140704 project planning presentation

I.S.DIVISIONICLEAN

Presented By : Madhusudan.G.S

PROJECT PLANNING

INDEX

Introduction and Definitions Typical Phases of a Project Project Planning Phase Tools and Techniques Project Cost monitoring Summary

DEFINITION OF A PROJECT

A project is a temporary endeavor designed to produce a unique product, service or result, with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables),undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value.Source : PMBOK (5th Edition)

WHAT IS A PROJECT?

A unique undertaking composed of interrelated activities which has a well defined beginning and end, often involving staff from cross-functional groups, that operates under specific constraints of resources, schedules, and requirements.

Process of application of set of skills and methods of planning, organizing, and managing a project from inception to its successful completion

WHAT IS PROJECT MANAGEMENT?

WHO IS PROJECT MANAGER?

The role responsible for leading and coordinating the project effort from

inception to its successful completion;

WHO IS PROJECT MANAGER?

The role responsible for leading and coordinating the project effort from

inception to its successful completion; the person responsible for making

things happen

WHAT IS PROJECT PLANNING?

A project plan is a model of the process that the project team intends to follow to realise the project objectives. It brings together a number of important aspects of this process including its scope, timing, cost, and associated risks.

The project plan can be viewed as a type of “contract” between the project team members and other stakeholders. It defines” the process by which the objectives will be achieved, and the responsibilities in carrying out this process.

Project plans also underpin a number of other key project management functions including estimating and forecasting, options analysis and decision-making, and performance monitoring and control.

WHO IS RESPONSIBLE FOR PLANNING?

Everyone in the project team should be involved in developing the plan. It should be a collaborative effort.

The project manager should provide leadership in this area but may delegate some of the administrative aspects and detailed analysis to a project support role.

On larger projects there may be one or more dedicated planners.

TYPICAL PROJECT PHASES

Initiate Plan Execute

Commissioning

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INITIATE PHASE

Initiate Plan Execute Commissioning

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Project Contract Receipt and Acknowledgement. Techno-commercial verification and clarification with customer Handover from Sales to Projects Internal team Kick-off meeting to understand the scope , time, cost and other constraints. Kick-off meeting with Customer to provide project details and commitments and also to clarify relevant points such as material receipt procedure, working hour restrictions, Approval procedures, etc.,

PLAN PHASE


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Develop, Agree and Baseline: Project Budget and contingencies Project Schedule Approvals Plan Cash flow plan Sale Invoicing plan

Release Purchase specifications and Purchase Indents. Release of Purchase Orders Site Preparation works.

EXECUTE PHASE


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Review progress periodically by Review meetings (Both internal and with customer) One-to-one meetings Emails, Calls, Etc.,

Update progress on the Baselined Schedule and cost files and take measures control from Cost overruns, Schedule delays, etc., Interactions with Vendors, Customers and Site team for project proceeding.

COMMISSION PHASE


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Commissioning of Individual systems for their performance. Integration with related systems Pre-commissioning Checks and Sign-off Commissioning start. Testing for target parameters. Fine tuning to balanced parameters.

CLOSE PHASE


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Submit and get the Acceptance / Validation plan approved. Execute the Validation procedures in witness of Customer. Provide required documentation such as Test certificates, Data sheets, Warranty Cards, Etc., to Customer as applicable. Prepare training plan and train customer. Prepare plant operations Manual. And SubmitSubmit As-built Drawings and details

PROJECT PLANNING PHASE

MAJOR DELIVERABLES OF A PROJECT PLAN

PROJECT SCHEDULE PROJECT COST AND BUDGET DOCUMENTS SCOPE OF WORKS STATEMENT QUALITY PLAN SAFETY PLAN RISK MATRIX

PURPOSE OF A SCHEDULE

Provides a commitment about when things will be done

Encourage everyone on the project to see their efforts as part of a whole

Provides a tool for breaking work into manageable chunks

Provides a tool for measuring progress

SCHEDULES VARY BETWEEN PROJECTS

VARIOUS TOOLS AND TECHNIQUES FOR PROJECT PLANNING

Tools MS OFFICE (WORD, EXCEL & POWERPOINT) MS PROJECT (Complete Project control) Primavera, etc.,

Monitor & control Techniques Schedule and cost monitoring sheets. Earned Value Management (EVM) Project Dashboards.

PROJECT PLANNING SUMMARY VIDEO

QUESTIONS ??