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1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013
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1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.

Apr 01, 2015

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Page 1: 1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.

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NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673

AGMSunday 14th July 2013

AGM July 2013

Page 2: 1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.

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NORTHALL VILLAGE TRUST – AGM 2013

Agenda1. Welcome Alan Tipper

2. Apologies Alan Tipper

3. Minutes of the AGM held on 15.07.2012 Alan Tipper

4. Trustees Annual Report for 2012 Alan Tipper

5. Accounts for the year ended 31.12.12 Kevin Cubbage

6. Election of Management Committee Alan Tipper

7. Any Other Business Alan Tipper

AGM July 2013

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4. Trustees Annual Report for 2012

NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE

Our MissionTo provide Northall (and local area) residents with a village hall that is suitable for community groups and

family parties for up to 60 people and which is amongst the best for cleanliness, décor, equipment, facilities,

safety - and value for money

AGM July 2013

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4. Trustees Annual Report for 2012

Hiring Fees

In September 2012 there was an increase in hiring fees for the first time in three years. Regular users were increased from £4.50 to £5.00 per hour and Ad Hoc users from £6.00 to £6.50 per hour. Allowing for the increase we believe we still offer the lowest village hall hiring fees in the area, and certainly the best value for money.

AGM July 2013

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4. Trustees Annual Report for 2012

Hall Usage & Hiring Income

  2011 2012 % Change

over 2010

Hall Usage (Hrs) 1,590 1,580 -0.6%

Hiring Income (£) 7,715 8,007 +3.8%

AGM July 2013

Page 6: 1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.

4. Trustees Annual Report for 2012

Book Library/ Swap

6AGM July 2013

£39.98 raised towards the cost of bedding plants/Spring bulbs for Village Hall grounds

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Key Issues & Future Plans

Continue driving Vision of making NVH one of “…the best for cleanliness, décor, equipment, facilities, safety - and value for money”

Refurbishment and modernisation of the kitchen to include new sink, cooker and fridge. The Committee is currently obtaining quotes for the work.

Provision of a projector, screen, sound equipment and new blackout curtains to enable films/videos to be shown and audio visual presentations.

AGM July 2013

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Wheelchair Access Toilet

Total Cost £15,276

Funded by £7,170 AVDC/VAHT

£6,806 Big Lottery ‘Awards for All’

£1,300 Village Hall Reserves

Completed early 2012

Final decorating and finishing touches undertaken by Village Hall Committee

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NORTHALL VILLAGE TRUST – AGM 2013

Agenda1. Welcome Alan Tipper

2. Apologies Alan Tipper

3. Minutes of the AGM held on 8.7.2012 Alan Tipper

4. Trustees Annual Report for 2012 Alan Tipper

5.5. Accounts for the year ended 31.12.2012Accounts for the year ended 31.12.2012 Kevin Cubbage

6. Election of Management Committee Alan Tipper

7. Any Other Business Alan Tipper

AGM July 2013

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5. Accounts for the year ended 31st December 2012

2011 Receipts 2012

7,777 Hall Lettings 8,007

4 Interest on Reserve A/C 4

51849 Donations - Cash received by NVHMC 140

59,630 8,151

AGM July 2013

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AGM July 2010 11

2011

Payments 2012

215 Fixtures, Fittings, Equipment & Furniture 146215 Repairs & Maintenance 593

1,273 Cleaning & Materials 1,452 1,017 Electricity (Light & Heat) + Water 1,115

2 Toilets Project 14,099

280Printing, Postage, Stationery, Tel; PRS; Sundries 321

506 Insurance 517

35,366 Play Area Phase 2 2,245

38,874 20488

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2011 2012

59,630 Receipts 8,151

38,874 Payments 20,488

20,756Surplus/Deficit receipts over payments -12,337

12,714 Surplus B/F from previous year 33,470

33,470 Surplus C/F 21,133

AGM July 2013

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2011Represented by:

2012

89 Petty Cash

189

22,441 NatWest - Current A/C 10,000

10,940 - Reserve A/C (Building, Playground & Operating Reserves)

10,944

33,470 21,133

AGM July 2013

Page 14: 1 NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Sunday 14th July 2013 AGM July 2013.

• Operating Reserves, equivalent to 12 months minimum expenditure (currently £4,000), as a contingency against losing Regular Users, economic recession, fall in hiring income etc.

• Building Reserves of £6,000 to carry out emergency repairs, emergency replacement of essential equipment etc.

• Sinking Fund for the on-going improvement of the fabric, décor and facilities of the Hall (£4,000).

• Possible Hall improvement projects planned over the next few years(£6000)

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Reserves Policy

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BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2012

£

1Fixed Assets: Land (Price paid when purchased in 1981) 2,000 Hall, Storage Building & Car park (current insured value) 242,925

Hall Equipment & Furniture (current insured value) 11,600 Play Area Equipment & Seats (current insured value) 68,760

Total Fixed Assets

325,285

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Total Fixed Assets 325,285

Current Assets Stocks - no stocks are held -

Debtors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Debtors -

Bank & Cash - as per 'Receipts & Payments' 21,133

21,133 Current Liabilities Creditors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Creditors

-

Net Current Assets

21,133

TOTAL ASSETS

346,418

BALANCE SHEET FOR THE YEAR ENDED 31ST DECEMBER 2012

AGM July 2013

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NORTHALL VILLAGE TRUST-AGM 2013

Agenda

1.Welcome Alan Tipper

2.Apologies Alan Tipper

3.Minutes of the AGM held on 8.7.12 Alan Tipper

4.Trustees Annual Report for 2012 Alan Tipper

5.Accounts for the year ended 31.12.2012 Kevin Cubbage

6.6. Election of Management Committee Election of Management Committee Alan TipperAlan Tipper

7.Any Other Business Alan Tipper

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6. Election of Management Committee

Committee Member

Since Representing Current OfficeWilling to continue

Alan Tipper 2006 Chairman

Susan Young 1995 Secretary

Kevin Cubbage 1989Edlesborough Parish Council Treasurer

Lorna Cubbage 1982Parochial Church Council Bookings’ Secretary

Yvonne Folds 2004

Richard Dorrance 2006

Mike Scott 2009

Rebecca Newbert 2009

Julie KillenJan 2010

(Age Concern) X

Roger SmallridgeJul

2011Northall Chapel

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6. Election of Management Committee

Committee Member

Since Representing Current OfficeWilling to continue

Sarah ShieldsJul

2012

Marlene BennettJul

2012

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NORTHALL VILLAGE TRUST – AGM 2012

Agenda1. Welcome Alan Tipper

2. Apologies Alan Tipper

3. Minutes of the AGM held on 8.7.2011 Alan Tipper

4. Trustees Annual Report for 2011 Alan Tipper

5. Accounts for the year ended 31.12.11 Kevin Cubbage

6. Election of Management Committee Alan Tipper

7.7. Any Other Business Any Other Business Alan Tipper

AGM July 2012

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NORTHALL VILLAGE TRUSTRegistered Charity No. 1117673

AGM July 2013