections Committees has been

considered by the Vice-President, CSIR. It has been observed that in several

cases justification recorded in the Proceedings of the Selection Committees

for grant of advance increments are general and vague. It does not give

clearly argued factual accounts of the merit of an individual which can

unambiguously convince any one of the high quality of the individual for

whom the advance increments have been recommended.

The Vice-President, CSIR has, therefore, directed that the Selection

Committees should, in future, be given explicit written instructions to spell

out in some detail, while making their recommendations, the merits of the

candidate justifying preferential treatment for grant of advance increments,

so that it can unambiguously establish and convince any one of the high

quality of an individual for whom the advance increments have been

recommended.The above instructions are brought to your notice for guidance

and strict adherence.

(CSIR letter No.3(27)/78-E.II, dated, the 12th Nov., 1980)

(22.1.13) Subject. Delegation of powers.

In accordance with the provisions made in the Hand Book on Powers of

Heads of Departments circulated by CSIR, the Heads of National Labs./lnstts.

are authorised to grant advance increments not exceeding three to

departmental/outside candidates on their appointment against scientific

posts upto the rank of Scientist-B, B-1 and other posts of corresponding

ranks, on the recommendations of the Selection Committee duly constituted

by the Competent authority. This decision was taken at the time when the

Directors of the National Labs./Instts. were empowered to make

appointments to scientific and technical posts upto the level of Scientist-'B'.

The above delegation to the Heads of Labs./lnstts. has been reviewed in

consideration of the fact that the Directors/Heads of the National

Labs./lnstts. are now empowered to make appointments upto the rank of

Sci-'EI'/ 'E.II'. DGSIR has accordingly been pleased to authorise the Heads of

the National Labs./Instts, to exercise the power to grant increments not

exceeding three to the departmental and/or outside candidates in respect of

all posts (Scientific & Technical) upto the level of Scientist EI/EII, subject to

the conditions laid down by CSIR from time to time on the subject.

(CSIR letter No. 14(25)/82-E.II, dated, 6th Jan., 1983)

22.1.14) Grant of advance increments.

It has been noted from time to time that advance increments are

sanctioned without reflecting the outstanding merit of the candidates in the

proceedings as stipulated in various communications issued by CSIR from

time to time. A few communications issued on this behalf are indicated

below:-

(a) CSIR Letter No. 6/4/63-PC dated 11.6.1964.

(b) CSIR Letter No. 17/100/77-E.II dated 14.6.1977.

(c) CSIR Letter No. 17/l00/77-E.II dated 2.11.1978.

(d) CSIR Letter No. 3/27/78-E.II dated 12.11.1980.

The matter regarding grant of advance increments to outside candidates

recommended by the Selection Committee against the advertised post has

again been reviewed in CSIR. It has been decided that whenever an outside

candidate is selected/appointed, advance increments if recommended by the

Selection Committee on the merit of the candidate may normally be limited

to three only if the case of the candidate merits for grant of increments and

regulated under the powers delegated to Directors/Heads of the

Laboratories/Institutes. CSIR may be approached for further increments

only if a contingency of protecting the emoluments drawn by the candidate

in his previous position arises.

The Laboratories/Institutes are requested once again to strictly follow the

instructions issued from time to time on the above subject.

(CSIR letter No.5(45)/81 -E.II, dated, the 13th Feb., 1984)

(22.1.15) Higher Initial pay to candidates possessing First class B.Tech. (Engineering) Degree and M. Tech. (Engg) Degree.

(22.1.16) Reference CSIR Memorandum number CSIR/PIC/73/5 dated 12.3.1974 on the above subject. The Governing Body of the CSIR at its meeting held on 26th February, 1974, has approved of the following --

i) First Class M.Sc./B.Tech.(Engg.) and B.E./B.Sc.(Engg.) of

the same duration of education as that of M.Sc. B.Tech.

(Engg.) and.B.E.1M.Phann.(Degree Course of atleast 5 years

duration after Higher Secondary) and M.Tech.(Engg.), when

appointed as Jr. Scientific Assistant/Jr. Technical

Assistant/Jr.Mechanical Assistant in the revised scale of

Rs.425-15-500-EB-15- 560-20-700 would start at Rs. 485/-

per month.

ii) A science Graduate/Diploma Holder in any branch of

engineering when appointed to the post of Junior,

Laboratory Assistant would start at Rs.340/- p.m. in the

revised Scale of Rs. 260-8-300-EB-8-340- 10380-EB-10- 430.

iii) Wherever rules exist for grant of advance increments to

particular categories on acquiring higher proficiency etc.,

Jr. Stenographers on showing higher speed in Shorthand,

they will continue.

The orders at (i) & (ii) are effective with effect from 1. 1. 1973. Persons

who were appointed on or after; 11.1973 as (a) Jr. Scientific

Assistant/Jr.Technical Assistant/Jr. Mechanical Assistant and

given the higher start of Rs.250/- in the scale of Rs.210-425 and

(b) Junior Laboratory Assistant on a higher start of Rs. 150/- in

the scale of Rs. 110-200 will be entitled to the higher start of

Rs.485/- in the scale of Rs.425-700 (revised) and Rs. 540/- in the

scale of Rs. 260-430 (revised) respectively from the date of

their appointment.

(CSIR letter No. 17/65/74-E.II, dated, the 3rd June, 1974)

(22.1.17) Higher Initial start to First class MSc./B.Tech. (Engg.) and B.E./B.Sc. (Engg.) etc. candidates on their appointment as Senior Laboratory Assistant.

The question of grant of higher initial start to first class

M.Sc./B.Tech.(Engg.) and B.E./B.Sc.(Engg.) of the same duration of

education as that of M.Sc., B.Tech.(Engg.) and B.E./M.Pharm.

(Degree course of at least 5 years after higher secondary and

M.Tech.(Engg.) on their appointment to the post of Sr. Laboratory

Assistant has been under consideration of the CSIR for some time

past.

The Governing Body of the CSIR at its meeting held on 21.9.77

has approved that a first class M.Sc./B.Tech(Engg.) and B.E./B.Sc.

(Engg.) or equivalent when appointed as Senior Laboratory

Assistant may be given four advance increments (i.e. Rs.428/-) in

the scale of Rs.380-12-440-EB- 1 5-560-EB-20-640.

The Governing Body further approved that the above grant of

higher initial start should also be made admissible to all First Class

M.A. in Natural and Social Sciences.

These orders will be applicable from the date of issue.

(CSIR letter No. 17(65)/76-E.II, dated, the 17th November, 1977)

(22.2) Grant of Higher Initial Pay to Jr.Stenographer.

(22.2.1) Grant of Higher initial pay to the Junior Stenographers in the C.S.LR.

The Governing Body of the CSIR at its meeting held on 16.4.1966 has approved of the following recommendations of the Finance Sub-Committee

1) Stenographers who qualify at a speed of 80 w.p.m. in shorthand may be given the minimum of the scale of Rs.130-300.

2) Those who qualify at a speed of 100 w.p.m,. in shorthand may be given a higher start of 4 advance increments.

3) Those who qualify at speed of l20 w.p.m. in shorthand be given a higher start of 8 advance increments in the prescribed scale1of Rs.130-300.

The decision of the Finance Sub-Committee is primarily with reference to future recruits. However, since this will put future recruits at advantage, compared to the serving Stenographers, it has been decided, in consultation with F.A. to C.S.I.R. that the pay of serving Stenographers who have qualified at a speed of 100w.p.m. prior to 16.4.1966 and whose pay falls below 150/-p.m. may be raised to Rs. 1501-p.m. with effect from 16.4.1966. Similarly the pay of those serving Stenographers who qualified at a speed of 120 w.p.m. prior to 16.4.1966 and whose pay falls short of Rs. 176/- should be raised to Rs. 176/-p.m. with effect from 16.4.1966. Annual increment in both cases would accrue after a full year from the date of such fixation.

The existing Junior Stenographers, who have not qualified at a speed of 100 w.p.m. or 120 w.p.m. in shorthand, may be allowed to take the test along with outside candidates to show the proficiency for earning the benefit of a minimum of Rs. 150/- and Rs. 176/- with effect from the date of the test.

(CSIR letter No. 1(32)/64-E.III, dated, the 18th Feb., 1967)

(22.2.2) Grant of Higher initial pay to Jr. Stenographers in

the C.S.LR.

Reference this Office letter No.1(32)64-E.III dated 18.2.1967 on the above subject. It has been decided, in consultation with Financial Advisor to Council of Scientific & Industrial Research, to extend the benefit of advance increments to serving Jr. Stenographers who qualify or have qualified at a speed of 100 w.p.m. and 120 w.p.m. in shorthand. Serving Junior Stenographers who have qualified or who may qualify at a speed of 100 w.p.m. shall be allowed two advance increments or Rs.1501-p.m. whichever is favourable to them. Similarly, those who qualify at a speed of 120 w.p.m. in shorthand shall be allowed four increments (including two already drawn) for having qualified at a speed of 120 w.p.m. or Rs. 176/-pffi whichever is favourable to them.

This benefit will be admissible to them from 16.1.1966, the date of approval of the scheme by the Governing Body at its its meeting held on 16.4.66.

Those Jr. Stenographers who have not yet qualified at a speed of 100 and 120 w.p.m. will be allowed to take the test to show the proficiency in shorthand once in a year 1st week of January for earning the benefit of

advance increments. 71e advance increments so earned will be admissible from the first of the month following that in which the prescribed examination or test is completed.

This may be brought to the notice of all Jr. Stenographers and their pay fixed accordingly.

(CSIR letter No. 1(32)/61 -E.III, dated, the 2nd Feb., 1968)

(22.2.3) Grant of advance increments/higher initial pay to Junior Stenographers in the CSIR and its National Laboratories/Institutes.

The matter regarding the grant of higher initial pay/advance increments to Junior Stenographers for qualifying at a speed of 100/120 w.p.m. in Shorthand was reconsidered by the Governing Body at its meeting held on 3rd August, 1979. The following decision has, inter alia been taken :-

"After some discussion, the Governing Body approved of the grant of one and two advance increments only in place of four and eight advance increments to the future appointees to the posts of Junior Stenographers and to the existing Junior Stenographers (Ordinary Grade) who hereafter qualify at a speed of 100 and 120 w.p.m. respectively in shorthand. This decision would take effect from 3.8.1979."

The above decision is brought to your notice for guidance and necessary action. The grant of one and two advance increments as above will be regulated in accordance with the instructions contained in the Government of India, Ministry of Finance, New Delhi O.M. No.7(31)-E.III(A)/75 dated 4.10.1975 (incorporated as G.I. decision No. 73 below F.R. 22 in Chaudri's compilation of F.R. and S.R. (Vol.1) - 7th edition).

(CSIR letter No. 1(55)/68-E.III. dated. the 17th Seb., 1979)

(22.2.4) Grant of advance increments/higher initial pay to Junior Stenographers in the CSIR and its NationalLaboratories/Institutes.

Reference this office circular of even number dated 17.9.1979 on the subject cited above. The following amendments may be carried out in the said circular.

The word 'and' used between the words one - two appearing in line two of the relevant Governing Body decision reproduced in the CSIR circular No. 1(55)/68-E.III dated 17th September, 1979 may be substituted by the word 'or' between the words one - two as mentioned above.

(CSIR letter No. 1(55)/68-E.III, dated. the 12th Feb., 1980)

(22.2.5) Grant of higher initial pay to Junior Stenographers in the CSIR.

Reference: 1. No. 1(32)/64-E.III dt. 18.2.1967

2. No. 1 (32)/64-E.III dt. 2.2.1968

3. No. 17 (65)/74-E.II dt. 3.6.1974

4. No. 1(55)/68-E.III dt. 17.9.1979

The issue regarding grant of four and eight advance increments to the serving Junior Stenographers as on 16.4.1966 who had qualified at the speed of 100 and 120 w.p.m respectively in shorthand prior to 16.4.66 or thereafter but before 3rd August, 1979, had been considered by. the Governing Body, CSIR at its meeting held on 3rd August, 1979. The Governing Body after considering the matter, had authorised the DGSIR to take decision in consultation with Member (Finance).

This question has been considered at the CSIR Headquarters and in consultation with the Member (Finance), The DGSIR has been pleased to decide as under:-

Junior Stenographers who were in service in CSIR as on 16.4.1966 and who had qualified in the required Stenographic test at the speed of 100/120 w.p.m., prior to 16.4.1966 or thereafter but before 3-8-1979, may be granted 4/8 advance increments respectively w.e.f. 16.4.1966 or from the date on which they had qualified the test whichever was later. The pay of these Junior Stenographers may be fixed notionally w.e.f. such date. In some cases, two (2) and four (4) advance increments had already been allowed. These shall be taken into account while arriving at the refixed pay. The actual monetary benefit on account of this 'notional' refixation of pay will be admissible from the date of issue of these orders. This should be specifically noted.

3. The pay of the concerned Junior Stenographers may be fixed in consultation with Finance & Accounts Officer/Sr. Finance & Accounts officer of your Laboratory/Institute.

(CSIR letter No. 1(55)/68-E.III, dated, the 30th Jan., 1981)

(22.2.6) Grant of higher initial pay to Junior Stenographer in CSIR and its National Labs./Instts.

Representations have been received from the Junior Stenographer working in the CSIR Headquarters as well as in the Laboratories/Instts. for extending the benefit of advance increment from the date of the meeting of the Governing Body i.e. 3rd August, 1979. The matter has been considered in consultation with Member (Finance). It is, however, regretted that it is not possible to extend the benefit from the date of the meeting of the Governing Body i.e. 3rd August, 1979. It is requested that all the concerned Junior Stenographer may kindly be informed of this decision.

(CSIR letter No. 1(55)/68-E.III, dated, the 24th June, 1982)

(22.2.7) Regarding clarification for fixation of pay of Junior Stenographer.

Reference DO letter number EST.P.21/31023 dated 29.10.1982 from Administrative Officer (S.G.), RRL, Hyderabad to Deputy Secretary (L.A.). The presumption made in letter No. EST-P-21 dated 8.2.1982 with regard to

fixation of pay at Rs.428/- instead of RS.416/- w.e.f. 1.7.1974 is confirmed. The increments already granted are to be taken into account while arriving at the refixed pay and the actual monetary benefit on account of this 'notional' refixation of pay will be admissible from 30.1.1981 only.

Further action in the matter may kindly be taken at your end.

(CSIR letter No.5(17)/82-E.II, dated, the February, 1983)

(22.2.8) Grant of Higher initial pay to the Junior Stenographers in the C.S.LR.

The question of extending the financial benefit of notional fixation of pay with effect from the decision of the Governing Body of the CSIR was considered by the Governing Body at its meeting held on 21st November, 1983. The Governing Body after considering the matter has approved to extend the actual monetary benefit on account of notional fixation of pay as a result of grant of 4/8 advance increments to the in-service Junior Stenographers with effect from 3rd August, 1979 itself, i.e. the date on which the 'Governing Body had earlier accepted this proposal in principal instead of 30th January, 1981.

The arrears admissible to the Junior Stenographers on account of this decision may be paid as early as possible.

(CSIR letter No. 1(55)/68-E.III, dated, the 14th Feb., 1984)

(22.2.9) Grant of advance increments to junior stenographers on qualifying the proficiency test in Shorthand at the speed of 100/200 w.p.m.

In accordance with the standing instructions Junior Stenographers working in CSIR and its National Laboratories/Institutes are entitled to the grant of 1/2 advance increments on their qualifying in the proficiency test in shorthand at the speed of 100/120 w.p.m.

Some of the Junior Stenographers in the Labs./Instts. have already been placed in the special grade of Rs.425-700 after completion of 11 years service in the grade. They could qualify in the above speed only while working in the special grade. Some of the Labs./lnstts. where they have been working recommended their cases for the grant of 1/2 increments to them in the special grade. The matter has accordingly been considered carefully in consultation with Finance Wing of CSIR vis-a-vis Government of India instructions on the subject. It has now been decided that the Junior Stenographers (Special Grade) who qualified/qualifies in the above speed may also be granted 1/2 advance increments in the present grade subject to other conditions as laid down in the scheme itself.

(CSIR letter No. 14(6)/12/82/83-E.II, dated, the 22nd September, 1986)

(22.3) Revision of Pay Scales & Fixation of pay of other

Categories of staff.

(22.3.1) Appointment of Junior Accountants in the C.S.LR. Fixation of initial pay.

The Director-General, Scientific & Industrial Research has been pleased to

decide that all the Junior Accountants appointed in the C.S.I.R. on or after

18.11.1960, after passing the Junior Accountants Examination, who were

allowed an initial pay of Rs. 1801- p.m., will now be allowed an initial pay of Rs.

190/- p.m., in the scale of Rs. 180- 10-290-EB- 15-380-EB- 15-440, from the

date of their appointment as Junior Accountants.

The arrears on this account will be paid to the Junior Accountants concerned.

(CSIR letter No.8(28)/8/64.E.I, dated. the 11th Aug., 1966)

(22.3.2) Appointment of Junior Accountants in the C. S.LR. Fixation of pay.

In continuation of CSIR O.M. No. 8(28)/8/64.E.I. dated 11.8.1966 on the above

subject, the Director General, Scientific & Industrial Research has been pleased

to decide that all the Junior Accountants appointed in CSIR on or after 1. 1.

1973 on qualifying the Junior Accountants Examination may be allowed to draw

an initial pay of Rs. 440/- p.m., in the scale of Rs. 425-15-500-EB-15-560-20-

700, with effect from the date of their appointment as Junior Accountants.

The arrears on this account will be paid to the Junior Accountants concerned.

(CSIR letter No.31(8)/74.E.I, dated, the 23rd June, 1975)

(22..3.3) Recommendations of Sidhu Committee for career development of Administrative staff of CSIR Implementation thereof.

Reference CSIR Order No. 3 (circulated vide No. 33(89)/81 -E I dated

12.11.1981 conveying the decision of the Governing Body re-designating the

post of Junior Accountants in the scale of Rs. 425-750 as Assistant (F&A) in the

scale of Rs. 425-800 and also declaring it a local cadre post, this office has

been receiving clarification from the Laboratories/Institutes, regarding fixation

of pay of the incumbents holding the posts. This matter has been considered in

detail and it has been decided, that the pay of incumbents, holding these

posts. will be fixed under the provisions of FR-23 read with FR 22(a) (ii).

(CSIR letter No.33(90)/82.E.I, dated, the 26th Nov., 1982)

(22.3.4) Appointment of Assistant (Finance & Accounts) in C.S.LR. - Fixation of initial pay.

Reference CSIR O.M. No. 31(8)/74-E.I. dated 23.6.1975. The Junior Accountants

appointed on or after 1. 1. 1973 on qualifying the Junior Accountant

examination shall be given initial pay of Rs. 440/- per month (one advance

increment) in scale of Rs.425-700. The pay scale of the Junior Accountants

(Assistant, Finance & Accounts) was upgraded to Rs. 425-750/-. Subsequently,

on implementation of Sidhu Committee report, the pay scale of the Assistant

(F&A) was fixed at Rs.425-800/- to bring it on par with Assistant (General).

It has been observed that even after implementation of Sidhu Committee

Report with effect from 1.2.1982, initial pay of Assistant (F&A) continues to be

fixed at Rs.440/- (involving grant of one advance increment) which is not

covered by the orders to the extant issued on the subject. It is, therefore,

requested that wherever initial pay has been given at Rs. 440/- to an Assistant

(F&A) on or after 1.2.1982 due to wrong fixation of pay recovery of the same

may kindly be made at your end under intimation to this office.

(CSIR letter No.4(9)/76.E.I, dated, the 2nd Nov., 1987)

(22.3.5) In continuation of this office letter of even number dated 14th July, 1987, on she above subject, I am directed to inform you that various clarifications have been sought by the Labs./Instts. on the various points. These have been examined and necessary clarifications are given below:-

1. Assistant s (F&A) (Spl. Gr.) may be promoted in the scale of Rs.

1,640-60-2600-EB-75-2900 w.e.f. 1/5/1987 irrespective of the fact

whether there is any grade in the Finance & Accounts Cadre or not. On

their turn for promotion as Section Officer (Finance & Accounts), they

will get their normal promotion in the approved grade;

2. The incumbents holding Special Grade Post listed in the above

circular may be promoted to the next grade w.e.f. 1/5/1987 by upgrading

their existing posts and their pay fixed under FR-22(C).

3. While no DPC is required to be constituted for such promotion, it

may be ensured that there is no adverse entry in their CRs for the period

they were placed in the Special Grade and 1/5/1987. It may also be

ensured that no vigilance case is pending or contemplating against

them.

4. Such promotees cannot exercise other option under the Revised

Pay Rules - 1986.

5. Inter seniority of these promotee will continue to remain the same

as on the Special Grade post.

(CSIR letter No.2(178)/A/86-CDN-E-II, dated, the 25th August, 1987)

(22.3.6) Grant of minimum initial pay to departmental Assistants appointed as Section Officer.

The Assistants promoted to officiate as Section Officer in short term vacancy

are also eligible for guaranteed minimum pay of Rs.710/- in the scale of pay of

Rs.650-1200 of Section officer.

(CSIR letter No.33(1)/72-El, dated, the 9th Jan. 1975)

(22.3.7) Grant of additional increments to Section Officer.

The CSIR has decided to implement the orders and instructions contained in

the Ministry of Home Affairs Department of Personnel And Administrative

Reforms O.M. No. 21/27/74-CS-(1) dated the 1st July, 1977 (with enclosures)

and No.F.5/54/77-CS(I) dated 31.8.1977 on the above subject. Copies of the

orders are forwarded herewith for your information and circulation among the

concerned officers.

In order to consider the cases the eligible Section Officers who were in

position as regular Assistant on 1.7.1959 and have completed 3 years and/or

10 years service in the post of Section Officer and are due to reach the stage of

Rs.810/- and/or Rs.960/- in the scale of Rs.650-1200 or have already crossed

these stages in the above scale by 31.3.1978 for the grant of additional

increments, the required information in the proforma (enclosed) may kindly be

furnished to this office immediately but in any case not later than 10.2.1978.

While furnishing the information, clarifications contained in the Ministry of

Home Affairs (Department of personnel & Administrative Reforms) O.M. of

31.8.1977 referred to above may particularly be taken into consideration.

It has been decided that in future the proposals for the grant of additional

increments to Section Officer as envisaged in the above orders would be

considered by the Departmental promotion Committee Twice a year, i.e. in July

(for period January - June) and in January (for period July to

December). Therefore, the proposals falling during the period January to June

may be sent to this office by 1 st July -and proposals falling during the period

July to December may be sent by 1st January every year for consideration by

the D.P.C.

(CSIR letter No.33(71)/77-E I., dated, the 23th Jan. 1978)

PROFORMA

Name of the labs./Instts

Particulars of Section Officer Who Were in Positions as Assistant on 1.7.1959 and Have Completed Three

Years andlor Ten Years As Section Officer.

Statement for the period ending

S. Name Date of Date of Present pay with date Date from Date on

which R

No. appoint- regular from which which the stage

of E

ment as aptt. it is being drawn officiated Rs.8 1 0/- and

or m

assistant as S.O. as S.O.before Rs.9601- due to

reach or A

regular has

R

appointment

as reached K

S.O.

without S

interruption/

reversion

1 2 3 4 Implementation of RP Rule, 1986 - Grant o fguaranteed

minimum initial start of Rs.2120 to SectionOfficer(Gen.) in the revised pay scale of Rs.2000-3500.

With reference to CIMAP letter No.MP.6(35)/86 dated 29.11.1986 received

from the Scientist-in-charge, of Regional Centre at Bangalore on the above

noted subject, 1 am directed to state in consultation with Department of

Personnel and Training, Ministry of Personnel, Public Grievance and Pension,

New Delhi that since 4th Pay Commission has not recommended a minimum

guaranteed pay to Assistants on promotion as Section Officers, the pay of

Assistants promoted as Section Officers will have to be fixed under the normal

Rules and that no guaranteed minimum pay is to be allowed on such

promotion/appointment effective from 1. 1. 1986 or thereafter.

(CSIR letter No. 17(178)/86-CDN-E.II-43, dated, the 20th Feb. 1987)

(22.3.9) Appointment of Senior Personal Assistant-fixation of pay

The Senior Stenographers on their appointment on promotion as Senior

Personal Assistants should be allowed guaranteed minimum initial salary of Rs.

7 1 0/- p.m. in the scale of Rs. 650-30-740-35-880-EB-40-1040 in accordance

with the decision of Government of India contained in the Department of

Personnel and Administrative Reforms Office Memo No. 19/2/73-CS(I), dated

19.2.1974 circulated vide this office letter No. CSIR/PIC/73-5 dated 12.8.1974.

(CSIR letter No.33(1)5/72-E.I, dated, the 6th October, 1975)

(22.3. 10) Fixation of Pay of Administrative Officers and Finance & Accounts Officers.

In accordance with CSIR Circular letter No.3(6)/65-E.I dated 1.11.1976 on the

above subject, the Finance & Accounts Officers are responsible for fixation of

pay in respect of Gazetted Officers, if the fixation is under normal rules.

Of late, it has come to notice that in some of the National

Laboratories/Institutes, fixation of pay has been done wrongly by

misinterpreting Government of India/CSIR orders. In order to avoid such a

situation, it has been decided that personal cases of pay fixation of

Administrative and Finance and Accounts officers of the Laboratories/Institutes

may be sent to CSIR Headquarters for confirmation. All other cases of pay

fixation may continue to be handled and decided at laboratory level. However,

the Labs./lnstts. may refer to CSIR Headquarters any case where there is any

doubt or dispute or interpretation of Rules is not quite clear.

(CSIR letter No.33(76)/78-EI, dated, the 25th July, 1978)

(22.3 11) Revision of Pay Scale of Junior Cost Accountants.

On the introduction of revised pay scales in CSIR with effect from 1.1.1973,

the Junior Cost Accountants (Pre-revised scale Rs.180-440) were allowed the

revised pay scale of Rs.425-700. The matter regarding the revision of their pay

scale has been reconsidered in consultation with the Member (Finance), CSIR,

and it has now been decided that the Junior Cost Accountants (pre-revised

scale Rs. 180-440) may be allowed the revised pay scale of Rs.425-15-500-EB-

15-560-20-640-EB-20-700-25-750 w.e.f 1.1.1973 subject to the condition that

no arrears of pay and allowances, on this account shall be payable upto

31.3.1978.

(CSIR letter No.4(9)/76-E.I, dated. the 20th Dec., 1978)

(22.3.12) Recommendations of the Sidhu Committee for career development of administrative staff in CSIR - Implementation thereof.

On the recommendations of the Sidhu Committee, the Governing Body of the

CSIR at its meeting held on 19th Sept., 1981 has approved the following:-

Section Officer (Audit & Accounts) :

1. The post of Section Officer (Audit & Accounts) shall be re-

designated as "Section Officer (Finance & Accounts).

2. The existing scale of Rs.550-900 shall be upgraded to Rs.650-30-

740-35-880-EB-40-960.

3. The incumbents of the post of Section Officer (Finance &

Accounts)'n the upgraded scale of Rs.650-960 shall have gazetted status

4. The pay of the existing incumbents in the higher scale shall be

fixed according to the normal rules of fixation.

5. The post of Section Officer (Finance & Accounts) Shall be in the

"Common Cadre".

Junior Accountant:

The existing posts in Junior Accountants in the scale of Rs.425-750 shall be re-

designated as " Assistant (Finance & Accounts) and given the scale of Rs.425-

15-500-EB-15-560- 700-EB-25~800. These posts shall hereinafter be in the

"Local Cadre". Pay fixation in the revised scale will be as per the normal rules.

The posts of Section Officer (Finance & Accounts) and Assistant (Finance &

Accounts) shall be filled up in accordance with the Recruitment Rules being

notified separately.

The above orders shall come into force with immediate effect. ,

(CSIR letter No.33(89)/81-E.I, dated, 12th November, 1981)

(22.3.13) Implementation of Sidhu Committee recommendations for career development of administrativestaff of CSIR - Delegation of additional responsibilities/powers to Section Officer (Finance & Accounts) and fixation of pay in the upgraded scale of Rs.650-960.

1. A reference is invited to the Office Order No.3 issued under CSIR

NO.33(89)/81 -E.I dated 12th November 1981 re-designating the post of

Section Officer (Audit & Accounts) as Section Officer (Finance & Accounts),

upgrading their pay scale from 550-900 to 650-960 and conferring gazetted

status on them, in accordance with the recommendations of Sidhu Committee

for career development of Administrative staff approved by Governing Body

CSIR.

2. In the context of above, the question of delegation of additional

responsibilities/duties & powers to the Section Officer (F&A) has been

under consideration of CSIR for some time now. The question of fixation

of pay of Section Officer (F&A) in the upgraded scale of Rs.650-960 has

also been engaging the attention of CSIR. After careful consideration of

the whole matter, it has been decided as under :-

i. Section Officer (Finance & Accounts) working in the National

Laboratories/Institutes/Centres/CSIR Hqrs., where posts of Sr. Finance &

Accounts Officer & Finance & Accounts Officer or Sr. Finance & Accounts

Officer/Finance & Accounts Officer are available, shall perform the

additional duties/responsibilities/powers as mentioned in Annexure 'A'.

ii. Section Officer (Finance & Accounts) posted in the Regional Centre

Field Stations of Labs./lnstts. shall perform additional

duties/responsibilities as indicated in Annexure 'B'.

iii. Additional duties/responsibilities/powers now proposed will be

discharged by the concerned Section Officer (F&A) notwithstanding his

normal role/function as Section Officer (F&A) in Finance Wing of the

Labs./lnstts./centres/Field Stations etc. as hither-to-fore.

3. Taking into account the additional duties and responsibilities entrusted

to Section Officer (F&A) on their placement in the upgraded scale of Rs.650-

960 their pay fixation in the upgraded scale will be done under the provisions

of F.R. 22(c).

(CSIR letter No.2(14)/82-Finance, dated, the 22th April, 1982)

Annexure - A

Statement showing the additional duties/ responsibilities/powers delegated

to Section Officers (Finance & Accounts) working in Labs./Instts./CSIR Hqrs.

Section officer (Finance & Accounts) working in the

Labs./lnstts./Centres/CSIR Hqrs. shall perform the following additional

duties/responsibilities consequent upon their placement in the upgraded scale

of Rs. 650-960 and attaining gazetted status.

1. Closing of Objection Book advances.

2. Closing of monthly classified abstracts.

3. Closing of Broad Sheets of advance and their monthly

reconciliation with classified abstracts/Cash Book.

4. Closing of Broad Sheets of CPF & GPF Accounts.

5. Closing of Ledger account of CPF & GPF - in respect of each

subscriber and its monthly/annual reconciliation with Broad sheets &

Cash Book.

6. Closing of Deposit registers of Earnest money, Security Deposit

and other Miscellaneous Deposit and their reconciliation with the

monthly/annual accounts.

7. Attestation of entries of events recorded in the Audit Register

(gazetted/non-gazetted).

8. Signing of routine correspondence with other Division/Section of

the Labs./lnstts. as well as with outside office.

9. Authorising transfer entries for rectifying errors in classification of

debits/credits in account.

10. Signing of cheques as first signatory in the event of both the

Sr. Finance & Accounts officer & Finance & Accounts Officer/ or

Sr. Finance & Accounts Officer/Finance & Accounts Officer, as the case

may be, being away from headquarters on leave/tour etc.

11. Looking after the duties of Sr. Finance & Accounts Officer or

Finance & Accounts officer, as the case may be, on their being away

from Headquarters either on tour or on short leave & authorising

payments of regular salaries bills, advance of TA,LTC, CPF, GPF &

medical charges etc. & other supply bills to the extent of Rs. 50001- in

each case.

NOTE: In doubtful cases where Section officer (F&A) is not able to take

decision he will keep such bills pending for consideration of Sr. Finance &

Accounts Officer/Finance & Accounts Officer on his return to duty, even though

the amount of the bill may be within Rs.5000/-).

Annexure - B

Statement showing the additional duties/responsibilities/powers delegated to

Section Officers (Finance & Accounts) working in Regional Centres/Field

Stations of Labs./lnstts.

1. Passing of salary bills of the staff of the Centre.

2. Passing of bills on account of recoupment of imprest.

3. Passing of bills of work-charged staff.

4. Passing of muster rolls in respect of persons engaged. on casual

basis against the sanctions accorded by competent authority and on

approved rates.

5. Passing of bills in respect of contingent charges and consumable

and non-consumable stores upto Rs.5000/- in each case.

6. Attestation of entries in the main cash book.

7. Signing cheques of the centre as first signatory.

8. Reconciliation of Cash Book with Bank Accounts and other Allied

work connected with it.

9. Reconciliation of monthly/annual account of the Centre and their

submission to the parent Lab./CSIR Hqrs. as the case may be.

10. Submission of monthly progressive statement of receipt and

expenditure to the parent Lab./CSIR as the case may be.

11. Clearing purchase proposal up to the amount to which Scientist-

in-charge of the Centre is empowered to sanction expenditure.

12. Tendering advice to the Head/Scientist-in-charge of the Centre on

all urgent finance matters.

13. Control of Budgets/expenditure of the Centre.

NOTE: While discharging the above functions, Section Officer (Finance &

Accounts) will seek guidance/advice from Sr. Finance & Accounts

Officer/Finance & Accounts Officer of the Headquarters/Labs./lnstts. He

will act in accordance with the advice & direction given to him by

Sr. Finance & Accounts Officer/Finance & Accounts Officer of the

Labs./Instts. from time to time for discharging his functions. Sr. Finance

& Accounts Officer/Finance & Accounts Officer of Headquarters of the

Lab./Instts will exercise necessary control over the functions of Section

officer (F&A) of the Regional Centre field station and it shall be ensured

by him that various functions assigned to Section Officer (F&A) ate

discharged by him properly and in accordance with extant

rules/procedure.

(22.3.14) Fixation of pay of Section Officer (F&A) in the revised pay scale of Rs. 650-30-740-25-880- EB- 40-960.

Reference CSIR letter No. 2(14)/82-E I dated 22.4.1982 on the above

subject. Some of Finance & Accounts Officers have requested for re-fixation of

their pay in the revised scale of Rs 650-960 for the post of Section Officer

(F&A) with effect from 12.11.1981, the date from which the revised scale was

introduced for this category.

The matter has been examined. Since the revised scale for the post of

Section Officer (F&A) has come into operation only from 12.11.1981 the

incumbents who were holding the posts of Section Officer (F&A) on that date

are only entitled to the re:-fixation of pay in the revised scale of Rs 650-

960. In other words, the Finance & Accounts Officers who were@ not

effectively holding the post of Section Officer (F&A) on 12.11.1981, are not

entitled to re-fixation of their pay in the revised scale of Rs 650-960.

(CSIR letter No.8(101)5/81-E I, dated the 25th January, 1983)

(22.3.15) Implementation of Sidhu Committee recommendations for career development of administrative staff of CSIR - Delegation of additional responsibilities/powers to Section Officer (Finance & Accounts)and fixation of pay in the upgraded scale of Rs. 650-960.

1 - Kind attention is invited to this office letter of even number dated 22nd

April 1982 communicating the decision regarding re-designating the post of

Section Officer (Audit & Accounts) as Section Officer (Finance & Accounts),

upgrading their pay scale from 550-900 to 650-960 and fixation of pay of the

incumbents in the upgraded scale under the provision of F.R.22(c).

2. References have been received from the Labs./lnstts. asking for clarification

whether the option to get the pay fixed initially under the provision of

F.R.22(a)(i) and re-fixation of pay on the basis of provision of F.R.22(c) on the

date of accrual of next increment in the lower scale, would be available to the

Section Officer (F&A) consequent upon up-gradation of their posts from 550-

900 to 650-960, in terms of provision of Ministry of Home Affairs, DPAR O.M.

No.F7/1180-Estt.B-1 dated 26.9.81. 71e above question has been considered in

consultation with Department of Personnel and Administrative Reforms (Pay-1

Branch) who have clarified that the said provision for option is not permissible

in case of up-gradation of post of Section Officer(A&A) and that the provision

of their O.M. referred to above is meant only for the cases of promotion to

higher post in the cadre and is not applicable in each case of appointment

whenever pay fixation is done under F.R.22(c).

3. It is accordingly clarified that fixation of the pay of Section

Officer(F&A)may be done straightway under F.R.22(c) from the date of up-

gradation of the posts to the scale of 650-960 as per above instructions. In

case the pay has been fixed by the Labs./lnstts. in a manner otherwise than

that stated above, necessary action to re-fix the pay in such cases may be

taken and any overpayment made on this- account recovered from the

concerned person.

(CSIR letter No.2(14)/82-Finance, dated, the 24th March, 1983)

(22.3.16) Fixation of pay of SO(F&A) in the Pre-revised Locale of Rs. 650-960.

As per this office letter No.8(101)5/81 -E.I dated 25.1.1983, only those

Finance & Accounts Officers who were holding the post of SO(F&A) as on

12.11.1981 would be entitled for re-fixation of pay in the revised scale of

Rs.650-960. An anomoly in the said order depriving those Finance &

Accounts Officers of the benefit of fixation of pay in the scale of Rs.650-960

who were promoted as Finance & Accounts Officer prior to. 12.11.1981

having been brought to notice, it has now been decided in consultation with

FA to CSIR that the pay of F&AO who were drawing more pay as SO(F&A) in

the scale of Rs.550-900 than their juniors may be stepped up to bring their

pay at par from the date of their juniors started drawing more pay, as

F&AO. As usual, such re-fixation of pay may be got ratified by CSIR.

(CSIR letter No.8(94)5/80-E.I, dated, the 23rd Dec. 1986)

(22.3.17) Sub: Fixation of Pay Section Officers (F&A) in the Pre- revised scale of Rs. 650-960.

Reference this office letter No.2(14)/83-Finance dated 1.11.83 and

No.8(94)5/80-E.I dated 23.12.86 on the subject stated above. While examining

certain cases of stepping up of pay relating to Section Officers (F&A) and

Finance & Accounts Officers, it has come to notice that some of the

Labs./Instts. have fixed the pay of Section Officers (F&A) under F.R.22 a(i) from

the date of replacement of the scale of Rs.550-900 to 650-960 w.e.f. 10th Oct.

1981 and under F.R.22(C) from the date of next increment of the incumbent

concerned. Such pay fixation is erroneous and contrary to the instructions

already issued vide CSIR letter dated 1st Nov. 1983 ibid. It is once again

reiterated that the pay of the Section Officers (F&A) who were placed in the

scale of Rs.650-960 w.e.f. 12.11.81 is to be fixed straightway under F.R.22(C)

and the benefit of option under Ministry of Finance O.M. dated 26.9.81 is not

admissible to them.

You are, therefore, requested kindly to review the pay fixation of all the

concerned incumbents working in your lab and confirm that the pay of the

concerned individuals has been fixed according to the Instructions issued by

CSIR.

(CSIR Letter No:8(94)5/80-E.1, dated: 13th Nov., 1991).

(22.3.18) Fixation of pay of S. O. (F&A) in the revised scale of Rs. 650-960.

In partial modification of this office circular letter of even number dated the

23rd December 1986 it has been decided in consultation with the Internal

Financial Adviser, CSIR to amend the 1 3th line of the above letter to read as

under:

"that the pay of F.& A.0s., who were drawing equal or more pay as" in place

of "that the pay of F.&A.O's. who were drawing more pay as".

It is further mentioned that CSIR Circular of even number dated the 13th

November 1991 may be treated as withdrawn.

(CSIR letter No.8(94)5/80-E.I, dated, the 8th Jan. 1992)

(22.3.19) Fixation of pay of in the Grade of Sr. Finance & Accounts Officer (SG).

Reference CDRI letter No. 1/ 169/75-Accts. dated 8th May, 1985. The post of

Senior Finance & Accounts Officer (SG) is a non-functional one and

in accordance with the guidelines issued by the Department of Personnel and

Administrative Reforms vide their O.M.No.5/12/79-PPII date& the 31st July,

1982 for introduction of non-functional grades in Group 'A' services, the pay of

an officer on his placement in the non-functional Selection Grade will be fixed

at the next higher stage under Audit Instruction No. 1 below FR 22.

It is requested that the pay of Shri M.P.Gupta, Senior Finance & Accounts

Officer (SG) may be fixed accordingly and got vetted by the CSIR Hqrs.

In this connection your attention is also invited to CSIR Hqrs. letter No.

33(76)/78-E.I. dated the 25th July, 1978 wherein it was required that the

personal cases of pay fixation of Administrative & F.&.A.O'S of the Labs./Instts.

invariably be done in future.

(CSIR letter No. 8(9)11/77-E.I. dated. the 28th May, 1985.)

(22.3.20) Fixation of pay in the grade of Sr. F&AO (SG).

In modification of this office letter No.8(9)11/77-EI dated 28th May, 1985

addressed to CDRI and copy endorsed to all the Labs./lnstts. It has been

decided in consultation with the Financial Adviser, that the pay of the Senior

Finance & Accounts Officer (Rs.1100- 1600) on promotion to non-functional

Selectl6n grade (Rs. 1500-2000) under the existing scheme will be fixed under

the provision of FR 22 (c).

(CSIR letter No.33(76)/78-E.I, dated, the 13th June, 1986)

(22.3.21) Sub: Revision of scale of pay of Stores and Purchase Staff and Junior Translator (Hindi).

The Governing Body at its meeting held on 27-4-87 has approved as under :-

(i) The existing scale of Rs.425-700 of Stores/Purchase Assistant (Gr. V)

may be revised to Rs.425-800 (revised scale of Rs. 1400-40-1600-50-

2300-EB-60-2600) w.e.f. 1-5- 87 as a measure of rationalisation;

(ii) Similarly, the scale of pay of Junior Translator (Hindi) may be revised

from Rs.425-700 to 425-800 (revised scale Rs.1400-40-1600-50-2300-

EB-60-2600) w.e.f.1-1-86. This has been done keeping in view the

duties of junior Hindi Translator being performed by their counterparts

in the official languages Departments of the Govt. of India.

Since this is only a Revision of the scales, the pay will be fixed as per Rules

(FR-23).

(CSIR letter No.2(178)/A/86-CDN(E-II), dated 15-7-87)

(22.3.22) Fixation of pay of Administrative Officers and Finance &Accounts Officers.

Reference this office letter of even number of 25.7.1978 on the subject cited

above. It has come to our notice that in some cases, the pay fixation matters

of Administrative, Finance & Accounts officers etc. of the

Laboratories/Institutes have not been sent to CSIR Hqrs. for confirmation, as

required therein. A copy of this letter is forwarded herewith with the request

that personal cases of pay fixation of Administrative/Finance &

Accounts/Stores & Purchase Officers may kindly be continued to be sent to the

CSIR Hqrs. for confirmation.

Some Laboratories/Institutes have sought clarification with regard to the

applicability of GOI O.M.No.5/3/89-Estt.(Pay-1) dated 26.3.1991 regarding

minimum increase of Rs. 250/- on promotion of Under Secretary/Administrative

Officer to Deputy Secretary level. In this connection it may be stated that in

consultation with F.A. to CSIR, the matter has been referred to Department of

Personnel & Training for necessary clarification. Pending receipt thereof, it is

requested that the pay of Administrative Officers Under Secretaries/Stores &

Purchase Officers/Sr. Finance & Accounts Officers on their promotion to the

post of Controller of Admn./Deputy Secretary/Sr. Finance & Accounts Officer

(SG)/Sr. Stores & Purchase Officer, may kindly be fixed in accordance with the

normal rules on the subject and referred to CSIR Hqrs. for confirmation.

(CSIR letter No.33(76)/78-E.I., dated, the 17th June, 1991)

(22.3.23) Sub: Fixation of pay of employees of other Departments/ Autonomous Bodies/Public Sector Undertakings appointed in CSIR through open market (direct) recruitment and Vice-versa - Regarding.

As per the Government of India, Ministry of Finance O.M. No.F-10(24)/E-III/60

dated 9th March, 1964, certain restrictions have been laid down in the matter

of fixation of pay of a person going on deputation/foreign service etc. if the

grant of minimum of the scale of the post in the borrowing department results

in abnormal pay increase. Exemption from the operating of the prescribed

limits was, however, made in the case of selections through LTPSC vide

Government of India, Cabinet Secretariat O.M. No.8/10/72-Ests(c) dated

9.11.72.

1. In so far as CSIR is concerned the limits as prescribed in the

Government of India, O.M. dated 9.3.64 are being applied in the case of

persons going on foreign service/deputation from CSIR to other

bodies. The exemption envisaged in the Government of India, Cabinet

Secretariat O.M. dated 9.11.72 is being applied in such cases only when

the Selections are made through the UPSC.

2. The matter has since been considered in detail and it has been

decided that where an employee of CSIR goes to other Government

Departments/ Autonomous Bodies/ Public Sector Undertakings after

having been selected in competition with others, through duly

constituted selection committees in accordance with the rules of the

concerned department/organisation in response to open advertisement,

the exemption as envisaged in the Government of India, Cabinet

Secretariat O.M. dated 9.11.72 should be applied in such

cases. Similarly, when a person comes to CSIR from other Government

department/autonomous body/public sector undertaking and where such

a person is selected by the CSIR through duly constituted Selection

Committees as per approved procedure in open competition, such

exemption should also be afforded and pay fixed as per the

recommendations of the Selection Committee provided their parent

offices have no objection to this.

3. Past cases decided otherwise than in accordance with the above

clarification may not be re-opened. However, pending cases which have

not been settled so far, may be decided in accordance with the above

decision.

4. The above clarifications regarding fixation of pay are

notwithstanding the rules on the subject regarding retention of lien and

payment of leave salary and pension contributions and these shall apply

with reference to terms and conditions agreed to by the lending and

borrowing departments/organisations. To this extent, they will be

regarded as on foreign service.

(CSIR Letter No:5(28)/80-E.I, dated 28th August, 1981).

(22.3.24) Fixation of initial pay of re-employed pensioners.

The question for fixation of pay of re-employed pensioners has been under

consideration of the CSIR for some time. It has now been decided in

consultation with the Department of Personnel and Training, NewDelhi, that

in cases where the entire pension is ignored in terms of Ministry of Finance

O.M. dated 13.12.1983, the pay would be fixed only at the minimum.

(CSIR letter No. 14(41)/80-E.II, (U.I.) dated, the 15th Jan., 1987)

(22.3.25) Restriction of pay under FR 35

As per instructions by Govt. of India vide Deptt. of personnel & Training

O.M. No. 18/12/85-EST(Pay. 1) and 18/26/86-EST (Pay. 1) dated 18th July,

1986 and 29th July, 1987 in case of all appointments on promotion in the

normal line within the cadre but which are not on regular basis, the pay is to

be restricted under FR 35 so as not to exceed the basic pay by more than the

amounts shown below:-

(a) For employees in receipt of basic pay 12-1/2% of basic pay or of

Rs. 330 whichever is more.

above Rs. 2200/-

(b) For employees in receipt of basic pay 15% of basic pay or Rs. 200,

whichever is more.

above Rs. 1000/- upto Rs. 2,200.

(c) For employees in receipt of basic pay of 20% of basic pay

and below- Rs. 1,000.

In the cases where pay in the manner indicated above comes to more than

the minimum or at the minimum of the promotional posts, the employee

concerned will be allowed pay at the minimum of the scale.

2. Further, as per instructions contained in Govt. of India, Deptt of

Personnel & Training O.M. No. 1/10/89- Est(Pay.1) dated 22nd Oct., 1990, the

restrictions of pay under FR 35 are not to be invoked where an employee

holding the post in substantive, temporary or officiating capacity is promoted

or appointed in substantive temporary or officiating capacity, as the case may

be, subject to the fulfilment of the eligibility criteria as prescribed in the

relevant Recruitment Rules.

3. It has come to the notice of CSIR that the instructions as aforesaid are

not being followed strictly in some of the Labs./Instts. while fixing the pay of

the employees promoted/appointed on adhoc basis without fulfilling the

eligibility criteria. You are therefore, requested kindly to ensure that the above

instructions are followed strictly. The past cases of pay fixation may also

kindly be reviewed and if necessary, the pay may be refixed and recoveries of

over payment made after giving show cause notice.

(CSIR letter No.5(38)/93-E.II, dated 9the 7th April. 1995)

(22.3.26) Counting of extraordinary leave sanctioned to the Scientists/Technologists under the Ministry ofFinance, Department of Expenditure O.M. No.11(1)- E.II(B)69 dated 25th June, 1970.

Under the extant instructions regarding assessment of Scientific/Technical

Officers under the New Recruitment and Assessment Scheme, the

extraordinary leave to the extent it counts for increment is only taken into

consideration for computing the minimum number of years of service for

eligibility for assessment promotion to the next higher grade.

- The extraordinary leave granted to the Scientific/Technical Officers in the

different Laboratories /Institutes of the CSIR for taking up full time

assignments in Universities/Research Institutions etc. in terms of Finance

Ministry O.M. No. 11(1)-E.II(B)69 dated 25.6.1970 does not count for increment

under FR 26 and was, therefore, also not taken into consideration for

assessment purposes.

CSIR have been receiving representations from such Scientists stating that

since the work done by them during their assignments abroad was relevant to

the research work being done in the Laboratories/Institutes and was ultimately

to the advantage of the Laboratories/Institutes, the period of EOL availed by

them under the Ministry of Finance Orders of 25th June, 1970 should be taken

into consideration for assessment promotion.

After due consideration DGSIR has been pleased to decide that the

extraordinary leave granted to the Scientists in terms of Finance Ministry

Orders of 25th June, 1970 will be taken into consideration for computing the

minimum period of service for eligibility for promotion by assessment to the

next higher grade whether under the provision of the erstwhile Bye-law 71(b)

or the New Recruitment & Assessment Scheme.

While this rule is to have only prospective effect, it is likely that some

Scientists may become due for assessment for earlier years where

assessments have already taken place. Normally, these cases should not be

taken up for the assessment but considering the fact that hardship would be

caused to some Scientists, DGSIR has decided as a special case that the cases

of Scientists who become due after taking into consideration the period of

above mentioned EOL will also be considered. To ensure that the chances of

the candidates already assessed are not jeopardised or undue benefit is not

given to those who while already assessed were not promoted, the following

instructions are laid down

1. The assessment cases of the Scientists should be considered by

substantially the same Assessment Committee as had considered the

cases of other candidates earlier.

2. These Committees should follow the same criteria for assessing

these Scientists that they had followed earlier.

3. This Committee should give a categorical finding stating whether

they have found/have not found the Scientist better than the ones

rejected earlier and of comparable merit to the ones recommended for

promotion.

4. Whether in the light of (3) above they would recommend

relaxation of the percentage restriction for the above mentioned

Scientists by the DGSIR.

(CSIR letter No. 17(65)/86-PPS, dated 12th June, 1986)

(22.3.27) Sub: Pay fixation in the case of transfer of an employee, at his own request, to the post from whichhe was promoted.

In a case referred to CSIR Headquarter, a person holding the post of UDC in

one of the National Laboratories sought transfer to some other Laboratory

either in the same capacity or even on reversion to the lower post to which he

was originally appointed. There being no post of UDC available, he was

transferred on reversion to the post of LDC in the other Laboratory. The

Laboratory referred the case to this office seeking clarification as to how the

pay of the individual concerned should be fixed viz., whether his pay should be

fixed at the same rate at which he was drawing on the post of UDC or whether

he would be allowed the pay he would have drawn as LDC but for his

promotion to the post of UDC. The following clarifications are issued in

consultation with the Department of Personnel & Training, Government of

India:-

1. When an employee seeks transfer to a post from which he was

promoted, it will be treated as a case of reversion and his pay will be

fixed at a stage what he would have drawn, had he not been promoted.

2. In other cases of transfer from a higher to a lower post, the pay

will be regulated in terms of the provisions contained in FR-22 (3).

It is, therefore, requested that the cases of pay fixation where the persons

have sought reversion may kindly be fixed accordingly.

(CSIR Letter No:5(41)/90-E.II. dated 24.05.1995).

(22.3.28) Sub: Revision of pay-scale of Assistants (Gen) & Sr. Stenographers of CSIR.

It has been decided with the approval of the competent authority that the

pay-scale of Assistants (Gen) and Senior Stenographers of CSIR and its

National Labs./Instts. be revised from Rs.1400-2600 (pre-revised Rs.425-800)

to Rs. 1640-2900 w.e.f. 1- 1- 1986.

The employees concerned shall be given option to opt for the revised scale of

pay from 1-1-1986. This option should be exercised within three months of the

date of issue of these orders. The option once exercised shall be final.

The pay of the concerned employees will be fixed as per rules.

(CSIR Letter No. 31(11)/90-Gen., dated 9-6-1995)

(22.3.29) Sub: Fixation of Pay under Revised Pay Rules.

In case of bunching, the pay of the concerned Assistants/Sr .Stenographers

may be fixed as per Note 3- below Rules-7(1) (D) of CCS (Revised Pay) Rules,

1986.

(CSIR Leter No. 1(14)/95-Finance, dated, 4-8-95)

(22.3.30) Sub: Revision of pay scale of Asstts. (G) and Sr. Stenographer in CSIR.

Reference this office letter of even number dated 9-6-95. The scale of pay of

Rs.425-800 (Pre-revised) stands revised directly to Rs. 1640-2900 w.e.f. 1- 1-

1986 in which case the pay has to be fixed in accordance with the revised Pay

Rules of 1986 and that the individuals have no option under FR 23, other than

the option available under Revised pay Rules 1986.

This issues with the concurrence of Finance.

(CSIR letter No.31(11)/90-E-I, dated, 14-9-1995)

(22.3.31) Sub Revision of pay scale of Assistant (F&A) and Stores & Purchase Assistant, GR.III.

The competent authority has been pleased to approve the revision of the

pay scale of Assistant (F&A) and Assistant Stores & Purchase Gr.111 from Rs.

1400-2600 (pre- revised Rs.425-800) to Rs. 1640-2900 w.e.f. 1- 1-86 and 1-5-

87 respectively.

The employees concerned shall be given an option for the above revised

scale of pay from 1- 1- 1986 or the next date of increment in the pre-revised

scale of Rs.425-800 wherever permissible under the Revised Pay Rules,

1986. This option should be exercised within three months from the date of

issue of this order. The option as such exercised once, shall be final.

The pay of the concerned employees shall be fixed as per rules. For the sake

of clarity, it may be relevant to mention here that the scale of pay of Rs.425-

800 (Pre- revised) stands revised directly to Rs.1640-2900 for the above

category of employees with effect from the dates mentioned above. The pay of

the concerned employees have to be fixed strictly in accordance to the Revised

Pay Rules, 1986 without any option under FR-23.

(CSIR letter No.31(11)/90-E-I. dated, 23-11-95)

(22.3.32) In pursuance of the Government instructions and with the approval of the competent authority the pay scale of Rs.1400-2600 (pre-revised Rs.425-800) attached to the posts of Assistant (General) and Sr. Stenographer was revised to Rs.1640-2900. More recently, the scale of Rs.1400-2600 attached to the post of Assistant (F&A) and Stores & Purchase Assistant has also been revised to the scale of pay of Rs.1640-2900 with the approval of the competent authority. The aforesaid revision has created an impression that the scales of pay of Rs.1400-2300/Rs. 1400-2600 could also be revised irrespective of these scales of pay being attached to any post like JTA, Hindi Translator etc. and a number of references are being received from certain Labs./lnstts. to this effect.

It may be clarified in this regard that the scale of pay of Rs.1400-2600

attached to the posts of Assistant (Gen.), Assistant (F&A), Assistant(S&P) and

Sr. Stenographer has been revised on the specific direction of the Govt. of

India since this scale of pay has been revised for Assistants in the Central

Secretariat Service. Apart from the fact that the scale of pay of Assistants was

revised to Rs. 1640-2900 on the basis of comparable grades with same

classification and pay scale and method of recruitment, the revision of scale of

Rs.425-800 to Rs.1400-2600 adopted by the Govt. on the recommendation of

the 4th Pay Commission was challenged before the CAT which ordered that the

pay scale of Rs.425-800 had to be appropriately revised to Rs.1640-2900. The

same revision has been allowed to Assistants working in different streams in

CSIR by the competent authority.

It would thus be seen that the revision of scale of pay from Rs.1400-2600 to

Rs.1640-2900 has been done with reference to particular posts in

Administration viz. Assistants and Sr. Stenographers. In the context of the

above background, the pay scale of Rs.1400-2600 or similar scale attached to

any other posts like JTA, Hindi Translator etc. have not been revised. The

revision of scales of pay for various categories of staff is a subject matter

before the 5th Pay Commission and the adoption of the revised pay scales for

CSIR staff would be considered at the appropriate time.

(CSIR letter No.31(11)/90-E-I. dated, 1-12-95)

(22.3.33) Sub: Revision of the scale of Assistant (F&A) and (Stores & Purchase) GR.III.

Reference this office circular of even number dated 23-11-1995

communicating the approval of the competent authority to the revision of the

grade of Assistant. (F&A), and Stores and Purchase Assistant Gr.III w.e.f. 1-1-

86 and 1-5-87 respectively. Ale queries are being received from the various

Labs./lnstts. about the manner of fixation of pay in respect of the Stores &

Purchase Assistant (Gr.III).

The matter has been carefully considered and it is clarified that the pay of

Stores & Purchase Assistant (Gr. III) on revision of pay scale to Rs. 1640-2900

w.e.f. 1-5-1987, is to be fixed directly with reference to the pay drawn in the

scale of Rs. 1400-2300 under FR 23 read with FR-22 (1)(a)(2). In other words,

the pay of the concerned incumbents will be fixed at the same stage in the

scale of Rs. 1640-2900 as drawn by them in the scale of Rs. 1410-2300. or if

there is no such stage, at the stage next above the pay drawn in scale of Rs.

1400-2300.

If, however, the minimum pay of the revised scale is higher than the pay

drawn by the concerned employees in the scale of Rs.1400-2300 the pay will be

fixed at the minimum of the revised scale and next increment will accrue only

after completion of 12 months from the date of such fixation.

As regards the date of next increment, if the pay is fixed at the same stage

it will remain the same scale of Rs.1400-2300, and in cases in which the pay is

fixed at the higher stage, the next increment will accrue only on completion of

the period when an increment is earned in the time scale of the next scale of

Rs. 1640-2900. To make the position more clear, a few examples are given

below to clarify the position

Example No. 1

Shri A drawing pay of Rs.1850/- in the scale of Rs.1400-40-1800-EB-50-2300

w.e.f.1-7-86 (before replacement of the scale of Rs. 1640-2900) is placed in the

scale of Rs. 1640-60-2600-EB-75-2900 w.e.f. 1-5-87. His pay will be fixed at Rs.

1880/- in the scale of Rs. 1640-2900 w.e.f. 1-5-87 with date of next increment

on 1-5-88.

Example.No.2

If in the above case, the individual was in receipt of basic pay of Rs. 1600/- in

the scale of Rs. 1400-2300, his pay would be fixed at Rs. 1640/- with date of

next increment on 1-5-88 i.e. after completion of full incremental period of

twelve months.

Example No.3

If in the above case, the individual was in receipt of basic pay of Rs. 1640/- in

the scale of Rs. 1400-2300, his pay would be fixed at the same stage i.e. Rs.

1640/- and he would draw his next increment on 1-7-87.

(CSIR letter No.31(11)/90-E-I, dated, 13-12-95)

(22.4) Grant of Special Pay

(22.4. 1) Grant of Special Pay to Telex Operator

In accordance with the Government of India decision No. (4) below FR

9(25), Special pay for operating telex machine is to be sanctioned to the

lowest grade of Ministerial Staff Only. The provision of these orders also

clearly indicates that L.D.C.'s (Lowest-grade Ministerial Staff) have been

considered to be suitable for operating telex machines and it is therefore,

imperative that they should be entrusted with such a responsibility.

In the recent past a number of proposals have been received in the CSIR from

various Labs./Instts., where the said incentive of granting special pay has been

recommended for the staff holding the status higher to that of LDC (i.e. Junior

Stenographers etc.)

The matter has been carefully considered in consultation with the

Department of Personnel & Administrative Reforms and it has been decided

that the instructions contained in the Govt. of India decision referred to

above may be scrupulously followed in all the National

Laboratories/Institutes. In case, however, when it becomes essential to

deploy on Telex Machine a person of higher status than that of LDC, such an

official will not be entitled to any special pay for the purpose.

(CSIR letter No. 14(46)/84-E.II. dated. the 19th March, 1985)

(22.4.2) Special pay to Telephone Operator and other decisions.

For some time past the question of extending the relevant provision of

GOI, Ministry of Personnel and Training, Administrative Reforms and public

Grievances and Pension O.M. No. 12(4)/83-CS.II dated 7th November 1985 has

been engaging the attention of CSIR.

After careful consideration, it has been decided that following provisions

may be made applicable to the telephone Operators working in National

Labs./lnstts. including CSIR Hqrs. :-

1. The existing Telephone Operators in the scale of Rs.260-400 may

be brought to the Lower Division Cadre of CSIR and its National

Laboratories/Institutes and each of them may be assigned seniority next

below LDC appointed through open competitive examination of the year

in which Telephone Operator was/were appointed.

2. Each Telephone Operator after induction to the LDC Cadre will be

entitled to draw a special pay of Rs.20/- per month w.e.f. 1-5-1987.

3. These Telephone Operators will be entitled for promotion as UDC

in accordance with their seniority and as per recruitment procedure. On

their selection/promotion as UDC, they will cease to draw special pay of

Rs.20/- p.m.

4. In the case of Telephone Operators already working in the scale of

330-560, they will be merged with the UDC Cadre and will be given the

seniority in that grade w.e.f. their date of appointment/promotion as

Telephone Operation the scale of Rs.330-560. After their merger in the

UDC Cadre they will become entitled for promotion in the grade of

Assistant on the basis of their seniority and other provisions of the

rules.

5. The post of Telephone Operator as a separate identity will not be

created in any National Laboratories/Institutes henceforth because LDC

will be assigned these duties and a special pay of Rs.20/- p.m. will be

paid to them.

(CSIR letter No. 17(121)/86-E.II, dated, the 6th May, 1981)

(22.4.3) Special pay to Telephone Operators and other decisions.

Reference office circular letter of even number dated 1 1.6.1987 requesting

the Labs./lnstts to intimate if the decision conveyed vide our circular letter

dated 6.5.1987 was implemented without any difficulty and refers specific

problem, if any, faced/to be faced by them in implementing the decision

contained in circular letter dated 6.5.1987. A number of Labs./lnstts sought

certain clarifications. Points raised in this regard have been considered in

consultation with Finance and the clarifications thereto are given in the

enclosed statement for information and necessary action.

(CSIR letter No. 17(121)/86-E-II. dated. the 4th May, 1988.)

Points for clarification Clarification given

How the Telephone Operators converted into LDC

Cadreare to be promoted in the Cadre of UDC etc.

Whether the supernumerary posts can be

created or by simplyupgrading their existing

posts.

No new posts will be created. The existing post

of the incumbent will be upgraded as IJDC etc.

Whether the financial benefit would accrue from

the date of promotion or from the date of issue

of orders i.e. 6.5.1987

They will be given notional benefit from the date

their juniors were promoted and actual benefit from

the date of issue of orders.

Whether the promotion should he through DPC

or automatic.Through DPC.

Whether the Telephone Operators on the

induction inseniority cadre of LDCs would be

categorised as LDC or would retain their

They would be categorised as LDC only and assigned

thework of Telephone operation for which they will

be paid special pay as per Govt. rules.

designations.

Whether the Telephone Operators on promotion

as UDC etc. would continue to discharge the

same function or do the case work like other

UDCS.

If they continue to do telephone work, they will

not beentitled for any special pay. It is for the

respective Labs./lnstts. to assign them such

job as considered fit.

The sanctioned ratio of Assistants, UDCs and

LDCs i.e. 2:2:1 due to cadre Review would be

disturbed

This cannot be helped.

(22.4.4) Special pay to Telephone Operators

In continuation of this office letter of even number dated 6.5.1987 on the

subject mentioned above, I am directed to state that the matter has been

considered further. It has now been decided that Telephone operator-cum-

Receptionist working in the pre-revised scale of Rs.330-560 may also be

covered under the decision notified vide circular dated 6.5.1987 referred to

above and further appropriate action taken in the matter.

(CSIR letter No. 17(121)/86-E.II, dated, the 18th July. 1988)

(22.5) Grant of advance increment under MANAS and Oration of

pay.

(22.5.1) Grant of advance increment Implementation of the new scheme for Recruitment and Assessment of Scientific and Technical personnel.

In the context of the following provisions made in para 0.4.5 of the brochure

on Procedure for implementation of the new scheme for Recruitment and

Assessment of Scientific and Technical personnel, clarifications are being

sought by the Laboratories as to the guidelines on the method of

quantification of the performance of the candidates :

"Since relative assessment of the incumbents now proposed calls for

quantification by way of marks obtained based on performance at the

interview/tests confidential reports and record of works such increments in

salary could be related to the marks obtained in the assessment

In this connection attention is invited to the instructions issued vide this

office circular No.17(65)/81/E.II(CTE) dated 26.5.1982regardingthegrantof

advance increments, which read as under(S.No. 4 of the statement sent with

that letter refers)

"Advance increments are to be given having regard to performance at the

interview/tests confidential reports, record of work etc. It will be desirable

that after employees (Particularly those in Groups I and II) have been found fit

for promotion by assessment, the length of service for which the employee has

been working in the lower scale and the period if any for which he had been

stagnating at the maximum of the lower scale, are also to be taken into

consideration in deciding the question of advance increments. In equally

meritorious cases, it should be ensured that a senior employee does not draw

less pay than his junior colleague. Further, advance increments should be an

exception and not a rule."

It is requested that the above guidelines may kindly be followed strictly in

the matter of grant of advance increments. Further, it has been decided that

advance increments in such cases should normally be restricted upto three

only. Increments beyond three should be recommended only if a particular

employee has stagnated at the maximum of the lower scale due to

administrative delays.

(CSIR letter No. 17(65)/81 -E.II(CTE) Vol-III. dated, the 27th Sept., 1982)

(22.5.2) Certain guidelines to regulate the grant of advance increments at the time of assessment promotion are being worked out.

Meanwhile, I would draw your kind attention to the already existing provision

that advance increments on assessment promotion should be given only

extremely rarely. This may kindly be scrupulously followed.

As a general principle, kindly regulate all cases in such a way that not more

than 3 advance increments are given, and that too only in very exceptional

cases (Whether normal track or faster track).

We would not normally expect to receive recommendations for any more

increments. The idea is that 3 advance increments are themselves a

sufficiently high reward and incentive. Naturally, cases of 2 or 3 increments

themselves should be very exceptional.

Perhaps some unusual case may arise where you feel that granting 3

advance increments at the time of assessment promotion (whether normal

track or faster track) would not really meet the ends of justice, having regard

to the employee's contribution to the organisation's distinction. In such an

extraordinary event, kindly forward the concerned case to the Director General

with a specific citation prepared or endorsed by the Selection Committee and

the Director concerning the scientist and his work.

A decision as to how many increments should be given in a case like this

would be taken by the Director-General on the basis of the citation, and there

need not be any recommendation on this aspect.

At the risk of repetition, kindly let me add that such proposals are not likely

to be approved unless there are some very striking and compelling features.

Till precise detailed guidelines are circulated in this context, kindly follow

the approach explained in this letter.

(FA, CSIR D.O. No.2(15)/83-Finance, dated, the 29th August, 1983)

(22.5.3) Implementation of Valluri Committee recommendations.

In modification of para 4.11.2 of the brochure titled " Procedure for

Implementation of the Core/Varadarajan/Valluri Committee Recommendations

as approved by the Governing Body of CSIR for Recruitment and Assessment of

Scientific and Technical Staff circulated vide this office letter of even number

dated 2-11-1981, it has been decided that Scientists-A/A-I who have M.Sc. or

B.E. or equivalent, will first be assessed for promotion to Grade-IV(I). They will

be allowed advance increments in Grade-IV(I)- one for each completed year of

service beginning from 6-10-1978, i.e. the date of Governing Body meeting

abolishing grade of Scientist A/Al. Scientists who were already in grade IV (I)

on 1-2-1981 will rank senior to Scientists-A/A-I who would now be assessed to

Grade-IV (I). In other words Scientists already in Grade IV(I) on 1-2-1981 would

be assessed earlier to grade-IV (2).

It is requested that para 4.11.2 may be modified as above. (CSIR NO. 1

7(65)/81 -E-II (CTE), dated, 24th May, 1982)

(22.5.4) Implementation of new recruitment and Assessment Scheme for Scientific and Technical personnel

Reference this office circular No.17(65)/81-E,.II(CTE) dated 24-5-1982. The

question of extending the benefit of advance increments envisaged therein to

the Scientists A/Al who were promoted as Scientist BIBI between 6-10-1978

and 1-2-1981 has been under consideration of the Council for some time

past. It has now been decided that the Scientists A/Al as on 6-10-1978 who

possessed the qualifications of M.Sc.1B.E. or equivalent and were promoted as

Scientist B/BI between 6-10-1978 and 1-2-1981 either by assessment or by the

method of direct recruitment may also be allowed the same benefit of advance

increments in Grade-IV(I) i.e.Rs. 700-1300 - one for each completed year of

service beginning from 6-10-1978 till the date of their promotion as Scientist

B/BI.

The benefit of these advance increments will be over and above the

increments that may be or have been recommended by the Selection

Committees/Assessment Committees. However, the advance increments to be

recommended by the Committees on assessment should be only in exceptional

circumstances and minimum.

(CSIR No. 17165/82-E.II(PPS)-Vol.II, dated, December 1, 1982)

(22.5.5) Implementation of New Recruitment and Assessment Scheme for Scientific & Technical Personnel

Reference this office circular No. 17(65)/82-E-II(PPS)-Vol.II dated, 1st

December, 1982 extending the benefit of advance increments in Grade IV (1),

i.e., Rs.700-1300 one for each completed year to the scientist A/AI as on 6-10-

1978 who possess the qualifications of M.Sc., B.E. or equivalent and promoted

as scientist B/BI between 6-10-1978 and 1-2-1981.

While implementing the decision if so happened that the junior person who

has the longer spell of service as Scientist A/AI before promotion to the next

post of Scientist B/BI became entitled to earn more increments in comparison

to a senior person who had short spell of service as Scientist A/AI with the

result that the senior person began drawing less pay than his junior. In order

to remove this anomaly it has been decided that in all cases of promotions of

Scientist A/AI to scientist B/BI between 6-10-1978 to 1-2-1981, the individuals

are to be allowed 2 advance increments in the grade of scientist B/BI

uniformly.

The benefit of these advance increments will be over and above the

increments that may be or have been recommended by the Selection

Committee/Assessment Committee.

(CSIR Letter No. 17(63)/82-E-II (PPS)-Vol.1, dated, 29-11-83)

(22.5.6)<="" span="">Anomoly of Senior Scientists B/BI promoted to the post from a date prior to 6.10.1978 getting lesserpay compared to those promoted from the post of Scientists AIAI from 6.10.1978 onwards.

The implementation of the decision conveyed by CSIR letters Nos. 17(65)/81

E.II (CTE) dated 24.5.82, 17(65)182 E.II (PPS) Vol. II dated 1.12.82 and

17(65)/82 E.II (PPS) Vol. II dated 29.11.83, had created an anomaly inasmuch

as the senior Scientists B[BI who were promoted from the post of Scientists

A/AI to the post of Scientists B/BI (whether by assessment or by method of

direct selection) from a date earlier than 6.10.78 started getting less pay

compared to those promoted to the post of Scientists B/BI from 6.10.78

onwards. The matter has been examined in detail in the CSIR and it has been

decided with the concurrence of FA to CSIR that if any junior person

possessing the qualification of M.Sc./BE had been promoted as Scientist B/BI,

on 6.10.78 or later and was drawing pay higher than the senior promoted as

Scientist-BIBI from the grade of Scientist A/AI from a date earlier than 6.10.78

on account of the grant of two advance increments in terms of the CSIR letters

referred to above (other than the increments granted on consideration of

merit), then the pay of the senior may be stepped up to the level of the junior's

pay accounted for by such ad-hoc increments only. The stepping up will be

effective from the date from which the junior's pay became higher.

(CSIR letter No. 17(65)/83 PPS (NPL). dated, the 27th June, 1986.)

(22.5.7) Sub: Admissibility of advance increments to the Scientists A/AI promoted to the post of ScientistB/BI.

The CSIR has had under consideration the question whether the benefit of

advance increments in terms of the CSIR letters referred to above could be

extended to the Scientists A/AI possessing the qualifications of M.Sc./BE or

equivalent, who were promoted to that post from a date subsequent to 6-10-

78, on their promotion as Scientists B/BI under the new Recruitment &

Assessment Scheme, and whether this benefit was also to be extended to

those who acquired the qualifications of M.Sc/BE or equivalent on the date

subsequent to 6-10-78.

After due consideration, it has been decided with the concurrence of FA to

CSIR that the benefit of advance increments in terms of CSIR letters referred

to above will also be allowed to the persons promoted as Scientists A/AI

between 6-10-78 and 1-2-81 for each completed year of service, on promotion

to the post of Scientists B/BI subject to a maximum of two increments.

The Scientists A/AI who acquired the qualifications of M.Sc/BE or equivalent

between 6-10-78 and 1-2-81 will also be allowed the benefit of one advance

increment for each completed year of service as Scientist A/AI subject to the

maximum of two increments to the grade of Scientists B/BI.

For this purpose the service rendered in the post of Scientist A/AI after the

date of acquiring of such qualification only will be taken into consideration,

for date of result of the examination of M.Sc./BE will be the crucial date.

It is also clarified that the benefit of advance increments under the above

mentioned orders on promotion as Scientist B/BI is admissible to those who

were having the designation of Scientist A/AI or who would have had that

designation but for the change/alteration of the designation on functional

basis by the Executive Committee of the Lab./lnstt. concerned in accordance

with the instructions contained in CSIR letter No. 17(65)/78-E-II dated 15th

June 1979.

(CSIR letter No. 17(65)/86-PPS(2), dated. 27-6-1986)

(22.5.8) Fixation of pay in respect of the staff of NGRI, Hyderabad on account of their promotion underValluri Committee Promotion Scheme- regarding.

Since the persons mentioned in NGRI Letter No. 10(202)/66-Estt, dated, 24-

4-84 have been assessed and promoted to the next higher post from the

dates earlier than their selections against the post by open advertisement,

they will only be entitled to the benefit of the fixation of pay as admissible to

them on the date of promotion under the New Assessment Promotion Scheme

with effect from 1-2-81. The Scientists concerned cannot be permitted to have

the benefit of assessment promotion from earlier dates as well as fixation of

pay at higher rate as sanctioned on their open selections to identical posts by

a Selection Committee In view of this position they have no case for the

protection of pay which was permitted to them on the recommendations of

the selection Committee from a subsequent date.

(CSIR Letter No. 17(65)/84-PPS, dated,28th Sept., 1984)

(22.5.9) Fixation of pay in the case of Scientist E.I promoted to Scientist E.II with effect from 1-2-81 underthe New Recruitment & Assessment Scheme applicable to Scientific & Technical Staff of National Lab./Instt.

The question of removal of anomaly which arises on account of a Scientist

E.I promoted to the post of Scientist E.II from an earlier date getting lesser

salary compared to the junior Scientist E.II promoted from a later date to the

same post and drawing higher salary in the promoted post on account of the

biannual increments in the scale of pay for the post of Scientist E.II i.e.,

Rs.1800-100-2000-12512-2250 has been examined in the CSIR in consultation

with the Department of Personnel & Admn. reforms. It has been decided that

anomaly in such cases may be removed by stepping up of the pay of the

senior person to bring it at par with the salary drawn by the junior Scientist

E.II from the date the junior Scientist is getting higher pay compared to the

senior in accordance with the instructions contained in the Ministry of

Finance OM No. 1(40).E.III(A)/76 dated 21st March, 1977 ( which is printed

below FR 22). It is, therefore, requested that the anomaly which has arisen in

the case of Dr. N. Dhananjayan, Scientist E.II of your Laboratory may please

be removed in terms of OM dated 21st March, 1977 referred to above.

(CSIR letter No. 17(65)/84-PPS(NML), dated 8th May, 1985)

(22.5.10) Fixation of pay under New Assessment Scheme.

The Junior Lab. Asstts. in position on 1.2.81 and possessing the

qualifications of a Degree in Science or Library Science or a Diploma in

Engineering were to be assessed for promotion immediately, i.e., from 1-2-

1981 for assessment promotion to the next higher grade, i.e., Rs.330-560

under the provision of para 2.11.3. However, since the scale of Rs.330-560 has

been replaced by the scale of Rs.380-560 with effect from 1-2-1981 such staff

will be promoted to the grade of Rs.380-560 and since ion promotion their pay

will be fixed at the stage of Rs.380/- or above in the said scale, they can be

placed in the grade of Rs.380-640 with effect from the same date.

However, the JLAs in the grade of Rs.260-430 possessing the qualifications

of a Masters' Degree in Science or a Bachelor's Degree with Post Graduate

diploma in the relevant fields or B.E. were to be assessed straightaway to the

grade of Rs.380-640 in accordance with the provision of para 2.11.5 of the

scheme. In their case also they were to be assessed for promotion to the

grade of Rs.425-700 in Group-III(I) on their pay in the promoted grade reaching

Rs.425/- or above.

In the case of those who are assessed for promotion to the next higher

grade and are placed in the still higher grade with effect from the same date

they will be entitled to the fixation of pay in the immediate next higher grade

under the provision of FR 22(C) and on placement to the still next higher grade

they will be allowed the same salary as fixed in the next higher grade on the

analogy of FR 22(a)(ii).

It has been observed that in the cases of JLAs promoted to the grade of

Rs.380-560 and placed in the grade of Rs.380-640 with effect from the same

date they have been permitted the fixation of pay in both the grades under the

provision of FR 22(c) which is not in order. The cases of fixation of pay of JLAs

promoted to the next higher grade and placed in the still next higher grade

may, therefore, please be reviewed in accordance with the position explained

above. The cases where re-fixation of salary-results in any overpayment the

same will have to be recovered which may please be done under advice to the

CSIR.

(No.5(21)/83-E.II, dated. 16th Dec. 1985.)

(22.5. 11) Anomaly in fixation of pay under faster track.

In accordance with the extant procedure/instructions, the pay of the

scientific/technical staff who were assessed for promotion under faster track

w.e.f. 1.2.81 to the next higher grade was fixed under FR 22(c) and if on such

fixation the pay reached the minimum of the still next higher grade or the

entry level grade of next higher group, the pay was fixed at the same stage or

the next lower stage on the analogy of FR 22(a)(II)

This has resulted in anomaly in some cases inasmuch as the juniors have

been drawing more pay than the seniors.

The matter has been examined with a view to removing such an anomalous

situation and it has been decided with the concurrence of FA to CSIR that in

such cases of assessment under faster-track, the pay of the person assessed

to the next higher grade may be fixed under FR 22(C) in that grade and in case

he crosses over to the next grade in the same or next higher group, he may be

allowed fixation of pay at the next higher stage in the grade in which he is

finally placed. For instance, if the pay of a Senior Scientific Assistant on his

assessment promotion to the grade of Rs.650-1200 is fixed at the stage of

Rs.710/- under FR 22(C), he may be allowed the fixation of pay at the next

higher stage of Rs.740/- in the grade of Rs.700-1300.

(CSIR letter No. 17(65)/86-PPS, dated. the 30th June, 1986.)

(22.5.12) New Recruitment & Assessment Scheme for Scientific and Technical Personnel-Fixation of pay in the revised scales.

The Technical staff members who as on 1-2-1981 were in the pre-revised

scale of Rs.210-290 will, on their promotion to the grade of Rs.825-1200

(pre- revised grade Rs.225-308) be entitled to a higher start in the

revised scale corresponding to the stage of Rs.260/- in the pre-revised

scale.

( CSIR letter No. 17(65)/86-PPS, dated, 6th May, 1987)

(22.5.13) Anomaly of senior Scientists B/B-1 promoted to the post from a date prior to 6-10- 78 getting lesserpay compared to those promoted from the post of Scientists A/AI from 6-10- 78.

The decision conveyed in CSIR letter No. 17(65)/83-PPS(NPL) dated 27th

June, 1986 related to the stepping up of pay of Sr. Scientists for removal of

anomaly which has been caused by the grant of advance increments in

terms of CSIR letter No. 17(65)18 1 -E-II(CTE) dated 24th May. 1982 on

promotion of the Scientists A/A-I under the Valluri Committee Scheme.

Therefore, the decision contained in CSIR letter of 27th June, 1986 covers

only those who had opted for the new scheme and the benefit of stepping

up of pay is available only from 1-2-81 or from any subsequent date.

(17(65)/87-PPS (CBRI), dated, 27-10-87)

(22.5.14 )Fixation of pay of offers under Revised Pay Rules- 1986.)

In all cases of assessment promotion whether under Erstwhile Byelaw-

71(b) or New Recruitment and Assessment Scheme which have

retrospective effect prior to 1-1-1986 but the individuals had already

exercised their option under Revised Pay Rules 1986, it has been decided

to allow such individuals to have fresh option within a period of three

months from the date of issue of this letter.

Similarly, in all future cases of this type arising after issuance of these

orders, the concerned employees are eligible to exercise fresh option

within a period of three months from the date of issuance of the orders of

such assessment promotion having retrospective effect prior to 1- 1-86.

(CSIR letter No. 14(12)/86-E-II. dated, 12th Nov. 1987)

(22.5.15) Fixation of pay of Scientific & Technical staff appointed/promoted with advance increments on or after 1-1-1986.

The question of fixation of pay of Scientific and Technical staff

appointed/promoted with advance increments on or after 1- 1- 1986 has

been under consideration by CSIR for some time past. It was noted that

the difficulty arose in fixation of pay in the cases where

Assessment/Selection committee has recommended a number of advance

increments. According to Government instructions contained in their D.O

dated 23rd June, 1975 (copy enclosed) the pay in such cases should be

fixed in the revised scale under the normal Rules or at the pay

recommended by the Selection Committee/Assessment Committee in the

old scale plus D.A.,D.P., interim Relief (at the lower stage if there is no

corresponding stage) whichever is higher without allowing them the

benefit of 20%. This formula for fixation of pay has been considered

adequate and fair for fixation of pay) for departmental candidates

considered by the Assessment Committee for promotion. This formula is

also considered adequate in the case of fresh recruitments in whose case

the sole purpose of allowing advance increments was to protect the

emoluments drawn by them in their previous positions and such cases may

be regulated accordingly as per provisions indicated above. However, an

the case of those fresh recruits who have been allowed advance

increments based on their merits and not merely to protect the formal

emoluments, it has been considered unfair now to neglect the

recommendations of the duly constituted Selection Committees. Therefore,

in order to deal with such type of cases, Director-General, SIR on the

recommendations of a Committee constituted for the purpose has decided

that each such case may be separately gone into by the respective

Laboratory/Institute, and where increments have been recommended by

the Selection Committee not merely for protecting earlier emoluments but

in view of the merit of the candidates, an equal number of advance

increments may be allowed in the revised scale. Further, in similar cases

of recruitments through Selection Committee where the maximum of the

old scale had been recommended solely on the basis of merit, the actual

number of increments implied by that may be calculated and allowed in the

revised scale.

Further appropriate action in the matter may kindly be taken at your

Laboratory/Institute, in consultation with your Senior F&AO.

(CSIR letter No. Lab. (Admn.) /Misc./87-E-II, dated,26th Feb, 1988)

GOVERNMENT OF INDIA

MINISTRY OF FINANCE

DEPARTMENT OF EXPENDITURE

IMPLEMENTATION CELL

S. Sankaran New Delhi - 1, the

23rd, June, 1975

Sr. Accounts Officer

Dear Shri Acharya

Kindly refer to your D.O. No. 10/6(32)/73-E-II dated 5.5.1975 regarding

fixation of pay of persons who have been granted advance increments in the

pre-revised scales and appointed after 1.1.1973 but before the issue of orders

regarding revision of the pay scales. In cases where UPSC had recommended

higher initial pay in the pre-revised scales of Pay for persons appointed after

1.1.1973, it has been decided that pay should be fixed in the revised scales

under the normal rules or the pay recommended by the UPSC in the old scale

DA+DP+Irs (at the lower stage, if there is no corresponding stage) whichever

is higher and there is no need to refer to the UPSC again. This policy is being

followed in all cases of the nature referred to the Ministry of Finance and no

relaxation has been made. In the circumstances, your suggestion to refer such

cases back to the Selection Committees/Departmental Promotion Committees

for recommending de novo the salary to be fixed in the revised scales would

have wide repercussions and is not therefore agreed to.

Yours faithfully

Sd/-(S. Sankaran)Shri N.S. Acharya,

Deptt. Of Space,CBA Building,Distt. Office Road,Banglore-

560009

(22.5.16) Fixation of pay of Scientific & Technical staff appointed/promoted with advance increments on or after 1.1.1986.

Reference this office circular letter No. Lab, (Admn.)/Misc./87- E-II dated

26-2-1988/3-3-1988 on the subject mentioned above. It has come to the

notice of CSIR that some Labs./Instt. have fixed the pay in respect of its

employees promoted with advance increments through assessment in the

same manner as provided for in the case of fresh recruits where advance

increments have been granted by the Selection Committee based on their

merit.

The pay of employees who are promoted through assessment may kindly

be fixed strictly in accordance with the CSIR circular letter No.

Lab.(Adm)/Misc./87-E-II- dated 3.3.1988 read with D.O. letter dated 23-10-

1975 annexed thereto in order to avoid Audit objection later on. An example

towards fixation of pay in such cases is enclosed for your information and

guidance.

The pay fixation not made in accordance with these instructions may kindly

ne reviewed and set right.

(CSIR letter No.3(38)/Complex/86-E-II, dated, 10Oct. 1988)

EXAMPLE

Mr. "X" getting a basic pay of Rs.545/- in the pre-revised scale of

Rs.425-700 opts for revised scale w.e.f. 1-2-1986 the date of his next

increment which also happens to be the date of his assessment promotion to

next higher grade of Rs.550-900 in which he has been recommended three

advance increments by the Assessment Committee. His pay in the revised

scale of pay will be fixed as under:-

I. Pay Under Normal Rules

(a) Pay as on 1-2-1986 in the revised scale

of Rs.1640/-

Rs1400-40-1800-EB-50-2300/-

(b) Add one increment in the existing grade Rs.40/-

---------------

Rs.1680/-

---------------

© The next stage in the next Higher Grade

of Rs.1700/-

Rs.1640-60-2600-EB-75-2900/-

II Pay recommended by Assessment Committee in the Pre-revised Scale, Plus

DA,DP,IR without 20% benefits

(a) Pay as on 1-2-1986 in the pre-revised scale of Rs.560/-

Rs.425-15-500-EB-15-560-20-700/-

(b) Add one increment in the existing grade Rs.20/-

-----------------

Rs.580/-

-----------------

© The next stage in the next Higher Grade of Rs.600/-

Rs.550-25-750-EB-30-900/-

(d) Add three advance increments recommended

by Ra.075/-

the Assessment Committee.

-----------------

-

Rs.675/-

-----------------

--

Pay……………………………………………. Rs.0675.00

DA/ADA……………………………………… Rs.1015.90

IR-I&II…………………………………………..Rs.0128.00

-------------------

Rs.1818.90

-------------------

Since there is no stage of Rs.1818.90 in the revised scale of Rs.1640-60-2600-

EB-75-2900, the pay of Mr. "X" will be fixed at lower stage of Rs.1760/-p.m.

w.e.f. 1-2-1986. Which is higher than the pay admissible under normal rules.

The same example will also be applicable where advance increments have

been allowed in Selection post to protect the emoluments drawn in previous

employment.

(22.5.17) Pay fixation on Selection/Assessment.

Reference this office letter of even number dated 24th Jan., 1992 and

subsequent clarification issued vide this office letter dated 25th May 1992 on

the above subject. The advice given by Ministry of Finance has been

reconsidered and the Governing Body in its 128th meeting held on 16th Feb.,

1993 has decided that the advice of the Ministry of Finance may be

implemented in respect of all Selections/appointments made on or after

24.1.1992 i.e. the date of issue of instructions in this regard.

You are, therefore, requested that the instructions contained in this office

letter of even number dated 24th Jan., 1992 may kindly be treated as

amended accordingly.

(CSIR letter No. 1/68/83-Finance, dated, the 16th April, 1993)

(22.5.18) Recruitment and Assessment Scheme for Scientific and Technical staff-Clarifications arising out of implementation of revised pay scales.

In accordance with the provision of New Recruitment and Assessment

Scheme(l 98 1), a person is eligible for consideration for assessment to higher

grade on completion of a fixed length of service. For example; in Groups I &

II, first chance becomes due on completion of 7 years, second on completion

of 8 years, third on completion of 9 years and so on as given in the scheme .

Last chance for assessment is available on reaching maximum of the scale

and/or remaining for one year at maximum of the scale, as the case may be.

a. Similarly, under erstwhile Bye-law 71(b) also, eligibility for

assessment of a person of the rank of Scientist 'A'- Scientist 'B'-

Scientist 'C' is related to maximum of the relative pay scale.

b. Because of revision of pay scales with effect from 1. 1. 1986 and in

order to rationalise the aspect of reaching maximum of a pay scale in

both the Old and the- New Schemes, it has been decided that

c. For those existing on 1.1.1986 who have opted revised pay scale

(1986) and not been considered for assessment fallen due on or after 1.

1. 1986 under either of the Old and the New Schemes, maximum of pay

scale may be determined with reference to the pre-revised scale in all

cases.

d. For those inducted on or after 1. 1. 1986 or optees of revised pay

scales having once been considered for assessment on or after 1. 1.

1986, last chance due at maximum of pay scale under New Scheme will

be determined with reference to the revised pay scale only.

e. With regard to assessment under New Scheme taking place on or

after 1. 1. 1986, pay fixation will be done as per the old or the revised

pay scale as opted by the person concerned.

Under the Old Assessment Scheme, maximum of the grade relating to

persons of the rank of Scientist 'A', 'B', and 'C' will be determined with

reference to the old or revised pay scale (1986) in accordance with the option

exercised by the person concerned except (a) above.

Isolated cases, if any, will be decided by the Joint Secretary (Admn.)

on merits.

It is requested that this may kindly be given wide circulation among the

Scientific and Technical employees of your Laboratory/Institute for their

information.

(CSIR letter No. 17(65/P35)/86-PPS(FTRP), dated, 25 Aug. 1988)

(22.5.19) Pay Fixation under Revised Pay Rule3, 1986.

1. As per para 3 of this office circular dated 25.8.1988, an

opportunity to employees to revise their option for going back to pre-

revised scale purely for the purpose of assessment under the Faster

track system was provided.

2. However, consequent on the implementation of the

recommendations of the Fourth Pay Commission, Government of India

had issued instructions which stipulate that in the event of exercise of

option for Revised Pay Rules after 31.12.1987, pay will be fixed under

Rule 9 of, the Revised Pay Rules, 1986 (i.e. without the benefit of 20%

increase) instead of Rule 7 (i.e. with benefit of 20% increase) in pay

Fixation under these Rules in terms of Government of India circular

No.7(52)-E.III/86 dated 27.5.88 forwarded by CSIR to Labs./lnstts. vide

CSIR endorsement No.31(38)/88-G dated 21.6.88.

3. A question has been raised whether an assesse who was governed

by NRAS and has opted for retention of pre-revised scale after 1. 1. 1986

as per CSIR circular dated 25.8.1988 could be allowed the benefit of pay

fixation under Rule 7 i.e. with advantage of 20% increase or his pay be

fixed under Rule 9 without the benefit of 20% increase under Revised

Pay Rules, 1986.

4. It is, clarified that those who switched over to Revised Pay Rules,

1986 after 31.12.1987 under CSIR circular dated-25.8.1988, their pay

will be fixed only under Rule 9 of Revised Pay Rules, 1986, without the

benefit of 20% increase in pay.

(CSIR letter No. 17(65)P-42/A/22)/90-PPS, dated, the 15th July., 1992)

(22.5.20) Pay fixation on omission of pre-revised scales ofRs.225-308 and Rs.380-560from Groups I and II of NRAS/MANAS.

Consequent on omission of the scales of Rs.225-308 and Rs.380-560(pre-

revised) from Groups I and H, references are being received from different

Laboratories/Institutes, regarding method to be adopted for fixation of pay on

placement of the incumbents in the pre-revised scales of Rs.260-350 in Group I

and Rs.380-640 in Group-II.

2. The matter has been examined in consultation with

Finance. Accordingly, it has been decided to fix the pay on placement of

incumbents as under;

a) Pay fixation of those in the scale of Rs.225-308 (pre- revised) now

placed in the grade of Rs.260-350 (pre- revised) w.e.f. 1-2-81 may be

regulated under FR 23 and FR 22 (a) (ii) read with Audit Instruction

below FR 22. Pay fixation of those already assessed from Rs. 225-308

(pre- revised) to the scale of Rs.260-350 (pre- revised) between 1-2-

1981 and 1-4-1988 with advance increments, if any, may be regulated

notionally under FR 23 w.e.f. 1-2-81 upto the actual date of assessment

promotion to the scale of Rs.260- 350 on any date between 1-2-1981

and 1-4-1988. Thereafter, the pay of such promotees be regulated as

per rules and then fixed at the stage so worked out in the pre-revised

scale of Rs.260-350 under FR 23;

b) Pay fixation of those in the scale of Rs.380-560 now placed in the scale

of Rs.380-640 (pre-revised) may be regulated notionally under FIZ 23

w.e.f.1-2-1981 as in para (a) above. Pay fixation of those already

assessed from Rs.380-560 (pre- revised) to the scale of Rs.380-640

(pre-revised) between I2-1981 and 1-2-1988, with advance increments,

if any, may be regulated notionally w.e.f. 1-2-1981 upto the date of

assessment promotion to the scale of Rs.380-640 on any date between

1-2-1981 and 1-2-1988. Thereafter, the pay of such promotees be

regulated as per rules and then fixed at the stage so worked out in the

pre-revised scale of Rs.380-640 under FR 23. For example, if an

individual was appointed in the scale of Rs.380-560 in July 1975, he

would be drawing a basic pay of Rs.440/- on 1-2-1981. Consequent-

upon abolition of the pay scale of Rs.380-560 and its replacement by

the scale of pay Rs.380-640 his pay shall be fixed notionally at the

same stage of Rs.440/- under FR 23 from 1-2-1981. In case, however,

the individual has already been promoted to the scale of Rs.380-640

subsequent to 1-2-1981 but before I- 2-1988, say on 1-7-1982, with

three advance increments, his pay shall be re-fixed at Rs.5301- P.M. i.e.

at the stage on which it was fixed at the time of his initial promotion on

1-7- 1982 under FR 23 assuming as if he was brought over to the scale

of Rs.380-640 from the date of such promotion.

(CSIR letter No. 17(65)/P-42(A)/90-PPS, dated 4th January, 1991)

(22.5.21) Pay fixation on induction of non-technical employees into technical side in Group II.

Reference this office circulars of even number dated 22nd June and 13th

August, 1990, regarding induction of non-technical staff into technical side in

Group II. These instructions, inter alia stipulated that the pay on such

induction was to be fixed under normal rules.

1 . We have been receiving communications from some Labs./lnstts.

seeking clarification regarding fixation of pay in some specific

cases. The matter has been examined in consultation with Finance and

it is clarified that in terms of GOI, Deptt. of Personnel and Training OM

No. 1/2/86-Est.(Pay I), dated 22.5.89, the pay on induction of non-

technical employees into technical stream in Group II shall be fixed at

the same stage or at the next higher stage if there is no such stage in

the pay scale of the technical post. The annual increment shall be

drawn on the date due on the non-technical post if the pay has been

fixed at the same stage in the technical grade. However, if the pay has

been fixed at the next stage, the increments shall be drawn on

completion of one year's service in the technical grade.

2. In case an employee is drawing more pay than the maximum of the

scale of the lower technical grade against which the individual has

been/to be inducted as per provision in para 7.6.9 of MANAS, he will

continue to draw the same pay which he was drawing on the non-

technical side but without the benefit of any further increments (s).

3. You are, therefore, requested kindly to regulate the pay fixation of

the inductees into technical side in light of the above instructions.

(CSIR letter No. 17(65/P-42)90-PPS, dated. the 24th October, 199 1)

(22.5.22) Fixation of pay in the revised pay scales on promotion to the higher post on or after 1.1.1986.

As per provisions of the Revised Pay Rules, 1986, all appointments on or

after the first day of Jan., 1986, whether for the first time in Govt. service or by

transfer or promotion from another post have to be rnade in the revised pay

scales only. If the promotions take place on or after 1.1.86, the pay in the

revised scale has to be fixed first in the lower post held on 1.1.86 after

allowing the benefit of 20% as admissible under the Revised Pay Rules. In case

an individual has opted to come over to the revised pay scale from a date

subsequent to 1. 1.86, the pay in the revised scale is to be fixed as under:

I. The pay in the Revised Pay Scale is to be fixed first on the lower

post held by him on 1. 1.86.

II. The pay on the higher post is to be fixed on the date from which

the promotion takes place in the Revised Pay Scale with reference to the

pay on the lower post so fixed in the Revised Pay Scale.

III. In case the date of option happens to be the date of his promotion

in such cases the pay is to be fixed first in the lower scale in the revised

pay scale and thereafter, the pay is to be fixed on the higher post in the

revised pay scale with reference to the pay so fixed on the lower post in

the revised pay scale.

Instances have come to our notice where some of the Labs, Instts. have

revised the pay of the individual concerned straightway with reference to the

promoted pay scale after allowing the benefit of 20% thereon. Such pay

fixation is irregular and needs to be revised. Ale Labs./Instts. are advised to

review such cases and refix the pay of such individuals in the lower post first in

the revised pay scale and thereafter on the promoted post in the revised pay

scale with reference to the pay so fixed on the lower post in the revised pay

scale as at Para III above.

It is requested that the fixation of pay in your Lab./Instt. may kindly be

reviewed and revised in light of the above clarification and a report sent to this

office confirming that you have reviewed all the cases of pay fixation from

1.1.86 onwards.

(CSIR Letter No. 1/68/83-Finance, dated, the 13th Sep., 1990)

(22.5.23) Fixation of pay of departmental candidates granted advance increments.

Certain cases of wrong fixation of pay of serving Scientists on their selection

against an advertised post have come to the notice of CSIR. In this regard

clarification was sought from the Ministry of Finance, Department of

Expenditure who have since clarified as follows:

"When a serving employee applies for higher post through proper channel in

response to an advertisement, his appointment to the post applied for cannot

be treated as an initial appointment. In such cases the pay is fixed either

under normal rules or as recommended by the Selection Committee. Both the

benefits cannot be given at a time. If the recommendation of the Committee is

to fix the pay under normal rules, the benefit of FR 22(C) is admissible, if the

selected employee was holding the lower post. In case the Selection

Committee recommends advance increments, in that case, neither pay

protection is admissible nor benefit of FR 22(C).is admissible and instead only

advance increments with reference to the minimum of the scale of post are

admissible. This process is adopted even in cases where advance increment(s)

are recommended by UPSC............."

In view of the clarification given by the Department of Expenditure,- Ministry

of Finance as above, if a serving Scientist applies through proper channel

against an advertised post and gets selected, his pay is to be fixed under

normal rules i.e. fixation under FR22(C) with reference to the scale of pay in

which he was working. This would be so only if Selection Committee does not

recommend advance increments.

As against above, certain Labs. are wrongly fixing the pay of Scientists on

such selection by first fixing the pay in the higher grade under FR 22(C) and

then allowing the benefit of advance increments recommended by the

Selection Committee. This procedure is completely wrong and has to be

dispensed with immediately and all cases where pay has been fixed in this

manner have to be re-opened and excess payment made should be recovered.

At the time of selection of the candidate, it may be appropriate to advise

the Selection Committee the stage at which the pay of an individual would

get fixed under normal rules as well as procedure for fixation of pay in case

advance increments are recommended so that the Committee Tay take

appropriate decision at the time of such selection.

The same procedure for fixation of pay would be applicable in case of

assessment promotions which take effect from 1.1.1986 to 31.3.1988 i.e.

prior to the implementation of MANAS.

It is, therefore, requested that all cases of fixation of pay falling under the

above categories may he re-examined and the following information may be

furnished to this office by 31.3.1992.

1. Number of cases where pay fixation was done wrongly.

2. Number of cases where pay has been refixed as per the above

instructions.

3. Number of cases where excess amount paid has been recovered.

(CSIR D.O. No. 1/68/83-Finance, dated, the 24th January, 1992)

(22.5.24) Fixation of pay where advance increments were sanctioned by Selection Committee/AssessmentCommittee on promotion.

Reference IFA's D.O. letter of even number dated 24.1.1992 The

instructions contained in the said letter have been reviewed and it is decided

to give an option to the individuals concerned to get their pay fixed either

under erstwhile FR 22(c) or avail the benefit of advance increments on the

minimum of the scale, whichever is more beneficial.

The cases of pay fixation may therefore. kindly be reviewed accordingly

and the information asked for vide our letter dated 24.1.1992 furnished at an

early date.

(CSIR letter No. 1/68/83-Finance, dated, the 25th May, 1992)

(22.51.25) Pay fixation on Selection/Assessment with advance increments-Departmental Candidates.

Reference the office letter of even number dated 24th Jan., 1992 and

subsequent clarification issued vide this office letter dated 25th May 1992 on

the above subject. The advice given by Ministry of Finance has been

reconsidered and the Governing Body in its 128th meeting held on 16th Feb.,

1993 has decided that the advice of the Ministry of Finance may be

implemented in respect of all Selections/appointments made on or after

24.1.1992 i.e. the date of issue of instructions in this regard.

You are, therefore, requested that the instructions contained in this office

letter of even number dated 24th Jan., 1992 may kindly be treated as amended

accordingly.

(CSIR letter No. 1/68/83-Finance, dated, the 16th April, 1993)

(22.6) Stepping up of pay of S&T Staff

(22.6.1) Stepping up of pay of S & T Staff-Merit promotion/Advance Increments to the Scientists in NationalLabs./Instts.

A number of representations are being received in this office from the

scientists requesting for stepping up their pay on the ground that with the

grant of merit increments some scientists who are junior to them in the

grade, have started getting higher pay on the analogy that senior persons

should not draw pay less than their juniors-

The matter has been examined in the CSIR in consultation with Chief

(Finance)* In case of scientists, there is no seniority as different persons

are appointed in different disciplines and there cannot be one common

seniority list for all the different disciplines. The seniority in case of

scientific staff is only limited to the purpose of confirmation which is

determined on the basis of their placement in the Establishment List. As

such, the question of comparison of the pay of one Officer with the other

will not be applicable. It is therefore requested that the scientists in your

Lab /Instt, who have submitted representations on this ground may be

informed that there is no question of refixing their pay by stepping up with

reference to the pay drawn by the other scientists whether lower or higher

in the establishment List,

(CSIR letter No. 16(40)/76-PL, dated 13.4.81)

(22.6.2) Stepping up of pay of Scientific & Technical staff on assessment.

In this office letter No. 16(40)/76-PL dated 13th April, 1981 it was clarified

that there is no concept of seniority amongst the Scientific and Technical staff

as different persons are appointed in different disciplines and there cannot be

one common seniority list for all the different disciplines. Thus, the question

of comparison of pay of one officer with the other did not arise.

2) Similarly, assessments under erstwhile Bye-law 71 (b) and NRAS are not

vacancy based and as such do not attract the concept of seniority.

3) In view of the above, it is again emphasized that the question of stepping

up of pay based on seniority is not admissible and instructions contained in

decision No. 10 under FR 22(c) and Notes. No 4 and 7 given under Rule 7 of

Revised Pay Rules, are not attracted in such cases.

4) It is, therefore, requested that in case pay has been wrongly stepped up in

respect of any Scientific/Technical personnel on the basis of seniority by

application of rules/orders as mentioned in para 3 of this letter, the same

may be regulated as per aforesaid guidelines and recoveries of over-

payment made, if any, may be effected, after serving a show-cause notice to

the individual concerned. Action taken in this regard (with details of such

wrong pay fixation) may please be reported to CSIR by the end of July, 1989

at the latest.

(CSIR No. 17(65)/23/88-PPS, dated. 13th June, 1989)

(22.6.3) Stepping up of pay of Scientific and Technical staff

Some points have been raised by a few Labs./lnstts. on the implementation of

instructions circulated vide letter of even number dated 13.6.1989, on the

above subject. These are being examined by a small group set up at the CSIR

Headquarters. Pending final decision in the matter, it has been decided to

temporarily stay implementation of these instructions.

(No. 17(65/23)/88-PPS, dated 25th August, 89)

(22.6.4) Stepping up ofpay of scientific & technical Staff on assessment

Reference this Office Circular letter of even number, dated 25th August,

1989 temporarily staying the operation of letter of even number dated 13th

June 1989 on the above subject. The position regarding operation of these

orders is clarified as under:

A. There is no concept of seniority among S&T staff in CSIR and

hence the question of application of GOI instructions on stepping up of

pay does not arise in such cases;

B. Fixation of pay on assessment be regulated as per instructions

contained in CSIR Circular letter No. 16(40)/76- PL dated 13.4.1981 and

reiterated vide CSIR Circular letter No.17(65)/23/88-PPS dated 13-6-89;

and

C. Any over-payment as a result of wrong stepping up/ fixation Of

pay in the Labs./Instts. shall be regulated and dealt with as per extant

rules/instructions issued from time to time on the

subject. Necessary information on wrong stepping up resulting in

overpayment may also be sent to this office in the enclosed proforma.

It is requested that contents of the relevant instructions on this subject may

kindly be brought to the notice of all concerned including the Finance Wing

of your Lab/lnstt. for strict compliance. Controller of Administration &

SR.F&AO of the concerned Lab./lnstt. shall ensure compliance of the above

instructions.

(CSIR letter No. 17(65/23)/88-PPS, dated, 1st October 1990)

Details of Stepping Up of Pay in Respect of S&T Employees on

Assessment/appointment in CSIR

From 1981 Till Date.

Name/

Designation

Pay drawn in

post before

assessment/pr

omotion (with

scale of pay)

Pay fixed on

assessment/pr

omotion to the

next higher

grade(with

date of

promotion/ass

essment &

scale of pay)

Pay

stepp

ed up

by

junior

(s) in

relati

on to

pay

draw

n

Date

of

steep

ing

up

Over-

Paym

ent

till

date

as a

resul

t of

stepp

ing

up.

Rules/

orders

under

which

steppin

g up

had

been

done

Certified that the information given in the statement is as per records and

nothing has been left out. COA/AOF&AO/Sr.F&AO

(22.6.5) Stepping up of pay of Scientific & Technical staff on assessment.

Reference this Office circular of even number dated 14.9.90/1.10.90, on the

above subject. The instructions contained therein have been reviewed.

While the provisions contained in Para 6.4. 10 of MANAS will continue to

apply, the matter has been further considered and it has been decided, in

consultation with I.F.A. that the provision of stepping up of pay under

Government of India, Ministry of Finance O.M. No. 1(14)-E.111139 dated 16th

June, 1989 (given under FR 22(c) of Swamy's Compilation of FR 1989) may be

applied in a restricted sense on assessments subject to fulfilment of the

following conditions

1. Both the 'Senior' and 'Junior' should belong to the same grade

and the group and the posts to which they have been assessed should

be identical in the same grade and the group.

2. The pre-revised and revised pay scale of both the lower and

higher grades should be identical and in the same group.

3. The anomoly should be directly as a result of application of the

provision of erstwhile FR 22(c). If even in the lower grade the 'Junior'

was drawing more pay than the senior by virtue of fixation of pay under

the normal rules or any advance increment granted to him, the

provisions contained in this decision need not be invoked to step up the

pay of the senior officer.

4. The benefit of stepping up of pay would be admissible only if the

mode of placement to the higher in @he same group is the same. In

case any of the two officers is appointed by a different mode of

recruitment/assessment i.e. if one is appointed on open selection and

the other by assessment or vice-versa, the benefit of stepping up of an

open pay will not be admissible.

5. The stepping up of pay will not be admissible if advance

increments have been granted on merit or otherwise to the 'Junior'.

In case of any doubt, reference may be made to CSIR with complete details

and comments of Administration and Finance of the Lab./Instt. for

examination.

(CSIR letter No. 17(63)/23/88-PPS, dated, the 20th June, 1991)

(22.6.6) Stepping up of pay of Scientific & Technical staff on assessment - effecting recovery - regarding.

The pay scales in CSIR were revised w.e.f. 1.1.1986 and as the orders of the

revision of the pay scales were issued in Nov. 1986/Feb., 1987 effective from

1.1.1986, there have been cases of wrong fixation of pay in the revised pay

scales. Necessary clarifications were therefore subsequently issued in this

regard and the Labs./ Instts. were asked to refix the pay of the concerned

employees and effect the recovery of over-payment if any, already made.

Similarly, there have also been cases of wrong stepping up of pay which had

to be rectified subsequently and the over-payments made on this account

recovered. Some of the employees moved petitions in the Central

Administrative Tribunal, against the decision of CSIR for refixation of their pay

and recovery of over-payment already made. In some cases the Tribunal has

taken a view that the recovery should not be made unless a show cause notice

has been issued to the individual concerned and has also quashed the orders

for recovery of over payment on the technical ground of not issuing the show

cause notice to the employee concerned before effecting the recovery.

In view of the above position, It may kindly be ensured that in future while

effecting the recovery of over-payment, a show cause notice should invariably

be served on the employees concerned so that the implementation of the

orders of CSIR and recovery of over-payments is not stopped by the Tribunal

on technical grounds.

(CSIR letter No. 17(65)/23/88-PPS, dated, the 24th August, 1993)

(23) Pension Rules

Introduction of Pension Scheme in CSIR

(23.1.1) The Governing Body of the CSIR, has been pleased to decide that the Government of India Pension Rules, as liberalised and amended or clarified from time to time, shall apply :

(a) to all regular Council servants other than contract officers, re-

employed pensioners and purely temporary and daily wages staff,

who enter service on or after the date of issue of this letter, and

(b) to all Council servant who were in service on 5.11.60 and who opt

for these benefits in preference to their existing retirement benefits.

1. Council servants referred to in para 1(b) above shall, on or before

31.7.1961, exercise an unconditional and unambiguous option on the

prescribed form, electing the pensionary benefits or retaining their

existing retirement benefits under the CSIR Contributory Provident Fund

Rules as the case may be. Any such employee from whom an option

form showing the employee's option is not received within the above

mentioned time limit or whose option is incomplete or conditional or

ambiguous, shall be deemed to have opted for the pensionary

benefits. Where, however, any employee has died on or after 5.11.1960

without exercising any option for the pensionary scheme, he will be

deemed to have continued on the CPF system.

2. In the case of an employee who opts for pensionary benefits the

Council contribution and interest thereon credited to his CPF account

will revert to Council immediately the option is exercised, and the

account shall be converted into a non-contributory Provident Fund

account from the date the account was opened. The existing CSIR CPF

rules except to the extent they relate to the crediting of council's

Contribution to the Fund will continue to be in force irrespective of the

fact that the employee has opted for pensionary benefits and the

employee will continue to make compulsory contribution to the Fund

under those rules. Ale service of the employee opting for pension shall

be deemed to have been in the pensionable establishment from the

commencement of the employee's service, irrespective of the period of

service for which the employee might have subscribed to the CSIR CPF

Fund, and shall count for pension in the manner and to the extent

provided for in the pension rules of the Government.

3. The option once exercised will be final and irrevocable.

4. In the case of officers appointed on contract they will be entitled

to the CSIR Contributory Provident Fund benefits till they are confirmed

against a permanent post. On their confirmation, they will be allowed an

option for pensionary benefits, to be exercised within a period of three

months from the date of issue of the orders of their confirmation. In

these cases also the option once exercised will be final and irrevocable.

(Ref-CSIR Office No. 291 & letter No. 5/96/60-PC, dated the 24th Mar., 1961)

(23.1.2)Introduction of pensionary benefits in the CSIR-Confirmation of contract officers

Office Order No. 291 forwarded vide No. 5/96/60-PC dated the 24 March,

1961 (Para 23. 1. 1), provides that the officers appointed on contract will be

entitled to the CSIR Contributory Provident Fund benefits till they are

confirmed against a permanent post when they will have the right to exercise

option for pensionary benefits. It has 6een decided to consider the cases of

contract officers for confirmation after they have completed five years of

service and before they complete 10 years of service. I am to request you to

forward the necessary recommendations in respect of contract officers

serving in your Laboratory/Institute at an early date.

(CSIR letter No. 16(9)/61 -E.I. dated the 30th March, 1961)

(23.1.3) Counting of service rendered under the CSIR scheme towards pension.

In continuation of office Order No.29 1, dated 24.3.1961 (Para 23. 1. 1), it has

been decided that the service rendered under the C.S.I.R. schemes will count

towards pension in the Council on the absorption of such staffin regular

establishment without any break in service and on their subsequent

confirmation against permanent posts. The Council's contribution with interest

thereon credited to their C.P.F. Fund account during scheme service will revert

to the Council.

(Ref OM No. 1/10/61 -Pen, dated the 29th Nov., 1961)

(23.1.4) Exercising of fresh option by Central Government employees subscribing to Contributory Provident Fund, to come over to pensionable service.

Enclosed is a copy of Government of India, Ministry of Personnel and Training,

Administrative reforms and public Grievances and Pension, (Department of

Personnel Training), New Delhi O.M.No.F.3(1)- Pension, -Unit/85 dated 6th

June, 1985 (Not printed) on the subject for information and necessary

action. This may be given wide publicity.

It is provided in this circular that the option should be exercised within a

period of SIX MONTHS from the date of issue of O.M. i.e. 6-.6-1985 by all those

who are still borne on C.P.Fund Scheme of the CSIR. The contents of the O.M.

may be brought to the notice of all the concerned Council servants individually

who are on C.P.F. Scheme of the CSIR and their signatures in token of having

done this be obtained and kept on record.

The option should be exercised within the stipulated period and option should-

be unequivocal and unconditional. The option may be taken in duplicate which

should be signed by the Head of Office and then pasted in the Service

Book/Record. Necessary Office Memorandum may please be issued in respect

of those who opt to come over to the pension scheme of the CSIR.

(CSIR letter No. 1(11)/84-PEN/91, the dated, 3rd July 1985.)

(23. 1.5) Grant of option to the families of the employees who die in harness to come over to Pension Scheme.

The Government of India, Ministry of Finance (Department of

Expenditure) New Delhi O.M.No. 1(16)EV/84 dated 29.10.84 (Not printed) on

the above subject was forwarded to the Heads of all National Labs./Instts

under CSIR endorsement No. 1(11)/84-PEN/83, dated 20th March 1985. It

has been decided therein that the cases for allowing an option to the

families of those employees who die in harness while in service to come over

to pension from CPF, may be decided by the "Administrative Authorities"

concerned.

Of late, references are being received from Labs./lnstts. seeking sanction of

CSIR for change of option sought by the families of the deceased

employees. After careful consideration in consultation with Finance Wing of

CSIR Hqrs., it has been decided that such permissions to the families of the

deceased may henceforth be accorded by the Heads of National Labs./Instts.

upto the level of Scientist "E.II" except Common Cadre staff where reference

may be made to CSIR Hqrs.

(CSIR letter No. 14(23)/Misc./85-E.II, the dated, 30th Jan. 1986)

(23.1.6) Superannuation benefits to CSIR Scientists/Directors retiring as Secretary to Govt of India.

CSIR Scientists/Directors of National Laboratories/ Institutes are sometime

appointed as Secretary to Govt. of India on deputation and in the exigencies of

public interest they are retained there till their retirement or beyond. In such

case, under the normal rules, they are entitled to pensionary benefits on the

basis of their pay that they would have drawn in CSIR. This causes undue

hardship to the Scientist concerned.

The Governing Body of the CSIR in its 116th meeting held on 14-3-1988 has

approved that Scientist/Director of the National Laboratories/Institutes

appointed as Secretary to Govt. of India and retiring on superannuation from

the Govt. be allowed pensionary benefit by CSIR based on pay drawn by

him/her in Government, on the date of superannuation in CSIR.

(CSIR letter No.,17(179)/88-E.II(U-3), the dated, 30th May, 1988)

(23.1.7) Grant of option to the families of the deceased CSIR employee for coming over to CCS(Pension) Rules, 1972.

In partial modification of this office letter No. 14(23)/85-E.II dated 30th Jan.,

1986 (Para 23.1.5), it has been decided in consultation with Financial Adviser,

CSIR that henceforth Directors/Heads of National Laboratories/Institutes will

be competent to permit the families of the deceased Council employees upto

the level of Scientist-"F" (except Common Cadre staff) died while on CPF, to

opt for CCS(Pension) Rules, 1972.

(CSIR letter No. 14(4)/90-E.II, the dated, 10th April, 1991)

(23.1.8) Extension of pensionary benefits to the Scientists appointed on contract and Directors of NationalLaboratories/Institutes.

Keeping in view the larger interests of mobility of Scientific talent among the

various S&T/R&D Departments/Organisations in the country, a Committee was

constituted to look into the matter for extending grant of pensionary benefits

to the Scientist appointed on contract and Directors of National

Laboratories/Institutes, within the frame work of CCS(Pension) Rules,

1972. The recommendation made by the Committee and subsequently

concurred in b-y the IFA were placed before the Governing Body at its meeting

held on 22.2.1991. In pursuance of the approval accorded by the Governing

Body in the aforesaid meeting, it is notified for information, guidance and

necessary action to all concerned that the service conditions of Scientists

appointed on contract from open market; on foreign service/lien/EOL basis

from other Departments/Organisations on deputation basis(if permissible

under the Recruitment Rules); existing Scientists continuing on contract basis;

and Directors appointed from open market; Directors appointed on Foreign

Service/Lien/EOL basis from other Organisations on deputation basis (If

permissible under the Rules) and existing Directors continuing on CPF system

wi ill be regulated as per the enclosed guidelines approved by the Governing

Body, as mentioned above. Specimen of the terms and conditions in respect of

Scientist appointed on contract and Directors are enclosed for reference. Also

a specimen of the option to be exercised by the Scientist appointed on

contract/Directors on 6 years tenure basis, either in favour of

CCS(Pension)Rules, 1972 or to continue under CPF Rules is enclosed for

necessary action. A copy of this notification may kindly be kept in the library

and also displayed on the Notice Board for wide circulation.

(CSIR letter No. 17(197)/90-E.II, dated the 14th May, 1991)

Guidelines About the Line of Action to Modify the Terms and Conditions of

Offer ofAppointment/Agreement/Contract in Respect of Scientists/Directors on

their Appointment in CSIR Service.

1. APPOINTMENT OF SCIENTISTS (OTHER THAN DIRECTORS)

A. Direct Recruitment From Open Market (induction From Other Than

Government/lsemi Government/autonomous Bodies Etc.

There is no objection to keep them on probation as per usual procedure.

A suitable clause may be inserted in the offer of appointment that at the time

of initial appointment option will be given to the Scientists either to be

governed by CPF or Pension under CCS(Pension) Rules, 1972. Option will be

exercised with one month from the date of joining which will be notified and

pasted in Service Book for record.

The option once exercised shall be treated as final. In case no option is

exercised within the stipulated period, he shall be deemed to have opted for

pension scheme as per CCS (Pension) Rules, 1972.

B. Appointment on Foreign Service/lien Basis

They may be kept on probation as per practice during foreign service/lien

period.

In case of absorption, it should be notified and thereafter option of the

Scientist concerned obtained either to be governed by CPF or Pension under

CCS(Pension) Rules 1972. This option will be exercised within one month from

the date of notification for absorption orders which will be pasted in the

Service Book for record.



pension scheme as per CCS(Pension) Rules, 1972.

In case of absorption, counting of past service will be regulated as per extant

Government of India orders on the subject.

C. Deputation (If Permissible Under the Recruitment Rules)

Scientists will not be kept on probation.

Absorption in CSIR service after following the normal procedure prescribed for

recruitment will be notified and thereafter Scientist concerned will be given an

option either to be governed by CPF Rules or Pension under CCS(Pension) Rule,

1972. This option will be exercised within one month from the date of

notification of absorption in CSIR service.



pension scheme as per CCS (Pension) Rules, 1972.

In case of absorption, counting of past service will be regulated as per extant

Government of India orders on the subject.

D. Existing Scientists

For the existing Scientists who are governed by CPF scheme of the CSIR as per

clause 111 of their terms & conditions, modified clause III of the terms and

conditions shall be notified to the individual Scientists with the stipulation that

they should furnish their written consent in favour or against the modification

in the terms and conditions to their respective heads of offices.

The written consent so received shall be pasted in the service record of the

individual.

Simultaneously the individual shall also be furnished with an option form to

opt either for pension as per CCS(Pension) Rules, 1972 or to continue under

the existing CPF scheme of the CSIR as per existing terms and conditions. The

individual shall be required to exercise his option and submit the option form

duly completed to their respective heads of offices with in three months from

the date of issue of such notification.


received the individual shall be deemed to be governed by the existing terms

& conditions viz CPF Scheme.

2. DIRECTORS

A. Direct Recruitment From Open Market i.e. Induction Made Not Through

Any Government/semi Government/Autonomous Body Etc.

They will not be kept on probation. The term "contract" may be replaced by

the term "Tenure" wherever it occurs in the offer of appointment, terms &

condition and service agreement to be executed by the appointee.

They may be asked to exercise an option within one month from the date of

initial appointment whether to be governed by CPF or Pension under

CCS(Pension) Rules, 1972.



pension scheme as per CCS(Pension) Rules, 1972.

B. Appointment Made on Foreign Service/Lien/EOL Basis

They will be not kept on probation.

Word "Contract" may be replaced by the word "Tenure" in the offer of

appointment, terms & conditions and service agreement to be executed by the

individual concerned. In case of absorption, it may be notified and option given

to the individual concerned whether to be regulated by CPF or Pension under

CCS (Pension) Rules, 1972. This option will be exercised within one month

from the date of issue of absorption orders. The option once exercised shall be

treated as final. In case no option is exercised within the stipulated period, he

shall be deemed to have opted for pension scheme as per CCS (Pension) Rules,

1972.In case of absorption, counting of past service will be regulated as per

extant Government of India orders on the subject.

C. Deputation Basis (If Permissible Under the Rules)

They will not be kept on probation. In case of absorption after following

the normal prescribed procedure of recruitment, option may be given to the

individual concerned either to be governed by CPF or Pension under CCS

(Pension) Rules, 1971, This, option will be exercised within one month from

the date of issue of absorption orders. The option once exercised shall be

treated as final. In case no option is exercised within the stipulated period,

he shall be deemed to have opted for pension scheme as per CCS (Pension)

Rules, 1972.In case of absorption as above, counting of past service rendered

in the previous Department will be regulated as per extant Government of

India orders on the subject. The amended terms & conditions for the

aforesaid appointments are enclosed.

D. Existing Directors.

For the existing Directors who are governed by CPF scheme of the CSIR as

per present term & conditions, modified terms and conditions shall be

notified to the individual Directors with the stipulation that they should

furnish their written consent in favour or against the modification in the

terms and conditions. The written consent so received shall be pasted in

the service record of the Director. Simultaneously, the Director shall also

be furnished with an option form to opt either for pension as per CCS

(Pension) Rules, 1972 or to continue under the existing CPF Scheme of

the CSIR as per existing terms and conditions. The individual shall be

required to exercise his option and submit the option form duly

completed to the CSIR within three months from the date of issue of such

notification. The option once exercised shall be treated as final. In case

no option is received the individual shall be deemed to be governed by

the existing terms & conditions viz. CPF Scheme.

(CSIR circular. No. 17(197)/90-E.II., dated, the 14th May, 1991)

(23.2) Counting of Past Service

(23.2.1) Counting of service rendered in other Organisations for pensionary benefits in the C.S.I.R.

The question of counting of past service of employees who had joined the CSIR after resigning their previous service or on transfer or on foreign service from Central/State Govt. Departments/Universities/Autonomous Bodies or sponsored projects/schemes etc., before 21.4.1972 (the date from which the Govt. of India liberalised the pension rules) towards pensionary benefits under the CSIR was considered by the Governing Body of the CSIR at its meeting, held on 22.12.1976. The Governing Body approved that pensionor cases in respect of such employees for counting their past service towards pension under the CSIR may be decided in consultation with Finance on the following conditions and that the past cases should not be reopened

(1) Payment of pensionary liability by the concerned individuals in terms of Govt. of India O.M.No. 2(3 3)/EVA/60, dated 10- 11- 1960.

(2) Service rendered by individuals in Research Schemes/Projects sponsored in CSIR followed by permanent absorption in CSIR against regular posts without break in service or by condonation of break in accordance with Govt. rules/instructions.

(3) Refund of employer's share of CPF contributions, if any, received by an individual from Central/State Govt./University/Autonomous Organisations etc., together with interest thereon to CSIR.

(4) Production of satisfactory evidence of service by the individuals and also a certificate from employer to the effect that in case the individuals would have continued in their service they would have been eligible for pension under Central/State Govt. or benefits of CPF on completion of 5 years service.

(5) The above benefits will be admissible only on permanent absorption in CSIR.

The above decision may be brought to the notice of all officers and staff for their information. Pending cases, if any, may be referred to the CSIR for consideration.

(CSIR letter No. 17/92/75-E.II, dated, the 9th Feb., 1977)

(23.2.2) Counting of service rendered in other Organisations for pensionary benefits in the C.S.LR..

The DGSIR in consultation with FA, CSIR has been pleased to approve that the services rendered in the following Organisations shall also count for pensionary benefits in CSIR, subject, however, to fulfilment of conditions laid down in this office circular letter of even number dated 9.2.1977 (Para 23.2. 1).

1. Central/State Autonomous Bodies/Public Sector Undertakings /Municipal Bodies/Universities. The term Public Undertaking shall include a Public Undertaking coming under the purview of B.P.E. or a similar body of the State Government where the system of retirement benefits like pension or C.P.F. exist. The term "Municipal Body" shall include the Municipalities registered under the relevant Act and where the system of retirement benefits like Pension or C.P.F. exist.

2. It has further been decided that the service rendered in more than one organisations (as stated above as mentioned in this office circular letter of even number dated 9th February, 1977) before joining CSIR, may also count for pensionary benefits in CSIR and the resignation, if any, submitted in one Department/Organisation with proper permission is only a technical formality provided of course the other conditions laid down in the said circular letter dated 9.2.1977 are fulfilled.

3. The above decision will apply to those employees only who had joined the CSIR before 21.4.1972.

4. The above decision may be brought to notices of all officers and staff for their information. Pending cases, if any, may be forwarded to the C.S.I.R. for consideration.

(CSIR letter No. 17/92/72-E.II, dated the 18th Jan., 1983)

(23.2.3) Counting of past service rendered by an employee in other departments prior to their joining theCSIR towards pension in CSIR.

CSIR is receiving proposals from the Laboratories/Institutes, for counting of the past service of employees, rendered by them in their respective erstwhile Departments/Organisations, towards pensionary benefits in CSIR without proper examination with reference to Rules/CSIR instructions resulting in a lot of correspondence and delay in finalising the cases.

In order to minimise the delay in such cases; Proposals may kindly first be got examined by your Sr. FAO & A.O. with reference to G.O.I. Rules/CSIR instructions and thereafter forward the same to this office duly signed by the Administrative officer and Finance & Accounts Officer-of the Laboratories/Institutes along with the application of the employee concerned.

The Rules/CSIR Instructions under which each case is covered is to be spelt out and also the specific opinion of the Pension Sanctioning Authority recommending the forwardal.

(CSIR letter No. 17(92)/34/77-E.II (U.2), dated, the 12th Aug., 1986)

(23.2.4) Counting of past service rendered in other Departments/Organisations for pensionary benefits inCSIR.

Attention is invited towards the CSIR Letter No. 17/92/75/E.II dated 9th Febuary, 1977 and 18th January, 1983 (Para 23.2.1 & Para 23.2.2) regarding counting of past service in respect of employees who joined CSIR before 21st April, 1972. Under the provisions of these letters, employees who had served the Central Government/State Government Departments/Universities/Autonomous Bodies (Central as well as State)/Sponsored Projects/Schemes /Public Enterprises (Central/State Government) Municipal Bodies who joined CSIR without break in service or by condonation of break in accordance with Government of India Rules/Instructions before 21st April, 1972 are entitled to count their past services (supported by all relevant records for such services) subject to their paying pensionary liabilities themselves, and subject to the other conditions as outlined in CSIR letters cited.

According to Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984, employees of the Central Govt. and Central Autonomous Bodies have been permitted to enjoy pension based on the combined service of Central Govt. and/or Autonomous Body (ies) as the case may be subject to the fact that the concerned erstwhile department would discharge pensionary liabilities and in no case the same should be accepted from the employees concerned. Instructions have already been issued by CSIR vide letter No. 1/11/86-Pen., dated 31 st October, 1986 that the benefits under the provisions of the Govt. of India OM No. 28/10/84-Pension Unit dated 29th August, 1984 could be granted by the appointing authority at the laboratory level.

Notwithstanding this Govt. of India OM No. 28/10/84-Pension Unit, dated 29th August, 1984, employees who joined CSIR before 21st April, 1972 may count their service in various department/organisations referred to under para 1 on pre-page. It seems that the employees eligible for the benefit of past services under the provisions of CSIR Letter No. 17/92/75-E.II dated 9.2.1977 and 18.1.1983 have already applied for the same and decisions taken from time to time by the CSIR Headquarters

It has now been decided that the cases of counting of past service as referred to under para 1 on pre-page may also be finalized with the approval of the Heads of the National Laboratories/Institutes, wherever he is the appointing authority. The remaining cases may continue to be referred to CSIR.

(CSIR letter No. 1/11/86-Pen, dated, the 6th Jan., 1987)

(23.2.5) Sub: Counting of service on contract for the purpose of pension in CSIR.

The question of counting of service of CSIR officers who are initially appointed on contract and subsequently confirmed against permanent posts has been reviewed. The existing instructions of CSIR on the subject are contained in the circular No.5/96/60-PC, dated 24-3-61 and No.3(22)/73-E.II. dated 11- 3-74

The present practice, as followed by CSIR in accordance with the above circulars, is that when a contract officer is confirmed on a permanent post, he is given an option either to continue to be on Contributory Provident Fund Scheme or to come over to pension scheme of the CSIR within 3 months of the date of notification of the orders of confirmation. In case he opts for pension, the period of service rendered on contract is counted towards pension on surrender of the employer's share of contributory PF accumulation.

2. As against. the above practice, Govt. of India's provision vide (Rule 17 of CCS(Pension) Rules, 1972) is as under:-

"Rule 17 of CCS (Pension) Rules, 1972.

(i) A person who is initially engaged by the Govt. on a contract for a specified period and is subsequently appointed to the same or another post in a substantive capacity in a pensionable establishment without interruption of duty, may opt either -

(a) to retain the Govt. contribution in the Contributory Provident Fund with interest thereon including any other compensation for that service; or

(b) to agree to refund to the Govt. the monetary benefits referred to in clause (a) or to forego the same if they have not been paid to him and count in lieu thereof the service for which the aforesaid monetary benefits may have been payable.

(ii) The option under sub-rule (i) shall be communicated to the Head of Office under intimation to the Accounts Officer within a period of three months from the date of issue of the order of permanent transfer to pensionable service or if the Govt. servant is on leave on that day, within three months of his return from leave, whichever is later.

(iii) If no communication is received by the Head of Office within the period referred to in sub-rule (ii), the Government servant shall be deemed to have opted for the retention of the monetary benefits payable or paid to him on account of service rendered on contract".

3. As would be seen from the above, the practice followed by CSIR has been at variance with the rule provision as contained in C.C.S. (Pension) Rules 1972. The matter has been reviewed in consultation with the Ministry of Finance (Deptt. of Expenditure), and the following decision has been taken on the subject:-

4. With effect from 28.11.84 all contract officers who are confirmed against permanent post will automatically come over to the pension scheme of the CSIR w.e.f. the date of their confirmation. They will have option either to count for pension the period rendered on contract prior to date of confirmation (on surrendering the employer's share of CPF contribution), or to get the employer's share of CPF contribution for that service (date of initial appointment on contract till date of confirmation).

5. Such option must be exercised within 3 months from the date of issue of the order conveying the confirmation. If no option is exercised within such period, the employee will be deemed to have opted for the retention of the Contributory Provident Fund benefit for the period prior to the date of confirmation.

6. The correct application of the provision of Rule 17 of CCS(Pension) Rules, 1972 is illustrated below for guidance:-

'A' appointed on contract from 1. 1.79; confirmed w.e.f. 1. 10.84 (viz.,

after 5 years).

'B' appointed on contract from 1. 1.82; confirmed w.e.f. 1.4.85 (viz., before completion of 5 years in CPF).

In the above two cases, 'A' AND 'B' will be governed by Pension Scheme/General Provident Fund Scheme w.e.f. the date of confirmation on 1.10.84 and 1.4.85 respectively.

'A' will automatically come into pension scheme from 1. 10.84. However, he has the right to exercise option either to retain the contributory provident fund benefit for the period of service from 1.1.79 to 30.9.84 or surrender the above benefit and count this period also towards pension.

'B' also comes, automatically into pension scheme from 1.4.85. He has also the

right to exercise option either to retain the contributory provident fund benefit

for the period of service from 1.1.82 to 31.3.85 or surrender the above benefit

and count this period also for pension. However, in case he opts for retaining

the CPF benefit for the period 1. 1. 82 to 31.3.85, the employer's share for the

above period will be payable only after he completes 5 years of total service

under CSIR viz., upto 31.12.86. In case of both 'A' and 'B', if no such option is

received within 3 months from the date of notification of their confirmation,

they will be deemed to have opted for the retention of the contributory

provident fund benefits for the contract service (viz., period from date of

appointment to date of confirmation).

8. An exemption is envisaged in respect of cases regulated prior to this decision. Officers who were initially appointed on contract and were confirmed on permanent posts before 28.11.84 and were allowed to continue contributory provident fund in accordance with the CSIR circulars cited above may be given a Fresh option, either to continue to be governed by the contributory provident fund scheme or to come over to the pension scheme on surrendering the employer's share of CPF to CSIR. Such option should be unqualified and irrevocable, and must be given within 3 months from the date of issue of this circular. If no option is received within the stipulated period of 3 months, they will be deemed to have opted for the pension scheme of the CSIR and the employer's share of CPF will be withdrawn.

9. The contents of this circular may be brought to the notice of all concerned officers, including those who are on leave/study leave/deputation/EOL etc. in India or abroad, and their acknowledgement obtained in writing and kept on record.

(CSIR Letter No:3(27)/73-E.II/Vol. II, dated, 17th April, 1985.)

(23 .3) Addition to Qualifying Service

(23.3.1) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR in the pay scale of Rs. 1500- 2000 and above.

The question of extending the benefits as contained in Rule 30 of CCS(Pension) Rules 1972 (reproduced below) to certain categories of employees of CSIR has been under active consideration, for some time past.

"Rule 30 of the CCS (pension) Rules, 1972:- A Govt. servant appointed to service or post after 31st March, 1960, shall be eligible to add to his service qualifying for superannuation pension (but not for any other class of Pension) the actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."

(a) "for which Post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential; and

(b) to which candidates of more than twenty five years of age are normally recruited.

Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the. Recruitment- Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule."

This matter has been considered in detail in consultation with Department of Personnel & Administrative Reforms. The Governing Body at its meeting held on 13th June, 1980 has also considered this matter and has approved that the provisions contained in the aforesaid Rule may be extended to the Scientists and Technologists who are initially appointed on contract by direct recruitment, by the CSIR in the pay scale of Rs. 1500-2000 and above after 31 st March, 1960 and who on their confirmation have opted for CSIR Pension Scheme, provided they fulfil the other conditions prescribed in the aforesaid rule. Proposal for the grant of the benefit to such officers appointed in the Laboratories/Institutes duly vetted by the F&AO/Sr. F&AO of your Laboratories/Institutes may be referred to CSIR Headquarters for approval in consultation with the Chief (Finance).

(CSIR letter No. 17(44)/72-E.II. dated, the 12th Nov., 1980)

NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88

(23.3.2) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists k appointed by CSIR

The Governing Body of CSIR at its meeting held on 13th June, 1980 had approved that the benefit contained in Rule 30 of CCS (Pension) Rules 1972 may be extended to -Scientists and Technologists appointed in the pay scale of 1500-2000 and above in CSIR and its National Laboratories/Institutes.

The provision of above Rule is indicated as under:-

"Rule 30 of the CCS (pension) Rules, 1979, provides that a Govt. servant appointed to service or post after 31st March. 1960*, shall be eligible to add to his service qualifying for superannuation pension, actual period not exceeding one-fourth of the length of his service or the actual period by which his age at the time of recruitment exceeded 25 years or a period of 5 years, whichever is less, if the service or post is one."

(a) for which post-graduate research or specialist qualification or experience in scientific, technological or professional fields, is essential;

(b) to which candidates of more than twenty five years of age are normally recruited.

Provided that (i) this concession shall not be admissible unless the actual qualifying service is not less than ten years; and (ii) the Recruitment Rules in respect of the said service or post contain a specific provision that the service or post is one which carries the benefits of this Rule."

The m4tter has since been re-examined and the GOVERNING BODY of CSIR at its meeting held on 17th March, 1982 has Approved that the benefits of addition to service qualifying for superannuation pension as indicated above may be extended to all scientific and technical staff of CSIR and its National Laboratories/Institutes without any restriction of grade. In other words, the provision contained in Rule 30 of CCS(Pension) Rules, 1972 as amended from time to dime, will apply to Scientists and Technical staff of CSIR mutatis-mutandis.

NOTE: The words "A Govt. Servant appointed to a service or post after the 3 1 st March 1960" have been replaced by the words, "A Govt. Servant who retires from a service or post after the 31st March 1960" w.e.f. 19.3.88

The proposal for grant of benefits to the individual cases of such officers/staff appointed in the Laboratories/Institutes may be referred to CSIR-Hqrs. for approval.

(CSIR letter No. 17(44)/78-E.II. dated, the 19th May, 1982)

(23.3.3) Addition to service qualifying for superannuation pension in respect of Scientists/Technologistappointed by CSIR.

The proposal for addition to service qualifying for superannuation pension under Rule 30 of CCS(Pension) Rule may in future be sent in the proforma enclosed duly certified by the Sr. F&AO/F&AO of your Laboratory/Institute.

(CSIR letter No. 17(44)/78-E.II dated, the 16th Mar, 1983)

PROFORMA

1 .Name

2. Date of regular appointment in CSIR.

3. Post to which appointed.

4. Scale of that post.

5. Date of Birth.

6. Age at the time of regular appointment in CSIR.

7. Advertisement of the post to which appointed (A copy to be attached).

8. Whether the post contains a specific provision that the service or post is one which carries the benefit of Rule 30 of CCS(Pension) Rules, 1972.

9. Whether the post is one

(a) for which post-graduate research or specialist qualification or experience in Scientific, Technological or professional fields, is essential, and

(b) to which candidate of more than twenty

five years of age are normally recruited.

10. Qualifying Service.

11. Age at the time of retirement and length of qualifying service.

12. One-Fourth of the length of service of Council Servant on the date of retirement.

13. Actual period by which age of the Council Servant exceeds 25 years,

14. Proposed quantum of service to be added in terms of Rule 30 of CCS (pension) Rules, 1972.

15. Undertaking that Dr./Shri will not seek retirement before on the superannuation (to be

attached with the proposal).

16. Recommendations of Sr.F.& A.O. /F.&.A.O. of the Labs/Instts.

(23.4.4) Addition to service qualifying for superannuation pension in respect of Scientists/Technologists appointed by CSIR

The Governing Body of CSIR had Inter-alia decided that provision No. (ii) of Rule 30 of CCS(Pension) Rules 1972 will not be applicable to the Scientists/Technologists appointed but other conditions of the afore-mentioned Rule will continue to be applicable. It may, however, be noted that while filling up the Scientific and Technical post in future, qualifications /experience should invariably be stipulated in the advertisement as laid down in the New Recruitment and Assessment Rules of CSIR along with a specific provision that Scientific and Technical posts carry the benefits of Rule 30 of CCS (Pension) Rules 1972.

The cases if any pending for want of above notification, may now be processed

accordingly.

(CSIR letter No. 17(44)/78-E.II(U-3), dated, the 19th April, 1984)

(23.4) Retirement Age and extension of Service etc.

(23.4. 1) Retirement age of Scientific Officer and stag in CSIR.

The undersigned is directed to say that at its meeting held on the 20th

September 1956, the Governing Body of the Council of Scientific & Industrial

Research decided that the age of retirement of Scientific Officers and staff in

the National Laboratories/Institutes should be fixed at 60, and that

thereafter extensions, if granted, should be for a period of two years at a

time. The decision applies with immediate effect to all Scientific Officers

and staff in the National Laboratories/Institutes engaged in research.

The question as to what extent this concession should cover the auxiliary

technical officers and staff is under consideration and further instructions will

follow.

The Governing Body has also decided that this relaxation in the age of

superannuation should not be extended to the administrative and clerical

personnel serving under the Council of Scientific & Industrial Research. They

would be governed by the appropriate rules applicable to Government servants

of their class.

(CSIR letter No. 1/11/56-Cte, dated. the 27th Oct., 1956)

(23.4.2) Age of Superannuation of Scientific & Technical staff in the National Laboratories of the CSIR.

Reference this office Memo. No. 1/11/56-Cte, dated 27th October, 1956

regarding age of superannuation of scientific & technical staff in the Council of

Scientific & Industrial Research.

In amplification of the order contained in that Memorandum, the Governing

Body of the Council in their 34th meeting held on 24th September, 1957 has

decided as follows:-

1. The age of retirement of scientific and technical staff actually

engaged on research has been fixed at 60. Thereafter, if extensions

are granted, it should be for a period of two years at a time subject

to the conditions that the officer concerned; (1) is physically fit; (ii)

continues to be efficient; and (iii) it is in the public interest to

continue to retain him in service.

2. Scientific and technical Staff not actually engaged on research

work, but are rendering useful service in the Laboratories or

Workshop as expert technicians calling forth experience and manual

dexterity will generally be continued in service beyond the age of 55

upto the age of 60. Extensions beyond 55 years, If granted, should

be on a year-to-year basis upto 60 years subject to the conditions

that the officer concerned: (i) is physically fit; (ii) continued to be

efficient ; and (iii) it is in the public interest to continue to retain

him in service.

3. Staff carrying technical designations but are not actually employed

in such work, the normal rules applicable to Government servants of

their class will apply; but individual cases of exceptional merit or of

continued utility will be examined on merit and extension of the age

determined in such cases.

4. Administrative and Ministerial staff will be governed by appropriate

niles applicable to Government servants of their class.

All cases of extension beyond the age of superannuation in each of the

categories specified above, together with the reasons therefore, may be

referred to the Council of Scientific & Industrial Research for consideration and

approval of the competent authority.

(CSIR letter No. 1/11/156-Ct6, dated, the 27th Nov., 1957)

(23.4.3) Age of superannuation of Scientific and Technical staff.

Reference: O.M.No. 1/11/56-CTE dated the 26th November, 1957 and Office

Letter No. 1/67/60-CTE dated the 31st August, 1960.

The Governing Body of CSIR at its meetings held on the 20th September, 1956

and 24th September. 1957 had considered the question of the age of

retirement of Scientific & Technical personnel employed by the CSIR and

decided that :-

(a) Scientific research) officers will continue in service upto the age of 60

and thereafter extensions, if granted, should be for a period of two

years at a time subject to the conditions that the officers concerned

are physically fit and continue to be efficient, and it is in the public

interest to continue them in service;

(b) As far as administrative and clerical personnel were concerned, they

will be governed by the appropriate rules as applicable to Government

servants of their class.

(c) that scientific and technical staff not actually engaged on research

work, but are rendering useful service in the Laboratory, or workshop,

such as expert technicians, calling forth experience and manual

dexterity will be generally continued in service beyond the age of 55,

upto the age of 60. Extensions beyond 55 years if granted, should be

on a year-to-year basis upto 60 years subject to the usual conditions

already referred to; and

(d) that the normal rules applicable to Government servants of their

class will apply in the case of staff carrying technical designation, but

are not actually employed in such work; individual cases of

exceptional merit or of continued utility will however be examined on

merit and extensions beyond that age determined in such cases.

Requests are being received from Directors of National Laboratories/Institutes

almost in every case for retention of members of the scientific and technical

staff after the age of 60, and their recommendations have been generally

accepted. In dealing with such matters, it was considered necessary to ensure

that

(a) These cases are not treated as mere routine matters, and

(b) in retaining the service of any officer, we do not unduly affect

adversely the prospects of persons in the lower grades in the direct

line of promotion. Normally expectations of promotions, if delayed

affect the efficiency and morale of officers and staff. It is in the larger

interest of the Council to check any such tendency.

The matter was, therefore, placed before the Governing Body at its 40th

meeting on the 5th Nov., 1960 and the Governing Body have decided that the

normal rule and practice of the CSIR should be that the scientific (research)

officers should retire at the age of 60 and technical staff (non research) at the

age of 55. Extension beyond the limits specified above should be considered in

exceptional cases only.

It was also decided that each case should be considered sufficiently in

advance of the due date of Superannuation by a committee of experts to be

constituted for the purpose on whose advice and recommendations the final

orders will be passed by the competent authority.

In view of the above decision, it is requested that cases of officers who are

due, to reach the age of superannuation may kindly be reviewed well in

advance, and proposals, if any, for retention of such officers after the age of

superannuation referred to the CSIR a year in advance, so that the proposals

could be processed through the expert Committee.

(CSIR letter No. 1/67/60-CTE, dated, the 17th Dec., 1960)

(23.4.4) Age of compulsory Retirement - Raising of.

Reference : Correspondence resting with letter No. 1/67/60-CTE, dated

17.12.1960.

At its meeting held on 24th March, 1963, the Governing Body of the Council of

scientific & Industrial Research has been pleased to decide that that age of

compulsory retirement of CSIR employees whose age of retirement is now fixed

at 55, will be raised to 58 with effect from 1. 12.1962 subject to the same

principles and conditions as have been prescribed by the Government of India

for their employees in the Ministry of Home Affairs Office Memorandum No.

33/18/62-ESTS(A) dated 30.11.1962 and 31.12.1962 (copies not printed).

In the case of scientific officers and staff, the earlier decision of the Governing

Body intimated vide this office letter No. 1/67/60-CTE dated 17.12.1960 will

continue to apply.

(CSIR letter No.5(16)163-PC, dated, the 25th April, 1963)

(23.4.5) Age of Superannuation of Scientific Staff

The Governing Body of the Council of Scientific & Industrial Research at its

meeting held on 6th May, 1965 approved the following decisions taken by the

President, CSIR on 21.1.1963 regarding the age of superannuation of scientific

staff :-

1. that the age of superannuation of scientific staff should be kept at

60 years;

2. that yearly extensions upto 63 years may be granted on the

conditions that the officers concerned continued to be :

i) physically fit;

ii) scientifically active, their record being good on the basis of

previous 5 years reports; and

iii) their retention in service being in the public interest.

3. that further yearly extensions upto the age of 65 years in special cases

may be granted where the scientists may have distinguished themselves in

their respective subjects.

(CSIR letter No. 16(8)/63-E.I, dated, the 4th Aug., 1965)

(23.4.6) Grant of Extension to Scientific Staff Beyond the Age of Superannuation - Procedure for.

At its meeting held on 6th May, 1965, the Governing Body of the CSIR took the

following decision for

grant of extensions to the scientific staff beyond the age of superannuation

(a) The age of superannuation of scientific staff be kept at 60 years.

(b) Extension on year-to-year basis upto 63 years may be granted if the

officers concerned continued to be

i) Physically fit;

ii) Scientifically active, their record being good on the basis of

previous 5 years reports; and

iii) their retention in service being in the public interest

(c) Further yearly extension u the age of 65 years in special cases may

be granted where the scientists may have distinguished themselves in

their respective subjects.

2. At its held on 15th.July, 1967, the Governing Body of the CSIR

considered. this matter again and approved the following procedure

proposed for grant of extension to scientific staff beyond the age of

superannuation

(a) In considering the grant of extension to scientific staff beyond

their normal age of superannuation, it should be ensured that the

scientist concerned cannot be replaced by suitable person on his

attaining the age of superannuation, by advertising the post and

considering the candidates who may be applying by a duly

constituted Selection Committee as provided in Bye-laws, well in

advance (say at least 6 months before the due date of

superannuation of the scientist concerned.

(b) lie question of the grant of extension of service to the scientist

concerned should arise only (i) if no suitable person is available,

and (ii) if he satisfies the other conditions specified in para 1 (b).

3. It is therefore, requested kindly to take necessary steps to ensure

that the scientific staff recommended by you for extension conform to

the above conditions.

(CSIR letter No. 16(8)/67-E.I. dated the 25th Jan., 1968)

(23.4.7) The two proposals placed for consideration of the Governing Body of the CSIR in its 6]st meeting held on 26.2.1974 and the decisions taken are reproduced below for your information

Proposal for Consideration Decision taken

1. System of efficiency bar should he 1. The system of efficiency bar would

dispensed with. continue.

2. Age of retirement should be,60 years for 2. The present system of retirements

all categories of employees of CSIR. age of 58 years for non-scientific and

60 years for scientific staff would continue.

(CSIR letter No. 17(65)/74-E.II, dated, the 12th June, 1974)

(23.4.8) Uniform age of Retirement for All Categories of Personnel in CSIR

According to the existing arrangement the age of retirement in respect of

"Scientific" and "Technical" personnel in CSIR is 60 years. Similarly, Class IV

staff of the Council also retire at the age of 60 years.

The matter regarding the extension of benefit of the age of retirement of 60

years to the "Auxiliary Technical" and "Administrative" staff was considered by

the Governing Body of CSIR at its meeting held on 21.9.77. The decision of the

Governing Body is reproduced below for your information:-

"The Governing Body noted and authorised the Director-General, C.S.I.R. to

grant extension in exceptional cases on a yearly basis upto a maximum, of two

years viz. upto 60 years of age in cases of all categories of "Administrative"

and "Auxiliary Technical" staff/officers of and upto the level of Deputy

Secretary or equivalent (i.e. in the time scale of Rs.1500-2000). However, the

cases of incumbents in higher grades were to be submitted to the Vice-

President, CSIR."

(CSIR letter No. 17(65)76-E.II. dated, the 22th August, 1978)

(23.4.9) Criteria for Extension/re-employment - Extract From Chapter XX of "hand Book for Personnel Officers" Deptt. of Personnel And A.R. Cabinet Sector, New Delhi.

(1) No proposal for extension of service/re-employment beyond the age

of superannuation should ordinarily be considered.

(2) Extension of service/re-employment can be justified only in very rare

and exceptional circumstances. Even in such cases, 60 years of age

should be the deadline for non-scientific /non-technical posts and 62

years in the case of scientific/technical personnel. This should not be

construed to mean that extension of service/re-employment can be

granted to non-scientific/non-technical personnel upto the age of 60

years and to scientific/technical upto the age of 62 years or more as a

matter of course. The overriding consideration for the grant of

extension of service/re-employment is that it must be clearly in public

interest and in addition satisfy one of the following two conditions

(i) that other officers are not ripe enough to take over the job or

(ii) that the retiring officer is of outstanding merit.

Test (i) would be satisfied only if there is shortage in a particular

specialization, or if it is not possible to find a suitable successor or if the officer

is engaged on a work or project of vital importance which is likely to produce

results in a year or two. If officers in the next lower post are not eligible for

promotion on the ground that they have not put in the minimum service in the

lower grade prescribed under the rules, no promotion can be made to the

higher grade unless such officers put in the requisite length of service,. But

officers who are eligible for promotion to the post-against which extension/re-

employment is recommended, should not be rejected solely on the ground that

they do not have as much experience as the retiring Officer. They should be

considered for promotion according to the recruitment rules and if they are

found suitable, they should be promoted to the post being vacated by the

retiring officer.

Test (ii) would not be satisfied by the Mere Fact That the Specialist (e.g. A

Scientific or technical Officer) Is Fit in All Respects or is Otherwise Able to

Discharge Effectively the Duties of the Post Held By Him.

(3) No extension of service/re-employment should be considered on the

ground that a suitable successor is not available unless it is established that

action to select a successor has been taken well in advance, but the selection

could not be finalised in time for justifiable reasons.

(4) A proposal for the grant of extension of service/re-employment based

merely on the consideration that the officers' predecessor had been given

extension/re-employment should not obviously be accepted.

(23.4.10) Age of retirement in respect of Non-Technical Council employees placed in the grade of Rs.8251200 (pre- revised Rs.225-308) and above under Cadre Review.

Attention is invited towards this office OM No. 7(157)/86-E.II dated. 3.8.1987

providing promotional avenues to Gr.-"D: (non-Technical) employees to the

higher grades of Rs.825-1200 (Rs.225-308 pre revised) and Rs.950-1400 (260-

350 pre revised) as a result of a Cadre Review.

A doubt has been raised by some Laboratories/Institutes whether the

incumbents holding Gr.-'D' posts on their placement in the grade of Rs.825-

1200 (Rs.225-308 pre-revised) and Rs. 950-1400 (Rs.260-350 pre-revised) will

retire from service on attaining the age of 58 years (applicable to incumbents

of Gr.-"C" post)- or 60 years (applicable to Gr. 'D' posts)

It is clarified that since the posts in scale of Rs.825-1200 (Rs.225,308 pre-

revised) and Rs.950-1400'(Rs.260-350 pre-revised) fall under Gr.-'C', the

incumbents will automatically be governed by the terms and conditions of

service including age of retirement i.e. 58 years as applicable to Gr.-'C' posts.

An employee cannot remain entitled to the service benefits of Gr.-'D' post

while holding a Gr.-'C' post. However he will be, free either to opt for

promotion to Gr.-'C' (Non-Technical) with retirement benefits it 58 years of age

or continue in Gr.-"D" with benefit of retirement age of 60 years.

(CSIR letter No. 17(196)/90-E.II, dated, the 25th Oct., 1990)

(23.5) Retention in service beyond 55 years of age and premature retirement.

(23.5. 1) Retention in service beyond 55 years of age upto age of superannuation.

Under F.R. 56, it is necessary that the cases of Govt. servants for retention in service beyond 55 years should be reviewed six months before he attains the age of 55 years with a view to determine his continuance or otherwise in service in public interest. It is therefore requested that the cases of the CSIR Officers borne on common cadre may kindly be sent to this office under confidential cover with the recommendations, six months before the officer concerned attains the age of 55 years. The self Assessment Report of the work of the concerned officer may also be forwarded along with the recommendation. There is no prescribed form for the Self Assessment Report.

This may kindly be noted and followed strictly to ensure timely action in such cases in

future.

(CSIR letter No. 8(47)12/73-E.I. dated, the 10th Oct., 1975)

(23.5.2) Retention in service beyond the age of 55 years.

The Question of reviewing the cases of Scientific, technical, and Auxiliary Technical staff for their retention in service after they attain the age of 5.5 years has been under consideration for sometime it has been decided as under:

1. Under FR 56 G) the appropriate authority has absolute right to retire any Government servant by giving him notice of not less than three months in writing, or three months pay and allowances in lieu of such notice if (1) he is in class 1 and class H service or post and had entered Government service before attaining the age of 35 years after he has attained the age of fifty years, and (2) in any other case, after he has attained the age of fifty five years. In this connection, it has been noticed that where as the cases of all the employees in the CSIR and its National Laboratories/Institutes in the administrative and accounts cadres are being reviewed regularly under this rule, it is not being done to in respect of Scientific, technical, and Auxiliary Technical employees. At the same time, it is evident that tie Fundamental rule 56 (1) does not distinguish between the administrative, Scientific, technical and Auxiliary Technical staff and is applicable equally to all the categories of Government employees, in terms of this rule, read with CSIR Bye-law 75(b), it has, therefore, been decided that all Scientific, Technical and Aux. technical Staff of the CSIR shall,

henceforth, be reviewed in the same manner as in the case of the administrative cadres.

2. Individual cases for which the Directors/Heads of Laboratories/Institutes are the appointing authorities, shall be reviewed by a Committee Consisting of the following and in the manner 4 is being done for completion of probationary Periods/renewal of contracts. etc.

1 . Director of the Lab/Instt. Chairman

2. A member of the Ex. Committee Member

3. Head of the Division/Project coordinator/Project Leader.

4. An outside Expert in the field of the candidate.

3. The recommendations of the Committee may be approved by the Director/Heads of the National

Laboratories/Institutes. In respect of all other cases for which the Director/Head of the National Laboratories/Institutes are not the appointing authority, their cases shall be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action.

(CSIR letter No. 17(96)/76-E.II, the dated, 22nd Nov., 1976)

(23.5.3) Retention in service of Scientific/Technical/Aux. technical staff after they attain 55 years of age.

There is no objection for not including an outside expert in the Committee to be constituted for reviewing the cases in respect of Class III Aux. Technical posts and non-gazatted Administrative posts not borne on Common Cadre. However, the cases of these categories of staff may be reviewed by a committee consisting of the following members. :-

2. Senior most Scientist in the Labs./Instts. next to the Director. Chairman

3. Head of the Units/Division/Section. Member

4. Administrative officer of labs/Instts. Member

Further, the cases of eight members of the staff including three -scientists which have already been approved by the Director need not be taken up again.

(CSIR letter No. 17(96)/76-E.II., the dated, 27th Jan., 1977)

(23.5.4) Retention in service beyond the age of 55 years

Reference CSIR Circular letter No. 17(96)/76-E.II., dated, 22nd Nov., 1976) regarding reviewing the cases of scientific & technical staff for their retention in service after they attain the age of 55 years. It was inter-alia mentioned in para 3 thereof that in respect of all other cases for which Directors/Heads of the National Laboratories/Institutes are not the appointing authority, their cases shall also be reviewed by the above Committee and the recommendations referred to the CSIR for further necessary action." Such cases obviously included those of Scientists "F' and other personnel holding allied posts. It is, however, seen that such cases are not being referred to this office with the result that they appear to have been allowed to continue in service after attaining the age of 55 years, without any review having been made of their cams as required under the rules.

All such cases in your Laboratory/Institution may be reviewed and sent with the recommendations of the Committee to this office for further action.

(CSIR letter No. 17(96)/76-E.II., the dated, 30th April, 1979)

(23.5.5) Retention in service beyond 55 years of age upto age of superannuation.

The cases of officers and staff borne on common cadre, for retention in service beyond 55 years, are required to be referred to this office 6 months before the officer concerned attains the age of 55 years as per instructions issued vide circular letter No.8(47)2173-El dated the 10th October 1975. It is, however, seen that some such cases have been unduly delayed and referred to this office after more than a year of attaining the age of 55 years by the concerned employees which is not correct. The Standing Committee constituted in this regard has taken serious notice of such delays und desired that the suitable instructions be issued to avoid such delays.

It is, therefore, requested that you may kindly personally ensure that such cases are referred to this office 6 months in advance so that in case the person is not found fit, the requisite notice of 3 months can be given to him.

(CSIR Letter No. 8(229)6/71-E.I, dated. the 16th Aug. 1980)

(23.5.6) Retention in service of Scientific/technical - staff beyond the age of 55 years.

CSIR Circular letter No. 17(96)/76-E.II dated 22.11.1976 (Para 23.5.2) wherein the CSIR has approved the constitution of a Committee consisting of the following for review of cases on the lines it was done for the purpose of completion of probationary period/renewal of contracts etc.

1. Director of the Lab/Instt. ChairTnan

2. A Member of the Ex-Committee Member

3. Head of the Division/Project Coordinator/Project Member

Leader

4. An outside Expert in the field of the candidate. Member

Since the Committee to retain the scientific & technical staff in service beyond the age of 5.5 year was constituted on the lines of the procedure for completion of probationary period/renewal of contracts etc. and that the system has now been dispensed with, the Director-General, SIR has decided that the retention of scientific/technical staff beyond 55 years, may be approved by Directors of the labs/lnstts. on the basis of a self-assessment report/confidential reports in respect of categories of staff for which they are the appointing authority upto the level of Scientist 'EII'

The cases of Scientist-F may, however, continue to be referred to CSIR for approval of the DGSIR along with the assessment report of the Scientist concerned and recommendation of the Director,

(CSIR Letter No. 7(54)4/56-E.II, dated the 28th June 1982)

(23.5.7) Retention in service beyond 50/55 years of age under FR 56.

While notifying the revised time-schedule for review, it was mentioned in this office letter dated 3-12-85 that the system of reviewing the cases of CSIR employees under FR 56 shall continue as notified vide CSIR Circular letter 17(96)/76-E.III dated 27.1.77 & 7-2-77; No 7(54)/4/56,E.II dt. 28.6.1982; and No. 8(115)/2/82E.II, dated 23.8.83. In accordance with the aforementioned circular letters, review was required to be made in respect of CSIR staff on their attaining the age of 55 years under FR 56 in all cases irrespective of the category of the post.

Govt. of India issued instructions in 1978 notifying the comprehensive criteria, procedure and guidelines under FR 56, according to which cases of Group-A and Group-B officers who entered service before attaining the age of 35 years are required to be reviewed six months prior to attaining the age of 50 years and in all other cases six months prior to attaining the age of 55 years provided that nothing in this clause shall apply to a Group 'D' employee who entered service on or before 23-7-1966. The instructions for review at the age of 50 years have not been in force in CSIR.

As the procedure of reviewing the cases of CSIR employees was at variance with the provision made under FR 560), it has now been decided with the approval of DGSIR that hereafter review of cases in respect of CSIR employees shall be made in accordance with the provision of FR 560) supplemented by the Govt. of India instructions issued on it from time to time in toto.

Accordingly, the review has to be done in respect of various categories of staff as follows

1. Six months prior to attaining the age of 50 years in respect of Group 'A' and 'B' officers who entered service before attaining the age of 35 years.

2. Six months prior to attaining the age of 55 years in respect of all other officers and staff.

Time schedule for review as notified in this office letter No. 7(54)/4/56-E.II, dated 3-12-85 will remain unchanged.

In this connection, it is clarified that review has to be done only once either at the age of 50 year or 55 years as the case may be, unless situation warrants review again at any time later. There might be some officers in Groups 'A' & 'B' who had entered service before attaining the age of 35 years and might be already above 50 years but less than 55 years. No review would have been done in these cases until now, as according to the earlier instructions, review was to be done at the age of 55 years in all cases. The cases of all such officers may please be taken up for review immediately and the same completed by 28th February 1986 positively and report sent to this office by 15th March 1986.

In order to follow the schedule for review as per CSIR circular letter dated 3rd December 1985, cases of review due in July to September 1986 may be taken up and completed during January to March 1986 and report sent to CSIR by 15th April 1986. Similarly, cases of review falling due between October and December 1986 may be completed during April to June 1986 and report sent to CSIR Hqrs. by 15th July 1986 and so on.

(CSIR Letter No. 7(54/4)56-E.II, dated the 10th Jan. 1986)

(23.5.8) Retention in service beyond 55 years of age upto age of superanuation.

In accordance with provisions under F.R. 56 the cases of Council servants for retention in service beyond 55 years should be reviewed six months before attaining the age of 55 years with a view to determining their continuance or otherwise in service in public interest. Such proposals in respect of Common Cadre staff are being received in CSIR in piece meal which is not only cumbersome but also time consuming process.

Accordingly, it has been decided that such cases will be reviewed twice a year i.e. in June and December of each year. The persons, who are attaining the age of 55 years upto December will be considered in June of the same calendar year and persons who are attaining the age of 55 years upto June will be considered in December of the previous calendar year.

You are, therefore, requested to ensure that the cases of Officers borne on Common Cadre may be sent twice in a year together with (i) Self-Assessment Report of the work done by concerned officer (ii) his Special Confidential Report (iii) integrity certificate and (iv) recommendations of the Heads of the Laboratories/Institutes.

CSIR Letter No. 8(115)2/82-E.I, dated the 23rd Aug., 1983)

(23.5.9) Strengthening of Administration - Review. of cases of Council Servants under FR 561Rule 48 of CCS (Pension) Rules. 1972 - Regarding.

Reference: CSIR Letter No - 17(96)/76-EII, dated, 22.11.1976

CSIR Letter No.-7(54)/5/56-EII, dated. 28.6.1982 (Para 23.5.2)

CSIR Letter No.-8(115)/2/82-EI, dated. 22.11.1983 (Para 23.5.6)

Reference above noted letters issued by CSIR providing for review of cases of all Council Servants for the purpose of retention in service beyond the age of 55 years with a view to improving the efficiency and strengthening of administrative machinery at all levels. Under F.R./CCS(Pension)Rules, 1972, the council have the powers to consider premature retirement of a Council Servants in public interest before the normal date of retirement on superannuation.

The Rules position in regard to premature retirement is as under

A: Rule Position under FR 56

(1) In accordance with the provisions of Fundamental Rule 56G) the appropriate authority has the absolute right to retire, if it is necessary to do so in public interest, any Government employee as follows

(i) If he is in Group A or B service or post and has entered

Government service before attaining the age of 35 years, after he has attained the age of 50 years;

(ii) In any other case, after he has attained the age of 55 years provided that in case of a Group 'D' official, such action can be taken if he entered service after 23rd July, 1966.

In other words, a Government servant belonging to Group A and B who has entered Government Service after attaining the age of 35 years, and officers belonging to Group C and D can be prematurely retired after they have attained the age of 55 years with the exception of Group D officials, who entered service on or before 23rd July, 1966.

(2) In addition, a Government servant in Group C service or post who is not governed by any pension rules can also be retired after he has completed thirty years' service, under F.R. 56(1).

(3) Identical provisions exist in Article 459 of the Civil Service Regulations.

(4) Provisions also exist in Rules 48 of the C.C.S (Pension) Rules, 1972, for the retirement of a Government employee by giving him three months' notice, if it is necessary to do so in public interest, after-he has completed 30 years of qualifying service for pension, In other words, a Government employee who may belong to Group A, B, C or D can be prematurely retired, irrespective of the age at the appropriate time, after he has completed 30 years of qualifying service.

B Rule 48 of CCS (Pension) Rules.

At any time after a Govt. Servant has completed thirty years' qualifying service

(a) he may retire from service; or

(b) he may be required by the appointing authority to retire in the public interest"

(Also kindly refer to the provisos given under this Rule.)

In view of the need for removal of corruption, it is again emphasised to review the cases invariably in time for retention in service with the objective of weeding out the Council servants who are inefficient or are of doubtful integrity without taking any lenient or compassionate view either while reviewing their cases for retention or otherwise in service or while writing their Annual Confidential Reports.

It is requested that a statement of the review undertaken by the Labs./Instts. in respect of the Council servants belonging to Group A. B, C & D employees for the period between 1-4-'84 and 31-3-1985 may kindly be sent to the undersigned in the enclosed proforma latest by 31st May 1985. In future, this report should be sent quarterly to this office reaching by 15th of the month following the respective quarter. Accordingly, the first quarter will commence from lst April 1985 and the quarterly report for the period from 1-4-85 to 30-6-85 may kindly be sent by 15th July 1985 in the separate proforma enclosed for the purpose.

(CSIR Letter No. 7(54/4)56-E II, dated the 22nd April, 1985)

(23.5.10) Premature retirement Of Central Government servants - Guidelines relating to action whereintegrity of the Government servant is doubtful

A copy of Confidential OM No.25013/30/85-Estt.(A) dated 7/9th August 198.5 received from the Department of personnel & Training is reproduced for your kind information, guidance and necessary action.

The system of reviewing the cases of CSIR employees under FR 56G) shall continue as notified vide CSIR Circular letters No.17(96)/76-E II dated 21.1.77 & 7-2-77; No.7(54)/4/56-E II dated 28-6-82; and No.8(115)/2/82-EI dated 23-8-1983. However, the revised time-schedule for review will henceforth be as follows:-

Time Schedule for Review

Quarter in which the Quarter in which the review is to Report to be sent to CSIR by

concerned Officers attained the age be made.

of 50/55 years.

Jan. to March July to Sep. of the 15th October of the preceding year With reference to

preceding year Col. 1

April to June Oct. to Dec. of the 15th Jan. of the same year with reference to col. 1

preceding year.

July to September January to March of the same 15th April of the same year with reference to col. 1

year.

Oct. to Dec April to June of the 15th July of the same year with reference to col. 1

same year

The procedure outlined in the enclosed Confidential OM and the time-schedule for review given on pre-page may kindly be followed strictly.

The matter pertaining to revision of the Review Committee, is found necessary, and constitution of Representation Committees is under consideration and instructions thereon will follow shortly.

It is requested that Review of all those employees who have already attained the age prescribed for Review under FR 560) but the Review has not so far been done as also in respect of those who will be attaining the prescribed age in the first and second quarters of 1986 (January' 1986 - March' 1986 and April' 1986 - June' 1986) may now kindly be taken up immediately and completed by 28th February 1986 positively. Quarter-wise reports of all such cases may be sent to this office by 15th March 1986 ig the enclosed proforma (A).

The cases in which the employees will attain the prescribed age during the quarter July 1986 - September, 1996 are to be reviewed in the quarter January 1986 - March 1986 and report is to be sent to this office by 15th April 1986 Form 'B'. Thereafter, the quarterly reviews may be done as per the above time- schedule.

CSIR letter No.7(54)/4/56-E.II, the dated. 3rd Dec., 1985)

(23.5.11) Retention in service beyond 50155 years of age under FR 56 w Constitution of Review Committees & Representation Committees.

In continuation of this office letter of even number dated 3rd December, 1985 on the above noted subject, It is stated that in term of GOI instructions issued from time to time relating to implementation of FR 560)/Rule 48 of CCS(Pension) Rules, 1972, the DGSIR has been pleased to accord approval to the constitution of Review Committees and Representation Committees as given in Annexure-I.

It is requested that the time-schedule for review contained in this office letter referred to above may kindly be adhered to strictly and the quarterly reports sent to CSIR by the stipulated dates.

(CSIR letter No.7(54/4)/56-E.II, the dated, 19th March, 1986)

Schedule of Review & Representation Committees to be constituted under FR 56 and Rule 48 of the C.C.S. (Pension) Rules.

Name of Post Review Committee Representation Committee

1. Common Cadre Staff in CSIR Hqrs. & National Labs./lnstts.

i) Group-A Officers (Officers in the scale of 1. J.S.(Adm) 1. Addl. Dir. General

Rs. 7" 1 300 and above) 2. I.F.A. (Final orders will be 2. Adviser (Final orders will be

passed by DGSIR) passed by the V.P., CSIR)

ii) Group-B Officers (Officers in the scale of 1. Sr.-most Deputy Secretary 1. Adviser

Rs.650-1200 & below) 2. Dy. Financial Adviser (Final 2. I.F.A. (Final Orders will be

orders will be passed by JS(A) passed by DGSIR)

Il. Staff other than Common Cadre Staff.

(a) CSIR Hqrs. 1. Group-A

i) Officers in the Scale of Rs.2250-2750 & 1. Addl. D.G. CSIR

above. 2. Adviser (Final orders will be

passed by the President, CSIR)

ii) Officers in the scale of 1. Addl. D.G. 1. DGSIR

Rs. 2000-2500 & below upto the level of Rs. 2. Adviser (Final orders will be 2. Addl. Secretary, DSIR (Final

1100-1600. passed by the the DGSIR) orders will be passed by the V.P.,

CSIR)

iii) Officers in the scale of Rs.700-1300 1. Jt. Adviser(ISC) 1. Joint Adviser(PC)

2. Sr.-most Dy. Secretary. (Final 2. D.F.A. (Final orders will be

orders will be passed by the J.S. passed by the DGSIR)

(Adm.)

2. Group-B 1. Jt. Adviser(TU) 1. Jt. Adviser(ISC)

2. Dy. Secy.(C0) (Final orders 2. Dy. Secretary(R&A) (Final

will be passed by the J.S. (Adm.) orders will be passed by the

DGSIR)

Name of Post Review Committee Re'resentation Committee

3. Group- C&D 1. Dy. Secretary(R&A) 1. Sr.most Dy.Secy.

2. Dy. Secy.(CO)(Final orders 2. Dy. F.A.(Final orders will be

will be passed by the J.S. (Adm.) passed by the DGSIR.)

(b) National Labs/Instts.

1. Group-A

i. Officers in the scale of Rs. 2250-2750 & 1. Addl. D.G. 1. DGSIR

above. 2. Adviser (Final orders will be 2. Addl.Secretary, DSIR

passed by the President, DGSIR)

i) Officers in the Scale of Rs.2000-2500 1. Adviser 1. DGSIR

2. J.S.(A) (Final orders will be 2. Addl. D.G. (Final orders will be

passed by the DGSIR) passed by the V.P., CSIR)

ii) Officers in the scale of Rs. 1800-2250

and below

1. Sr.-most Scientist in the labs. 1. Adviser

2. Admn Officer (Final orders 2. J.S.(Adm). (Final orders will be

will be passed by the Directors) passed by the DG, CSIR)

2. Group -B 1. Sr.most Scientist in the Labs. 1. Joint Adviser(pc)

2. A.0. (Final order will be 2. Sr.most Dy.Secretary (Final

passed by Director) orders will be passed by the

DGSIR)

3.Group -C & D 1. A.0.XSG)IAO(Gr.1) 1. Sr.most Dy.Secy.

2. Sr.F&AO/F&AO (Final orders 2. Dy. F.A. (Final orders will be

will be passed by the Director) passed by the DGSIR

(23.6) Expeditious Disposal of pension cases

(23.6. 1) Expeditious disposal o pension cases - List of Officers expected to retire on Superannuation.

(6.1) The Ministry of Finance Department of Expenditure OM NO.F.

11(3)EV(A)/76 dated 28-2-76, circulated vide CSIR letter No. 1 (11)/76-Pen,

dated 7-5-1976 which inter-alia stipulates the various stages/time schedules in

extension for the various processes leading to the authorisation and payment

of Pension and Gratuity. A scrutiny of a few pension cases revealed that firm

cut off dates. prescribed therein for various stages and processes are not

being adhered to scrupulously by the Laboratories. As a result thereof there

were inordinate delays in finalization of pension cases resulting in hardships to

the retiring persons. Not quite infrequently such inordinate delays had been

brought to the notice of the DGSIR, who expressed his deep concern for such

unfortunate delays.

In this connection your kind attention is invited to our circular letter No. 1

(11-/74-PEN dated 12-9-74 and Rule 56 of the Central Civil Services (Pension)

Rules 1972 according to which every Head of the Department is required to

furnish to the Audit Officer in January and July each year a list of officers

expected to retire on superannuation within the next 12-18

months. Intimation of retirement, other than on superannuation is required to

be sent to the Audit Officer as soon as event is known. It has been noticed

that such returns are not being received regularly from the

laboratories/Institutes.

With a view to avoid inordinate delays in finalisation of pension cases and to

avoid financial harassment and hardships to retired officers, it has since been

decided that in addition to the orders as indicated above, the following

instructions should be followed scrupulously :

i. The responsibility of completing the pension cases as per

instructions issued, may be specifically put on designated officers who

should ensure that the papers are got completed and submitted within

the prescribed period. For this purpose, the Finance and Accounts

Officer (who maintains these records in his wing) should, as at present,

continue to be responsible for completing the papers in respect of all

officers in the Laboratory, and the Administrative Officer, if necessary,

through a designated Section Officer, be made responsible in respect of

all other staff as these records are kept in the Establishment Wing. Any

failure to implement the instructions should be viewed as an adverse

reflection on the officers entrusted with the duties.

ii. To facilitate the preparation and completion of pension papers,

verification of service record of all the employees should be completed

once in every five years period and certification of the fact got recorded

in the service book under officer's attestation. This will obviate the

necessity of conducting complete verification of the entire service at the

time of retirement of an official. In other words, earlier verifications

when done properly and authenticated would be acceptable except for

the last quinquennium.

iii. According to extant orders, returns in respect of employees who

are likely to retire within a period of six months, twelve months and two

years is required to be submitted to the CSIR twice in a year ( on 15th

January and 15th July each year). It has been noticed that such returns

are not being received regularly from the laboratories/Institutes. It

should be ensured that the return in the enclosed proforma alongwith

the related certificates are submitted to CSIR by the stipulated

dates. This would enable the CSIR Headquarters to keep proper watch

on the finalization of the relevant cases on the due dates.

iv. The Finance and Accounts officer and Administrative Officer of the

Laboratories/ Institutes should make it certain that preliminary work

regarding the preparation of the service books/records, removal of

deficiencies, etc. regarding service matters etc. is commenced about two

years before the actual date of retirement. A certificate to this effect

should be furnished while submitting the return of persons who are

likely to retire within two years and showing the progress achieved from

month to month. This will pin-point the responsibility of the concerned

officials and make them more vigilant.

v. It should be ensured that all deficiencies are removed and

requisite certificate of verification of service are recorded within the

prescribed period (sixteen months). The work of completing the actual

pension papers should be commenced at least eight months before the

retirement of the individual. A certificate as to whether the work of

completing the pension papers has been commenced should be recorded

while submitting the return of the persons who are to retire within

twelve months. Any failure or shortcomings in observing this schedule

to complete the work should be suitably explained and reasons, if any,

for non- completion of pension papers should invariably be

given. Wherever necessary, failure to complete suc papers should be

properly investigated and responsibility fixed.

vi. (vi) The designated officers for pension cases should ensure

that all pension papers of the persons who are to retire within a period

of six months are actually submitted to the CSIR complete in all

respects. A certificate to this effect should also be recorded in the

statement of persons who are retiring within the next six months.

It is requested that the above drill and the time schedule should be

meticulously observed so that the issuance of Pension Payment Order and

payment of pension etc. on due date is arranged to the retiring persons to

avoid any inconvenience and hardship to them.

(CSIR No. 1 (11)/78-PEN dated 1st August 1978)

Name of the Labs./Instts. for the period in respect of employees (bothGazetted & Non Gazetted) due to retire within a

period of six months,, twelve months and two years.

SI.NO .Name Designation Dateofbirth Dateof Present position of the

pension Remarks retirement cases with detailed

reasons where

the pension case has not been

forwarded to the CSIR six

months before the date of

retirement.

1 2 3 4 5 6 7

I Retirement during the next 24 months

II. Retirement during the next 12 months

Ill. Retirement during the next 6 months

(23.6.2) Expeditious disposal of Pens ion cases.

CSIR, from time to time, has been issuing instructions for expeditious disposal

of pension cases. Last such instructions were issued vide circular letter No. 1

(11)/78-pen. dated 1-8-1978. However the scrutiny of pension cases received

from the Labs./lnstts. has revealed that al1 formalities are not fulfilled before

forwarding pension cases inspite of the instructions and this results in delay in

finalising pension cases.

To avoid recurrence of such instances and to cut down delays it has been

decided that a check-list for verification of Pension- cases may be circulated to

all the Labs./Instts. Accordingly a comprehensive check-list is forwarded

herewith. This check-list duly verified, completed in all respects and signed by

the officers concerned should be sent to CSIR alongwith pension papers in each

cases in addition to all other documents.

(CSIR No. 1(11)/80-Pen, dated, 1-2-80.)

CHECK LIST

SI.NO. Particulars Action Taken

1 2 3

1 Name of the Retiree

2. Date of Birth

3. Date of first appointment in Council Service.

4. If Service under Council is not continuous date from which

continuous service commenced.

5. Date and post of first confirmation in Council

6. Date of Retirement/Death.

7. In case of death proof in the form of death certificate issued by

Municipal Authority, Hospitals, Dispensaries etc., as available should

be enclosed with the claim.

8. Pension Rules By Which Governed

i) Does a valid option for the Liberalised Pension Rules, 1950 exist ?

Option form to be attached with the Pension Case.

ii) Does a valid option for the New Family Pension Scheme, 1964 exist

? Option form be attached with the pension Case.

iii) Has the amount of Council's contribution from the CPF Account of

the retiree been withdrawn? (To be verified from Provident Fund

ledgers and certificate recorded).

9. Verification of Service

a) 'Re annual certificates of verification of entire service with reference to

pay bills and acq. rolls for all periods in the service book should be entered.

b) If not, the periods for which the certificate have not been recorded

should be indicated.

c) Steps taken to verify the " Unverified" portions of service.

d) If it be found impossible to verify the entire period, the Council servant

may be asked to file a written statement vide Rule 67(4)(a) along with

recommendation of Director.

e) The certificate of five yearly verifications of service records in the

Service Book vide CSIR letter No. 1 (11)/78-PEN dated 1-8-1978 should be

recorded.

10. Foreign Service/deputation

a) Periods of Foreign Service/ Deputation.

b) Have the Pensionary Contributions in respect of periods of foreign

service been recovered? If not specify the periods and the reasons.

11. Military/war/service in Central State

Govt. Deptts./Universities/Autonomous Bodies Or Sponsored Projects/schemes

etc.

a. Details of periods of service.

b. Nature of service (Military/ War etc.,,)

c. Name of the Department.

d. Sanction No. and date of CSIR letter conveying approval of the

controlling Authority for counting such period of service for pension in

the CSIR.

e. Details of pensionary liabilities received from the Dept. or paid by

the individual giving reference to receipt No. and date and amount

12. Suspension

Was the officer ever under suspension? If so, do orders exist regarding

counting of such period(s) for purpose of pension ?

If so a copy of said order, should be enclosed.

13. (a) Gross qualifying service (less) Non-qualifying service.

(b) Completed six monthly periods.

14. Provisional Payments

(a) Provisional Pension.

(b) Provisional D.C.R.Gratuity.

is. (a) Has the application for pension in Form-5 been enclosed.

(b) Type of pension applied for (Superannuation, retiring, invalid,

Compensation, Voluntary pension on compassionate allowance or

pension on absorption in a Corporation.)

16. If the officer has applied for Superannuatibn pension, has he completed

the prescribed age ?

17. If the officer has applied for pension other than superannuation.

(a) Copies of orders of retirement by the competent authority should be

enclosed.

(b) Whether the requisite notice of 3 months given to the retires by the

appropriate authority or by the officer to the Council.

18.If the officer has applied for retiring pension, has he completed the

prescribed length of qualifying service?

19. In case of Invalid retirement, the Medical Certificate in Form-23 of CCS

(Pension) rules 1972 obtained (to be enclosed).

20. In case of Voluntary Retirement, details of weightage given for the

purpose of qualifying service for pension with reference to FR-56(K) should be

indicated (to be enclosed.).

21. No Demand Certificate

(a) A copy of the order of ''No demand Certificate' should be enclosed.

(b) Security Bond in form-9 should be enclosed.

(c) The outstanding amounts to be. recovered from D.C.R. Gratuity should

be indicated.

22. Is there a valid Nomination for D.C.R. Gratuity, if so, the same should be

enclosed.

23. If no valid nomination exists, the names of the members of the fan-dly to

whom the gratuity will be payable in equal shares and their respective

relationships to the deceased officer.

24. It may be confirmed where necessary if he had

completed 5 years qualifying service or more at the

time of his death ?

25. Calculation sheet of qualifying service showing non-

qualifying periods also, pension gratuity and family

pension including family pension at the enhanced rate

duly signed by the Finance and Accounts Officer and

Administrative Officer/ Under Secretary, showing the

period of tenability to be enclosed.

26. Documents duly Completed to be Forwarded.

(a) Superannuation:

i) Form Nos. 1 or 2,3,5,6 & 7 prescribed under CCS (Pension) Rules- 1972.

ii) Certificates; Non-employment and non-receipt of pensionary benefits

from other source.

iii) Specimen signatures, descriptive rolls and joint photographs (to be

attested by the Head of Office) of retirce and his/her wife/ husband.

iv) Calculation sheet of qualifying service showing non-qualifying periods,

pension, gratuity and family pension at the enhanced rate duly signed by the

Sr.Fin. & Accounts Officer and Administrative Officer/ Under Secretary.

(b) Invalid.,

Documents as at 26(1) to (iv) above, as well as Medical certificate in Form- 23;

and Administrative sanction to retire the individual on invalid Pension.

(c) Retiring Pension

Documents as at 26 (i) to (iv) above, as well as EO attested copy of the

application seeking voluntary retirement and an attested copy of OM

sanctioning voluntary retirement.

(d) Family Pension

(i) Form Nos. 12,14 & 1 8 prescribed under CCS (Pension) Rules 1972.

(ii) Form 112 of Nomination.

(iii) Form 3. details of Family

(iv) Certificate of non-re- marriage, non-receipt of pensionary benefits

from any other source and non- employment

(v) Descriptive rolls, specimen signatures and Photography duly

attested by the Head of Office (in duplicate)

(vi) Death Certificate.

(vii) Calculation Sheet of qualifying service, family pension including

pension at the enhanced rate and gratuity duly signed by the Sr.F&AO/F&AO

and AO/ Under Secretary.

Administrative Officer/Under

Secretary SR.F&A.OJF&A.0.

(23.6.3) Central Civil Services (Pension) Amendment Rules, 1980.

1. Enclosed is a copy of notification No. 11(6)-EV(A) (PEN)/76 dated 3.3.1980

from the Ministry of Home Affairs, (Department of Personnel and

Administrative Reforms).

2. It will be seen from the said Notification that Rule 6, Rule 60, sub-rule (3)

of Rule 65 sub_rule (3) of Rule 74 and Form-6 have been omitted from the

Central Civil Services (Pension) Rules 1972. Accordingly as a result the

sanction of the Pension sanctioning authority and Form-6 prescribed under

Central Civil Services (Pension) Rules, 1972 required to be completed and

furnished with such pension cases as stipulated in CSIR circular letter No.

1(11)/77-Pen, dated 12.12.77, are no longer necessary.

3 . It has been decided to adopt the revised procedure regarding sanction of

the pension, in modification of CSIR letter No.1(11)/77_Pen dated 12.12.77 and

accordingly it is not necessary to put up the Pension papers to sanctioning

authority neither it is necessary to submit Form-6 duly filled in, in the light of

these orders.

4. While implementing the above decision in the CSIR and its National

Laboratories/Institutes, it has further been decided that the vigilance aspect of

the case cannot be overlooked and therefore while forwarding pension case to

the CSIR a certificate (in the form enclosed) to the effect that there is no

vigilance case/departmental proceedings pending against the retiring person,

should invariably be obtained from the Head of the Laboratories/Institutes, and

enclosed with the pension papers.

(CSIR letter No. 1(11)/80-Pen., the dated, 7th May, 1980)

FORM OF CERTIFICATE

CSIR Head Quarters._________________________________________________________________

Pension case of

Shri/Smt/Dr./Kumari____________________________________________________

Designation _________________________________ retiring on

_____________________________

Certified that no Vigilance/Departmental proceedings is pending against

Shri/Smt/Dr/Km._____________________________________________ whose pension case

is being forwarded for grant of pension.

(Head of the Labs./Instt./CSIR Hd.Qrs.)

(23.6.4) Sub: Decentralisation of the work relating to Pension Payment Order etc.

1. There have been considerable delays in the payment of pension and

other retirement benefits to the retired government servants in some of the

department and to obviate the difficulties in setting pension quickly a number

of measures have been taken by the Government and necessary circulars

issued in the past. CSIR, in turn, circulated all those instructions among the

Labs./Instts.

2. In CSIR the final P.P.0s. (Pension Payment Orders) are being issued by

the CSIR Headquarters. In several cases, it becomes necessary for the CSIR to

return the pension papers to the Labs/Instts. for want of complete information

etc. This process takes away a considerable length of time. To ensure quicker

payment of pension to the retired CSIR employees, the question of authorising

the Labs./Instts. to issue final PPOs has been under consideration for some

time past. The Governing body at its meeting held on 25-6-1982 has approved,

in principle, that the work of issuance of final PPOs may be decentralised.

3 . The detailed mechanism of decentralisation has further been gone into

and it has been finally decided by the DGSIR to authorise the Labs./lnstts. to

issue final PPOs and orders for gratuity etc. to the retired CSIR employees

including common cadre staff.

4. The following instructions are issued for guidance and action in the

Labs./Instts.

i. The pension papers of all employees (Gazetted as well as (Non-

gazetted) will be prepared by Administrative Section under the

supervision of Heads of Office and the same will be passed on to the

Finance & Accounts Officer/ Sr.Finance & Accounts officer for checking

and issuing necessary PPOs/Orders for payment to gratuity, payment of

commuted value of pension etc.

ii. The service record of gazetted officers will be maintained by the

Head of Office in the same manner as the records on non-gazetted staff

are maintained. Service Book in respect of gazetted officers may also be

maintained to simplify the work of preparing pension papers from one

single book.

iii. The system of paying pension through Bank will continue, as at

present.

iv. In cases where a pensioner of a particular Lab./Instt. desires to

draw his pension through another Lab./Instt. of the CSIR, along with the

PPOs etc., specimen signatures of the F&AO/Sr. F&AO duly attested by

the Director/ Head of the Lab/Instt. from which the pensioner retired

(Dy.Secretary, House Keeping unit in case of the CSIR Hqrs.) will also be

forwarded.

5. A quarterly statement in the form being sent separately, may be sent to

the CSIR in respect of the pension cases not settled in time.

6. The specimen forms of registers/records to be@ maintained in this

connection, are being sent separately.

7. Old files in respect of the existing pensioners would be sent to the

respective Labs./Instts. These files would be needed by the Labs./Instts. for

issuing PPOs for family pension in respect of old cases where quantum of

family pension has not been indicated in the original PPOS.

8. In case of any doubt, clarification should be sought from CSIR.

9. Cases of counting of past service, pro-rata pension and transfer of

pensionary liability, will continue to be referred to CSIR for approval.

10. The PPOs in respect of employees of the CSIR Complex at Delhi will be

issued by F&AO, CSIR Complex Office.

11. These orders will come into force w.e.f., 1-4-83. The pension cases

(including payment of gratuity & other terminal benefits) of the employees

retiring on or after 1-4-83 may be settled at the Labs./nstts. and are not

required to be sent to CSIR.

(CSIR No.4(1)/83-Pen dated 2-3-83).

(23.6.5) Sub: Decentralisation o the work relating to Pension Payment Order etc.

Reference CSIR OM No. 4(1)/83-Pen dated 2-3-83 regarding decentralisation of

the work relating to Pension Payment Order. A specimen copy each of

forms/registers/records, as per details below, to be maintained in the

Laboratory-, for compliance:

1. Forms (A) Superannuation

i) forwarding letter of Pension/Gratuity

ii) Pension Payment Order (Both halves).

iii) Authority letter for Death-Cum Retirement Gratuity.

(B) Family Pension

i) Forwarding letter of Pension/Gratuity

ii) Pension Payment Order (Both halves).

iii) Authority letter for Death-Cum-Retirement Gratuity.

(C) Commutation of Pension

i) Authority letter for Commutation of Pension.

2. Registers

i) Register pf Application for Pension & Gratuity.

ii) Register of Pension Payment Orders.

iii) Gratuity Register

iv) Commutation Register.

3. Stamps

i. Stamp to be affixed on Forin-7 and at the end of Service Book in case of

Superannuation/Retiring Pension etc. to be completed under the

signatures of F&AO (Pension).

ii. Stamp to affixed on Form-18 & Service Book in case of Family Pension.

A specimen form of the quarterly statement required to be forwarded to the

CSIR, is also enclosed.

(CSIR No.4(1)/83-PEN, dt.8-3-83)

(23.6.6) Decentralisation of the work relating to PPOs etc.

1. It has been noticed that certain Laboratories/Institutes have

circulated to all the Labs./lnstts. the specimen signatures of the Finance

and Accounts Officer/ Sr.Finance & Accounts Officers who have been

authorised by the Director of the Institute to sign and issue Pension

Payment Orders in respect of Council servants retiring from their

respective Laboratories on or after 1-4-83. In this connection, attention

is invited to para 4(iv) of the OM of even number dated 2-3-83 wherein

detailed procedure with regard to issue and transfer of Pension Payment

Orders etc., have been laid down. In terms of para 4(iv), when the

pensioner opts to draw pension from the Laboratory/ Institute other

than the one from which he retires, only specimen signatures of the

Finance & Accounts Officer/ Sr. Finance & Accounts officer, duly attested

by the Director/ Head of the Laboratory/Instts. are required to be

forwarded to the Laboratory/Institute from where the pensioner opts to

draw his pension. There is no provision to circulate specimen signatures

of the finance and Accounts Officer./Sr. Finance and Accounts Officer

amongst all the National Labs./Instts. as some Laboratories/Institutes

are doing presently.

2. It has also been observed that certain Labs./Instts. have also

authorised the Section Officer (Finance and Accounts) to sign the

Pension Payment Orders in the absence of Finance & Accounts Officer/Sr.

Finance and Accounts Officer. It is made clear to all the

Laboratories/Institutes that only Finance and Accounts Officer/Sr.

Finance & Accounts Officer are authorised to sign the Pension Payment

Order and no further delegation is to be done without the prior approval

of the C.S.I.R.

3. It may kindly be ensured that the instructions issued by this office

on the subject are scrupulously followed.

(CSIR No.4(1)/83-PEN, dated, 15-9-83).

(23.6.7) Joint Secretary (Admn.)/Financial Adviser, as in the enclosed schedule, have taken certain decision to streamline the system for payment of last dues, leave encashment, pension, DCRG, & G.P.F. in respect of the retiring employees at CSIR Hqrs. and ensure timely disposal of pension papers at various levels so that the aforesaid dues are paid to the retiring employees on the date of their superannuation. In cases in which superannuation date falls on a Sunday/Saturday/Holiday, then said dues shall become payable only on the day following the date of superannuation.

All concerned at CSIR Hqrs. are requested to take a note of the said

instructions for compliance.

(CSIR letter No. 1(12)/87-Pen., the dated, 3rd Feb. 1987)

(23.6.8) Sub: Pension Payment Order (PPO) in respect of Pensioners who have opted for voluntaryretirement- endorsement of Family Pension Details.

In supersession of all orders on the above subject, EFA , CSIR has been

pleased to decide that henceforth the Pension Payment order on voluntary

retirement shall also have the family pension endorsement as is done in the

case of PPOs relating to superannuation pension.

(CSIR Letter No. 1(7)/77-Finance dated 21st Au.9. 199 l.)

(23.7) Voluntary Retirement

(23.7.1) Voluntary retirement - waiving of three months notice period.

In a case taken up with the Ministry of Finance for waiving of the requirement

of three months notice period for voluntary retirement, they have drawn our

attention to the Ministry of Home Affairs (Deptt. of Personnel & Administrative

Reforms) Notification No.31/3/80-Pension Unit dated the 5th March,81 (Copy

not printed) according to which the Appointing Authority is competent to relax

the requirement of three months notice if it is satisfied that curtailment of

notice period will not cause any administrative inconvenience. This will,

however, be on the condition that the Govt. servant shall not apply for

commutation of a part of pension before the expiry of the period of notice of

three months.

You are, therefore, requested to dispose off such cases, in future, in the light

of the above orders at your end. The cases where the Directors/Heads of

National Labs./lnstts. are not the Appointing Authority, may continue to be

referred to the CSIR. These instructions supersedes CSIR orders contained in

its letter No.7(33)12/64-E-II dated 19-7-80.

(CSIR letter No.5(3)/81 -E-II, dated 17th Oct. 1981)

Annexure

GUIDELINES FOR PROCESSING REQUESTS FOR WITHDRAWAL OF NOTICE OF

VOLUNTARY RETIREMENT BY CSIR EMPLOYEES.

The following provisions exist in the CCS (Pension) Rules, 1972 whereby an

employee of CSIR can see voluntary retirement by giving three months notice.

1. Rule 48 of CCS (Pension) Rules applies to cases where CSIR Employees

have already completed 30 years qualifying service;

2. Rule No.48 (A) as (Pension) Rules applies to CSIR employees who have

completed 20 years of qualifying service;

The above Rules also provide that a Government/ Council Servant who has

elected the above Rule and has given the necessary intimation to that effect to

the Appointing Authority shall be precluded from withdrawing his request

subsequently except with the specific approval of such authorities.

In order to bring uniformity in approach to such type of cases the following

Guidelines are laid down for consideration by the Appointing Authority

(1) Request for withdrawal of notice shall in no case be accepted if it is

received after the expiry of the notice period or the intended date of voluntary

retirement;

(2) Request for withdrawal of notice of voluntary retirement if made within

the intended date of retirement will not normally be accepted',

a. Where the vacancy to be caused by voluntary retirement of the

employee has already been filled up;

b. In case where orders to fill up the vacancy to be caused on such

retirement on regular basis have already been issued; and the post has

been advertised.

c. In cases where the service records of an employee who has sought

voluntary retirement does not justify for his further retention in CSIR

service.

d. In cases where the voluntary retirement has been sought without

specifying any reason.

e. In all cases where there is no material change in the circumstances

which have been specifically mentioned in the notice.

(3) Except in the cases mentioned above, the Appointing Authority may

consider withdrawal of notice for voluntary retirement in all other

cases on merits.

(23.8) Payment of Pension through branches of the State Bank of

India.

(23.8.1) The arrangement has since been finalised with the State Bank of India, to make payment of pensions to CSIR pensioners through its branches located all over the country, from the month of October, 1977 (pension for

September, 1977 payable on 1st October, 1977). The salient features of this Scheme are briefly as under:-

i. The existing CSIR pensioners desirous of drawing their pensions

from the branches of the Bank will apply to the Accounts Officer of the

Laboratory/Institute/CSIR Headquarters from whom they are drawing

their pensions in the prescribed form.

ii. The pensioners opting to draw pension through Bank shall specify

the name of the Branch and open a Saving or Current Account in that

branch in his own name and furnish necessary particulars in the

application form.

iii. No Bill will be required to be submitted by the pensioner for

drawing pension at the &paying branch. The pension will be paid by the

paying branch, after deduction of Income Tax, if any, payable, by credit

to the sole savings or current account of the pensioner with the paying

branch. Pensioners will not be paid in cash or through a "Joint" or

"Either or Saving" account. The paying branch will credit the pension

account with the net amount of pension payable for a month on the first

working day of the following month, if in exceptional cases, the pension

payment could not be credited on the first working day, it shall be

credited as soon, Thereafter as possibile, and in any case not later then

7th of the month following the month for which Pension is due.

iv. The following certificates are required to be furnished by the

pensioners opting to avail of this facility to the branches of the State

Bank of India.

Certificates to he Furnished by the Pensioners

a. Life Certificate :-The pensioner would be required to furnish a Life

Certificate once a year in the month of November in the prescribed

form. An Officer of State Bank of India dealing with such pension

payments is authorised to give life certificates for this purpose.

b. Non-Employment Certificate :- The pensioner is also required to

furnish once in every six months (In May and November) a certificate of

non-employment under the Central or a state Government or under a

Government undertaking or Corporation or under an Autonomous Body

or a Local Fund.

Retired Class-I Officers are also required to furnish a declaration about

acceptance/non-acceptance of commercial employment within two years

from the date of their retirement and also about acceptance/non-

acceptance of any employment under any Government outside India.

The non-employment certificate, including such declaration wherever

applicable, is to be furnished in the prescribed form.

c. In cases where the commercial employment or any employment

under a Government outside India has been accepted (within two years

from the date of retirement) without obtaining CSIR's approval, the

paying branch will seek orders from the concerned Accounts Officer

before making further pension payments.

d. In cases in which non-employment certificate is not furnished

because of re-employment, the pensioner will be required to indicate the

particulars of his re-employment.

In case of re-employment under the Central or a state Government. or

under a Government Undertaking or Corporation, or an autonomous

body or a local Fund, the payment should be limited to the basic pension

and relief sanctioned from time to time is not to be paid in such cases.

e. Non-marriage/Re-marriage Certificate:

In the case of Family Pensions, a certificate of non- marriage/re-

marriage is also required to be furnished by the recipient, once in every

six months(in May and November), in the prescribed form.

(v) Every pensioner will be required to give an undertaking to the State

Bank of India authorising it to recover/adjust any amount of over-payment etc.

2. In case you feel interested in availing of this facility of drawing your

pension through the branches of the State Bank of India instead of

drawing it through this office, it is requested that the enclosed Option

Form (IN DUPLICATE) may please be filled in and furnished to this office

along with the Pension Payment Order (Pensiofier's half) for further

action.

(CSIR letter CSIR/Pen-Case/, dated, Sept, 1977)

(28) TA/DA/Honorarium

(28.1) Transfer TA

(28.1.1) Transfer T.A., joining time and joining time pay temporary Council Servants.

The question regarding the admissibility of Transfer T.A., joining time and

joining time pay to temporary Council servants on their appointment to the

same or higher posts in any of the National Laboratories/Central Office as a

result of public advertisement and recommendations of the Selection

Committees/Competitive Test has been under consideration of the Council for

some time past.

After a careful consideration of the problem and in consultation with the

Financial Adviser to the CSIR, it has now been decided that on the analogy of

Government of India decision No. (7) below F.R. 105, such temporary Council

Servants who have rendered three years' service and would have been

eligible for being declared quasi-permanent, had this scheme been adopted in

the CSIR, would be entitled to Transfer T.A., joining time and joining time

pay, on their appointment to posts in the National Labs/Central Office either

on the results of competitive examination, which is open to both Council

servants and others or after an interview for appointment to such posts.

The cases of such temporary Council servants not satisfying the above

condition of eligibility will however, continue to be governed by Govt. of India

decision No. 1 (b) below S.R. 114.

(CSIR Letter No: 16(43)/63-EI, dated: 27th July, 1963.)

(28.1.2) Sub: Admissibility of Transfer T.A., Joining time and Joining time Pay.

Reference this office O.M. of even number dated 27th July, 1963, on the

subject cited above. It has been decided in consultation with the Financial

Adviser to CSIR that such of the officers of the CSIR, who have been

appointed on contract for six years. may. on completion of three years

service, be entitled to the benefits of Transfer T.A., Joining time and Joining

time Pay, as admissible under the rules on their appointment to posts in the

National Labs./lnstts./Central Office either on the results of competitive

examination, which is open to both Council Servants as well as open market

candidates, or on the basis of an interview by a duly constituted Selection

Committee for appointment to such Posts.

These orders will take effect from the date of issue of this letter and the

past cases, which had already been decided, will not be re-opened.

(CSIR Letter No: 16(43)/63-E.I. dated: 27th May, 1972.)

(28.2) TA for appearing in departmental test etc.

(28.2.1) Sub: Clarification in respect of T.A. to the departmental candidates for appearing for written testsetc.

Instances have come to the notice of this office, where T.A. limited to 2nd class Rail fare (both ways) is being paid to the departmental candidates who appear for "written test'9 or proficiency tests for appointment to the various administrative posts in the Council of Scientific and Industrial Research. In this connection this office circular letter No.3681-12/69-PL dated 12.6.70 may please be referred.

It is clarified that no T.A. is permissible to the departmental candidates for appearing in the various examinations conducted by Central office or Laboratories/Institutes which are not considered obligatory examinations for the purpose of payment of T.A. as provided in SR 130.

Past cases, if any, may not be re-opened with the issue this circular.

(CSIR Letter No: 11(3) 1-11/69-PL, dated:2nd, Sept., 1970.)

(28.2.2) Sub: Clarification in respect of T.A. to the departmental candidates for appearing for written tests etc.

In continuation of this office circular letter of even number dated 2.9.70 on the above subject, it is stated that the candidates appearing for written tests/proficiency speed tests etc. for the various administrative posts in the Council of Scientific & Industrial Research are not eligible for payment of any T.A. This is also applicable to the departmental candidates appearing in such examinations/tests. Since no examination in the Council of Scientific & Industrial Research is obligatory and the departmental candidates are at liberty to appear in the exams as many times as they like, the provisions of SR 130 do not apply in Council of Scientific & Industrial Research examinations/tests. This may kindly be strictly followed.

(CSIR Letter No: 3(3)/-11/69-PL, dated: 17th November,7O.)

(28.2.3) Sub: Payment of TA to candidates appearing for competitive Test for recruitment to Section Officers limited to eligible departmental candidates.

The Council is holding a competitive test for the recruitment of Section Officers (Limited to eligible departmental candidates only) on 14th & 15th July, 1973, In various centres in India. The Council have been receiving queries from the intending candidates as to whether or not they are entitled to receive TA for Uridertaking Journey for appearing inthe examination at their allotted centres.The matter was referred to the Financial Adviser to CSIR for advice. The FA to CSIR has stated that SR 130 regulating grant of TA to candidates appearing in the departmental examinations is applicable to departmental examinations of obligatory nature. Since the examination for the recruitment of section officers against quota limited to eligible departmental candidates is not an obligatory but a competitive examination, the provisions of SR 130 is not attracted in this particular case for grant of TA and as such no TA is admissible to the intending candidates for the above Section Officer's examination.

(CSIR Letter No: 3(6)/72-PL, dated: 19th June, 1973.)

(28.2.4) Sub: Payment of T.A. to candidates either calledfor interview orfor personal discussion with the Selection Committee.

According to existing rules, candidates called for interview are paid new second class rail fare both ways only, whereas those who are called for personal discussion with the Selection Committee are paid T.A. as on tour (without D.A.). Keepina in view the orders of the Ministry of Finance that Government servants of all grades are entitled to reimbursement of reservation charges for a scat (for day journeys) and sleeper berth (for night journeys) in addition to the fare of new second class, it has been decided that the departmental candidates called for interview may also be treated as on tour (Without D.A.).

(CSIR Letter No: 1/Misc./75-PL, dated: 26th July, 1975.)

(28.2.5) Sub: Payment of T.A. to candidates either called for interview or for personal discussion with the Selection Committee.

In amplification of this Office letter No. 1 (Misc.)/75-PJ. dated 26/7/75, on the above subject. It is stated that the intention to treat the departmental candidates called for interview as on tour (without D.A.) is that they may be able to get reimbursement of reservation charges for a seat in addition to the fare of new second class. This will be applicable in the case of candidates who are called for interview against advertised posts only.

Candidates called for interview or for personal discussion with Departmental Promotion Committee or an Expert Committee for assessment of merit and entitled to travel by I st class will continue to be paid T.A. as admissible under normal rules as on tour (without D.A.) if they travel by entitled class. Such persons if travelling by new second class, will however, get reimbursement of reservation/sleeper charges if actually paid, in addition to the fare of New Second Class.

(CSIR Letter No: 1 (Misc.)/75-PL., dated: 14th Aug., 1975.)

(28.3) TA to Committee Members

(28.3.1) The Director-General, Scientific & Industrial Research has been pleased to decide that the members

of the standing committee for emeritus scientists and Advisory Committe for

SSB Prizes for science and technology may be granted travelling allowance

and honorarium for the days on which they on being requested to do so.

actually attend the place to which they have been invited as under:-

I.Standing Committee for Selection of Emeritus Scientists:

i. Non-Official members:

(a) Travelling allowance as admissible to Grade-1 Officers.

(b) Honorarium at the rate of Rs.75/- (Rupees Seventy Five) only

per day for the days on which the non-official member on being

requested to do so, actually attends the place at which he had

been invited by the Council to be present. No other allowances

will be admissible for the days of meetings.

(c) Daily allowance at highest rates admissible to Grade-I Officers

will be allowed to the members not ordinarily resident at the

place at which they may be invited for the days on which they

may be required to stay at that place and on which honorarium

as at (b) above will not be due.

(d) In view of the honorarium payable to them, local members will

not be eligible for any conveyance or use of official transport.

ii. Government Employees:

Central and state Government employees and Council's employees on

deputation with Central/State Governments, on their appointments as

members of committee set up by the Council shall be paid travelling allowance

and daily allowance in accordance with the Rules of the Council for its

employees. For the days on which they, on being requested to do so, actually

attend, the place at which they have been invited by the Council to be present,

they shall be entitled in addition, to honorarium at the rate of Rs.401- (Rupees

Forty) only per day.

II. Advisory Committee for S.S.B. Prizes for- Science & Technology:

i. Non-Official Members:

(a) Travelling allowance as admissible to Grade-I officers.

(b,) Honorarium at the rate of Rs.40/- (Rupees Forty) only per day

for the days on which the non-official members on being

requested to do so, actually attends the place at which he had

been invited by the Council to be present. No other allowances

will be admissible for the days of meetings,

(a) Daily allowance at highest rates admissible to Grade-I Officers

will be allowed to the Members not ordinarily resident at the place

at which they may be invited for the days on which they may be

required to stay at that place and on which honorarium as at (b)

above will not be due.

(b) In view of the honorarium payable to them, local members will

not be eligible for any conveyance or use of official transport.

These orders will take effect from the date of issue of these orders.

(,CSIR Letter No: 102(1)/78-EMR-II., Dated: 8th May, 1978.)

(28.3.2) Sub: Payment of TA/DA and honorarium to the non- official and official members of the Standing Committee for selection of Emeritius Scientists and Advisory Committee for SSB Prizes for Science and Technology.

Reference this office memo of even No. dated 8th May '78 on the subject

mentioned above. The Director General CSIR has been pleased to decide that

the non-official members of the Standing Committee for selection of Emeritus

Scientists as well as of Advisory Committee for SSB prizes for Science and

Technology shall be paid honorarium at a uniform rate @Rs.75/- per day on the

day they actually attend the meeting. The DG, SIR has further been pleased to

decide that the official members (CSIR Experts) of the Advisory Committee for

SSB Prizes for Science and Technology shall be paid honorarium @Rs.40/- per

day on the days they actually attend the meeting on the same conditions as

are applicable to the official members of the Standing Committee for selection

of Emeritus Scientists.

2. These orders will take effect retrospectively from 8th May ' 1978.

(CSIR Letter No: 102(1)/78-EMR-11, dated: 6/9/78.)

(28.3.3) Sub: Ban on air travel by non-entitled officers - Review o question relating to applicabilityof the ban on non-officials.

Attention is invited to the Ministry of Finance, Department of Expenditure

O.M. No.F. 1924/7/82-E.IV dated 8th June 1982 and 8th Oct., 1982 circulated

vide CSIR Circular No. 4(212)/Bud./80 dated 7th July 1982 and 31(41)/81 -E.

dated 3rd Nov., 1982 on the subject mentioned above, wherein decision was

communicated that Secretary of the Ministry/Department concerned (DGSIR in

case of CSIR) is empowered to approve air travel in respect of following

categories of non-official members appointed on commissions. committees,

subcommittee and panel, as consultant. Advisers etc., inconnection with the

work of the Government/CSIR.

a) Retired Govt. servants who before their retirement were entitled to

travel by air on official duty.

b) Salaried employees of Universities, Institutes, autonomous bodies,

etc. who are entitled to travel by air under the rules applicable to

them in their own organisations.

c) Private individuals, who are reputed experts in their own discipline.

2. References have been received from the Directors/Heads of the

Labs./lnstts. for delegating these powers to the Directors in view of

the difficulties faced by them in obtaining prior approval of DGSIR for

allowing air travel in respect of experts nominated to serve as

Member/Chairman on the Executive Committee, Research Advisory

Council and Selection Committees constituted by the Labs./lnstts.

3. With the concurrence of Member (Finance), DGSIR has been pleased

to decide that the air-travel in respect of the categories referred to in

(a) & (b) in Para. 1 may be approved by the Directors/Heads of the

National Labs./Instts., as a Special Case. However, cases in respect of

category (c) in Para. 1 above will continue to be referred to CSIR for

obtaining approval of DGSIR as provided for in the orders issued by

the Ministry of Finance.

4. These orders will take effect from the date of issue but pending

cases if any, may also be regulated under the Provisions of these

orders.

(CSIR Letter No: 2(1)/83-Finance., dated: 16th March, 83.)

(28.3.4) Sub: Payment of Honorarium and conveyance allowances to Official/Non-Official membersof the Selection Committee/Expert Committees appointed by CSIR.

The question of grant of conveyance charges to the local members of

Selection/Expert committees for Class 1 and equivalent Post, in addition to the

honorarium was under consideration.

It has been decided with the concurrence of the Finance that non-official

local members of the Selection/Expert Committees, will, in addition to the

honorarium also be entitled to Car/Taxi/Scooter allowance as admissible to

Grade 1 officers of the Central Government from their residence to place of

duty and back limited to Rs.301per day, provided no official conveyance is

used for the purpose.

(CSIR Letter No: 1 (Misc)/69-PL Pt.'B', dated: 20th Sept., 84.)

(28.3.5) Rules Regarding Travelling allowance/honorarium admissible to the members of the Council Of Scientific & Industrial Research Selection Committees:

Non-Officials:-

i. Travelling allowance as admissible to Grade-1 Officers.

ii. Honorarium at the rate of Rs.90/(Rupees Ninety Only) per day for the

days on which the member on being requested to do so, actually attend

the place at which he had been invited by the Council to be present. No

other allowances will be admissible for these days.

iii. Daily allowance at highest rates admissible to Grade-1 Officers will be

allowed to the members not ordinarily resident at the place to which

they may be invited for the days on which they may be required to stay

at that place and on which honorarium as at (ii) above will not be due.

iv. In view of the honorarium payable to them, local members will not be

eligible for any conveyance charges or use of official transport.

Officials:

Members of Selection Committees who are in Council's service shall be

eligible to draw travelling allowance and daily allowance as admissible under

the Council's rules.

Council's servants on deputation on foreign service to statutorylQuasi-

Government bodies etc.

Council's servants who are on foreign service to statutory/quasi-Government

bodies when appointed as members of Selection Committees set up by the

Council shall be treated as non-officials for the purpose of grant of honorarium

which may be paid to them in accordance with the provisions of sub-

paragraphs (a) (ii) above. For travelling allowance and daily allowance etc.,

they will, however, be governed by the provisions of sub-paragraph (e) below.

Government Employees:

Central and State Government employees and Council's employees on

deputation with Central/State Governments, on their appointments as

members of Selection Committee set up by the Council shall be paid travelling

allowance and daily allowance in accordance with the Rules of the Council for

its employees. For the days on which they, on being requested to do so,

actually attend, the place at which they have been invited by the Council to be

present, they shall be entitled in addition, to honorarium at the rate of Rs.60/-

(Rupees Sixty only)Employees of I.C.A.R./I.C.M.R.11Jniversities of

Commercial/Industrial Undertakings or of Statutory bodies controlled or

financed by the Central Government or a State Government.When appointed as

members of Selection Committee set up by the Council, they shall be entitled

to the following terms:-

i. Travelling allowance and daily allowance, where admissible, will be

regulated under the rules of the parent employer. For admitting the

claims of travelling and daily allowances of such members, a

certificate from the Accounts Officer (or other concerned officer) of

the Commercial/Industrial Undertaking etc., would be sufficient and

the Council Will not be required to exercise any scrutiny regarding the

correctness of the claim(s).

ii. Honorarium at the rate of Rs.901-(Rupees Ninety only) per day for

the days on which the member on being requested to do so, actually

attends the place at which he has been invited by the Council to be

present. No other allowance will be admissible for these days.

iii. Daily allowance at the rates admissible under the rules of the

parent employer will be allowed to members not ordinarily resident

at the place at which they may be invited to be present for the days

on which they may be required to stay at that place on which

honorarium as at (ii) above will not be due.

NOTES

i. Members of the categories (d) and (e) above invited by the Council

while on leave (regular or casual) to assist them will be entitled to

T.A.1D.A. and honorarium at the rates mentioned above as if they

assisted a selection committee while on duty.

ii. Members are requested not to take T.A. advance from their

departments for the journeys for attending the Council's selection

committee as the T.A. and Honorarium admissible under the rules are

payable by the C.S.I.R direct to them by means of cheques/Demand

Drafts drawn in their favour.

iii. The Director-General, Council of Scientific & Industrial Research

can permit in exceptional circumstances persons appointed as

members, to travel by air. He can also permit non-official members

to travel by A.C.C. The payment of T.A. etc. in these cases shall also

be regulated in accordance with the orders issued for similar

payments by the Government of India from time to time.

iv. The rates of Honorarium and T.A./D.A. in these rules shall be subject

to corresponding revision as and when it is made in similar rules

framed by the Government of India for the employment of Advisors

appointed by the Union Public Service Commission.

(28.3.6) Sub: Revision of rates of DA for non-official members of committees etc.

I am directed to enclose a copy of O.M. No. 19020/1/84-E.IV dated 23rd June

1986 (Not Printed) wherein the Government of India have revised the rates of

Daily allowance and conveyance allowance for non-official members appointed

on various types of committees/commissions.

The following rates will be applicable for non-official members of various

committees, such as RAC, EC etc. constituted by CSIR:

Classification of cities Daily Allowance (for outstation non-official

members)

'A' Class Cities At a rate of Rs. 1501- per day if the member

'B' Class Cities stays in a hotel and Rs. 1 001-per day if the

' C' Class Cities member does not stay in a hotel, irrespective

of the classification of the city.

Conveyance Allowance (for local non-official members)

Actual conveyance hirecharges subject to a ceiling ofRs.50/- per

day, irrespective ofthe classification of the city.

The decision whether any committee is of high-powered nature, the non-

official members of which are entitled to higher rates of DA/Conveyance

Allowance, will be taken by the DGSIR.

(CSIR Letter No:31(41)18 I-G, dated:2nd Sept., 1986.)

(28.3.7) Payment of Honorarium to the members of the Selection/Expert Committees appointed by the C.S.LR.

The question regarding the payment of honorarium to official and non-

official members of the Selection/Expert Committees for class Ill posts has

been under consideration of the Council for some time past. The DGSIR has

now been pleased to decide that honorarium of Rs. 40/- and Rs. 75/- per day

will be paid to official and non-official members nominated to serve on the

Selection Committees for selection of staff to non-gazetted class III posts

under the C.S.I.R.

All other clauses of the annexure sent under cover of this office letter of

even number dated 16.9.1969 will also be applicable

(CSIR letter No. 1 (Misc)/69-PL.Pt.B., dated, the 28th April, 1982)

(28.3.8) Reference this office letters No. I(Misc.)/69-PL-Pt.B dated

30.10.1981 & 9.12.1981 on the above subject. It has now been decided

in consultation with Financial Adviser to CSIR that Honorarium of

Rs.90/and Rs. 60/- will also be payable respectively to non-official and

Official Members nominated on Selection/Expert Committees for Group

'B' posts.

It has also been decided to allow D.A. even on the days when Honorarium

is paid in the case of Non-official & Official Members of all

Selection/Assessment Committees.

All the other clauses to the 'ANNEXURE' to CSIR letter No. I (Misc.)/69-PL

dated 16.9.1969 will remain unaltered.

GCSIR letter No.2(Misc.)/79 -PL, dated, the 26th Feb., 1987)

(28.3.9) The question of revision of rates of payment of honorarium to non-official and official members of the Selection Committees has been under consideration.

It has now been decided in consultation with F.A., CSIR that

non-official/official experts invited as members of the Selection/Expert

Committees for Group 'A' and 'B' grades may be paid honorarium @ Rs.150/-

and Rs. 100/- respectively instead of Rs.90/- and Rs.60/-.

'This will come into force from the date of issue of these orders.

(CSIR letter No.2(Misc.)/79-PL, dated, the 25th June, 1987)

(28.3.10) In continuation of this office letter of even number dated 25th June, 1987, it has been decided in cotisultation-with F.A., CSIR that non-official and official experts invited as membres of the Selection/Expert Committee for Group- C posts may be paid honorarium @ Rs. 120/- and @ Rs. 70/- respectively instead of Rs. 75/- and Rs. 40/-.

These revised rates will come into force w.e.f. 1st August, 1988.

(CSIR letter No.2 (Misc.)/79-PL, dated, the 7th Sep., 1988)

(28.3.11) Clarification regarding payment of honorarium to official/non-official members for various Committees.

Official Members are those who are Central/State Govts. Employees and

Non-Official Members are those who are employees of Various Universities,

IITS, and other organisations such as Corporations, Govt. Undertakings

etc. CSIR Employees are internal members and are governed by the CSIR Rules

and are not to any honorarium for participation in the Selection/other

Committees conducted by the CSIR and its National Laboratories/Institutes.

(CSIR D.O. No.6/19/84-EMR.l., dated, the 8th March, 1988)

(28.3.13) Sub: Payment of honorarium to members selection/export Committees

Non-official members who attend the meeting of the Screening Committee

are also entitled to the payment of honorarium at the prescribed rates as

applicable to the members of Selection/Assessment Committee.

(CSIR letter No.2(Misc.)/88-R&A, dated, the 1 Ith November., 1988)

(28.3.13)Rates of Honorarium ayable to external members of Search /Selectionl Assessment/ Promotion Committees.

'T'he question of revision of rates of honorarium to be paid to Official and

non-Official members on various Search/Selection/Assessment/Promotion

Committees had been under consideration for quite some time.

The Governing Body in its 133rd meeting held on 12.1.1994 has now

approved that the honorarium should be paid to external members for

attending meetings of various Search/ Selection/ Assessment/ Promotion

Committees. as per rates shown below

For Official Members For Non-

Official Members

a) For Group "A" posts i.e. posts carrying Rs.250/- Rs.500/-

pay scale of Rs.2200-4000 and above

b) For Groups "B, C and D" posts i.e. for Rs. 1251- Rs.2501-

posts carrying pay scale lower than Rs.

2200-4000.

The above rates of Honorarium will be effective from 1.4.1994.

Accordingly, CSIR letters of even number dated 25.6.1987 and 7.9.1988 as

well as letter No. 6/19192/EMR -I dated 9.3.1992 stand superseded.

(CSIR letter No.2(Misc.)/79-PL, dated, the 22nd March, 1994)

(28.4) TA for Sponsored Project

(28.4.1) Sub: Air-travel by non-entitled category in respect of Journey undertaken on account of consultancyand sponsored project work.

The guidelines for "Consultancy" and "Sponsored research" approved by the Governing Body of the CSIR Interalia provide that the expenditure on travel, boarding and lodging of the staff deputed for consultancy work/sponsored research projects be borne by the party concerned according to the status of the staff and the requirement of the situation. The guidelines for consultancy also provide that whenever necessary, the Director may permit air travel to any scientist/staff working on a consultancy service, the expenditure being borne by the party concerned.

The question of air-travel by non-entitled category of staff in respect of journey undertaken on account of consultancy and sponsored project work has been reconsidered in view of the economy instructions issued by the Govt. of India, Ministry of Finance, Deptt. of Expenditure OM No.F 7 (18) - E (Coord)179 dated the 7th Sept., 1979 and circulated by CSIR Vide OM No.4(18 1)-Bud/74 dated 19th Sept., 1979 which provides for a total ban on air-travel to non-entitled categories. It has been decided that:

(a) the charges are to be borne by the party concerned. Therefore, for consultancy work for private parties, there is no objection to air travel provided the party is prepared to pay for it.

(b) in the case of government consultancy work, this may not be allowed unless the Department concerned specifically requests for it, in which case they take responsibility for paying for air travel.The above conditions will also be applicable in case of Sponsored research Projects.

(CSIR Letter No: 1 1/26/79-L (Part File), dated 22/12/1979.)

(28.4.2) Sub:Payment of TA/DA to staff deputed for work

connected with sponsored research Projects/consultancy

assignment.

Please refer to this office letter of even number dated 1st January, 1982 on the above subject. The DA rates specified for the staff deputed for sponsored research/consultancy projects prescribed there in were higher than those payable to such staff otherwise. Also then Airtravel could be permitted by the Director in the interest and expediency for such work.

The Governing Body of CSIR in its 109th meeting held on 8th August, 1986 reviewed the question of payment of TA/DA to scientists deputed for work related to sponsored research/consultancy projects. It has been decided as follows:-

i) All employees of the same status should be treated equally in the matter of TA/DA, irrespective of the source of the funds. Thus, TA/DA at CSIR rates only shall apply.

ii) Sponsor's hospitality, where available, may be accepted by the employees at their discretion subject to the DA being limited to 25% in the event of both boarding and lodging being provided free, or 25% if only either boarding or lodging is provided free.

iii) Air-travel may be allowed by the Director on functional basis in the case of sponsored protects and consultancy assignments. The extant guidelines may kindly be treated as amended to this effect. These directions for payments of TA/DA become applicable with effect from 1st November, 1986.TA/DA become applicable with effect from 1st November, 1986.

(CSIR Letter No: 11/67/77.L.11, Dated:7/10/1986.)

(28.4.3) Sub: Grant of Air Travel

The question regarding grant of air travel in respect of the officers borne on sponsored project financed by Government Departments has been under consideration of the CSIR for some time past. The DGSIR in consultation with Finance has been pleased to empower the Director/Head of National Labs./Instts. To sanction air travel in the case of Sponsored Project financed by the Govt. Departments provided the sponsoring authority has no objection and funds are provided by them for the said purpose.

(CSIR Letter No: 14(25)/84-E.11, dated:2nd Jan., 1987.)

(28.5) Sitting Fee/Honorarium

(28.5.1) CSIR Review Committee : Implementation of the decisions of the Society (Item No.6) regarding Payment of Sitting Fee of Rs. 1000/- per meeting to Non-CSIR members of Research Councils.

The Governing Body of CSIR in its 116th meeting held on 14.3.1988 has

approved payment of Sitting Fee of Rs. 1000/- per meeting to the non-CSIR

members of the Research Councils. This would be applicable from the date of

constitution of the Research Councils i.e. 1st July, 1988.

(CSIR letter No. 8(1)/88-CTE, dated, the 14th July, 1988)

(28.5.2) CSIR Review Committee : Implementation of the decisions of the Society (Item No.6) regarding Payment of Sitting Fee of Rs. 10001- per meeting to Non-CSIR members of Research Councils.

In this office letter of even number dated 14.7.1988, the date of

constitution of Research Councils was inadvertently mentioned as 1st July,

1988 instead of 1st April, 1988. It is requested that necessary correction may

please be made in this regard.

Accordingly, the payment of sitting fee of Rs.1000/- per meeting to the

Non-CSIR members of the Research Councils will be applicable from 1st. April,

1988 (and not from 1st July, 1988).

(CSIR letter No.8(1)/88-CTE, dated, the 9th Aug., 1988)

(28.5.3) CSIR Review Committee: Implementation of the decisions on payment of sitting fee of Rs. 1000/- per meeting to Non-CSIR members of RCs.

It has been brought to our notice that a few Laboratories/Institutes have

made payment of sitting fee of Rs. 1 000/- to non-CSIR members of RCs on

their attending the meetings of sub-Group of R.C. In this connection, it may

be stated that in pursuance of the approval accorded by the Governing Body

at its meeting held on 14.3.1988, necessary instructions were issued to all

Laboratories/Institutes vide this office circular letter No.8(1)/88-CTE dated

9.8.1988 stipulating that payment of a sitting fee of Rs. 1 000/- per meeting is

permissible to a non-CSIR member on attending the RC meeting only.

Though the above instructions are very clear yet it is reiterated that

payment of a sitting fee of Rs. 1 000/per meeting (irrespective of the meeting

taking place on more than one day) is permissible only to non-CSIR member

on his attending the RC meeting but not the meeting of any sub-Group in any

connection. In case payment has already been made contrary to the above

instructions, the same may be regulated by recovery under intimation to this

office.

(CSIR letter No.8(1)188-CTE, dated, the 11th April, 1991)

(28.5.4) Payment of honorarium to specialists/experts invited to 'Peer Group Meetings'

The DGSIR has approved payment of honorarium of Rs. 2501- per

meeting/sitting in addition to DA to the Non-CSIR members of Peer review

Committee Group with effect from the date of issue of the letter.

(CSIR letter No.6(1)/89-CTE, dated, the 2nd Nov., 1989)

(28.5.5) Payment of Honorarium to Examiners

The CSIR has under consideration to streamline the payment of honorarium

to Examiners for conducting the various examination. It has been decided

that the Examiners may be paid the honorarium at the following rates

1. For setting the question papers (Theoretical and Practical) on the same

subject, set by one Examiner irrespective of time limit of each paper.

Rs 200.00

2. Single papers on one subject

i) of less than 3 hours

ii) of 3 hours

Rs. 100.00 Per paper

Rs. 200.00 Per paper

3. For Evaluation of answer Papers

i) Papers of 2 hours or less duration

ii) Papers of more than 2 hours but less than 3 hours

duration

iii) Papers of 3 hours duration

Rs. 2.00 per paper

Rs. 2.25 per paper

Rs. 2.75 per paper

It has also been decided that minimum honorarium of Rs. 100/- for

evaluation of papers or the amount of honorarium worked out on the basis of

rates as given above whichever is more may be paid to the Examiners.

(CSIR letter No.33(84)4/79-E.l., dated, the 13th Sep., 1983)

(28.5.6) Payment of honorarium to official and Non-Official members for attending meeting of the Research Committees and Selection Committees for SRF/RA.

The Director-General. Scientific & Industrial Research has been pleased to

accord approval to the payment of Honorarium @ Rs.60/- per day to Official

Members and @ RS.90/-per day to non-official Members in lieu of D.A. for the

day(s) of the meeting for attendiner the meetings of the Research

Committees of EMR Division and Selection Committee meetings for S.R.F. and

R.A.

The order will be effective from 8th Dec., 1984.

(CSIR letter No.6/19/84-EMR-1, dated, the 8h Dec., 1984)

(28.5.7) Payment of Honorarium and DA to official and non- official members for attending meeting of the Research Committees and Selection Committee meetings for SRF/RA.

In supersession of this office memo. of even number dated 8th December,

1984, the Director-General, Scientific & Industrial Research has been pleased

to approve payment of Honorarium @ Rs. 1501- per day to non-official

members and @ Rs. 100/- per day to official members for the day(s) of the

meeting for attending the meetings of the Research Committees of EMR

Division and Selection Committee meetings for SRF and RA. It will be paid in

addition to Daily Allowance to which they may be entitled under TA/DA rules.

The order will be effective from 1st August, 1987.

(CSIR letter No.6/19/84-EMR.l., dated. the 15th Oct., 1987)

(28.5.8) DGSIR has been pleased to accord approval to the revision of rates of payment of honorarium from Rs. 100/- to Rs. 150/- per day to the official members of Expert Committees who are invited to attend to work relating to EVALUATION OF SCRIPTS" in respect of JRF Examination only.

These orders come into effect from the date of issue.

(CSIR letter No.5-30/87-E.U.1.. dated, the 28th July, 1988)

(28.5.9) Rates Of Remuneration Payable To Various Examination Functionaries Employed In Connection With The Conduct of Various Examinations/tests.

The question of revision of rates of honorarium/remuneration payable to

various functionaries engaged in connection with the conduct of

examination/tests in CSIR has been under consideration. It has now been

decided in consultation with the Financial Adviser, CSIR to adopt the following

rates of remuneration/honorarium payable to various Examination

functionaries :

Rates admissible for Rates

admissible for two single

session sessions OR fullday

Co-ordinating Supervisor Rs. 1 00.00 per

day Rs. 150.00

Supervisor Rs.

60.00 Rs. 120.00

Assistant Supervisor Rs.

45.00 Rs. 90.00

Invigilator Rs.

40.00 Rs. 75.00

Clerk Rs.

30.00 Rs. 60.00

Category D Staff (all categories)

Mofussil Centres Rs.

21.00 Rs. 21.00

Delhi Centre Rs.

24.00 Rs. 24.00*

*OR the rates sanctioned from time to time by the Ministry of Labour in

respect of daily wages unskilled casual labourer in the Central Government

offices, whichever is higher.

This will come into force from the date of issue of these orders.

(CSIR letter No. 1 (Misc./90-R&A, dated, the 16th Nov., 1990)

(28.5.10) Payment of Honorarium to non-official members for attending the Recruitment/Assessment Committee meetings and those of Research Committees. Examination and Selection Committees for Research Fellows/Associates Pool Officers and other Advisory Committee meetings under the CSIR.

The Governing Body of the CSIR at its 125th meeting held on 8th January,

1992 has approved that the payment of Honorarium to non-official members

attending various types of Committee meetings in the CSIR system will be Rs.

250/- per day.

This comes into effect from 9th March, 1992.

(CSIR letter No.6/IW92-EMR-1, dated, the 9th March, 1992) (28.2.6) Sub: Admissibility

The question of admissibility of Transfer TA, Joining Time, Joining Time pay to the direct recruits entering into CSIR service against outside recruitment quota and who were holding posts under Central/State Governments and allowed to retain lien in their parent Departments has been under consideration of CSIR.

In this connection it has been decided that such persons appointed in CSIR against outside quota will be eligible for above benefits as per SR 114 and Rule 4(4) of CCS (JT) Rule, 1979, as amended from time to time.

(CSIR Letter No:8 (325)4/85-E.I, dated:24th Dec., 1986.)

(28.2.7) Subject.. Payment of TAIDA to departmental Officers

The matter regarding the payment of TA/DA to the departmental officers for attending the work of sister Laboratories/CSIR from the source from which their pay and allowances are drawn has been thoroughly examined with particular reference to the position stated by you. You will appreciate that normally a Scientist who is detailed to undertake/attend the work of another sister laboratory does so in connection with a collaborative research programme/effort. Similarly, he may be deputed to attend a symposium/meeting of scientific nature in his professional capacity on being invited by a sister laboratory, which would, in turn, be of professional interest to him and would as well benefit the laboratory where he is employed. As such it cannot be viewed that the charge of TA/DA in respect of the Scientist in such eventualities is not a legitimate charge on the Laboratory where he is actually employed/working. Even participation by an officer in the meeting of a selection Committee or any other Committee constituted by a sister Laboratory is not likely to create any imbalance as it may be counterbalanced by vice-versa position. It is, therefore, felt that the present system of meeting the TA/DA in respect of officers of the Council relating to the tours undertaken by them for attending to the work of CSIR or its National Laboratories/Institutes from the source from which their pay and allowances are drawn in the normal course is quite rational and if uniformly followed will not operate harshly even in these days when there is a ceiling on T.A. expenditure. This system is not only in operation in CSIR but is also followed on 'Government' side all through. Besides, whenever due to uncertain factors TA budgets of the Laboratories/Institutes run out they are duly augmented during mid-year appraisal. In the circumstances, it is only expedient that this system should continue without any change.

(CSIR Letter No: 14(8)/74-E.I, dated: 21st, September, 1977.)

Procedure Followed In The Decision-Making Process, Including Channels Of Supervision And Accountability In

Finance Wing Of CSIR.

CASH SECTION

• Mandate

Cash Section is primarily responsible for preparation of Bills relating to personal claims under various budget heads. These bills are processed for forwarding to Audit Section for making payments thereof.

• Functioning

• Processing of Salary Bills and other personal claims.

• Calculation, recovery and deposition of the Income Tax. Issuance of Form 16 to the employees, remittances of other recoveries to various organizations.

• Receipt & disbursement of cash.

• Service verification of CSIR employees at regular intervals.

• Supervision levels

Most of the above tasks are supervised in the Section by SO/FAO. However, a few cases where reference at higher level is needed are looked after by Dy. The FA (Cash) and at times by the FA as well.

AUDIT SECTION

• Mandate

Audit Section is responsible for auditing and final payment of bills of all types drawn by various Sections.

(II) Functioning

• The bills are diarised in computer, in the first instance.

• After diarising, the bill is given to the Dealing Assistant for auditing in accordance with the prescribed rules. The Dealing Assistant verifies the relevant documents attached like sanction, purchase order, invoice etc., and relevant entries like stock entry, installation, expenditure etc. He cancels original documents like cash memo, sanction etc., in red ink

to avoid chances of double payments, passes the bill and gives pay order. The bill is then put up to the Section Officer.

• Section Officer after verifying the genuineness of the claim and confirming the budget availability, proper classification etc., signs the pay order and puts it up to FAO.

• FAO after complete verification of the bill passes it for payment.

5. Vouchers are given to the Cheque-writer who after following the instructions of Drawing Officer prepares the Cheque or the Demand Draft. Thereafter, the vouchers are passed on for computerized accounting. Vouchers are then entered in IMPACT (software for computerized accounting). At the end of each month, IMPACT is reconciled with the Main Cash Book. After reconciling, Monthly classified Abstract and other financial reports are generated.

6. Main Cash book is closed at the end of the each month. After closing, the Cash Book is reconciled with the Bank Statement. Monthly Bank Reconciliation Statement is prepared depicting excess credit, excess debit, uncashed cheques, etc., and pasted in the Cash book. Quarterly, the report of Bank Reconciliation in the prescribed proforma is sent to Reports Section of CSIR Hqrs for further monitoring. Similarly, at the end of each quarter, the statement of OBs in respect of Cash Advances, TA/DA/LTC, Private Parties and Govt. Deptt. is compiled and sent to Report Section for consolidation.

• Receipt & Accounting of valuables.

• Maintenance of PF Accounts of Hqrs staff.

• Accounting of other Deposits such as Security Deposit, Earnest Money Deposit etc.

• Audit Section also deals with the advice cases i.e. the cases where concurrence of the Finance is needed before incurring expenditure. Such cases include pay fixation, deputation abroad, honorarium, medical, purchase etc. Such cases are first examined by the Dealing Assistant and then by Section Officer and FAO with reference to the rule position on the subject, and availability of funds etc.

• Investment of Laboratory Reserve Fund and External Cash Flow surplus.

(III) Supervision Level

All the aforementioned work is supervised by Section Officers and Finance and Accounts Officer (Audit) and DFA (Audit) under the overall headship of FA, CSIR.

PENSION SECTION

(I) Mandate

This Section deals with pension cases of CSIR employees.

(II) Functioning

• Issuance of Pension Payment Order and Payment of Gratuity, Commutation of Pension and Leave Encashment.

• Preparation of bills for Payment of monthly Pension in respect of pensioners opting to draw pension from CSIR Hqrs.

• Forwardal of Pension Payment Order and other related documents to SBI in respect to pensioner retiring from CSIR Hqrs, CEERI Pilani and other Delhi- based Labs who opt to draw pension from bank.

• Operationalization of New Pension Scheme from 1.1.2004.

• All pension Advice cases.


The related work is supervised by SO and FAO with overall control of DFA and the Headship of FA.

FUND SECTION

(I) Mandate

Fund Section is responsible to receive remittance of GPF recovery/subscription from CSIR Labs/Instts and depositing the same with Banker SBI after entering them in Valuable Register. Receipt of DDs/cheques is also issued to Labs/Instts and investment of surplus funds. Recoupment to Labs and investment of surplus funds.

(II) Functioning

• Maintenance of Cash Book and its reconciliation with Bank statement.

• Recoupment of Funds to Labs/Instts when the withdrawal/loan from GPF is more than subscription and recovery.

• Maintenance of Broadsheet in r/o each lab/instts.

• Maintenance of Central Broad Sheet.

• Preparation of annual accounts of GPF i.e. Balance Sheet, Receipt & Income and Expenditure Account.

• Facilitate Investment Advisory Committee for the investment of PF by calling rates from various Nationalised Banks & Financial Institutions and preparing comparative statement of rates and other investment related information.

• Facilitate Empanelment Committee for empanelling Nationalised Banks and Public Sector Financial Institutions by analyzing their financial results for the investment of Provident Fund of Council Employees.


The related work is supervised by SO and FAO. However, approval of Dy. FA is also sought in cases other than of routine nature under the overall control of the FA, CSIR.

ACCOUNTS SECTION

• Mandate

Accounts Section is responsible for preparation and consolidation of Annual Accounts.

(II) Functioning

• Collection of monthly data from all the labs.

• Consolidation of Impact Data.

• Drawing of Balance sheet of Labs and CSIR as a whole.

• Reconciliation of minus figures etc., in Labs.

• Reconciliation of Broadsheet figures with Impact figures in r/o Labs.

• Co-ordination with the Audit for SAR on the Accounts of CSIR.

• Development of IMPACT.

• Furnishing Accounts figures to various functionaries.

• Training of Accounts personnel in IMPACT.

• Filing of Income Tax Return in respect of CSIR every year.

• Approval of CSIR Accounts from Governing Body and Society and placing of the Audited accounts on the table of Parliament.


The work is being initially supervised by a Section Officer (Accounts) and two Finance and Accounts Officers reporting to the Deputy Financial Adviser (Accounts) under the overall supervision and control of the Financial Adviser of CSIR.

BUDGET SECTION

• Mandate

Preparation of Budget Estimates and Revised Estimates and their submission to Ministry of Finance through Department of Scientific and Industrial Research. Allocation of budget to all constituent Labs/Units of CSIR including CSIR Head quarters and monitoring the expenditure thereagainst.

(II) Functioning

• Lab-wise budget allocation on the basis of demand, resource availability and trend of expenditure in previous years. In case of capital items and plan funds, recommendations of the Head, RDPD are required before making allocation.

• Getting the Grant released from DSIR and transferring the cash/funds to different labs of CSIR on monthly basis.

• Rendition of different returns to the planning commission, Ministry of Finance and DSIR.

• Reply to Parliament Questions concerning budget.

• Reply to Audit observations pertaining to Budget.


Assistants in the Section originate the proposals depending upon the receipts marked to them and the Section Officer and FAO supervise the work directly under the guidance of Dy. Financial Adviser and in the overall supervision and guidance of the Financial Adviser.

FINANCE SECTION

• Mandate

Examination and vetting of the proposals/cases initiated by other Divisions viz. Admn., ESD,TNBD, RDPD etc., for financial advice/concurrence of FA, CSIR.

(II) Functioning

Given below is the list of a few of items processed for Financial Advice by this Section.

• Works proposals exceeding Rs.25 lakh.

• EFC and SFC proposals

• Establishment matters referred from Labs./Instts.

• Delegation of Financial Powers and relaxation thereof.

• Issues relating to condemnation of vehicles and replacement.

• Proposals to write off losses beyond the powers of Directors/MC.

• Banking problems of Labs./Instts.

• Lease Accommodation.

• Taxation matters:

• i. Exemption under Section 35(I)(ii) Income Tax Act.

• ii. Issues relating to TDS (194 J).

• iii. Service Tax matters.

• iv. Issues relating to fringe benefit tax

• Seminar/Symposia/Workshop/Conferences.

• Vetting of GB Agenda items.

• Examination of RC/MC agenda/proceedings of Labs/Instts. from Financial angles offering comments and keeping track of follow up action.


Assistants in Finance Section originate the proposals depending upon the receipts marked to them. SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and under overall supervision and guidance of the Financial Adviser, CSIR. There are, however, certain areas where the original work is initiated at the level of SO/F&AO/Sr. Dy. FA.

REPORTS SECTION

• Mandate

1. Reports Section is primarily entrusted with the task of Processing of Audit Paras.

2. Consolidation of Objection Book advances and outstandings relating to Bank Reconciliation in respect of CSIR Hq as well as all its constituent laboratories/institutes on the basis of Quarterly returns received from Laboratories and the Headquarters.

3. Issue of instructions relating to the above areas of work.

(II) Functioning

(1) Audit paras as and when received from Principal Director of Audit are forwarded to the concerned Section/Division at CSIR Hqrs or to the Laboratory/Institute, as the case may be, for verification of the facts stated therein and forwarding of appropriate inputs so that a final reply could be sent to Audit within the stipulated time frame. On receipt of replies/Action Taken Notes on the related paragraph are examined with reference to the observations made by Audit and a final reply is got approved from Competent Authority for submission of the same to Audit/Monitoring Cell, Ministry of Finance.

(2) As far as OB advances/outstanding debits and credits etc. in the Bank Statements of the Laboratories/Institutes/Hqrs. are concerned, Reports Section compiles the data relating to the above items and makes available the same to Audit/GB/Society as and when required. It also issues instructions to Laboratories/Institutes for early settlement of all the outstandings relating to the OB/Bank Statement and processing of Audit Paras etc.

• Supervision Level

SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and under overall supervision and guidance of the Financial Adviser, CSIR.

INTERNAL AUDIT SECTION

(I) Mandate

The Internal Audit Section of CSIR Hqrs. is responsible for conducting the Internal Audit of all the CSIR Laboratories/Institutes and its various centres at regular intervals.

(II) Functioning

1. Internal Audit wing of CSIR acts with a view to finding out irregularities, if any, in the functioning and observance of Rules and Regulations by the Labs. After proper

examination and analysis of the issues, the Labs are advised to take the required remedial action.

2. The Internal Audit teams conduct the audit of a Lab within a limited period of two to three weeks depending upon the volume of work involved. Concerned team after conducting audit prepares the Draft Audit report and submits it to the Financial Adviser. After approval of the FA, the Internal Audit Report is sent to the Director of the concerned Lab for replies. On receipt of the replies from the Lab, this section again prepares the comments of CSIR in a tabulated form. The tabulated form consists of Audit para of Internal Audit Report, replies of the Lab and further comments of CSIR for further necessary action by the Lab.

• Supervision Level

SO and F&AO supervise the work directly under the guidance of Sr. Dy. FA and in overall supervision and guidance of Financial Adviser, CSIR.

(31.2) Procedure for execution of work

(31.2.1) Sub: Procedure for Execution of Works in National


The CSIR have issued detailed instructions regarding the procedure for the

execution of civil works from time to time. It has, however, been noticed that

the procedure has not been followed in some cases, with the result that

unnecessary delays have been caused in completing the works. With a view to

again impressing the importance of the instructions & also to avoid

unnecessary delays, the following instructions are being issued again:-

LABORATORY BUILDINGS (1) Procedure for Works Costing Less Than Rs.5,000

Such works are within the competence of the Directors to sanction, provided

they relate to the works required in that Laboratory. It should be established

that it is necessary to undertake the construction of such works. The

availability of funds from within the sanctioned budget estimates should also

be ascertained and stated. In such cases the technical persons in the

Laboratories like Overseer or Civil Engineer should prepare detailed estimates

giving complete report of the proposal in the approved form which should be

approved by the Director of the Laboratory. Only after the estimate is

approved by the Director, Tenders or Quotations as applicable in the case

should be called. Comparative statement of the Tenders received should be

prepared and should include the details and amounts provided in the

estimates. The relative position of all the tenders should be marked in the

comparative statement which should be signed by the Engineer or the

Administrative Officer and checked by the Accounts Officer. The Director can

approve the award of the work to the lowest tender only. If, however, the

lowest tender is to be ignored the matter should be referred to the Executive

Council by giving detailed reasons for doing so. While communicating the

decision about the award of work to the Contractor, he should also be asked to

execute a formal agreement with the Council on the approved form. The draft

agreement together with the approved estimates comparative statement and

tenders in original should be sent to the Central Office within 2 days of the

Contractor signing the agreement. If everything is in order the Central Office

will return the agreement duly signed by the Secretary and countersigned by

the Director General, Scientific and Industrial Research within a period of 10

days of its receipt in the Central Office. In case there are any discrepancies or

any further information is to be obtained, the draft agreement with all the

papers may be returned to the Laboratory within a period of 7 days from their

receipt in the Central Office.

(2) Procedure for Works Costing upto Rs.50,000/-

Detailed proposals in the shape of report containing estimated cost, plinth

area to be constructed, necessity and Scope of the work etc. must be placed

before the Executive Council for according administrative approval. It may

also be indicated in the proposal whether funds to meet the expenditure from

within the budget estimates are available. With a view to enabling the

Executive Council to get a comprehensive idea of the total expenditure

involved, necessary provision for services, such as Electric and water

installations and furniture etc. should also be mentioned in the proposals. As

already laid down such proposals should be circulated well in advance of the

meeting of the Executive Council. This would enable the Central office also to

give Director, General, Scientific and Industrial Research's views, which may be

placed before the Executive Council for consideration. After the proposal is

administratively approved the Overseer/Engineer/Architects should be asked to

prepare detailed plans and estimates. It should be possible to prepare the

plans and estimates within a period of 15 days. The detailed estimates with

tender papers may be put up to the Building and Finance subcommittee. On

the basis of these estimates and plans tenders may be invited through press

from approved contractors.

The tender should be opened on the due dates in the presence of the

contractors (who have the right to be present), the Engineer, Administrative

Officer and the Accounts Officer. The tenders should then be passed on to the

Overseer/Engineer for technical scrutiny of the same and the preparation of

the comparative statement of rates tendered by the various contractors. This

work should be completed within a period of 8 days. The tenders and the

comparative statement of rates should then be passed on to the Accounts

Officer for checking, which should not take more than 4 days. The proposal

together with comparative statement. original tenders and notice inviting

tenders may be sent to the Central Office for obtaining sanction of the Vice-

president for the award of work to the Contractor. In case the work is not to

be awarded to the lowest tender for any reasons the proposal containing

detailed reasons for not doing so, should be submitted to the Central Office for

obtaining approval of the Vice-president within a period of 10 days of the

receipt of the document, and convey the same to the Laboratory within a

period of 4 days.

On receipt of the sanction of the Vice-President, the selected contractor may

be advised to contact the Laboratory within 7 days for signing the

agreement. The agreement duly signed should be passed on to the

Central Office within a period of 10 days of the receipt of the sanction. If

everything is in order the Central Office will return the Agreement duly signed

by the Secretary and countersigned by the Director-General, CSIR within a

period of 10 days of its receipt in the Central Office. In case there are any

discrepancies or any further information to be obtained the draft agreement

will be returned to the Laboratory within a period of 7 days of its receipt in the

Central Office.

(3) Procedure For Works Costing More Than Rs.50,000/-

Detailed proposals in the shape of a report giving detailed information in

regard to the estimated cost, the plinth area to be constructed, the necessity

and scope of the works etc. must be placed before the Executive Council for

their consideration and recommendations. It should also be indicated in the

proposal whether funds to meet the expenditure from within the budget

estimates are available. Necessary provision for services, such as Electric and

Water installations and furniture etc. should also be mentioned in the

proposals. After the recommendations of the Executive Council are approved

by the Vice-President, the Overseer/Engineer/Architects should be asked to

prepare the plans and estimate within a period of 15 days. Further procedure

for such works will be same as for works costing upto Rs. 50,000/-.

Main Points:

Some of the main points, which have to be borne in mind at various stages in

the execution of works are given below .-

(a)Estimates : The estimates which are to be prepared by the Laboratory

should be realistic and based on the rates given in the approved schedule of

the Central Public Works Department or the State Public Works Department

concerned or on the prevailing market rates. The estimates should also

include as a distinct item the work-charged establishment, which may have to

be sanctioned in connection with the work. In case some materials such as

Cement, Steel doors, Roads and windows etc. are to be supplied

departmentally, that should also be indicated in the estimates. The rates on

which such supplies are to be made should also be clearly stated. These rates

should not be less than the prevailing market rate and contractor should not

be allowed to purchase these materials from the market in consideration of the

fact that the tenders will be based on these rates.

Tender Papers : The notice inviting tenders should be complete and cover all

points relating to the work. Tender papers should be issued only to bonafide

registered contractors of the C.P.W.D. State P.W.D., M.E.S. Railways,

Municipalities or semi Government Organisation of standing or contractors who

have worked for CSIR and Laboratories. Definite issue rates for materials

should be given. The approved form should invariably be used. Minor changes

considered necessary may, however, be incorporated in the proper form of

agreement. All tenders should be opened in the presence of the

Administrative Officer, the Contractors concerned who may be present, the

Engineer of the Institute and Accounts Officer. Each page of the tenders as well

as any corrections and over-writings should be initialled by these officers. In

case any errors are discovered these should be brought to the notice of the

tender, who should make and sign the necessary corrections in it. The

Administrative Officer should also countersign such corrections.

(c)Agreements: The selected contractor is not to be allowed to proceed with

the work till such time as the agreement has been finally executed. The

agreement should be drawn up on embossed stamp paper of adequate

value. The value of the same may be ascertained from local sub-registrar or

other registration authorities.

The terms and conditions of the N.I.T. should not be changed at the time of

drawing up the agreement, without obtaining the approval of the competent

authority.

No correction should be made in pencil. All corrections and figures should be

given in ink only and must be duly initialled by the Contractor and the

Administrative Officer. Any additions, alterations and corrections and

amendments, should also be initialled by the contractor and the Administrative

Officer. Before sending the agreement to the Central Office the Administrative

Officer should ensure that original documents, such as detailed estimates,

N.I.T., comparative statement of rates. tenders, drawings, etc. are also being

forwarded along with the agreement. The date of the pre-amable of the

agreement should be left blank while sending the copies to this office, as it will

be filled by this office.

Each copy of the agreement should be stitched properly and sealed after it has

been signed by the Contractor and the Administrative Officer.

(d) Measurement Books: Each item of construction work, that is carried

out, is to be recorded in standard measurement book as that forms the

basis on which the payments are authorised to the contractors. As such

greatest care is to be taken by the Engineering staff for special custody of

the measurement books. All blank measurement books should be kept in

safe custody of the Administrative Officer and proper record of the

measurement books issued to the engineering staff and received back

should be maintained by the Administrative Officer to whom all the

completed books should be returned for custody.

(e)Additional Substituted and Extra Items:

In respect of additional items in excess of the quantity tendered, the

Contractor should be bound to execute them at this rates already tendered. As

regards substituted and extra items the contractor should furnish a detailed

analysis showing how the rate per unit has been worked out, which should be

properly scrutinised technically and arithmetically and accepted by the

Competent Authority before the actual execution thereof. This should be made

clear in the agreement.

It may be added that all these points have already been brought to your notice

from time to time. They have, however been recapitulated in these

instructions for ready reference and it is requested that these may kindly be

brought to the notice of the officers concerned for strict compliance.

(Letter No.22(26)/50-W.P. . dated 4th Feb. 1960)

(31.2.2) Sub: Execution of agreement for civil works-amendment to clause 7 of the conditions of contract.

According to the existing clause 7 of the "Conditions of Contract" of the

standard agreement form prescribed by the Council for Civil Works, the

contractor is required to arrange both for testing of materials being used by

him in the works and also to pay for the testing charges to the parties from

which such tests are got done.

The provisions of this clause have been re-considered and it is felt that it

will be advantageous for the Council if the agency of contractor is kept away

from the tests conducted and this work is handled with the testing authorities

independently by the employer with a view to get independent results of the

tests conducted. Prompt payment for the testing charges is, therefore, a

necessity. This could be ensured only if the payments for the tests are made

by the Laboratory/Institutes initially subject to recoupment from the amounts

due to the contractors.

In the circumstances, the relevant clause has now been amended, with the

approval of the Vice-President, Council of Scientific and Industrial Research to

read as follows:

"The contractor shall make all necessary arrangements for carrying

out tests on materials as required by the Architects. The employer

has the right to appoint the testing authorities and pay them the

testing fees, subject to the recovery of the amounts from the amounts

due to the contractor under this agreement or any other agreement

entered into by the contractor with the Council".

It is requested that the substituted clause may kindly be incorporated in all

future contracts.

(CSIR Letter No:IBM/1/C/64-Arch., dated 7th July, 1965.)

(31.2.3) Sub: Execution of 'Contracts'/'Deeds' etc.--Guidelines thereof.

1.CSIR Bye-law 18 says that all contracts shall be executed on behalf of the

society by an officer or officers of the society as authorized by the Director

General and countersigned by such officer(s) as appointed by D.G. for the

purpose. Bye-law 19 says that D.G. may finally approve the form and

substance of all contracts.

2.Form of contracts relating to construction works, consultancy agreements,

etc. have been standardized and may be executed without reference to D.G.,

CSIR. However, other contracts to be executed on behalf of CSIR must have

approval of Director General who may consult Internal Financial Adviser/T.U.

Division/Chief Engineer/Legal Adviser, as the case may be.

3.It has been noticed that some of the Laboratories/Institutes have not

observed the requirements of the said Bye-Laws. It is requested that all

Laboratories/Institutes of CSIR comply with the provisions of Bye-Laws 18 and

19 by obtaining the approval of Director General, CSIR, with regard to

contracts which have not been standardized.

4.Recently, CSIR had to borrow funds from HUDCO for construction of staff

quarters in various laboratories/Institutes. While considering applications for

Loan, HUDCO desired CSIR to produce proper documents pertaining to title of

the land upon which construction of staff quarters is proposed to be carried

out. All the concerned Laboratories/Institutes were requested to produce

documents of title to land for this purpose but it was revealed that title deeds

with regard to land were not forthcoming from some of the

Laboratories/Institutes on account of either the proper title deed of the land

has not been executed or misplaced. To obviate such situation in future, it is

suggested that whenever it is intended to procure land for any

Laboratory/Institute for setting up staff quarters, laboratory building, etc.,

appropriate conveyance deed (viz. sale deed, gift deed, lease deed, etc.) must

invariably be executed. Assistance of the Legal Adviser, CSIR, may be had at

this stage. The documents would be executed on behalf of CSIR by officers of

Labs./Instts. as per the existing delegation of powers contained in CSIR letter

No.5(9)/61-PC dated 13-07-1964, No.6(1)/66-CTE dated 8-3-67 and No.3(4)165-

CTE dated 20-09-1969 (appended to CSIR Bye-laws). After the appropriate

documents are executed, photo-copies thereof be taken so that while the

original deed is retained by the concerned Laboratory/Institute, a copy each

thereof may be sent to Joint Secretary (Admn.), Chief Engineer, and the Legal

Adviser for record. However, whenever, any contract is executed by Joint

Secretary (Admn.), CSIR, the original would be retained in HQ, whereas copies

thereof retained by the Lab./Instt. concerned.

(CSIR Letter No:2181/83-CDN, dated 30th December, 1983.)

(31.2.4) Sub: Modification in procedure for Civil works.

With a view to streamlining the procedure regarding tenders for civil works, it

has been decided as follows:

1)The existing procedure of asking tenderers to submit two copies of filled up

tenders viz. one addressed to the tender inviting officer and the other to the

Finance & Accounts Officer may be dispensed with. In future while issuing NIT,

the tenderers may be advised to submit only one sealed tender addressed to

the concerned officer.

2)Agreement: The agreement to be executed with the Contractor, in addition

to containing the original tender papers etc., should also contain letters,

having direct bearing with the clauses of the agreement, exchanged with the

Contractor. In other words, the agreement should be self-contained having all

concerned documents attached therewith and duly page numbered.

The agreement as above should be kept in the safe custody of the

authorised officer. For day to day reference purposes, only the certified copies

of the agreement should be used.

3)Rates:- It must be ensured that in future the issue rates of materials like

Cement, Steel, etc., are invariably mentioned both in figures and words.

The revised procedure as above will come into force with immediate effect.

(CSIR Letter No: 17/47/70-Engg, dated 31st August, 1989.)

(31.2.5) Sub: Common irregularities in execution of works.

A list of common irregularities observed by the Chief Technical Examiner's

Organization of Central Vigilance Commission in execution of construction

works, as and when finalized, is sent to respective Chief Vigilance Officers for

circulation among the Engineers of the Organization so that effective steps are

taken by them in avoiding recurrence of such irregularities. It is felt that if

these instructions are observed scrupulously it will help in improving the

system. The Chief Technical Examiner's Organization has finalized four lists,

photocopies of which are enclosed for your perusal and guidance for improving

system of execution of works in the Laboratory.

You are requested kindly to keep these instructions in view and bringing them

to the notice of the respective Engineers and also other concerned

functionaries in the administration and accounts wings of your Laboratory.

(CSIR Letter No: 1(1 20)/90-Vig., dated 25th May, 1990.)

(31.2.6) Sub: Common Irregularities in execution of works.

A list of common irregularities observed by this Commission in execution of

works is enclosed herewith identified as list No.I.

Based on this List, action may please be taken to improve the system of

execution of works in the Organization. The list may also be circulated among

the Engineers of the Organization so that effective steps are taken by them

preventing recurrence of such irregularities.

(Letter NO.DP- 1 -CTE- 14, Govt. of India, Central Vigilance Commission (CTE

Organization), dated 14th Dec. 1987)

List No. I

Common Irregularities in regard to execution of works.

In many cases, detailed estimates are not prepared by Architects or Private

Consultants. There is no stipulation in the contract conditions with the

Architect or Consultant that such detailed estimates should be prepared.

In the absence of detailed estimates the following irregularities occur:-

(i) The Architect inflates the cost of the building by providing very

costly items on a large scale such as imported heat reflective glass,

marble work, polished granite, excessive aluminium work, costly

structural systems and architectural features. If a detailed estimate

is prepared these expensive items can be identified and restrictions

imposed on the Architect.

(ii) In the absence of a detailed estimate it cannot be known whether the

functions required will be efficiently performed e.g. concrete

pavements required for steel tread vehicles, floor hardeners to resist

abrasion, water proofing of basements, polished stone flooring for

dust free surfaces etc.

(iii) In the absence of a detailed estimate the realistic cost of the work

based on prevailing market rates is not known and therefore it

cannot be ascertained whether the lowest tendered rates are

reasonable or whether a cartel has been formed among the

contractors or whether abnormally high rates have been quoted for

certain items. It is therefore essential to have a detailed estimate

supported by analysis of rate of each item based on prevailing

market rates and a Standard Rate Analysis Hand Book.

(iv) In the absence of a detailed estimate it is not possible to determine

whether the proposals are structurally sound e.g. design of

basement walls and floors for hydrostatic pressure or design of

panel walls for wind pressure and seismic forces.

3. Demolition of structures and buildings: It is often found that existing

buildings and structures are got demolished by the Contractor and all

serviceable materials are taken away by the Contractor resulting in a loss

to the Organization. It is therefore necessary to fix the reserve price for the

structure and to invite tenders through Press Advertisement for disposal of

the structure. This will ensure that the best possible price is obtained by the

Organization.

4. Test Check Measurements: It is often found that measurements and levels

are wrongly recorded resulting in considerable overpayments to

Contractors. This often happens because there is no effective system of

test check of measurements b officers of a higher level.

5. Cement Registers: Very often it is found that cement registers are not

maintained showing the daily receipts, issues and balances in the

Stores. As a result there is no check on the consumption of cement. Very

often it is found that less cement is consumed than required as per

Specifications and at times excessive issues are made to the Contractor

which acts as an inducement to steal the cement.

(31.2.7) Sub: Common irregularities in execution of works.

A list identified as List No. II of common irregularities observed by this

Commission in execution of works is enclosed herewith.

Based on this list action may please be taken to improve the system of

execution of works in your Organisation. The list may also be circulated

among the Engineers of your Organisation so that effective steps are taken by

them to prevent recurrence of such irregularities.

(Letter NO.DP- 1 -CTE- 14, Govt. of India, Central Vigilance Commission (CTE

Organisation), dated 1st Feb. 1988.)

List NO.II

Common irregularities in execution of works - Tenders and

Contracts.

Very often it is seen that the Organisation does not have a standard contract

form approved by the Legal and Finance Department. The contract forms

produced by the Architects contained a lot of obsolete material, contradictions

and ambiguities which sometimes result in a loss to the Organisation.

3. Pre-qualification of contractors:

Very often it is seen that only Contractors known to the officials of the

Organisation and to the Architects are placed on the select list. This

system gives considerable scope for malpractices, favouritism and

corruption. It is therefore necessary to fix in advance the minimum

qualifications, experience and number of works of a minimum magnitude

satisfactorily executed in terms of quality and period of execution. After

fixing the basic criteria to be fulfilled, applications should be invited by

advertisements in the Press supported by certificates of satisfactory

completion in respect of quality and time. It has to be ensured that all

firms satisfying the minimum criteria are placed on the select list and

also that no firm which does not satisfy the minimum criteria is placed

on the select list.

4. Call of Tenders:

For works of a small magnitude where pre-qualification is not resorted to.

tenders should invariably be invited by advertisement in the Press from

Contractors registered with Central Government Departments and Public

Sector Enterprises. This will ensure that unqualified persons do not tender

for works and that the lowest tenderer will not be- ignored on the pretext

that he is unqualified or his performance is unsatisfactory.

5. Approval of tender documents.

Very often it is seen that the draft tender document is not approved by the

Organisation before call of tenders. The result is a contract document with lot

of ambiguities and contradictions giving considerable scope for corruption and

resulting in a loss to the Organisation.

Very often, even though the records show that advertisements have been

inserted in the Press, in actual fact the advertisements are not actually sent to

the newspapers or the advertisements appear in the papers after the date of

opening of the tenders. It is therefore necessary to keep on record the full

page of the newspapers in which the advertisements appear so that the actual

date of insertion of the advertisements can be established and it can be

ascertained that adequate time was given to the contractors for

tendering. Wherever pre-qualification is resorted to, notices inviting tenders

should be sent to all contractors on the select list by Registered AD and the

acknowledgements should be kept on record.

9. Tampering with tender documents:

In many cases it has come to notice that the description of items,

specifications or rates in the tenders have been tempered with in order to

favour a particular contractor. In order to reduce the scope for such

malpractices, it is very essential that each correction, overwriting or addition

found in the tender should be encircled in red ink initialled and numbered by

the officers opening the tenders. The number of corrections, over-writings or

additions should be invariably recorded by the officers opening the tenders at

the bottom of each page.

10. Negotiations:

When a number of conditional tenders are received with different conditions in

each tender it is necessary to bring all the tenders on a common basis before a

comparison can be made. For this purpose the following three systems are in

vogue:-

(i) Each special condition stipulated by the Contractor is evaluated

and the evaluated amount loaded on to his tender. After such

loading of tenders is done, negotiations are held only with the

lowest tenderer to arrive at an agreement acceptable to both the

parties.

(ii) On analysing the tenders received, the final terms and conditions

acceptable to the Organisation are decided. Thereafter all the

tenderers are called for negotiations and are asked to submit fresh

bids based on the finally acceptable terms and conditions. This

virtually amounts to spot retendering by firms who have originally

tendered.

(iii)

Very often it is seen that the contractors quote speculative rates with the

intention of getting the quantities of abnormally high rated items increased

and the quantities of abnormally low rated items decreased. This results in

undue favour to the contractor and a loss to the Organization. For this

purpose the market rate estimate is very helpful in pinpointing the

abnormally high and low rated items. It is necessary to keep a close watch on

the quantities of such items.

14. Earnest Money

In many cases it was found that there was no fixed policy in regard to the

earnest money. Sometimes tenders without earnest money were considered

and sometimes they were rejected outright in order to favour a particular

contractor. The primary purpose of earnest money is to ensure that the

Contractor starts the work when his tender is accepted. In case of his failure

to do so, his earnest money is forfeited. Therefore the general policy should

be that tenders without earnest money will also be considered but the

contractor will be required to deposit earnest money in the prescribed form

before the acceptance letter is issued to him.

15. Bank Guarantees:

Very often Bank Guarantees are taken from the Contractor before the

Mobilisation Advance or Security Deposit is released. It is often found that

these Bank Guarantees are not got revalidated on the due dates and the

Organisation is unable to recover the advance or deposit.

16. Payment of Final Bill:

In many cases it was found that the final bill was paid and security deposit

refunded without effecting recoveries based on the C.T.E's Observations.

17. Relaxation of contract conditions:

It is often found that loans and advances are given to the contractor or

conditions of contract having financial implications are relaxed in favour of

the Contractor. Such undue favour to the contractor is very serious. In the

case of Govt. Departments no such relaxation of contract conditions or

payments to contractors outside the strict terms of the contract may be

authorized without the prior approval of the Ministry of Finance. Each

Organization has to fix the authority competent to approve the

relaxations. In no case should the competent authority be lower than the

Board of Directors.

18. Extra and substituted items:

Very often it is found that the rates fixed for extra and substituted items are

heavily inflated to give undue benefit to the contractors. It is very necessary

to specify in the contract the manner in which the rates for such items should

be derived e.g. Clause 12 of the C.P.W.D. Contract Form. It is also essential

that the extra and substituted item statement along with their supporting

analysis of rates prepared by the Architect are carefully checked by the

Engineers of the Organisation.

19. Issue of unstipulated materials:

The issue to a contractor of materials which are to be procured by the

Contractors is a deviation from the contract. If at all it becomes necessary to

issue such materials to a contractor, this should be got approved by a senior

officer and the issue rate fixed should be the highest of the following 3 rate

formula:-

(1) The element of the cost of the material in the rate quoted by the

contractor for the finished item.

(ii) The market rate prevailing,

(iii) The stock issue rate of the Organization.

This will ensure that no undue benefit accrues to the Contractor.

20. Theoretical requirement of cement and steel and other

departmental Materials:

At each running bill stage it is very essential to calculate the theoretical

requirement of cement, steel or any other departmental material stipulated for

issue to the contractor. These theoretical requirements should be checked

with the actual quantities issued to ensure that the specified quantities have

been used and that the balance with the contractor is not sold in the market.

2 1. the reasons and the deficiency, if any, in the executed items is always

recorded.

2. Chief Technical Examiner has also advised that the letter of award for the

final work should contain a stipulation that "the commencement of the

work shall be reckoned from 10th or 15th day of the date of issue of the

letter of award".

3. It is also desirable that tender documents issued to Contractors are

serially numbered and document issued preferably sealed.

4. The guidelines as indicated above will go a long way in reducing the

C.T.E.'s observations.

(CSIR Letter No:CE/ 1 21/94-95 Engg., dated 13th Jan., 1995.)

(31.2.13) Construction Management and Quality Control

Further to this Office letters No. CE/121/94/95 Engg. dated 26.10.1994 and

13.1.1995.

1. Some of the important observations which have generally been made by

the Inspecting Officers while checking CSIR works are highlighted below:

a) The Contract agreement does not in all cases give full specifications

of the items so as to minimize any chance of ambiguity in the

contractor's working and subsequent payment. CPVYD specifications

elucidate all the details and these should be rigidly followed.

b) To ensure that the Contractor uses the correct quality and quantity

of material in the job. It is absolutely essential that all the material

received and issued at site, should be methodically accounted for and

the mandatory/necessary sitellab. testing should be done and due

records maintained/CPWD's specifications 1977, Volume 1 elaborate

on the mandatory tests. Some of the important civil engineering's

items which need testing are sand, cement, cement concrete, bricks,

brick tiles, marble, timber, glazed tiles, flush door shutters, water,

particle board and chemical for anti termite treatment. For pipe

works, smoke/disc./pressure testing as applicable must be

ensured. Similarly for other services material/equipment testing and

on completion, system/sub system testing must be ensured and due

records maintained.

c) The following site documents need to be maintained:

i) Site Order book

ii) Hindrance Register

iii) Material at site (MAS) account for recepit & issue of material

iv) Stage Passing Register: Important stages of works are to be

checked and correctness confirmed and approved by the Site

Engineer. Some such stages are setting out, foundation,

centering and shuttering, reinforcement, slab casting, slopes of

floors/roofs, anti termite treatment and water proofing

treatment etc.

v) Cement register

vi) Testing Records Register-both material/equipment and sub

system.

vii) Register for Contractor's Resource (men, material and plant)

and site to be maintained daily/weekly duly signed by

Contractor's representative and site engineer.

d) It is a must that the Site Engineer should be aware of the

contract specifications in detail as also the relevant IS

codes. National Building Code and CPWD Specifications 1977

refer.

e) It is essential that the technical plans and schemes are

technically sanctioned and approved by competent engineer

officer so as to ensure the soundness of the scheme/designs.

f) Certain Contractual obligations are required to be met by the

contractor. Deductions from the contractor's bills need to be made

for their non compliance where applicable. Some such examples are

non submission of CPM/PERT programmes. required testing of

samples, not insuring the works where stipulated, non employment

of qualified engineers, non supply of guarantee bends in case of

specialists' works whose durability/serviceability is guaranteed for

certain period.

g) The following charts if maintained at site will assist in better

contract management:

i) Chart showing name of work, important information like cost,

plinth area, number of storeys, PA Rate, type of structure, type

of foundation, important specifications and date of

commencement/completion.

ii) List of stores to be procured by the department. their

procurement schedule and the procurement position.

iii) Procurement schedule of stores to be procured by the

Contractor and their present status. This should also include

the requirement of tools and plants and scaffolding and

centering material etc. at various stages.

iv) CPM/PERT work programme also indicating planned and actual

progress.

v) A bar chart showing the planned and actual expenditure.

(c) Details of extra items/substituted items, deviated quantities

and the position of their approval.

vii) List of all freak rate items.

h) Aldrine, a chemical earlier used for anti termite treatment has

now been phased out. In lieu. the following chemicals for anti

termite treatment are currently being used. Record of the quantity

used of such chemical should be maintained.

i. Heptachlor emulsifiable concentrates 0.5% concentration.

ii. Chlordane emulsifiable concentrates 1 %concentration.

iii. Chloropyrifos 1 % concentration.

2. You may kindly ensure appropriate action.

(CSIR Letter No: CE/121/94-95, dated 13th Feb., 1995.)

(31.2.14) Project Management

1. General : The aim of good project management is to complete the task

in the least possible time and cost with the best standards of materials and

workmanship. Some of the important factors and guidelines which would

contribute to good and efficient planning, construction and contract

management of the projects are highlighted below.-

2. Reason for delay in projects

a. Non-availability of site before award of contract.

b. Environmental/ statutory clearance not obtained before award of

work.

c. Inordinate delay in shifting of existing service.

d. Inadequate soil investigation/data availability during project

planning and designs.

e. Changes in scope, designs and specifications specially after the

award of contract.

f. Shortage of material in the market or delay in departmental supply

of material.

g. Improper choice of contractor or Engineer Incharge.

h. No advance planning of work or appropriate monitoring for

progress, contractor's resource. store procurement by department

and cash flow.

i. Lack of construction equipment.

j. Lack of awareness of quality assurance systems/system ill-

defined.

k. Delay in decision making/disposal of claims.

1. Delay in preparation and issue of working drawings.

m. Delay in payments of contractor.

n. Lack of inter-agency coordination.

o. Resource crunch on the part of the contractor including non-

procurement of required T&P (scaffolding material also) in time.

p. Bidder's unfamiliarity with site.

q. No contingency to counter likely hinderances/unforseen

developments.

r. Unfair tender document leading to disputes.

3. Reasons for Arbitration

Arbitration is resorted to due to non resolution of contractual, managerial or

technical problems. Some important factors leading to disputes are:

a. Delays in project completion adding to contractors cost/loss to the

department. Para 2 above also refers.

b. Ambiguity in codes, specifications and system of measurement.

c. Deductions on account of various observations made by

engineers/audit.

d. Unaccepted devaluation/rates of executed work.

e. Completed works used by owner without taking over.

f. Abnormal inflation/statutory hikes not covered by contract.

4. Planning aspects

a. Planning and design should be based on correct site data including

the environmental factors.

b. Correct estimation of Bill of Quantity (BOQ). These should also be

commented upon by the site/local engineer at the tendering stage.

c. Material/workmanship codes and specifications and system of

measurements should be clearly defined causing no ambiguity in

interpretation.

d. Statutory byelaws and Fire Regulations to be followed while

planning and designs.

e. Minimum changes in the scope and design after award of the work.

f. Realistic escalation factor to be applied to the estimates based on

the price index of the area.

g. Coordination between architect and civil/services planner and

designer to be ensured both at preliminary and detailed design

stage.

h. User's involvement at preliminary design stage so as to cater to

their functional requirement.

i. Technical sanction for civil estimates to also include other internal

services works like plumbing and internal electrification etc., even if

tendering is separate.

j. Correct selection of contractor.

5. Acceptance of tenders

a. Competitive tendering.

b. Validity of the offer also including earnest money document etc. to

be ensured.

c. Reasonability of the tendered rates to be evaluated by:

i) Comparison with DSR 1993, and PAR 1992.

ii) Justification of rates based on material cost and labour rates index

as per CP" 'Analysis of the Rates'.

iii) Comparison with recently accepted similar tenders of the

department/other organizations in the vicinity.

iv) Appropriate scrutiny of abnormally high and low quoted rates.

d. In case of conditional tender, due weight age of conditions in

financial terms will be applied on the offer before acceptance.

e. In case of a separate technical bid, price bid will be opened only

when the technical and commercial terms as per NIT/all bidders are

at par.

6. Precontract project management including coordination and control.

a. Architect will ensure interaction with Civil and Services Engineers

both at Preliminary as well as detailed drawings stage.

b. Finalized BOQ will be perused/seen by the architect for

comments/action, if any, before. issue of technical sanction.

c. Tender drawings will be linked to other services, structural and

'detailing' drawings to be issued subsequently during the execution

process.

d. Relevant planning aspects vide para 4 above will also be looked

after by the architect/engineer, as the case may be.

7. Post-contract project management including monitoring, coordination and

control

a. Some aspects to be also attended to/checked by site engineer and

test checked and necessary action/compliance ensured by the

Controller of Administration are as below:

i) Sample approval and appropriate records maintenance.

ii) Materials testing at site and other laboratories. Results to be

duly recorded. Due checking and testing infrastructure to the

ensured at site.

iii) Maintenance of required site documents including material

receipt and consumption records and contractor's resource

status at site.

iv) Necessary codes and specifications to be available at site; and

ensuring work execution (including material/ equipment and

workmanship) as per contract.

v) Maintenance and monitoring of progress charts at site which

will include activity progress, cash flow, contractor's labor,

stores procurement by department and the contractor and

procurement of tools and plants including shuttering and

centring by the contractor. These charts while showing

planned and actual progress should be updated from time to

time.

vi) Timely and regular measurements and payments; written

registered notices to contractor for measurements (both initial

as well as test checks).

vii) Slow progress notices to contractor. Letters to indicate the site

resource crunch from the contractor's side.

viii) Compliance of all statutory/contractual obligations by the

contractor, e.g. PERT/CPM chart, security measures, labor

welfare and other safety measures, insurance cover and

guarantee bond etc. A list of all such obligations should be at

site for monitoring/action.

b. Monitoring and control measures by ESD.

i.) Timely action to avoid delays due to aspects vide para 2

above including departmental inputs, e.g., approval of

materials/extra items/deviations, designs and specifications,

interagency services' coordination, decisions, if any, on

contract clauses/conditions/designs/specifications.

ii.) Ensuring funds availability.

iii.) Ensure follow up action on para 7(a) aspects where and

when required.

iv.) Issue notices to the contractor for inadequate resources

and slow progress from time to time but definitely when the

progress milestones as per the contract are not achieved.

V.) Issue of show cause notice to the contractor for non-

performance as per the contract. This can be done within

completion period/extended completion period only.

vi.) Ensuring execution of additional quantities/extra items only

after approval by the competent authority and considering the

overall financial implications and contractual aspects.

vii.) Ensuring no increase in abnormally high rate items or

decrease in abnormally low rate items without approval and

consideration of overall tender balance.

viii.) Ensuring all financial approvals and clearance of bills only

after pre-audit by the Finance.

8. Clearance of final Bill

The following aspects would also be considered before clearance of final

bill:-

a) Settlement of CTE/CAG observations.

b) Test checking of measurements.

c) Status of defects/devaluation of executed work.

d) Compliance of contractual obligations by the Contractor/financial

adjustment.

e) Approvals of extra items/rates etc.

f) Extension of time/compensation thereof, if any.

g) Any dues from the contractor.

9. Rescinding the contract

The following actions must also be ensured.

a) Issue of slow progress notices. Progress should be regularly

documented at site.

b) Final show-cause notice to be issued within the completion

period/extended period by a registered post. Any reply, if received,

be considered before final decision.

c) Measures to safeguard unauthorised removal of material by the

Contractor.

d) Notice to contractor giving precise date and time from which the

decision to rescind would become effective.

e) During the period of service of notice and its effectiveness no

removal of stores by contractor from site for which secured advance

already paid.

f) Contractor be asked to vacate the office.

g) Registered notice to contractor for joint measurements.

h) Take factual and pictorial records of unfinished work so as to

corroborate other prescribed records i.e. MB, site order books.

cement and steel register etc.

i) Measurements to be taken in presence of contractor for work done

upto date of rescinding to be signed by both parties.

j) Inform local statutory bodies like Electricity Board etc. about the

rescission of the contractor.

1

(26) Staff Car Rules

(26.1.1) Use Use of

The Director General, CSIR, is pleased to approve that the staff car would

be made available for official journeys on tour to DG, Additional Director

General, Adviser (M), JS(A) and FA at the CSIR Headquarters and Directors

and Scientists in the Director's grade in the Laboratories.

(CSIR letter No.2(24)84-G, dated, 14th November, 1986)

(26.1.2) Settlement of

"As per log book in Col. 7 the name and designation of the officer using

the staff car should be recorded, but in almost all the cases designation of

the officer was not recorded."

"The officers using the staff car on Sundays and Holidays may be

requested to indicate clearly the purpose of journey being performed by

them instead of writing word 'official' in the column Purpose of Journey".

The procedure, as mentioned above be followed by the Officers of your

Laboratory/Institute while performing the official journey by CSIR staff cars

on Sundays/Holidays and other working days.

(CSIR letter No.5(4)/82-General, dated 20th July, 1984)

(26.1.3) Use of Staff cars by the Officer of CSIR.

Clarification of the following circulars regarding use of official cars

issued by the Ministry of Finance, Departments of Expenditure, has been

sought by Director, Central Mining Research Station Dhanbad.

a) F.No. 3(16)-E.II(A)/84-(1) dated 20.2.1985 Circulated

vide CSIR

endorsement

of even No.dated

b) F.No.3(16)-E.II(A)/84-(2) dated 20.2.1985 1.3.1985.

c) F.No.3(16)-E.II(A)/84-(3) dated 21.2.1985 not printed

The point under reference is whether the Director is entitled to use the

staff car for private purposes upto a distance of 500 kms per month on

payment.

It is hereby clarified that the National Laboratories/ Institutes are the

constituent establishments of CSIR. The Chief Executive of the Autonomous

Body is the Director-,General, Scientific & Industrial Research. The Heads of

National Laboratories/Institutes, who have been declared Heads of

Departments are eligible to use the staff car for journeys between Office and

residence and that these duties will be treated as official. The Directors are

not eligible to use the staff car for Private purposes which facility is

admissible only to the Director-General, CSIR.

(CSIR letter No.31 (27)/8 1 -General, dated 6th April 1985)

(26.1.4) Hiring of DLY/DLZ Taxis or Carsfor use of officers.

In accordance with Paras 4 & 5 under Column 4 against item 3 of

Annexure to Schedule V in Delegation of Financial Powers Rules, 1978, taxis

or cars can be hired only for the use of State Guests and in connection with

Inter-state/Inter-national Conference when staff cars are not adequate to

meet the requirements or staff cars are not in working order. The

Government of India, Ministry of Finance, have drawn special attention to

these provisions and have banned even occasionally the hiring of cars/taxis

for use of officers for other purposes.

It is, therefore, requested that the above guidelines may kindly be kept in

view, The hiring of taxis/cars such as DLY/DLZ in Delhi and similar cars

elsewhere are also covered by these instructions.

(CSIR letter No.31(27)/8 1 -G, dated 23rd January, 1986)

ADMINISTRATIVE SERVICES (RECRUITMENT & PROMOTION)

RULES, 1982

(As amended up to 1st January, 2004)

COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH

ANUSANDHAN BHAVAN, RAFI MARG,

NEW DELHI-110 001

CONTENTS

1 Part I - GENERAL

SECTION I - PRELIMINARY

SECTION II - CADRES AND STRENGTH

2 Part II – GENERAL CADRE

SECTION I - GRADES AND SCALES OF PAY

SECTION II – RECRUITMENT AND PROMOTION

3 Part-III – STENOGRAPHER CADRE

SECTION I – GRADES AND SCALES OF PAY


4 Part-IV – FINANCE AND ACCOUNTS CADRE



5 Part-V - STORES AND PURCHASE CADRE



6 Part VI – MISCELLANEOUS

7. ANNEXURES

COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH

RAFI MARG,

NEW DELHI – 110 001

No.33(90)/82-E.I 25th February, 1982

COUNCIL OF SCIENTIFIC AND INDUSTRIAL RESEARCH

ADMINISTRATIVE SERVICES (RECRUITMENT & PROMOTION) RULES, 1982

In exercise of the powers vested under Bye-law 71(b) of the Bye-Laws of the CSIR, the following Rules have been made with the approval of the Governing Body of CSIR, in supersession of all previous orders on the subject:-

PART I

GENERAL

SECTION I – PRELIMINARY

1. Short Title and Commencement:

(i) These Rules shall be called the Council of Scientific and Industrial Research Administrative Services (Recruitment and Promotion) (ASRP) Rules, 1982.

(ii) They shall apply to all Administrative (including Ministerial, Stenographic, Finance & Accounts, Stores and Purchase) posts other than Group-D posts.

(iii) They shall come into force with effect from 1.2.1982.

2. Definitions: In these Rules, unless the context otherwise requires- (i)

“Administrative post” means and includes all posts classified as such under Bye-Law 57 of the Bye-Laws of the CSIR, unless any post is excluded from the operation of these rules.

(ii) “Cadre” means the strength of posts included in any of sub-clauses (i) to (iv) of Rule 3.

(iii) “Controlling Authority” means the Council of Scientific and Industrial Research; and the powers of the Controlling Authority shall be exercised by the Director-General, Council of Scientific and Industrial Research or by such officer as may be so authorized by the CSIR from time to time for a specific category of posts.

(iv) “Permanent post” means a post carrying a definite rate of pay sanctioned without limit of time.

(v) “Temporary post” means a post carrying a definite rate of pay sanctioned for a limited time.

(vi) “Permanent Officer” means the holder of a post in the CSIR in a permanent capacity.

(vii) “Service” means the service rendered in the CSIR.

(viii) “Approved Service” in relation to any Grade means the period or periods of service in that Grade rendered after selection, according to prescribed procedure, for long term appointment to the Grade and includes any period or periods during which an officer would have held a duty post in that Grade but for his being on leave or otherwise not being available for holding such

post.

SECTION II – CADRES AND STRENGTH

3. Cadres – Officers employed in the CSIR Secretariat and in its National Laboratories/Institutes in the posts mentioned in Rule 1 (ii) above shall be included in one of the following Cadres as may be appropriate:

(i) General Cadre;

(ii) Stenographers’ Cadre;

(iii) Finance and Accounts Cadre; and

(iv) Stores and Purchase Cadre.

4. Authorized Permanent Strength: The authorized permanent strength of each of the above cadres shall consist of the permanent posts in each Cadre.

5. Temporary additions to the Authorized Permanent Strength: In addition to the authorized permanent strength, temporary additions to the posts in any Cadre may be made to such extent as may be found necessary from time to time.

6. Schedule of posts: The Controlling Authority shall maintain a schedule of posts in each Cadre. The schedule shall show separately in respect of each Cadre:

(i) Total number of posts;

(ii) The number of such posts which are permanent; and

(iii) The number of such posts those are temporary.

7. If in the opinion of the Controlling Authority, the functions attached to a post are such

that the incumbent is required to possess special and/or technical qualifications, the Controlling Authority may declare the post to be an “excluded” post. Upon such declaration and as long as the declaration is in force, the “excluded” post shall be deemed not to be included in any Cadre.

8. Scales of Pay: The scales of pay of the Grades of the Cadre shall be as approved by the Govt. of India from time to time for such posts and adopted by the CSIR.

PART II

GENERAL CADRE


1. Grades: Posts in the General Cadre shall be classified in the following Grades and designated as shown below:

S.No . Designation Scale of Pay Group

1. Senior Deputy Secretary/Senior Controller of Administration

Rs.14,300-400-18,300 A

2. Deputy Secretary/Controller of Administration

Rs.12,000-375-16,500 A

3. Under Secretary/Administrative Officer

Rs.10,000-325-15,200 A

4. Section Officer (General) Rs.6500-200-10,500 B

5. Assistant (General) Grade-I Rs.5500-175-9000 B

6. Assistant (General) Grade-II Rs.4000-100-6000 C

7. Assistant (General) Grade-III Rs.3050-75-3950-80-4590 C

SECTION II – RECRUITMENT AND PROMOTION 1. Senior Deputy Secretary/Senior Controller of Administration

(Rs.14,300-400-18,300)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the officers holding the post of Deputy Secretary/Controller of Administration in the grade of Rs.12,000-375-16,500 and who have rendered not less than 5 years of approved service in that grade.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

2. Deputy Secretary/Controller of Administration

(Rs.12,000-375-16,500)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the Under Secretaries/Administrative Officers in the grade of Rs.10,000-325-15,200 who have rendered not less than five years of approved service in that grade.


3. Under Secretary/Administrative Officer

(Rs.10,000-325-15,200)

Recruitment to this Grade shall be made by promotion, on the basis of merit from amongst Section Officers (General) and Private Secretaries who have rendered not less than 8 years of approved service in the grade of Rs.6500-200-10,500 and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.

(i) Vacancies in this grade occurring in a year shall be filled in the ratio of 2:1 from amongst Section Officers (General) and Private Secretaries. In the event of non- availability of suitable officers for filling up vacancies earmarked for a cadre, such unfilled vacancies shall not be filled up from officers of another cadre.

(ii) 25% of the Private Secretaries who have completed minimum six years of approved service as Private Secretary be made to work as Section Officer (General) for a period of one year before they are considered for promotion to the post of Under Secretary/Administrative Officer.

4. Section Officer (General)

(Rs.6500-200-10,500)

(i) 33-1/3% by promotion from amongst regular Assistants (General) Grade I who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit on the recommendations of the Departmental Promotion Committee.

(ii) 33-1/3% by promotion on the basis of result of departmental competitive test limited to those Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade-I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 (three) years qualifying service in their respective grades. However, in the event of non-filling up of vacancies under the departmental examination quota, these shall be filled up by direct recruitment.

(iii) 33-1/3% by direct recruitment on the basis of result of an open competitive examination and interview from amongst candidates possessing University Degree. Age not exceeding 28 years, relaxable in the case of SC/ST/OBC candidates as per rules. Departmental candidates including those holding posts in the Stenographers, Finance & Accounts and Stores & Purchase Cadres and possessing the requisite educational qualification will be eligible to compete and there will be no age restriction in their case. Those who qualify in the examination will be called for interview.

5. Assistant (General) Grade-I

(Rs.5500-175-9000)

Recruitment to this Grade shall be made on local basis as follows:

(i) 50% by promotion on local basis from Assistants (General) Grade II who have completed not less than 5 years approved service in that Grade on the basis of seniority, subject to rejection of unfit, and on the recommendation of the Departmental Promotion Committee.

(ii) 25% by means of limited departmental competitive examination from amongst Assistants (General) Grade-II/Assistants (F&A) Grade-II/Assistants (S&P) Grade-II /Junior Stenographers possessing University Degree and having not less than 3 years approved service in that grade.

(iii) 25% by direct recruitment from amongst candidates possessing University Degree, age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules, on the basis of result of competitive examination and interview. Departmental candidates possessing the requisite qualifications will be eligible to compete and there will be no age restriction in their case.

6. Assistant (General) Grade-II

(Rs.4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratories/Institutes as follows:-

100% by promotion on local basis from amongst the Assistants (General) Grade-III who have completed not less than 3 years approved service as Assistant (General) Grade-III on the basis of seniority subject to rejection of unfit and on the

recommendations of the Departmental Promotion Committee.

7. Assistant (General) Grade-III

(Rs.3050-75-3950-80-4590)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratories/Institutes by direct recruitment, on the basis of result of competitive examination held from time to time from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent and typing speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage of interview would not exceed 25% of the total prescribed marks.

Provided that:

(i) 10% of the vacancies in the cadre of Assistant (General) Grade-III in National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness.

(ii) 10% of the vacancies in the cadre of Assistant (General) Grade-III in the National. Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment subject to the following conditions:-

Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D’ (non-technical) staff who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.

Part III

STENOGRAPHERS’ CADRE SECTION I –GRADES AND SCALES OF PAY

1. Grades – Posts in the Stenographers’ Cadre shall be classified in the following Grades and designated as shown below:-

S.No Designation Scale of Pay Group

1. Private Secretary Rs.6500-200-10,500 B

2. Senior Stenographer Rs.5500-175-9000 B

3. Junior Stenographer Rs.4000-100-6000 C


1. Private Secretary

(Rs.6,500-200-10,500)

Recruitment to this Grade shall be made as under:

(i) 50% by DPC from amongst Senior Stenographers who have rendered not less than 8 years of approved service on the basis of seniority subject to rejection of unfit; the employees should be permanent either in the lower post or on the post of Senior Stenographer; and

(ii) 50% on the basis of departmental competitive test, as per scheme of examination notified vide CSIR letter No.33(84)/4/2001-E-I dated 15.10.2001, from amongst the Senior Stenographers who have a University Degree in any discipline with 3 years approved service.

2. Senior Stenographer

(Rs.5,500-175-9,000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute as follows:-

(i) 50% by promotion from amongst the Junior Stenographers who have rendered a minimum of 5 years of approved service in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee;

(ii) 25% by examination & proficiency test limited to departmental candidates (Junior Stenographers) having minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing. The candidates will have to qualify a test in General Hindi/General English.

(iii) 25% by direct recruitment by open advertisement from amongst the candidates possessing a University Degree and minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typewriting and on the basis of a competitive test in General Hindi/General English. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. In case of departmental candidates, if otherwise qualified, there will be no age restriction.

3. Junior Stenographer

(4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute from amongst the candidates possessing minimum educational qualification of 10+2/XII or equivalent and speed of 80 W.P.M. in shorthand and 40/35 W.P.M. in typewriting in English/Hindi and on the basis of competitive proficiency test. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. Departmental candidates will also be eligible to compete and there will be no age restriction in their case.

PART IV

FINANCE AND ACCOUNTS CADRE SECTION I – GRADES AND SCALES OF PAY

1. Posts in the Finance & Accounts Cadre shall be classified into the following Grades and designated as shown below:

S.No Designation Scale of Pay Group

1. Senior Deputy Financial Adviser Rs.14,300-400-18,300 A

2. Deputy Financial Adviser Rs.12,000-375-16,500 A

3. Finance & Accounts Officer Rs.10,000-325-15,200 A

4. Section Officer (Finance & Accounts) Rs.6500-200-10,500 B

5. Assistant (Finance & Accounts) Rs.5500-175-9000 B

Grade I

6. Assistant (Finance & Accounts) Grade II Rs.4000-100-6000 C

7. Assistant (Finance & Accounts) Grade III Rs.3050-75-3950-80- 4590 C


1. Senior Deputy Financial Adviser

(Rs.14,300-400-18,300)

Recruitment to this Grade shall be made by promotion on the basis of merit and on the

recommendations of Departmental Promotion Committee which shall interview the eligible candidates from amongst the Deputy Financial Advisers in the grade of Rs.12,000-375- 16,500 and who have rendered not less than 5 years of approved service in that grade.


2. Deputy Financial Adviser

(Rs.12000-375-16500)

Recruitment to this Grade shall be made by promotion on merit and from amongst the Finance & Accounts Officers in the grade of Rs.10,000-15,200 with not less than five years of

approved service in that grade and on the recommendations of the Departmental Promotion

Committee which shall interview the eligible candidates.


3. Finance & Accounts Officer

(Rs.10,000-325-15,200)

Recruitment to this Grade shall be made by promotion on the basis of m erit from amongst the Section Officers (Finance & Accounts) who have completed not less than 8 years approved service in that Grade and on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates.

Notwithstanding the above, the Controlling Authority may secure the services of experienced Finance & Accounts Officers on deputation basis for fixed period from the CAG/CGA/Indian

Railways/CGDA provided the total number of such Officers at any time does not exceed 25% of the authorized strength and suitable internal candidates are not available. Officers taken on deputation for a fix period would not be eligible for permanent absorption in CSIR.

4. Section Officer (Finance & Accounts)

(Rs.6,500-200-10,500)

(i) 33-1/3% by promotion from amongst regular Assistants (Finance & Accounts) Grade-I

who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

(ii) 33-1/3% from amongst Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 years qualifying service in their respective grades, on the basis of a departmental competitive examination. However, in the event of non-filling up of the vacancies under departmental examination quota, these vacancies shall be filled up by direct recruitment;

(iii) 33-1/3% by direct recruitment through an open competitive examination and interview

from amongst candidates possessing University Degree. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules.

Departmental candidates possessing requisite educational qualification will also be eligible to appear in the examination and there will be no age restriction in their case. Those who qualify in the examination will be called for interview.

5. Assistant (Finance & Accounts) Grade-I

(Rs.5500-175-9000)

Recruitment to this Grade shall be made as follows:

i) 50% by promotion amongst Assistants (Finance & Accounts) Grade-II, who have completed not less than 5 years of approved service as Assistants (Finance & Accounts) Grade-II on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-II/ Assistants (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade – II, Junior Stenographers possessing University Degree with three years approved service.

iii) 25% by Direct Recruitment from amongst candidates possessing University Degree,

on the basis of result of Open Competitive Examination and interview. Age not exceeding 28 years; relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification.

6. Assistant (Finance & Accounts) Grade-II

(Rs.4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-

100% by promotion on local basis from amongst the Assistants (Finance & Accounts) Grade-III who have completed not less than 3 years approved service as Assistant (Finance & Accounts) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

7. Assistant (Finance & Accounts) Grade-III

(Rs.3050-75-3,950-80-4,590)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent with Commerce as one of the subjects and typewriting speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.

Provided that:

(i) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade-III in

National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness.

(ii) 10% of the vacancies in the cadre of Assistant (Finance & Accounts) Grade-III in

the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment subject to the following conditions:-

Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D’ (nontechnical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent with Commerce as one of the subjects.

PART V

STORES AND PURCHASE CADRE SECTION I – GRADES AND SCALES OF PAY

1. Posts in the Stores & Purchase Cadre shall be classified in the following grades and designated as shown below:

Sl. No. Designation Scale of Pay Group

1. Senior Stores & Purchase Officer (SG) Rs.14,300-400-18,300 A

2. Senior Stores & Purchase Officer Rs.12,000-375-16,500 A

3. Stores & Purchase Officer Rs.10,000-325-15,200 A

4. Deputy Stores & Purchase Officer Rs.6500-200-10,500 B

5. Assistant (Stores & Purchase) Grade I Rs.5500-175-9000 B

6. Assistant (Stores & Purchase) Grade II Rs.4000-100-6000 C

7. Assistant (Stores & Purchase) Grade III Rs.3050-75-3950-80- 4590 C


1. Senior Stores & Purchase Officer (SG) (Rs.14,300-400-18,300)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates from amongst the Senior Stores & Purchase Officers in the grade of

Rs.12000- 375-16500 and who have rendered not less than 5 years of approved service in that grade. If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at his discretion, relax the qualifying service to four years.

2. Senior Stores & Purchase Officer (Rs.12000-375-16500)

Recruitment to this Grade shall be made by promotion on the basis of merit on the recommendations of the Departmental Promotion Committee which shall interview the eligible candidates from amongst the Stores & Purchase Officers in the grade of Rs.10,000- 15,200 who have rendered not less than five years of approved service in that grade.

If, in a particular year, sufficient number of eligible officers is not available, DG, CSIR may, at

his discretion, relax the qualifying service to four years.

3. Stores & Purchase Officer (Rs.10,000-325-15,200)

Recruitment to this Grade shall be made by promotion from amongst the Deputy Stores & Purchase officers in the grade of Rs.6,500-10,500 who have rendered not less than 8 years approved service on the basis of merit and on the recommendations of Departmental Promotion Committee which shall interview the eligible candidates.

Notwithstanding anything to the contrary, the appointment to the posts of this grade may be

made by borrowing officers for a fixed period from Central Government, allied R&D institutions and from organized service holding comparable grade or who have rendered 8 years service in the grade of Rs.6500-10,500 or equivalent subject to a maximum of 33-1/3% of the number of vacancies in a year. Officers taken on deputation for fixed period would not be eligible for permanent absorption in CSIR.

4. Deputy Stores & Purchase Officer (Rs.6,500-200-10,500)

(i) 33-1/3% by promotion from amongst the Assistants (Stores & Purchase) Grade-I in the scale of pay of Rs.5500-9000 who have rendered not less than 8 years approved service in that Grade on the basis of Selection-cum-Seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

(ii)

33-1/3% by promotion on the basis of departmental competitive examination from amongst the Assistants (General) Grade-I, Assistants (F&A) Grade-I, Assistants (Stores & Purchase) Grade I and Senior Stenographers who have a University Degree in any discipline and have completed not less than 3 (three) years qualifying service in that grade. However, in the event of non-filling up of vacancies under the departmental examination quota, these vacancies shall be filled up by direct recruitment.

(iii) 33-1/3% by direct recruitment on the basis of result of an open competitive examination and interview from amongst the candidates possessing University Degree. Age not exceeding 28 years, relaxable in the case of SC/ST/OBC candidates as per rules. Departmental candidates fulfilling the educational

qualifications will also be eligible to appear in the examination and there will be no

age restriction in their case. Those who qualify in the examination will be called for interview.

5. Assistant (Stores & Purchase) Grade-I/Stores Verification Assistant Gr.I

(Rs.5500-175-9000)

Recruitment to this Grade shall be made as follows:

(i) 50% by promotion from amongst Assistants (Stores & Purchase) Gr.II in the grade of Rs.4000-6000 who have rendered not less than 5 years service in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee.

(ii) 25% by means of Limited Departmental Competitive examination from amongst Assistants (General) Grade-II / Assistants (F&A) Grade II / Assistants (S & P)) Grade-II / Jr. Stenographers possessing University Degree and having not less than 3 years approved service in that grade.

(iii) 25% by Direct Recruitment from amongst candidates possessing University Degree, on the basis of result of open competitive examination and interview. Age not exceeding 28 years relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed educational qualification.

6. Assistant (Stores & Purchase) Gr. II

(Rs.4000-100-6000)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-

100% by promotion from amongst Assistants (Stores & Purchase) Grade III who have completed not less than 3 years approved service in that Grade on the basis of seniority subject to rejection of unfit, and on the recommendations of the Departmental Promotion Committee.

7. Assistant (Stores & Purchase) Gr.III

(Rs.3050-75-3950-80-4590)

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent and speed of 30 w.p.m. in English or 25 w.p.m. in Hindi typewriting. Age not exceeding 28 years, relaxable in case of SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage of interview would not exceed 25% of the total prescribed marks.

Provided that:

(i) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade-III in National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group `D’ (non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have rendered 5 years approved service, on the basis of seniority-cum-fitness and on the recommendation of the DPC.

(ii) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade-III in the National. Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up

from amongst the Group `D’ (non-technical) employees borne on the regular establishment subject to the following conditions:-

Selection shall be made through a departmental competitive examination in General Hindi/General English and General Knowledge and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group `D’ (non-technical) staff who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.

PART VI

MISCELLANEOUS

(A) Selection/Departmental Promotion Committee (for Group À’ Posts in General/Finance & Accounts Cadres):-

The Selection/Departmental Promotion Committee for the posts of Officers of Group À’ in General/Finance & Accounts Cadres shall be constituted from time to time by the Controlling Authority as follows:-

1 DG, CSIR or his nominee Chairman

2 Two Directors of National Laboratories/Institutes Members

3

A representative of the Ministry of Home Affairs (for posts in the General Cadre) or Comptroller & Auditor General of India/Director of Audit, Central Revenues (for posts in Finance & Accounts Cadre)

Member

4 Joint Secretary (Administration), CSIR Member(Ex-Officio)

5 Financial Adviser, CSIR Member (Ex-Officio)

6 Such other Member or Members as may be nominated by the DG,CSIR

Member

7 Representative of SC/ST Member

(B) Selection/Departmental Promotion Committee (for Group À’ posts in Stores & Purchase Cadre):-

The Selection/Departmental Promotion Committee for the posts of Officers of Group À’ in the Stores & Purchase Cadre shall be constituted from time to time by the Controlling Authority as follows:-

1 One outside expert to be nominated by the DG, CSIR Chairman

2. Three outside experts to be nominated by the DG, CSIR Members

3. One Director from a National Laboratory/Institute

to be nominated by the DG, CSIR Member

4. Joint Secretary (Administration), CSIR Member (Ex-Officio)

5. Financial Adviser, CSIR Member (Ex-Officio)

6. Representative of SC/ST Member

(C)

Selection/Departmental Promotion Committee (for Group `B’ gazetted – all Cadres):-

The Selection/Departmental Promotion Committee for all Grades of Group `B’ (Gazetted) shall be constituted as follows:

(i) Joint Secretary (Administration), CSIR

(ii) Financial Adviser, CSIR

(iii) Representative of SC/ST

(D) Selection/Departmental Promotion Committee (for Group `B’ (non-gazetted) and

Group `C’ posts - all cadres):-

The Selection/Departmental Promotion Committee for all Grades of Group `B’ (non- Gazetted) and Group `C’ shall be constitutedas follows:

1 Director* or his nominee Chairman

2. Three Officers from amongst the following officers Members

a) Sr. Deputy Secretary/Senior Controller of Administration/ Deputy Secretary/Controller of Administration/ Under Secretary/Administrative Officer

b) Deputy Secretary/Under Secretary from CSIR Hqrs./

Laboratory/Institute

c) Deputy Financial Adviser/Finance & Accounts Officer

3. Representative of SC/ST as per rules Member

* Joint Secretary (Admn.) in the case of CSIR Hqrs.

Note:

1. Selection/Departmental Promotion Committees for posts borne on “Local Cadres”

shall be constituted by the Joint Secretary (Admn.), CSIR in the case of CSIR Headquarters and by the Directors in the case of National Laboratory/Institute.

2. The authority authorized to hold competitive/qualifying examinations, wherever provided in the rules, shall be prescribed by the Controlling Authority.

3. Age Relaxation: The upper age limit prescribed for direct recruitment would be be

(i) relaxed for SCs/STs/OBCs and certain other categories as notified by the Central Govt from time to time.

(ii) relaxable cumulatively with any other age relaxation for

SCs/STs/OBCs

4. GENERAL CONDITIONS OF SERVICE:

Officers recruited in or promoted to a Grade shall be placed on probation for a period of one year from the date of appointment and this period may be extended or i)

curtailed at the discretion of the appointing authority.

ii) Officers recruited direct or promoted to a Grade shall undergo such training as may be prescribed from time to time.

iii) Officers holding posts under the CSIR shall be liable to serve anywhere in India

iv) Reservations shall be made for members of the Scheduled Castes/Scheduled Tribes/OBC/Physically Handicapped in vacancies filled by direct recruitment and for Scheduled Castes/Scheduled Tribes/Physically Handicapped persons by promotion in accordance with the orders issued by the Govt. of India/ CSIR from time to time.

5. Appointment to short-term vacancies: Notwithstanding the provisions contained in these Rules, short-term vacancies may be filled locally subject to such orders as may be issued by the Controlling Authority from time to time.

6. Recruitment through Employment Exchange: Notwithstanding the provisions contained in these rules, posts in the categories of Assistant (General) Grade III / Assistant (Finance & Accounts) Grade-III, Assistant (Stores & Purchase) Grade-III and Junior Stenographers shall normally be filled from amongst the identified casual workers of CSIR and its Laboratories/Institutes or through Employment Exchange (as per instructions issued from time to time), other conditions for recruitment being the same as prescribed for direct recruitment.

7. The Director-General, CSIR may from time to time issue such general or special directions as may be necessary to relax or remove the difficulties in the operation of any of the provisions of these Rules.

8. Where any doubt arises with regard to interpretation of any of the provision(s) of these Rules, the matter shall be referred to the Director-General, CSIR whose decision shall be final.

9. Procedure for Departmental Examination: A common examination for all the vacancies up to the level of Section Officer in all the cadres in CSIR Hqrs. and its National Laboratories/Institutes shall be conducted by the CSIR Headquarters and the names of candidates qualifying in the examination will be selected for making appointments as far as possible on the basis of preferences shown by the candidates in their applications.

10. Pay fixation

The pay of Officers and staff shall be fixed as per rules and CSIR instructions on the

Subject.

CSIR Circular letter No.33(113)/87-E.I dated 5th April, 1994

Sub: CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 –

amendment thereof.

Sir,

I am directed to state that the Governing Body of CSIR, at its meeting held on

12.1.1994, has approved the amendment to the existing provision for recruitment to the post of Under Secretary/Administrative Officer (Gr.I). Accordingly, the following

additions be made:-

i) Vacancies in this grade occurring in a year be filled in the ratio of 2:1 from amongst Section Officers (Gen.) and Sr. Personal Asstts. (now re-designated as Private Secretaries). In the event of non-availability of suitable officers for

filling up vacancies earmarked for a Cadre, such unfilled vacancies will not be filled up from officers of another Cadre; and

(iv) 25% of the Private Secretaries who have completed minimum six years of

approved service as Sr. Personal Asstts. (now re-designated as Private Secretaries) be made to work as Section Officer (Gen.) for a period of one

year before they are considered for promotion to the post of Under Secretary/Administrative Officer.

Note: Governing Body also approved appointments/selections made so far as Sr.

Personal Asstts., now re-designated as Private Secretaries to the post of Under Secretary/Administrative Officer (Gr.I) in the scale of Rs.3000-4500.

Yours faithfully, Sd/-

(S.P. GERA) UNDER SECRETARY

CSIR Circular letter No.33(81)/96-E.I dated 12.7.1996

Sub: Grant of higher start for departmental promotees to Section Officers (Gen.)/Private Secretary grade and grant of minimum increase in the basic pay in case of promotion from Under Secretary level to Deputy Secretary level.

Sir,

I am directed to state that the Governing Body of CSIR at its first meeting held on 26.4.1996 has approved the following:

(i) Grant of higher start in the form of two advance increments to Assistants/Sr. Stenographers in CSIR on their promotion to the post of Section Officer (Gen.)/Private Secretary respectively in terms of Government of India, DoPT OM No.5/16/88-CS-I dated 21.3.1994. These orders shall take effect from 1.1.1986. However, the actual payment shall be effective from 26.10.89;

(ii) Grant of minimum increase in basic pay of Rs.250/- per month of case of promotion from Under Secretary level of Deputy Secretary level in terms of Government of India DoPT OM No.5/3/89-Estt. (Pay-I) dated 6.3.1991. These orders shall take effect from 1.1.86.

A copy each of the Govt. of India, DoPT OMs dated 21.3.1994 and 6.3.1991 respectively cited above and subsequent OM No.5/3/89-Estt. (P.I) dated 6.8.1991 issued on the subject are also enclosed for ready reference.

Accordingly, the notes (i) & (iii) appearing under Part II Section I (General Cadre) in the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 stand amended as under effective from 1.1.1986:-

Existing Provision Revised Provision

i) The pay of an Officer of Grade. I of the service promoted to The pay of an Officer of Grade.I of the service promoted to the

the Selection Grade shall be fixed at such stage in the scale as shall give

post of D.S. level shall be fixed at such stage in the scale as

him an increase of not less than Rs.150/- p.m. over his pay in

shall give him an increase of not less than Rs.650/- p.m. over his

Grade.I. pay in Grade.I

ii) The pay of an Officer appointed on promotion from Grade.III to Grade II shall be fixed under the Fundamental

The pay of an Officer appointed on promotion from Grade. III to

Rules of Govt. of India subject, however, to a minimum of Rs.710/- Grade.II (Asstt.(G)/Sr. Stenographer on their promotion to the post of Section Officer

p.m. (G)/Private Secretary,

respectively) fixed under the fundamental rules of Govt. of India subject, however, shall be

to a minimum of Rs.6900/--p.m.

The pay fixation shall be subject to such other restrictions/clarifications etc. as may be issued by Government of India from time to time.

The above decision may kindly be brought to the notice of all concerned in your Lab./Instt. for their information, guidance and necessary action.

Yours faithfully,

Sd/-

(B.S. Gaira) Deputy Secretary

Encl: As above.

Copy to:-

1. PS to DG, CSIR.

2. PS to Joint Secretary (Admn.), CSIR. 3. P.S. to Financial Adviser, CSIR.

4. All Dy. Secretarys/Sr. Dy. F.A.s, CSIR Hqrs. 5. DS(CO)/US(CO), CSIR Hqrs.

6. Legal Adviser, CSIR.

7. Shri M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 8. Shri M. Suresh Prasad, General Secretary, C/o CFTRI, Mysore.

CSIR circular letter No.2(Misc.)/Rectt./94-R&A dated 5.8.1996

Sub: Amendment to “CSIR Administrative Services (Recruitment & Promotion) Rules, 1982.

Sir,

The Governing Body of CSIR in its 141st meeting held on 26th April, 1996 has approved the following amendment to ”CSIR Administrative Services (Recruitment & Promotion) Rules, 1982:-

Existing Rule Amended Rule

The upper age limit prescribed for direct recruitment may be relaxed up The upper age limit prescribed for direct recruitment would be:-

to a maximum of 5 years if a candidate belongs to SCs/STs.

1. Relaxation for SCs/STs/OBCs and certain other categories as notified

by the Central Govt. from time to time.

2. Relaxable cumulatively with any other age relaxation for

SCs/STs/OBCs.

The aforesaid amendment to Recruitment Rules will come into force with immediate effect.

Yours faithfully,

Sd/-

(R.S. Antil) Under Secretary

CSIR Circular letter No.33(113)/87-E.I dated 8.6.1998.

Sub: CSIR Administrative Services (Recruitment and Promotion) Rules, 1982 –

amendment thereof.

Sir,

I am directed to state that the Governing Body of CSIR at its 144th meeting held on 18.2.1998 has accorded approval for re-classification of the following posts as Group-B posts (from Group-C) consequent on the revision of the scales of pay of the posts of Rs.5500-9000.

1. Asstt.(General)

2. Asstt. (Finance & Accounts) 3. Senior Stenographer

4. Stores & Purchase Assistant Gr.III

Accordingly, the Group mentioned against the said posts in the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982, as amended from

time to time, may be read as “B”.

Yours faithfully,

Sd/-

(S.V. Samuel) Deputy Secretary

Copy to: DS(CO)

CSIR Circular letter No.33(1)/Misc/98 dated 24.11.1998

Sub: Grant of advance increments/incentives to those who qualify in ICWA/AICA Examinations.

Sir,

I am directed to state that the Governing Body of CSIR at its 145th meeting held on 27th July, 1998 has approved the adoption of the Scheme of financial incentives for those who qualify in ICWA/AICA Examinations as contained in Government of India/C&AG Circulars No.178-PC(Coord.)I-87 dated 7.9.1987 and 45-NGE(Entt.)/45-93-III dated 24.1.1996 (copies enclosed) in CSIR.

This may kindly be brought to the notice of all concerned.

Yours faithfully,

Sd/-

(C. Manvazhagan) Under Secretary

Copy to:

1. All COAs/AOs of all the National Labs./Instts. for their information & guidance. 2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Dr. M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar.

4. Shri A. Majumdar, General Secretary, All India Federation of CSIR

Employees, C/o CFRI, Dhanbad.


Sub: Deputation of Administrative staff-retention of lien – regarding.

Sir,

I am directed to state that the Governing Body of CSIR at its 146th meeting held on 29.12.1998 has accorded approval for relieving Common Cadre Officers of CSIR to join Autonomous bodies on lien basis by DG, CSIR in exceptional circumstances, in consultation with the Financial Adviser. CSIR subject to reporting such cases to Governing Body for information, following the same guidelines made in respect of S&T staff as per CSIR letter No.14(25)/89-E.II dated 25.11.1993 to the extent applicable to Administrative Cadre.


Yours faithfully,

Sd/-

(C. MANAVAZHAGAN) UNDER SECRETARY

Copy to:

1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs.

Circular letter No.33(1)/Misc.98-E.I dated 9.2.1999.

Sub: Grant of higher start to departmental promotee Section Officers (Finance & Accounts) and Deputy Stores & Purchase Officers.

Sir,

I am directed to state that the Government Body, CSIR at its 146th meeting held on 29.12.1998 has approved the grant of higher start with two increments above the minimum of the basic pay in the pay scale of Rs.6500-10500 to departmental promotee Section Officers (Finance & Accounts) and Deputy Stores & Purchase Officers with effect from 1.1.1996 as

admissible to departmental promotee Section Officers (G) and Private Secretaries vide CSIR letter No.33(1)Misc/98-E.I dated 14.7.1998.


Yours faithfully,

Sd/-

(C. MANAVAZHAGAN) UNDER SECRETARY

Copy to:

1. Head, HRDC, CSIR Complex, New Delhi. 2. DS(CO), CSIR Hqrs.

CSIR Circular letter No.33(117)/87-E.I dated 17.05.2000

Sub: CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 – crucial date regarding eligibility and approved service.

Ref: CSIR letter No.33(118)/91-E.I dated 7.2.1991.

Sir,

The Governing Body of CSIR at is meeting held on the 9th December, 1999 has accorded kind approval to the adoption of GOI, DoPT OM No.22011/9/98-Estt(D) dated 8.9.1998. The CSIR letter dated 7.2.1991 cited above, therefore, stands superseded. Accordingly, the crucial date for the purpose of determining eligibility in terms of approved

service for Departmental promotion and also for Departmental Competitive Examination shall be the 1st of January of the year instead of 1stOctober.

Yours faithfully,

Sd/-

(K.A. Qureshi) Deputy Secretary

CSIR circular OM No.33(113)/2001-E.I dated 10th April, 2001.

Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion) (ASRP) Rules, 1982.

In pursuance of the amendment to the Bye-law 17 of the CSIR Rules, Regulations & Bye-laws duly notified vide Office Memorandum No.6/1/99-Cte. Dated 4.6.1999, the Governing Body (GB) at its 150th meeting held on 15th February, 2001 considered the proposal for amendment to the ASRP Rules, 1982.

The GB considered and approved the amendment to the ASRP Rules, 1982 in regard

to the posts at the level of Senior Deputy Secretary (Sr. DS)/Senior Controller of Administration (Sr.COA) and Deputy Secretary (DS)/Controller of Administration (COA) in the three cadres viz General, Finance & Accounts and Stores & Purchase, as under:

A. For the posts at the level of Sr. DS/Sr. COA in the grade of Rs.14,300-18,300:


Recruitment to this grade shall be made by promotion on the basis of Recruitment to this grade shall be made by promotion on the basis of

merit from amongst permanent officers holding designations of Deputy merit on the recommendations of the Departmental Promotion Committee

Secretary/ Controller of which shall interview the eligible candidates from amongst the officers

Administration/Deputy Financial Adviser/Senior Finance & Accounts Officer (SG) in the grade of Rs.12,000- of the respective cadres n the grade of Rs.12,000-16,500 who

16,500 who have rendered not less than five years of approved service n have rendered not less than five years of approved service in that grade i.e.

the grade and on recommendations of the Departmental i) General Cadre – from amongst the Deputy

Promotion Committee which shall interview the eligible candidates. Secretaries/Controllers of Administration for the post of Senior Deputy Secretary/Senior Controller of

Administration.

If in a particular year, sufficient number of eligible officers are not available,

ii) Finance & Accounts Cadre- from amongst Deputy Financial Advisers/

DG, CSIR may at his discretion, relax the qualifying service to four years.

Senior Finance & Accounts Officers (SG) for the post of Senior Deputy

Financial Advisor.

iii) Stores & Purchase cadre – from amongst the senior Stores

& Purchase Officers for the post of Senior Stores & Purchase Officer

(SG)

If, in a particular year, sufficient number of eligible officers are not

available, DG, CSIR may, at his discretion, relax the qualifying service

to four years.

B. For the posts at the level of DS/COA in the grade of Rs.12, 000-16,500:


Recruitment to this grade shall be made by promotion from amongst Recruitment to this grade shall be made by promotion on the basis of merit on the

permanent holding designations of Grade I General Cadre, Finance & Accounts Cadre officers recommendations of the Departmental Promotion

Committee which shall interview the eligible candidates from amongst officer of the respective cadres in

and Stores & Purchase Cadre, who have rendered not less than five years

the grade of Rs.10,000-15,200 who have rendered not less than five years of

of approved service in the grade and on recommendations of approved service in that grade i.e.

the Departmental Promotion Committee which shall interview the eligible

candidates. I) General Cadre – from amongst the Under Secretaries/Administrative Officers

for the post of Deputy Secretary/Controller of Administration.

If, in a particular year, sufficient number of eligible officers are not

available, DG, CSIR may at his discretion, relax the qualifying service ii) Finance & Accounts Cadre – from amongst Sr. Finance & Accounts Officers

to four years. Financial Adviser/Sr. Finance & Accounts Officer (SG). for the post of Deputy

iii) Stores & Purchase Cadre – from amongst the Stores & Purchase Officer

for the post of Sr. Stores & Purchase Officer.

If, in a particular year, sufficient number of eligible officers are not available, DG,

CSIR may, at his discretion, relax the qualifying service to four years.

While approving the amendment to CSIR ASRP Rules, 1982, the GB, CSIR has also approved the following:

1. The existing posts at the levels of Sr. DS/Sr.COA and DS/COA in CSIR and its National Laboratories/Institutes among the three cadres viz. General Cadre, Finance & Accounts Cadre and Stores & Purchase Cadre will be apportioned as under:

Level of Post Total Number of Cadre-wise apportionment of Existing posts.

Existing Posts

General F&A S&P

Sr. Deputy Secretary 7+1* 4 2 1

Deputy Secretary 59 33 15 11

(*One post is being operated for appointment of CVO, CSIR)

The above apportionment of the existing posts at the levels of Sr. DS/Sr.COA and DS/COA will undergo a review in the light of the on going process of restructuring of CSIR and also the need to assess the functional requirement under these changing conditions.

2. The Officers from Finance & Accounts and Stores & Purchase cadres, presently

holding the posts of Sr.DS/Sr.COA and DS/COA will henceforth work in the cadres from which they were promoted to the post of DS/COA and will be adjusted/shown against the posts now allocated at these levels to the respective cadres.

Sd/-


Copy to:

1. Directors of all the CSIR National Laboratories/Institutes with the request that this may kindly be brought to the notice of all common cadre officers in their respective laboratory/Institute for information.

2. DS (CO), CSIR Hqrs. } With similar request as 3. DS (CSIR Complex, New Delhi) } made at Sl. No. 1 above 4. US to DG, CSIR.

5. PS to JS.(A), CSIR. 6. PA to FA, CSIR.

7. CVO, CSIR

8. Legal Advisor, CSIR 9. Guard File

10.Office copy.

2(RR)/2001-R&A 7/10/12/2001

The Directors/Heads of all the National Labs./Instts.

Sub: Amendment to CSIR Service Rules, 1994 for Scientific, Technical and Support Staff and CSIR Administrative (Recruitment & Promotion) Rules, 1982.

Sir,

In pursuance of the Govt. of India DOPT Order OM N0. 14024/2/96-Estt(D) dated 18th May, 1998 on the basis of the directions of the Supreme Court, for filing up the vacancies in the post below the scale of Rs.4500-7000 both in the Administrative and Scientific and Technical cadres, the

advertisement should be published in the Employment News in addition to notifying the vacancies to

the Employment Exchange for wide publicity. Accordingly, the item was placed for consideration and approval of the Governing Body.

The Governing Body at its 151st meeting held on 10.10.2001 has approved amendment of

Recruitment Rules as follows:

I. Amendment to Rule No. 10.1.1. of CSIR Service Rules 1994 for Recruitment of Scientific,

Technical and Support Staff.

EXISTING RULES AMENDED RULES

10.1.1. Technical Posts in the pay scales below Rs.4500-7000 will be notified to the local 10.1.1. For filling up vacancies of posts in the pay scales below Rs. 4500-7000, in addition to

Employment Exchange. Candidates sponsored by the Employment Exchange will be considered relevant categories, to the Employment Exchange, the requisitioning notifying the vacancies for the

alongwith candidates. However, in the event of non-availability of candidates from Employment Exchange, the eligible Departmental authority/establishment shall,

administrative/budgetary convenience, arrange for the publication of the recruitment notice for such categories in the keeping in view

posts shall be advertised in local news papers and a copy of the advertisement be sent to the

Employment Exchange. Employment News published by the Publications Division of the Ministry of Information and

Broadcasting or other newspapers of wide circulation and then consider the cases of all the

candidates who have applied. In addition, such recruitment notices should be displayed on the

Notice Boards also for wider publicity.

II. Amendment of CSIR Administrative Service (Recruitment & Promotion) Rule 1982.

EXISTING RULES AMENDED RULES

Part VI General Conditions of Service (Item No.6) General Conditions of Service (Item No.6)

In the case of Group D and C administrative staff, posts in the pay scale below Rs.4500-7000 will For filling up vacancies of posts in pay scales below Rs.4500-7000, in addition to notifying the

be notified to the local Employment Exchange. Candidates sponsored by the Employment vacancies for the relevant categories to the Employment Exchange, the

Exchange will be considered alongwith eligible requisitioning authority/ establishment shall keeping in view administrative/budgetary convenience, arrange

Departmental candidates. However, in the event of

Employment Exchange, the posts shall be such categories in the Employment News

advertised in local newspapers and a copy of the advertisement be sent to the Employment

published by the Publications Division of the Ministry of Information and Broadcasting or other

Exchange. Newspapers of wide circulation and then

consider the cases of all the candidates who

have applied. In addition, such recruitment notices should be displayed on the Notice Boards

also for wider publicity.

The decision of the Governing Body comes into force with immediate effect / it is requested that the above decision may kindly be brought to the notice of all concerned in your Lab/Instt. for their information, guidance and necessary action.

Hindi version follows.

Yours faithfully,

Sd/- (V. Raghavendran)

Under Secretary

CSIR Circular letter No.3-33(117)2001-E.I dated 12th December, 2001

Sub: Amendment to Recruitment Rules for the post of Stores & Purchase Assistant Grade-V

(S&PA Gr.V)

Sir,

I am directed to state that the Governing Body of CSIR at its 151st meeting held on 10th

October, 2001 has accorded approval to the replacement of scale of pay of Rs.3200-85-4900 for the post of S&PA Gr.V by the scale of pay of Rs.3050-75-4590. The new scale shall gain force with immediate effect. The incumbent S&PA Gr. V shall, however, continue to hold the scale of

pay of Rs.3200-85-4900 as personal to them while appointments to the post of S&PA Gr. V at all the CSIR national Labs./Instts. including CSIR Headquarters shall henceforth be made in the

scale of pay of Rs.3050-75-4590. Accordingly, the Recruitment Rules for the post of S&PA Gr.V

as per CSIR Administrative Service (Recruitment & Promotion) Rules, 1982 shall stand amended as follows:-

Existing Rules Revised Rules

Scale of Pay Rs.3200-85-4900 Scale of Pay Rs.3050-75-4590

Recruitment to this Grade shall be made on local basis by direct recruitment, on the

Recruitment to this Grade shall be made on local basis by direct recruitment, on the

result of competitive examination in General English/General Knowledge and

result of competitive examination in General English/General Knowledge and

typing Speed of 30 w.p.m. from amongst the typing speed of in English/Hindi respectively from amongst the 30/25 w.p.m.

minimum educational qualifications of Matriculation or its equivalent and some experience in candidates possessing

minimum educational qualifications of matriculation or its equivalent and age not exceeding 28 candidates possessing

the line, age not exceeding 28 years on the basis of interview and selection by a

Selection Committee. years on the basis of interview and selection by a Selection Committee.

Provided that 20% of the vacancies in the Cadre of Stores & Purchase Assistants

Provided that 20% of the vacancy in the Cadre of Stores & Purchase Assistants (Grade V) in the National Labs./Instts. and

(Grade V) in the National Labs./Instts. and 10% of the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from

10% of the vacancies in the CSIR Hqrs. occurring in a year shall be filled up from

amongst the non-technical Group “D” departmental candidates possessing the

amongst the non-technical Group “D” departmental candidates possessing the

same qualifications/ experience on the basis of test and interview as for direct

same qualifications/experience on the basis of test and interview as for direct recruitment.

recruitment.

The above revision in the Recruitment Rules may kindly be taken a careful note of for information and compliance.

Receipt of this letter may kindly be acknowledged.

Yours faithfully, Sd/-

(K.K. Chopra) Under Secretary

Copy to:- DS(CO), CSIR Hqrs.

CSIR Circular OM No.3-33(113)/2002-E.I dated 11.6.2002

Sub: Amendment of CSIR Administrative Services (Recruitment & Promotion) (ASRP) Rules, 1982.

The Governing Body (GB), CSIR in its 153 rd meeting held on 1st May, 2002 considered

the proposal for adoption of the Government of India, (GOI), Departmental of Personnel & Training (DoPT) OM No.35034/7/97-Estt(D) dated 8.2.2002 regarding implementation of guidelines for consideration of eligible candidates by Departmental Promotion Committee (DPC) for promotion to various posts in Common Cadre. After careful consideration the GB, CSIR approved the amendment of CSIR (ASRP) Rules, 1982 for promotion to various Group `B’ posts of common cadre viz. Section Officer (General), Section Officer (Finance & Accounts), Deputy Stores & Purchase Officer and Private Secretary, to the extent indicated below:-


Section Officer (General)

Scale of Pay of Rs.6500-200-10,500

Section Officer (General)


(i) 33-1/3% by promotion from amongst permanent Assistants (General) who have

(i) 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of

rendered not less than 8 years approved service in that grade, on the basis of “selection-cum-seniority”, among Assistants (General) who have rendered not less than 8 years approved service in that grade. from

seniority, subject to rejection of unfit, on the recommendations of the DPC which shall

interview the eligible candidates.

Section Officer (Finance & Accounts) Scale of pay of Rs.6500-200-10,500 Section Officer (Finance & Accounts) Scale of Pay of Rs.6500-200-10,500

(i) 33-1/3% by promotion from amongst permanent Assistants (Finance (i) 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of

& Accounts) who have rendered not less than 8 years approved service in that grade, on “selection-cum-seniority” among Assistants (Finance & Accounts) who have rendered not less than 8 years approved service in that grade. from

the basis of seniority, subject to rejection of unfit, on the recommendations of the DPC

which shall interview the eligible candidates

Deputy Stores & Purchase Officer Scale of Pay of Rs.6500-200-10,500 Deputy Stores & Purchase Officer Scale of Pay of Rs.6500-200-10,500

(i) 33-1/3% by promotion from amongst Stores/Purchase Assistants Grade.III in the 33-1/3% by promotion to be made on the recommendation of the DPC, on the basis of

have completed not less than 8 years approved service in the grade, on the basis of grade of Rs.5500-9000/- who “selection-cum-seniority” from among Stores & Purchase Assistants Grade. III who have

rendered not less than 8 years approved service in that grade.

seniority (on all India basis) subject to rejection and on

of unfit the recommendations of the DPC which shall interview the eligible candidates.

Private Secretary


Private Secretary

Scale of pay of Rs.6500-200-10,500

(i) 50% by DPC from amongst Senior Stenographers who have rendered not less

(i) 50% by promotion to be made on the recommendation of the DPC, on the basis of

than 8 years of approved service on the basis of seniority subject to rejection of

“Selection-cum-seniority”, from among Senior Stenographers who have rendered not less

unfit; the employees should be permanent either in the lower post or on the post of

than 8 years approved service in that grade.

Senior Stenographer

The GB, CSIR has approved that promotions to and within Group À’ of Common Cadre

shall continue to be made as per the DoPT guidelines on DPC as were in force prior to notification of the revised guidelines vide their OM No.35034/7/97-Estt-(D) dated 08.02.2002. In other words, the guidelines followed in these cases hitherto, shall continue to be followed.

Sd/- (R.S. Anti

l)

Sr. Deputy Secretary

Copy to:

1. Directors of all the CSIR Laboratories/Institutes: with the request to give wide publicity to this notification among all concerned

2. Sr.DS(CO) CSIR Hqrs ) with similar request as 3. DS, CSIR Complex, New Delhi )made at Sl. No. 1 above. 4. PPS/US to DG, CSIR.

5. PS to J.S.(Admn.), CSIR. 6. PA to FA, CSIR.

7. CVO, CSIR.

8. Legal Adviser, CSIR

9. Guard File

10. Office copy.

COUNCIL OF SCIENTIFIC & INDUSTRIAL RSEARCH

ANUSANDHAN BHAWAN, RAFI MARG, NEW DELHI-110 001

N0. 3-33(113)/2003-E.I Date: 07.04.2003

OFFICE MEMORANDUM

Sub: Restructuring/Reorganization of CSIR Finance & Accounts Cadre.

The matter regarding reorganization and restructuring of the Finance and Accounts Cadre at par with General Administration and Stores & Purchase Cadre has been under consideration for quite sometime. The Governing Body of CSIR in its 156th meeting held on 17th February, 2003 has accorded approval to the restructuring/reorganization of CSIR Finance & Accounts Cadre as follows:-

(a) to abolish the intermediary grade of Rs. 8000-13500;

(b) to upgrade 15 posts (out of existing 25) in the scale of pay of Rs.8000-13500 to the scale of pay of Rs. 10000-15200;

(c) to downgrade 10 posts currently in the scale of pay of Rs.8000-13500 to the level of Section Officer (F&A) in the scale of pay of Rs.6500-10500 and to re-designate the positions in the cadre as under;

Restructured/Reorganized CSIR Finance & Accounts Cadre (in ascending order) Revised Strength Scale of pay

Section Officer (F&A) 120 Rs.6500-10500

Finance & Accounts Officer 55 Rs.10000-15200

Deputy Financial Adviser 15 Rs.12000- 16500

Senior Deputy Financial Adviser 02 Rs.14300-18300

As a result of the restructuring/reorganization of the Finance & Accounts Cadre, the relevant provisions of CSIR Administrative Services (Recruitment & Promotion) Rules-1982 are also amended as follows:


1. For the post of Finance & Accounts Officer in the scale of pay of Rs. 8,000-

1. For the post of Finance & Accounts Officer in the scale of pay of Rs. 10,000-

13,500:

Recruitment to this grade shall be made by promotion from amongst officers of

15,200:

Recruitment to this grade shall be made on the basis of merit from amongst the Section

grade- III (Section Officer (Finance & Accounts) who have completed not less

Officers (Finance & Accounts) who have completed not less than 8 years approved

grade, on the basis of merit, and on the recommendations of the Departmental

recommendation of the Departmental Promotion committee, which shall Promotion committee, which shall interview the eligible candidates.

interview the eligible candidates.

Notwithstanding the above, the Controlling Authority may secure the services of

Notwithstanding the above, the Controlling Authority may secure the services of

experienced Finance & Accounts officers on deputation basis for fixed period through the

experienced officers against post in grade- I and II on deputation basis for fixed period

CAG/CGA/Indian Railways/CGDA, provided the total number of such officers at any time

through the Comptroller and Auditor General of India, provided the total

does not exceed 25% of the authorized strength and suitable internal candidates are

number of such officers at any time does not exceed 25% of the authorized strength not available.

and suitable internal candidates are not available.

2. For post of Senior Finance & Accounts Officer in the scale of pay of

Rs.10,000-15,200:

Recruitment to this Grade shall be made by promotion on merit from amongst

Senior Finance & Accounts Officers Grade II (Finance & Accounts Officers) with not

less than 5 years approved service and on the recommendation of the Departmental

Promotion Committee, which shall

interview the eligible candidates

3. For the post of Deputy Financial Adviser in the scale of pay of Rs.

3. For the post of Deputy Financial Adviser in the scale of pay of Rs. 12,000-

12,000-16,500: 16,500:

Recruitment to this Grade shall be made by promotion on merit from amongst

Recruitment to this Grade shall be made by promotion on merit from amongst the

Senior Finance & Accounts Officers Grade II (Finance & Accounts Officers) with not

Finance & Accounts Officers in the grade of Rs. 10,000-15,200 with not less than 5 yars

less than 5 years approved service and on the recommendation of the Departmental approved service and on the

Departmental Promotion Committee, which shall interview the eligible candidates. recommendation of the

Promotion Committee, which shall

interview the eligible candidates

If in a particular year, sufficient number of eligible officers is not available, DG, CSIR

may at his discretion relax the qualifying service to four years,

With the above modification of the ASRP Rules-1982, the existing incumbents of the posts of F&AO will carry the scale of Rs.8,000-13,500 as personal to them till such time as they are promoted to the grade of Rs.10,000-15,200; or vacate the post due to resignation/retirement/death etc. Such officers will be considered for promotion to the scale of pay of Rs.10,000-15,200 on the basis of 8 years of combined approved service as Section Officer (F&A) and Finance & Accounts Officer. In case, sufficient number of officers, in the grade of Rs.8,000-13,500, are not eligible for promotion to the post of Finance & Accounts

Officer (in the scale of Rs.10,000 –15,200), the Section Officers (Finance & Accounts), who

have rendered a minimum approved qualifying service of 8 years in that grade may be considered for promotion to the post of Finance & Accounts Officer in the Grade of Rs.10,000-15,200 with the specific approval of the Director General, CSIR

The above decision will be effective from the date of issue of this Office Memorandum.

(R.S Antil) Sr. Deputy Secretary

Copy to:

1. Directors of all the CSIR National Laboratories/Institutes with the request that this may

kindly be brought to the notice of all common cadre officers in their respective laboratory/Institute for information.

2. DS (CO), CSIR Hqrs. } With similar request as 3. DS (CSIR Complex), New Delhi } made at Sl. No. 1 above 4. DS, Office of DG, CSIR

5. US, Office of J.S.(A), CSIR 6. PA to FA, CSIR.

7. CVO, CSIR

8. Legal Advisor, CSIR 9 Guard File

10. Office copy.

3-33(117)2003-E.I 24.10.2003

The Heads of all National Labs./Instts.

Sub: CSIR Administrative Services (Recruitment. & Promotion) Rules, 1982 - Amendment thereof :-

Sir,

I am directed to state that the Governing Body of CSIR in its 158th meeting, held on 16th July, 2003, has approved the following amendments to the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 as shown in the enclosed Annexures I, II and III:

1. Re-designation of posts of LDC, UDC and Assistant and of their equivalent levels In the Finance & Accounts and Stores & Purchase Cadres as shown in Annexure-I.

2. Creation of two lower levels in Finance & Accounts Cadre (by transfer of posts from General Cadre) and formulation of the recruitment rules thereof as shown in Annexure-II

3. Amendment of existing Rules as shown in Annexure-III.

The amended Rules may be brought to the notice of all concerned.

Yours faithfully

(R.S. Antil) Sr. Deputy Secretary

Encl: As above

Copy to:

1. DS(CO),./DS(Cte)/DS(LA/PPS) CSIR Hqrs / LA, CSIR/CVO, CSIR

2. Head, HRDG, CSIR Complex, New Delhi.

3. Head, HRDC, Ghaziabad.

4. Head, URDIP, Pune

ANNEXURE- I

New-designations of posts

Cadre Existing Designation New-Designation

General Assistant (General) Assistant (General) Grade –I

Upper Division Clerk Assistant (General) Grade-II

Lower Division Clerk Assistant (General) Grade-III

Finance Assistant (Finance & Accounts) Assistant (Finance & Accounts ) Grade-I

Assistant (Finance & Accounts) Grade-II (New cadre post)

Assistant (Finance & Accounts) Grade-III (New cadre post)

Stores & Purchase Stores & Purchase Assistant Grade-III Assistant (Stores & Purchase) Grade-I

Stores & Purchase Assistant Assistant (Stores & Purchase) Grade-II

Grade-IV

Stores & Purchase Assistant Grade-V Assistant (Stores & Purchase) Grade-III

Scales of Pay :

Assistant Grade- I - Rs.5500-175-9000

Assistant Grade-II - Rs.4000-100-6000

Assistant Grade-III - Rs.3050-75-3950-80-4590

ANNEXURE- III

Cadre Existing Rule Amended/New Rule

General Part II Section II (5) (ii) – Section Officer (General) Part II Section II (5) (ii) – Section Officer (General) in the pay scale of Rs.6500-200-10500

33-1/3 % by promotion on the result of Departmental Competitive test limited 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I /

to Assistants (General / Finance & Accounts/ Stores & Purchase) and Sr. Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing

of Rs.5500-9000 who have rendered not less than 3 years approved service in Stenographers in the scale University Degree in any discipline who have rendered not less than 3 years approved service in their respective grades.

their respective grade

Part II Section II (6) (ii) – Assistant (General) Part II Section II (6) (ii) – Assistant (General) Gr.I in the pay scale of Rs.5500-175-9000

25% by means of Limited Competitive examination from amongst Assistants (General) Grade-II / Assistants (F & A) Grade II / Assistants (S & P)) Grade-II / Jr. 25% by means of Limited Departmental

from amongst UDCs and SPAs Gr.IV possessing University Degree Departmental examination

Stenographers possessing University Degree and having not less than 3 years approved service in that grade.

Part II Section-II (8 ) – Lower Division Clerk Part II Section-II (8 ) - Assistant (General) Grade –III in the pay scale of Rs. 3050-75-3950-80-4590

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and its National Laboratory/Institute by direct

Recruitment to this Grade shall be made on local basis in the Central

recruitment, on the basis of result of competitive examination held from time to time from amongst candidates possessing

Office and in each National Laboratory by direct recruitment, on the result of

minimum educational qualification of 10+2/XII or its equivalent and typing speed of 30 w.p.m. in English or 25 w.p.m. in Hindi

competitive examination held from time to time from amongst candidates

possessing typewriting respectively. Age not exceeding 28 years (no age- limit for departmental candidates) relaxable in case of

minimum educational qualification of Matriculation or its equivalent and typing speed of 30 SC/ST/OBC candidates as per rules. The candidates who qualify in the competitive examination will be interviewed by a

w.p.m., age not exceed 28 years. The candidates qualifying in the Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.

competitive examination may be interviewed by a Selection Committee but the weightage in an interview Provided that

would not exceed 25% of the total prescribed marks. (i) 10% of the vacancies in the cadre of Assistant(General) Grade. III in the National Laboratories/Institutes and 5% of the

vacancies in the CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular

Provided that 10% of the vacancies in the Cadre of LDC in the National Laboratories / Institutes and 5% of the establishment, who are 10+2/XII or its equivalent pass and have rendered 5 years approved service, on the basis of seniority-

vacancies in the CSIR Hqrs. shall be filled up from amongst Group ‘D’(Non- cum-fitness.

technical) employees borne on the regular (ii) 10% of the vacancies in the cadre of Assistant(General) Grade. III in the National Laboratories/Institutes and 5% of the

establishment who are Matriculates and have rendered 5 years service on the basis of seniority- vacancies in CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular

cum - fitness and subject to the following conditions: establishment subject to the following condition

Selection shall be made through a departmental competitive examination in General Hindi/English and General Knowledge

i) Selection shall be made through a departmental competitive examination

and proficiency test in typewriting at the speed of 25/30 w.p.m. in Hindi/English, confined to such Group ‘D’ (Non-technical)

in English / Hindi and General Knowledge confined to such Group

employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification

‘D’(Non-Technical) staff who fulfill the minimum educational qualification viz. viz. 10+2/XII or its equivalent pass

Matriculation or equivalent and typing speed of 30 w.p.m. in English/25

w.p.m. in Hindi..

departmental examination would be

interviewed by a Departmental

Promotion Committee

Finance & Accounts Part IV Section II (5) (i) – Section

Officer (Finance & Accounts) Part IV Section II (5) (i) – Section Officer (Finance & Accounts) in the pay scale of Rs.6500-200-10500

33-1/3% from amongst Assistants (General)/Finance & Accounts and 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I /

Stores & Purchase Cadres) and Senir Stenographers in the grade of Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing

Rs.5500-9000, on the result of University Degree in any discipline, who have rendered not less than 3 years approved service in their respective grades.

competitive examination.

However, in the event of non-filling up of the vacancies under departmental

However, in the event of non-filling up of the vacancies under departmental examination quota, these shall be filled up by

examination quota, these shall be filled up by direct recruitment.

direct recruitment.

Part IV Section II (6) (i)– Assistant (Finance & Accounts)

Part IV Section II (6) (i)– Assistant (Finance & Accounts) Grade I in the pay scale of Rs.5500-175-9000

Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./Instts. as under:

Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./ Instt. as under:

i) 75% from amongst LDCs / SPA Gr V who have completed not less than 6

i) 50% by promotion amongst Assistant (Finance & Accounts) Grade-II, who have completed not less than 5 years of

years approved service and Jr. Stenographers/UDCs who approved service as Assistant (Finance & Accounts) Grade-II on the basis of seniority subject to rejection of unfit and on the

have completed not less than 3 years approved service on the basis of recommendations of the Departmental Promotion Committee.

result of departmental qualifying examination ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-II/

Assistant (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade – II, Junior Stenographers possessing

ii) 25% by Direct Recruitment of candidates possessing University Degree with three years approved service.

University Degree, age not exceeding 28 years on the result of Open Competitive

Examination and interview. iii) 25% by Direct Recruitment by open advertisement amongst candidates possessing University Degree on the basis of

with requisite educational qualification will also be eligible to compete and there Departmental candidates result of Open Competitive Examination and interview of the candidates. Age not exceeding 28 years) relaxable in case of

will be no age restriction in their case. SC/ST/OBC candidates as per rules. There is no age limit for departmental candidates provided they have the prescribed

educational qualification.

Stores & Purchase Part V Section II (5) (ii) – Deputy Stores & Purchase Officer Part V Section II (5) (ii) – Deputy Stores & Purchase Officer in the pay scale of Rs.6500-200-10500

33-1/3 % by promotion on the result of Departmental Competitive test from 33-1/3 % by promotion on the result of Departmental Competitive test limited to Assistants (General) Grade-I /

amongst officers in grade of Rs.5500- 9000 with not less than 3 years Assistants (F & A) Grade I / Assistants (S & P)) Grade-I / Sr. Stenographers in the scale of Rs.5500-9000, possessing

approved service or combined in their respective grades. University Degree in any discipline who have rendered not less than 3 years approved service in their respective grades.

Part V Section II (6) (ii) –Stores & Purchase Assistant Gr.III Part VI Section II (6) (ii) – Assistant (S&P) Gr.I in the pay scale of Rs.5500-175-9000

25% by means of limited departmental competitive examination from amongst

25% by means of Limited Departmental Competitive examination from amongst Assistants (General) Grade-II /

the persons in the grade of Rs.4000- 6000 in Stores and Purchase, General

Cadres and Assistants (F & A) Grade II / Assistants (S & P)) Grade-II / Jr. Stenographers possessing University Degree and having not

Jr. Stenographers possessing three years experience. less than 3 years approved service in that grade

Part V Section-II (9) – Stores & Purchase Assistant Part V Section-II (9) - Assistant (Stores & Purchase) Grade –III in the pay scale of Rs. 3050-75-3950-80-4590

Grade-V

Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct

Recruitment to this Grade shall be made on local basis by Direct

recruitment, on the basis of result of competitive examination from amongst candidates possessing minimum educational

English/General Knowledge and of 30 w.p.m. in English or 25 w.p.m. in Hindi respectively. Age

Typing Speed of 30/25 w.p.m. in English/Hindi respectively not exceeding 28 years relaxable in the case of SC/ST/OBC candidates as per rules. There is no age limit for departmental

from amongst the candidates possessing minimum educational qualification of candidates provided they possess the prescribed qualifications. The candidates who qualify in the competitive examination will

Matriculation or its equivalent and age not exceeding 28 years on the basis of be interviewed by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed

interview and selection by a Selection Committee. marks.

Provided that:

Provided 20% of the vacancies in the Cadre

of Stores & Purchase Assistants (Grade V ) in the National Laboratory/Institute and 10% of the i) 10% of the vacancies in the cadre of Assistant(Stores & Purchase) Gr. III in the National Laboratories/Institutes and 5%

of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the

vacancies in the CSIR Hqrs. occurring in a year shall be filled up from

regular establishment, who are 10+2/XII pass and have rendered 5 years approved service on the basis of seniority-

amongst the non-technical Group ‘D’ departmental candidates possessing cum-fitness.

the same qualifications/experience on the basis of test and interview as for

direct recruitment. ii) 10% of the vacancies in the cadre of Assistant (Stores & Purchase) Grade III in the National Laboratories/Institutes and

5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the

regular establishment subject to the following conditions:

a departmental competitive examination in General Hindi /General English and General Knowledge and proficiency test in typewriting at the Selection shall be made through

speed of 25/30 w.p.m. in Hindi / English confined to such Group ‘D’ (Non-technical) employees who have rendered minimum of

5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or equivalent.

Candidates qualifying in the Departmental Examination would be interviewed by the DPC

Stenographers Part III Section-II (5) (ii) Sr. Part III Section-II (5) (ii) Sr. Stenographers in the pay scale of Rs. 5500-175-9000

Stenographers

Recruitment to this Grade shall be made on local basis in the Central Recruitment to this Grade shall be made on local basis in the Central Office and in each National Laboratory as follows:

Office and in each National Laboratory as follows:

(i) 50% by promotion from amongst the Junior Stenographers who have rendered a minimum of 5 years of approved service

I) 50% by promotion from amongst Officers

of Grade III (Junior Stenographers) on the basis of seniority subject to the rejection of in that grade on the basis of seniority subject to rejection of unfit and on the recommendations of Departmental Promotion Committee;

unfit and on the recommendations of DPC.

(ii) 25% by examination & Proficiency test limited to departmental Stenographers)

II) 25% by examination/ proficiency test limited to departmental candidates candidates (Junior having minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing. The candidate will have to qualify a test in

(Grade-III) having a minimum speed of 120 w.p.m. in shorthand and 40 General Hindi/ General English.

w.p.m. in typing. The candidates will have to qualify a test in English. iii) 25% by direct recruitment by open advertisement from amongst candidates possessing University Degree and

minimum speed of 100 w.p.m. in shorthand and 35/40 w.p.m. in Hindi/English typing and on the basis of competitive test in

III) 25% by direct recruitment by open advertisement

from amongst General English/Hindi.. Age not exceeding 28 years,. relaxable in case of SC/ST/OBC candidates as per rules. In case of

candidates possessing University Degree and minimum speed of 120 w.p.m. in shorthand and 40 w.p.m. in Departmental candidates otherwise qualified, age may be relaxed

typing and on the basis of competitive test in General English/Hindi (where

there are Hindi Stenographers) and proficiency test, age not exceeding 28

years. In case of Departmental candidates otherwise qualified, age

may be relaxed

The Departmental Promotion Committee for posts borne on “Local Cadres” shall be constituted Selection / The Selection / Departmental Promotion Committee for posts borne on “Local Cadres” shall be constituted by the Joint

Secretary (Admn.), CSIR in the case of CSIR Hqrs. and by the Directors in the case of National Laboratory/Institute

by the Director-General, CSIR in the case of CSIR Hqrs. and by the

Directors in the case of National Laboratory/Institute.

Finance & Accounts Part IV Section II (6) – Assistant (Finance & Accounts) Part IV Section II (6) – Assistant (Finance & Accounts) Grade I

Recruitment to this Grade shall be made on local basis in CSIR Hqrs. Recruitment to this Grade shall be made on local basis in CSIR Hqrs. and its National Labs./ Instt. as under:

and its National Labs./Instts. as under:

i) 50% by promotion amongst Assistant (Finance & Accounts) Grade-II, who have completed not less than 3

i) 75% from amongst LDCs / SPA Gr V who have completed not less years of approved service as Assistant (Finance & Accounts) Grade-II on the basis of seniority subject to

than 6 years approved service and Jr. Stenographers/UDCs who have rejection of unfit and on the recommendations of the Departmental Promotion Committee.

completed not less than 3 years approved service on the basis of

ii) 25% by means of Limited Departmental Competitive Examination from amongst Assistants (General) Grade-

result of departmental qualifying examination

II/ Assistant (Finance & Accounts) Grade-II/Assistants (Stores & Purchase) Grade – II, Junior Stenographers

ii) 25% by Direct Recruitment of candidates possessing University possessing University Degree with three years approved service.

Degree, age not exceeding 28 years on the result of Open

Competitive Examination and iii) 25% by Direct Recruitment by open advertisement amongst candidates possessing University Degree on

interview. Departmental the basis of result of Open Competitive Examination and interview of the candidates. Age not exceeding 28

requisite educational qualification will also be eligible to compete and there candidates with

years) relaxable in case of SC/ST/OBC candidates as

per rules. There is no age limit for departmental candidates provided they have

will be no age restriction in their case. the prescribed

educational qualification. The candidates who qualify in the competitive examination will be interviewed

by a Selection Committee but the weightage in the interview would not exceed 25% of the total prescribed marks.

ANNEXURE-II

*

Cadre Post Existing Rule Amended /New Rule

Finance & Assistant (Finance & Accounts) Nil Part IV Section-II (7) Assistant (Finance & Accounts) Grade-II in the pay scale of Rs. 4000-100-6000

Accounts

Grade-II Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each Laboratory/Institute as follows:-

Pay scale: Rs. 4000-

100-6000 100% by promotion on local basis from amongst the Assistants (Finance & Accounts) Grade-III, who have completed not less than 3 years approved service as Assistant (Finance & Accounts) Grade-III on the basis of seniority subject to rejection of unfit and on the recommendations of the Departmental Promotion Committee.

Assistant (Finance & Accounts) Nil Part IV Section-II (8) - Assistant (Finance & Accounts) Grade-III in the pay scale of Rs. 3050-75-3950-80-4590

Grade-III Recruitment to this Grade shall be made on local basis in the CSIR Hqrs. and in each National Laboratory/Institute by direct recruitment, on the basis of result of competitive

Pay scale: Rs. 3050-75- 3950-80- examination from amongst candidates possessing minimum educational qualification of 10+2/XII or its equivalent with ‘Commerce’ as one of the subjects and typewriting speed of 30 w.p.m. in English or 25 w.p.m. in Hindi respectively. Age

4590

not exceeding 28 years relaxable in the case of SC/ST/OBC candidates as per rules. There is no age limit f or

the prescribed qualifications. Candidates who qualify in the competitive examination will be interviewed by a Selection Committee but the weightage in the interview would notdepartmental candidates provided they possess

exceed 25% of the total prescribed marks. Provided that:

(i) 10% of the vacancies in the cadre of Assistant(Finance &

Accounts) Gr. III in the National Laboratories/Institutes and

5% of the vacancies in the CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular establishment, who are 10+2/XII pass and have

rendered 5 years approved service on the basis of seniority- cum-fitness.

ii) 10% of the vacancies in the cadre of Assistant (Finance &

Accounts) Grade III in the National Laboratories/Institutes and 5% of the vacancies in CSIR Hqrs. shall be filled up from amongst the Group ‘D’ (Non-technical) employees borne on the regular establishment subject to the following conditions:

Selection shall be made through a departmental competitive examination in General Hindi/General English

and General Knowledge and proficiency test in typewriting at

the speed of 25/30 w.p.m. in Hindi/English confined to such

Group `D’ (Non-technical) employees who have rendered minimum of 5 years of approved service in CSIR and fulfill the minimum educational qualification viz. 10+2/XII pass or

equivalent with `Commerce’ as one of the subjects. Candidates qualifying in the Departmental Examination would be interviewed by the DPC.

Circular letter No.33(113)/87-E.I dated 18.12.1996.

Sub: Amendment in the CSIR Administrative Services (Recruitment and Promotion)

Rules, 1982 – Consideration of seniors who have not completed the qualifying service for promotion in cases where the juniors who have completed the requisite service are being considered.

Sir,

I am directed to state that the Governing Body of the CSIR has approved the insertion of the following “Note” in the CSIR Administrative Services (Recruitment

and Promotion) Rules, 1982 in Part-I, General, Section-I, Preliminary below sub-clause (viii) of point No. 2 definitions:

“Note: Where juniors who have completed their qualifying/eligibility

service are being considered for promotion, their seniors would also be considered provided they are not short of the requisite qualifying/eligibility service by more than half of such qualifying/eligibility service or two years, whichever is less, and have successfully completed their probation period for promotion to the next higher grade along with their juniors who have already completed such qualifying/eligibility service.”

The above amendment in the said Rules shall be applicable with prospective effect from the date of issue of this letter.

It is requested that the above decision may kindly be brought to the notice of all concerned in your Lab./Instt.

Yours faithfully,

Sd/-


Copy to:

1. All COAs/AOs of all the National Labs./Instts. for their information &

guidance.

2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi. 3. Shri M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar. 4. Shri N. Suresh Prasad, General Secretary, Federation of CSIR EWSA, C/o

CFTRI, Mysores.


Sub: Amendment to CSIR Administrative Services (Recruitment & Promotion)

Rules, 1982 Deletion of “Note” in Part I –General, Section-I, Preliminary below sub-clause (viii) of Point No. 2 Definitions’ inserted vide CSIR letter No.33(113)/87-E.I dated 18.12.1996.

Sir,

I am directed to state that the General Body of CSIR at its 145th meeting held on 27th July, 1998 has approved the deletion of the “Note in Part I – General, Section-I, Preliminary below Sub-Clause (viii) of Para No. 2 Definitions – of the CSIR Administrative Services (Recruitment & Promotion) Rules, 1982 inserted vide CSIR letter No.33(113)/87-E.I dated 18.12.1996.


Yours faithfully,

Sd/-

(C. Manvazhagan) Under Secretary

Copy to: 1. All COAs/AOs of all the National Labs./Instts. for their information &

guidance.

2. All Sections/Divisions in CSIR Hqrs., CSIR Complex, New Delhi.

3. Dr. M. Bapuji, General Secretary, CSIR-SWA, C/o RRL, Bhubaneswar

CSIR Circular Letter No.33(111)/87-E.I dated 13.12.1999

Sub: Revision in qualifying service by Assistants (General), Assistants (Finance & Account, Stores & Purchase Assistants Gr.II and Sr. Stenographers for the purpose of determining eligibility for Departmental Examinations for the posts of Section Officers (General), Sy. Stores & Purchase Officers and Private Secretaries from 5

years to 3 years.

Sir,

I am directed to state that the DG, CSIR in his capacity as chairman, GB, CSIR has accorded kind approval to the revision in qualifying service from 5 years to 3 years in respect of Asstts.(G), Asstts. (F&A), SPAs Gr.III and Sr Stenographers in the scale

of Rs.5500-9000 for eligibility for departmental examination for promotion to the post

of SO (G), SO(F&A) by SPO and PS in the scale of Rs.6500-10500, subject to modification by GB. CSIR.

Yours faithfully,

Sd/-

(K.A. Qureshi) Deputy Secretary

Copy to: 1. Head, HRDC, CSIR Complex, New Delhi.

2. DS(CO), CSIR Hqrs.

Sd/- (K.A. Qureshi)

Deputy Secretary

COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH

Anusandhan Bhavan, 2, Rafi Marg New Delhi-110001.

No. 33(84) 4/2001-E- I Date: 15.10.2001

From:

The Joint Secretary (Admn.)

To,

The Directors of all National Laboratories / Institutes.

Sub: Scheme and Syllabus for Departmental Competitive Examination for the posts of Section Officer (F&A)- Revision regarding

Sir,

I am directed to forward the revised syllabus as approved by the competent authority for the Departmental Competitive Examination for the post of the Section Officer (F&A) [SO(F&A)] in super session of all earlier orders on the subject. The revised syllabus for the Departmental Competitive Examination for the post of SO (F&A) is as follows:

S No Paper Subjects Max Marks Time

1 PaperI Noting, Drafting and Precis Writing (Conventional Type) 100 3 Hours

2 Paper- II

General Knowledge and Constitution of India (Objective Type)

100 2 Hours

3 Paper- III

Part A (Accounts including Works Accounts)

Short or medium type questions (Theory and / or30 Marks 3 Hours

Practical) on the following topics:-(3 questions of 10 marks each)

1. Book Keeping and Accountancy 2. Works Accounts

40 Marks

Part- B (FR-SR & GFR)

Questions (Theory and/or Practical) on the following topics:- (5 questions of 8 marks each)

1. Pay Fixation 2. Pension Rules

3. GFR including FR/SR, TA, LTC, Leave Rules

PART-C (CSIR Rules; Regulations & Bye-laws) Short Notes/Questions on the following topics:- 30 Marks

(5 questions of 6 marks each or short questions numbering 10 of 3 marks each)

1. CSIR Rules, Regulation & Bye-laws 2. Rationalised purchase Procedure

-Budget -Project Costing

-CSIR Instructions -Auditing

3. Delegation of Financial Powers Rules 4. IMPACT- Accounting package in CSIR

It has further been decided by the competent authority to reorganize the scheme of examination

for the posts of SO (G), SO (F&A), Dy. SPO and PS for the purpose of Departmental Competitive Examination such that the papers I and II shall be common for all the posts mentioned above and will be held in single sitting for all the candidates irrespective of the post (s) applied for. Paper III will be the specialized paper to be held in separate sittings at different times to enable the candidates to appear for different posts. The marks obtained in Paper I and II will, however, remain common in assessing

the candidates for various posts by adding the marks obtained in paper III to the tally of I & II for arriving at the overall aggregate for the purpose of working out merit.

The syllabus for the Paper III for the purpose of Departmental Competitive Examination for the posts of SO(G), PS and Dy. SPO will be as follows:

Section Officer (G) and Private Secretary

S. No. Paper Subject Max. Marks Time

1. Paper III Office Procedure, Rules & Regulations and CSIR Rules, Regulations and Bye- 100 3 Hours

Laws (conventional Type)

i) Part-I (Conventional Type) Marks-40

This part will consist of Office Procedure and some guidance in the subjectc an be obtained

from:-

a) Latest edition of Manual of Office Procedure

b) Notes on Office Procedure issued by the Institute of Secretariat Training and Management.

c) Hand Book of Personnel Officers.

ii) Part-II (Conventional Type) Marks-60

This part will consist of R ules & Regulations, including knowledge of FRs, SRs, GFRs, CCS(Leave) Rules, CCS (Pension) Rules, CCS(CCA) Rules etc; and CSIR Rules, Regulations and Bye-laws and some guidance on the subject can be obtained from:

a) Fundamental and Supplementary Rules (AGP&Ts Compilation)

b) The CCS(Pension) Rules, 1972.

c) The CCS (Conduct) Rules, 1964.

d) The CCS(CCA) Rules, 1965.

e) Compilation of the General Financial Rules (Revised and Enlarged) 1963.

f) Delegation of Financial Power Rules, 1978.

g) CCS (Leave) Rules, 1972.

h) CSIR Rules, Regulations & Bye-Laws.

For the posts of Private Secretary, in addition to the above examination, candidates will have to appear in a qualifying test in English/Hindi shorthand at the speed of 100 w.p.m

Dy. Stores & Purchase Officer:

S.No. Paper Subject Max. Marks Time

1. Paper-III Materials Management & CSIR Rules, Regulations & Bye-laws (conventional Type) 100 3 Hours

a) CSIR Rules, Regulations & Bye-laws

b) Organisational structure of stores and purchase department

c) Objectives, roles and scope of functioning of stores & purchase department

d) Procedure for issue and dispatch of materials

e) Physical verification

f) Procedure for identification of obsolete and surplus stores and their disposal and procedure for write off.

g) Rationalised Stores & Purchase Procedure followed in CSIR.

h) Procedure for purchase of capital and non-capital items

i) Clearance of consignment including customs clearance

j) Price preference

k) Selective Approaches: ABC, FNS, VED & XYZ Analysis;

l) Costs associated with Inventory Management

m) Economics Order Quantity (EOQ) and its role and significance for Inventory Management

n) Lead time analysis

o) Safety stock

p) Value Analysis

q) Determination of various levels of stocks

r) Inventory turnover ratio

This paper will be set up in such a standard to test the overall knowledge of the candidates who is expected to head Stores/Purchases Section as Dy. Stores & Purchase Officer.

The communication may kindly be given wide publicity in your Lab./Instt.

Your’s faithfully, Sd/.

(K.K. Chopra) Under Secretary

Copy to:

1. Controller of Examinations CSIR Complex, New Delhi

2. DS(CO)

(5.3) Stores & Workshop Accounts

(5.3.1) Instructions for the maintenance and accounting of stores & workshop job cards etc.

In the course of local audit of accounts of the various Laboratories/Institutes

by the Accountant General, stores undertaken by the Stores Verification Officer

of the Council, very serious irregularities in the accounting and maintenance of

stores have been brought to the notice of Council for rectification. A few of

the more serious types of defects are indicated below in the hope that all

heads of the Laboratories/Institutes will go through the same very carefully

and issue instructions to the dealing staff concerned to guard against such

defects and irregularities come in future by observing these instructions

scrupulously.

1. The stores purchased are neither entered in the relevant stock registers

on receipt nor the details thereof are incorporated in the stock

ledgers. It is needless to point out that stores of consumable and non-

consumable nature should be separated and entered in separate

registers duly classified. It has been noticed that in some cases the

component parts or accessories have not been exhibited in store ledgers

at all rendering the stores verification impossible as for example the

Electric Motors supplied by a firm with the machines have not been

shown anywhere in the register though this formed a separate part

altogether. The certifying authority may therefore, please ensure that

relevant information viz., order No. and date, suppliers name,

rate, quantity and value and other relevant particulars of the stores and

accessories are fully noted in the stock registers before the bills are

certified by him.

2. It may also be ensured that entries regarding the same stores are not

spread over various registers but are entered on the same pages where

similar stores have been entered.

3. Separate registers for chemicals, glass apparatus machinery, furniture,

stationery articles and equipment may be maintained to avoid mixing up

of stores with a view to facilitate easy checking of stores and drawing up

balances in hand of each kind.

4. Proper records for assembling of -apparatus and disassembling of parts

of equipment for research purposes may please be indicated in the

relevant stock registers to avoid confusion at the time of

verification. No part should be removed from the equipment without

proper notice to the store-keeper for effecting consequential changes in

the relevant register.

5. The stores purchased against special requisitions from various divisions

may not be issued in bulk quantities beyond one month's probable

requirements direct to divisions on receipt by the store-keeper. Such

requirements should be duly certified by the Head of the Division, in

whose favour the stores will be issued to avoid unnecessary

accumulations, loss or their misuse by research workers.

6. A separate record of apparatus and other bulk quantities of stores

issued to various heads of divisions may be maintained in each division

or in central stores. In respect of such articles of stores found to be

surplus or not required in the near future they may periodically be

returned to central stores for use in other divisions as well as to guard

against unnecessary purchases and piling up of stocks.

7. All indents for purchases should be routed though the stores to enable

the Store-keeper to verify the quantities available in stock and

purchases should be made on the basis of the certificate given by him

that stores are not available and may be purchased.

8. All items of apparatus issued to various divisions may invariably be

noted on the store register of the division and loss damage or un-

serviceability of items reported to the competent authority as soon as

discovered and simultaneously transferred to the relevant register (loss

or unserviceable).

9. A physical verification of stores should be conducted annually by a

Gazetted Officer other than one who happens to be in-charge and the

result of verification should be reported to the Director for necessary

orders

10.Workshop Accounts

i. Articles fabricated in the workshop may in the first instance be

transferred to stores for stock entry in the relevant register together

with the full particulars including the cost thereof and subsequent issue

to the indenting division. The cost of the fabricated articles or

equipment may please be recorded in the stock register from the job

card which should show the full details of stores consumed including the

cost thereof and the labour charges etc. incurred on their fabrication -

cross references of stock entry of the stores for verification purposes

being given.

ii. All entries of receipt of stores and their additions may be carefully

checked and attested by the officer concerned in the stock registers to

avoid unauthorised additions and alterations therein.

11.As regards the fabrication of apparatus and other miscellaneous works

in the workshops, the procedure laid down below may be observed.

i. The necessary particulars of job to be executed should be detailed in the

work order by the indentor and approved by the Head of the Division

together with the estimated cost therefore. As far as possible

subsequent changes in specifications which renders the original

estimate null and void and results in infructuous expenditure may be

strictly guarded against. Any change while the work is in progress

result in wasteful expenditure both of labour and material and should be

avoided.

ii. On receipt of a work Order, job card should be made and registered. A

record of all materials and labour used daily for the job and the cost

thereof be kept in the job card. The fabricated article should then be

made over to stores for supply to the indentor through a proper issue

register after entry in the stock register. The job card should also bear

the particulars of stock entry for cross references.

iii. All issues of Consumable and non-consumable stores to be made against

a job must be noted in the card, number of which may invariably be

quoted on the issue slips. Materials for more than one job should not be

included on the same issue slip.

iv. Stores intended for making permanent fixtures should be issued against

job cards and properly accounted for. Issue of stores to individuals for

this purpose may be stopped altogether. The details and quantity of

stores issued for a particular job card may invariably be recorded on the

reverse of the job card indicating the cost thereof, total man-hours used

together with the charges for the same and the total cost of the stores

fabricated, for recording the Value of the fabricated articles in the stock

register.

The specimen form of job cards, issue slips, job card registers, fabricated

article register, tool register, machinery register and their history sheet,

labour register, personal register for the issue of working kits and other tools

to various workers are also enclosed herewith for introducing the same in the

workshops forthwith.

(CSIR letter No. 17-CSIR/Audit/(Misc.)/56, dated May, 1956)

(5.3.2) Costing of jobs in the Workshops of the National Laboratories/Institutes.

In pursuance of the directive issued in this Office circular No.

17-CSIR/Audit/Misc/55 dated May. 1956 the question of the pricing of job cards

in the Workshops has been further discussed with the AGCR and the following

procedure agreed to:-

1. Indents & Issue of materials

i. All indents received in the Workshops should be on the job card (sample

form enclosed) (Form A). This will serve as cost sheet. The Labour and

Material used on the jobs should be entered on this card.

ii. Issue of materials should be entered on Issue Slips (Form B enclosed).

iii. The issue slip should be checked by the Foreman or the Shop-Incharge

of respective shops and each issue should be entered on the job and

debited on the Stock Ledger. Any excess should be returned back to

Stores and credited on the job card and the Ledger.

2. The costing of raw material should be done from a price list revised

every financial year showing the average prices of the materials.

3. The return of stores should be marked with red ink/chalk on the job card

to differentiate it from other entries.

4. The costing of labour should be done by dividing the whole labour in two

categories - Category 1 consisting of Sr. Electricians, Fine Mechanics and

Mechanics and Category II consisting of Mistries, Attendants and

Apprentices and computing an average wage for each category per hour

or per day and using the average figure for costing.

5. The details of costing should be done either on a separate sheet which

may be stitched to the job card itself as may be convenient.

6. All items of capital nature should be costed and sent to central stores

for being issued to indentors but accessories or components and

equipments etc., repair jobs or modifications can be passed on to the

Indentors direct and receipt obtained on the job card for record. An

additional column in the Job Registration Book will show such deliveries.

7. Fabrication of items costing upto Rs. 501- may not be costed at all, but

they should be certified by the Workshop Superintendent to this effect

and delivered direct to the indentor, keeping a record in job registration

book in an additional column as against item (6) above.

8. The overheads should be calculated as a suitable percentage of direct

labour taking into account expenditure on supervision, power, cost of

machinery, cost of building, indirect labour etc. including proportionate

cost of the drawing office.

9. The computation of the overheads should be worked out on a separate

sheet as shown in enclosure 'C'.

10. Average wages should also be worked on a separate sheet as shown in

enclosure 'D'.

The above procedure should be followed with immediate effect.

(CSIR letter No. 7(23)/57-Aud., dated 16th December, 1957)

FORM'A'

Council of Scientific & Industrial Research


Work Order No. Department

Description of work: Date:

Drawing No., Required by Head of

Div. Received by

Priority Work order Received by

Date

Hours

Date Date finished

Hours Total Hours

Mechanic: Remarks pertaining to

work

1.

2.

3. Inititals Inititals

4. Foreman Workshop

Supdt.

FORM "B'

STORES SUMMARY

S.No.

Description of Material

Quantity

Initial

1.

2.

3.

4.

5.

6.

7

8.

9.

10.

11.

12.

13.

14.

15.

16.

Rs.

Cost of Labour

Cost of Material

Over head

Total Cost

Inspected

by Signature

Work Completed

Satisfactorily Date

FORM'B"


WORKSHOP STORES ISSUE TICKETS

Book No. Ticket No.

Name of Workman

Work Order No.

Date

SI.NO.

Description of material

Quantity

Stock Register No.

INCHARGE INCHAR

GE

(STORES) (WOR

KSHOP)

(5.3.3) Instructions for the maintenance and Accounting of stores and workshop job cards etc.

Reference CSIR O.M. No. 17-CSIR/Audit /Misc./56, dated May, 1956 and

No.7(23)/57-Auditg dated 16.12.1957 (PL see para 5.3.1 & 5.3.2) to all Heads of

Labs./Instts. in which certain instructions were issued for maintenance of job

cards in the workshop and their costing. The director of Audit (CW&M-II) in his

recent observation on the accounts and records of Labs./Instts. has brought to

notice that certain Labs. are not properly maintaining job cards of workshop

and that costing is not being carried out. It may be appreciated that

accounting of jobs carried out in the workshop is very much necessary for

exercising proper control on material consumed and labour utilised on such

jobs. These instructions (although issued long ago) are based on sound

principles continue to hold good even at present. You are requested kindly to

follow these instructions in your Lab./Instt. If there are any constraints or

difficulties in following the instructions CSIR may be apprised of them so that

suitable changes can be considered in the procedure and formats.

Over the years cost index has gone high and accordingly the value for the

purposes of para 7 of O.M., dated 16.12. 1957 is raised to Rs. 5001-.

I shall request you kindly to ensure that maintenance of job cards in the

workshop and costing thereof is effected as per instructions already issued

and the present status may be reported to the CSIR at an early date. (CSIR

letter No.6(1)/88-Reports, dated 10th/22nd August, 1988)

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