11.16.15 - Minutes - Council

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GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, NOVEMBER 16, 2015 AT 7:00 P.M.

IN THE COUNCIL CHAMBERS MINUTES The Grinnell City Council met in regular session Monday, November 16, 2015 at 7:00 p.m. in the council chambers. Mayor Canfield presided with all of the council members present. AGENDA AND CONSENT AGENDA White made the motion, second by Hueftle-Worley to approve the agenda. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by White to approve the consent agenda as follows:

Previous minutes as drafted from the Monday, November 2, 2015 Regular Session.

Approve Tax Abatement application: Resolution No. 2015-122 – A Resolution to approve improvement

projects as submitted for property and request tax exemption for this improvement according to Grinnell Urban Revitalization Plan – Amendment No. 3 – Farrell Properties – 1002 Chatterton St.

Approve request from 10th Avenue Place Neighbors for their 15th Annual Luminary Event on Saturday, December 19, 2015 from 5 to 9 p.m.

Review Campbell Fund requests. AYES: All. Motion carried. ROUTINE BUSINESS The city council acknowledged receipt of the previous meeting minutes and other communications as follows:

a) Planning Committee minutes: November 2, 2015. b) Public Works and Grounds Committee minutes: November 2, 2015. c) Parks and Recreation Board minutes: October 22 and November 9, 2015. d) October 2015 Treasurer’s Report. e) October 2015 Building Permit Report. f) October 2015 Monthly Police Report.

No action was necessary. FINANCE COMMITTEE

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Wray made the motion, second by White to approve Annual TIF Report for FY 2015. AYES: All. Motion carried. Wray made the motion, second by Hansen to approve FY 2017 TIF Certification. AYES: 6-0. Motion carried. Wray made the motion, second by White to approve Resolution No. 2015-123 - Resolution establishing a public hearing on the proposed sale of city-owned property located at 120 East Street, 130 East Street and Lot 7 located in the city of Grinnell. AYES: 6-0. Motion carried. PLANNING COMMITTEE Bly made the motion, second by Burnell to approve Resolution No. 2015-124 - Resolution approving professional services agreement with RDG Planning and Design for the Central Park Improvement Project. AYES: 6-0. Motion carried. PUBLIC SAFETY COMMITTEE

There was an update on the outdoor warning siren and the procedures for weather monitoring. No PUBLIC WORKS AND GROUNDS COMMITTEE

Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2015-125 – Resolution approving a geotechnical services agreement for the Wastewater Treatment Facility Improvements Project. AYES: 6-0. Motion carried. The council discussed equalization basin overflow alternatives for the wastewater treatment facility. No action was taken. The council briefly discussed the water tower project. No action was taken. CLOSED SESSION White made the motion, second by Hansen to go into closed session according to Chapter 21.5 (c) at 7:13 p.m. AYES: White, Hansen, Bly, Burnell, Hueftle-Worley, Wray. Motion carried. Hansen made the motion second by Wray to return to closed session at 7:20 p.m. AYES: Hansen, Wray, White, Bly, Burnell and Hueftle-Worley. Motion carried. Wray made the motion, second by White to direct the city attorney to proceed with the proposed settlement for 1217 5th Avenue. AYES: 6-0. Motion carried.

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ADJOURNMENT White made the motion, second by Wray to adjourn the meeting at 7:22 p.m. AYES: All. Motion carried. GORDON R. CANFIELD, MAYOR ATTEST: P. KAY CMELIK, CITY CLERK/FINANCE DIRECTOR

12-04-2015 07:59 AM A C C O U N T S P A Y A B L E PAGE: 1

VENDOR SET: 01 City of Grinnell, IA O P E N I T E M R E P O R T BANK: ALL

REPORTING: PAID, UNPAID P U B L I C A T I O N

======PAYMENT DATES======= =======ITEM DATES========= ======POSTING DATES=======

PAID ITEMS DATES : 11/03/2015 THRU 12/07/2015 0/00/0000 THRU 99/99/9999 0/00/0000 THRU 99/99/9999

UNPAID ITEMS DATES : 0/00/0000 THRU 99/99/9999 0/00/0000 THRU 99/99/9999

VENDOR NAME DESCRIPTION GROSS AMOUNT

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** TOTAL ** -City of Grinnell 1,643,204.35 301,047.86- 1,342,156.49

A. M. LEONARD INC. SUPPLIES 441.83

ACCO LIQUID CHLORINE 5,440.18

ADVANCE BUILDERS CORPORATI REP ROOF 219.50

AHLERS & COONEY, PC IOWA REIN DIST 5,475.14

AHRENS PARK FOUNDATION INTENSITY BB TOURNEY 4,445.00

ALLIANT ENERGY UTILITIES 36,191.46

ALLIANT ENERGY BUILDER TRA REG (DN) 75.00

AMAZON J BKS 429.66

ARNOLD MOTOR SUPPLY SUPPLIES 198.35

ASI - MODULEX GRAPHICS NEW VEHICLE 3,125.00

AUTOMATIC SYSTEMS CO REPLACE DIALER MODEM 873.50

AWARDS UNLIMITED CLOTHING 1,537.70

BAKER & TAYLOR -ENT #5103 A BKS 605.71

BAKER & TAYLOR L530345 J BKS 468.16

BAKER & TAYLOR, INC CONTS 137.99

BALDWIN, OLGA N. GYMNASTICS 2,892.80

BANKERS LEASING COMPANY HASLER LEASE-JAN 16 40.18

BERNIE LOWE & ASSOCIATES, MONTHLY FEES 1,680.00

BLANK PARK ZOO J PROG 218.58

BRODART CO CONTS 51.58

BSN SPORTS INC RETURN-NETS 481.37

CAPITAL SANITARY SUPPLY SUPPLIES 1,377.78

CARADEC, GWENOLA J BKS 104.95

CARDMEMBER SERVICE IMFOA (KC) 799.42

CARGILL INCORPORATED SALT 19,889.94

CARPENTER UNIFORM CO. BOOTS (KE) 567.65

CENTER POINT LARGE PRINT LP BKS 230.73

CMI INC SUPPLIES 489.00

CO LINE WELDING, INC. REP SANDER 70.72

COLLECTION SERVICE CENTER CHILD SUPPORT 3,820.92

CONTINENTAL RESEARCH PATCHING MATERIAL 177.00

COPY SYSTEMS INC SVC 78.00

DEMCO SUPPLIES 162.31

DES MOINES REGISTER #1150 PAPER 29.00

DICKINSON CO INC PAY REQ NO. 1- 146 SIGNAL 330,504.52

DIGITY MEDIA, LLC AD-STATE XC 120.00

EARTHWORKS INC REP 390.00

EAST END AUTO REPAIR REP 526.40

EFTPS FEDERAL WITHHOLDING 55,909.07

ELLIOTT EQUIPMENT COMPANY PARTS 36.68

ELLIOTT, PATRICK REIMB BOOTS 75.00

ELM USA, INC. SUPPLIES 219.70

EMERGENCY MEDICAL PRODUCTS GLOVES 58.95

ENVIRONMENTAL RESOURCE ASS PH SAMPLES 150.83

FARM BUREAU LIFE INS CO ANNUITY 375.00

FASTENAL COMPANY NUTS/BOLTS SOFTENER #2 274.38

FORBES OFFICE EQUIPMENT CRTDG 14.49

GALE LP BKS 588.59








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GARWOOD, BRIAN REIMB FUEL 37.00

GERMAN PLUMBING & HEATING REP TOILET 409.75

GRAY, BEN REIMB IACP CONF EXP 279.00

GREATER POWESHIEK COMMUNIT GREATER POWESHIEK FOUNDATION 226.67

GRINNELL CHAMBER OF COMMER BUS TOUR 1,480.52

GRINNELL CITY OF (TRANSFER MO TRANS TO MED INS RES 583,107.51

GRINNELL FIRESTONE TIRE REP 389.87

GRINNELL IMPLEMENT STORE PARTS 23,959.33

GRINNELL OUTDOOR POWER & S REP SNOWBLOWER 89.50

GRINNELL REC DEPARTMENT INTENSITY BB TOURNEY 875.00

GRINNELL REMODELING & HOME REP 442.39

GRINNELL VOL FIRE DEPT VOLUNTEER PAY 2,060.00

GRMC OCCUPATIONAL HEALTH S FLU SHOTS 180.00

GRONEWOLD, BELL, KYHNN & C FY 15 AUDIT FEE 10,750.00

GRUHN BACKHOE & TILING STORM SEWER REPAIR 4,501.22

H W WILSON COMPANY CORE COLLECTION 242.00

HACH COMPANY SUPPLIES 57.78

HDC BUSINESS FORMS CO UTILITY BILLS 1,015.74

HEARTLAND SERVICES, INC. ADAPTER 193.45

HERALD REGISTER AD-COLLECTION RULES 1,184.15

HICKENBOTTOM INC MISC TOOLS (DIST) 1,316.21

I.U.P.A.T. DISTRICT COUNCI UNION 490.56

IMAGETEK, INC. DOCUMENT DESTRUCTION 89.00

IMWCA WORKER'S COMP 15-16 6,520.00

INGRAM LIBRARY SERVICES J BKS 238.48

INT'L CODE COUNCIL INC DUES 135.00

IOWA ASSOC OF BUILDING OFF REG (DN) 240.00

IOWA COMMUNICATIONS NETWOR DATA LINE 8.33

IOWA DEPT OF PUBLIC SAFETY TERMINAL BILLING OCT-DEC 15 309.00

IOWA DEPT OF TRANSPORTATIO RAIN GEAR 217.16

IOWA LEAGUE OF CITIES ECIC MTG 90.00

IOWA ONE CALL LOCATES 81.50

IOWA POLICE CHIEFS ASSOCIA DUES (DR) 75.00

IOWA RURAL WATER ASSOC MEMBERSHIP 375.00

IPERS MATCH TO I-QUE 26,577.96

ISG INFRASYS REP-BATTERY THERMAL IMAGER 55.00

JASPER CONSTRUCTION SERVIC PAY REQ NO. 4 8TH AVE HM 27,571.76

JD FINANCIAL - THEISEN'S MISC TOOLS 1,850.15

JD FINANCIAL-VAN WALL FILTERS 156.61

JETCO INC CALIBRATE METER 355.90

JP DRAIN CLEANING & PLUMBI CAMERA 239.95

KELTEK INCORPORATED EQUIP MTNCE 1,458.50

KEYSTONE LABORATORIES INC LAB TESTS 5,986.00

L L PELLING CO. COLD MIX 599.25

LINDER TIRE SERVICE TIRES/MNT/BAL 989.52

LOGAN CONTRACTORS SUPPLY, SUPPLIES 219.90

LOWRY ELECTRIC PARK IMP/ARBOR 1,683.63

LOWRY, RONALD D. MONTHLY SERVICE-NOV 2015 2,121.84








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MALCOM LUMBER SUPPLIES 264.43

MANATTS INC CEMETERY ASPHALT 52,434.15

MARENGO PUBLISHING CORP AD-BRUSH DUMP 132.00

MARTIN MARIETTA MATERIALS ROCK 1,551.65

MAYNARD'S MANURE MANAGEMEN SLUDGE HAULING 19,275.86

MC DONALD'S LANDSCAPING LAWN RESTORATION 2,324.74

MC KAY NURSERY COMPANY TREES 4,350.00

MC MILLEN, JOE REIMB IACP CONF EXP 68.33

MEARDON SUEPPEL & DOWNER LEGAL FEES 4,174.00

MEDTRAK SERVICES LLC 411 WORK COMP 43.51

MELLEN & ASSOCIATES INC SOFTENER FLOW METER 3,537.67

MERCY COLLEGE TC CPR INSTRUCTOR CLASS (KE) 200.00

MESSAGE MOVERS LABELS 48.54

MFPRSI MFPRSI 32,315.82

MICRO MARKETING LLC LP BKS 59.19

MIDWEST AMBULANCE OF IOWA MONTHLY FEE 9,166.67

MISCELLANEOUS OWENS, SARAH:REFUND 20.00

MONKEYTOWN SUPPLIES 386.05

MOVIE LICENSING USA SITE LICENSE 326.00

MUNICIPAL PIPE SERVICES IN 12" VALVE INSERTION 10,000.00

MUNICIPAL SUPPLY INC DIST PARTS 5,513.70

NEW CENTURY FARM SERVICE FERTILIZER 7,715.05

O'REILLY AUTO PARTS SUPPLIES 361.79

OFFICE OF VEHICLE SERVICES SALVAGE TITLE CERT 20.00

PAUL A. HALVORSON, INC. MTNCE AGMT CHILLER 1,147.00

PAUL'S ACE HARDWARE PARTS 539.21

PELLA TREE SERVICE CABLING/MULCH 1,525.00

POLICE LEGAL SCIENCES SUB 1,560.00

POPP, DAVE REIMB BOOTS 75.00

POSTMASTER STAMPS 49.00

POSTMASTER-LIB ACCT STAMPS 294.00

POWESHIEK CO EXTENSION REG (DP) 35.00

POWESHIEK CO RECORDER RECORDING FEES-720 ELM 133.00

POWESHIEK CO TREASURER PER CAPITA 1,536.33

POWESHIEK COUNTY CHRONICLE SUB-POW CR 29.31

POWESHIEK WATER ASSOC RURAL WATER 168.60

PREMIER PLAN/COPIES 73.25

PULS, HARLEY R. TREE REMOVAL 700.00

QUICK & CLEAN INC CLEANING SVC 5,080.00

QUILL CORPORATION SUPPLIES 276.42

RACOM CORPORATION EARPHONE KITS 165.74

RECORDED BOOKS, LLC AV 415.54

REGION SIX PLANNING COMM CDBG ADMIN FEE 5,665.10

RELISH BUS TOUR LUNCH 299.00

RELYANT WATER COOLER 59.98

RICOH USA, INC. ADDTL IMAGES 2.68

S & S ELECTRIC REP 249.81

SANDRY FIRE SUPPLY LLC O2 SENSOR 208.69








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SCHARNWEBER WATER CONDITIO REP 490.00

SCHENDEL PEST CONTROL CO PEST CONTROL-NOV 42.50

SCHINNOW, STEPHANIE L. NOV TKD 140.00

SCISWA LANDFILL FEES 20,094.90

SCOTT VAN KEPPEL, LLC PARTS 152.52

SECURITY EQUIPMENT INC SVC 435.75

SELBY, KARLA REIMB YA PROG 24.13

SHEAKLEY ACA DASHBOARD 91.65

SHRED-IT USA - DES MOINES SHREDDING 41.87

SHUTTS, BRAD MOWING 79.00

SHUTTS, CATHY E. MULCH 764.00

SIRSI DYNIX INC PROJ MNGMNT 4,430.00

SISCO SELF FUNDING 52,880.18

SMITH'S QUALITY RENTAL PLATE COMPACTOR RENTAL 75.00

ST. FRANCIS MANOR MAPLE ST PROJ 50,000.00

STAR EQUIPMENT LTD CREDIT-REP 7,616.31

STATE HISTORICAL SOCIETY O ANNALS OF IOWA 24.95

STETSON BUILDING PRODUCTS, SUPPLIES 391.48

STEVE LINK FORD REP 716.26

STEVENS CONCRETE LIMITED PAY REQ NO 9 - FINAL 10,000.00

STOREY KENWORTHY CALENDARS 520.95

SUBRA, ABIGAIL HOPE COMPLIANCE CHECK 120.00

TASC DEPENDENT CARE DEDUCTIONS 3,158.26

TEAMSTERS LOCAL 238 UNION 393.20

TEMP ASSOCIATES TEMP HIRES 10,074.05

TERRACON CONSULTANTS, INC. CBD PH 4 - TESTING 2,261.00

THE STANDARD LIFE INSURANCE 680.93

THE WILL-BURT COMPANY LIGHT MAST CONTROL BOARD (R50) 495.49

TIDY TURF LAWN SERVICE & P SPRAY PSB LAWN 95.00

TOTAL CHOICE SHIPPING & PR SHIPPING 168.06

TREASURER STATE OF IOWA STATE WITHHOLDING 11,470.00

TRUENORTH COMPANIES AD&D INS 359.10

UNIFIRST CORPORATION SHOP TOWELS 50.18

UNIQUE MANAGEMENT SERVICES 5 PLACEMENTS 49.75

US BANK EQUIPMENT FINANCE COPIER LEASE 1,029.76

US CELLULAR CELL PHONES 534.29

USA BLUE BOOK SUPPLIES 266.58

VEENSTRA & KIMM 8TH AVE PAVING -CONS SERV 79,169.65

VERIZON WIRELESS WIRELESS SVC 9/26/15-10/25/15 627.27

VOYA (ING) EMPLOYEE VOLTRY CONTR. 2,280.48

WALMART PRINTER 255.98

WALMART COMMUNITY (LIBRARY YA PROG 49.02

WATTS TECHNOLOGICS, INC SYMANTEC RNWL/SERVER 4,147.50

WELLS FARGO FINANCIAL LEAS COPIER PLAN 1,084.59

WES FINCH AUTO PLAZA REP 932.66

WEX BANK FUEL 15.53

WINDSTREAM TELEPHONE 2,801.00

WOODRIVER ENERGY LLC GAS 205.77








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WTS MEDIA SUPPLIES 63.00

ZARNOTH BRUSH WORKS, INC. BROOMS 587.00

ZEE MEDICAL INC SUPPLIES 40.70

ZELL, TODD REIMB-REP (E-51) 772.58

ZIEGLER WORK ON EM. GENERATOR 1,775.90







R E P O R T T O T A L S

GROSS PAYMENTS BALANCE

PAID ITEMS 301,047.86 301,047.86CR 0.00

PARTIALLY PAID 0.00 0.00 0.00

UNPAID ITEMS 1,342,156.49 0.00 1,342,156.49

VOID ITEMS 0.00 0.00 0.00

** TOTALS ** 1,643,204.35 301,047.86CR 1,342,156.49

U N P A I D R E C A P

UNPAID INVOICE TOTALS 1,342,928.97

UNPAID DEBIT MEMO TOTALS 0.00

UNAPPLIED CREDIT MEMO TOTALS 772.48CR

** UNPAID TOTALS ** 1,342,156.49







FUND TOTALS

001 GENERAL FUND 163,241.92

003 LIBRARY - GENERAL FUND 23,648.47

009 SPORTS AUTHORITY - GEN 2,110.00

010 BUILDING & PLANNING - GEN 6,205.08

103 LIBRARY FUND STATE - GEN 878.51

110 ROAD USE FUND - SPEC REV 61,685.75

112 T&A EMP BEN- SPEC REV 83,661.68

121 LOCAL OPTION SALES TAX 91,680.00

125 URBAN REN - TIF 268,513.46

138 MED INS RESERVE - SPEC RV 7,271.36

145 HOTEL/MOTEL TAX - SPC REV 102,985.28

167 LIBRARY GIFTS - SPEC REV 675.00

309 GMRC RISE PROJECT 798.00

310 CENTRAL PARK PROJECT 8,400.00

313 ITM MUSEUM DOT PROJ CP 1,085.53

350 AIRPORT DEV - CAP PROJ 10,000.00

362 HWY 146 NORTH PROJECT 26,779.80

364 CBD FACADE IMPROVEMENTS 1,517.00

365 CAPITAL LOAN NOTES 2016 112,538.77

368 CAPITAL LOAN NOTES 2015 89.39

369 REINVESTMENT PROJECT 1,462.68

372 BIKE TRAIL PROJECT 9,151.76

373 8TH AVENUE STR CONST PROJ 10,894.23

374 HWY 146 & I80 SIGNAL IMP 336,329.87

376 CBD PROJECTS 2,261.00

378 WW TRMT PLANT PROJECT 16,281.51

380 SUNSET ST IMP PROJECT 9,690.00

381 CBD PHASE 5 13,460.75

499 REC EQMT REP FD- SP RV 65.00

610 WATER FUND 143,937.38

620 SEWER OPERATION AND MAINT 56,362.93

630 STORM SEWER FUND 12,122.49

670 SOLID WASTE 57,419.75

GRAND TOTAL 1,643,204.35

License Application (Applicant

Name of Applicant: Casey's Marketing Company

Name of Business (DBA): Casey's General Store #1527

Address of Premises: 312 West Street

City:

Grinnell Zip: 501120000

State:

IA

County: Poweshiek

Business Phone:

(641) 236-3773

Mailing Address:

P.O. Box 3001

City:

Ankeny Zip: 500218045

)

Contact Person

Name:

Michelle Rogness, Store Operations

Phone: (515) 446-6728 Email Address:

[email protected]

Status of Business

BusinessType: Publicly Traded Corporation

Corporate ID Number: 184278 Federal Employer ID #:

42-1435913

Effective Date: 07/15/2015

Expiration Date: 07/14/2016

Classification:

Class C Beer Permit (BC)

Term:12 months

Privileges:

Ownership

Class B Native Wine Permit

Class C Beer Permit (BC)

Michael Richardson

First Name: Michael Last Name: Richardson

City: Pleasant Hill State: Iowa Zip: 50327

Position: President

% of Ownership: 0.00% U.S. Citizen: Yes

42-0935283 Casey's General Store, Inc.First Name: 42-0935283 Last Name: Casey's General Store, Inc.

City: Ankeny State: Iowa Zip: 50021-804

Position: Owner

% of Ownership: 100.00% U.S. Citizen: No

ROBERT C. FORD

First Name: ROBERT C. Last Name: FORD

City: DALLAS CENTER State: Iowa Zip: 50063

Position: VICE PRESIDENT

BC0017916

Insurance Company Information

Policy Effective Date: Policy Expiration Date:Dram Cancel Date:

Outdoor Service Effective Date:

Outdoor Service Expiration Date:

Temp Transfer Effective Date:

Temp Transfer Expiration Date:

Bond Effective Continuously:

Insurance Company: First Western Insurance


JULIA L. JACKOWSKI

First Name: JULIA L. Last Name: JACKOWSKI

City: URBANDALE State: Iowa Zip: 50322

Position: ASSISTANT SECRETARY


James Pistillo

First Name: James Last Name: Pistillo

City: Urbandale State: Iowa Zip: 50323

Position: Treasurer


11.16.15 - Minutes - Council

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