1 End User Training Session Tennessee Early Warning Data System Marshall County Schools May 2013.

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End User Training Session Tennessee Early Warning Data System

Marshall County SchoolsMay 2013

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End User Training Agenda

•Early Warning Data System Goals and Pilot Overview

•Key Training Objectives

•Guided Exercises

• Independent Time

•Wrap-up Discussion

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Early Warning Data System Project Background

Current Problem:•Lots of educational data scattered across multiple systems

at the school, district, and state level•Educators do not have easy access to a comprehensive

picture of student holistic data

Proposed Solution:•Early Warning Data System consolidates and presents

student performance data through an intuitive dashboard

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Demographic

Assessments

At Risk, SPED,

Intervention

Grades, Behavior, Other

Teachers

Single Pane of Glass

Comprehensive Data

Behavioral

Authentication

Administration

Storage

User Experienc

e

State Assessment

s

Authenticatio

n

Administratio

n

Storage

UserExperienc

e

Grades

Authentication

Administration

Storage

User Experienc

e

Local Assessments

Authentication

Administration

Storage

UserExperience

SPED

Authenticatio

n

Administratio

n

Storage

User Experien

ce

Demographic

Authenticatio

n

Administratio

n

Storage

UserExperien

ce

OtherUnstructure

d

These are real words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?

These are real words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?These are real

words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?

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Nationwide Best Practices Audit

Academic Research

Focus Groups with 3,000 Educators

• Initial dashboards based on national education research and review of best practices across the country

• Received and incorporated feedback on dashboard from 3,000 educators

• Enhancements to dashboards will be based on Tennessee stakeholder feedback

Dashboards are Grounded in Best Practices and Vetted by Educators

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Information• Timely• Relevant• Student-centric

Action

• Data-driven decisions

• Targeted action plans

Outcomes

• Improved student achievement

Dashboards drive…

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Goals for Dashboard Pilot• Identify and resolve data anomalies at the student, campus, and district level

• Gather feedback on educator needs for on-going dashboard development

• Incorporate dashboard use into current data-driven best practices

• Refine training approach for future roll-outs

• Generate enthusiasm for the dashboards

Key Considerations for Dashboard Pilot Users• The dashboards are a work-in-process – your feedback is vital to

continuous improvement

• Relevance of the dashboard metrics depends on the timeliness and accuracy of available data

• Some data is not currently available – we are planning to load state assessment data over the summer

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Dashboard DemonstrationLink to video: http://vimeo.com/47511948

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Key Features:

Dashboard Content

Advanced course potential* AP Scores*

Academic Potential

Attendance and Discipline

Student Information

Assessments and Grades

Daily attendance and days absent

Class period attendance

Tardy rates Discipline

State assessments* (TCAP, EOC, Gateway)

Course / subject area grades Credit accumulation

College entrance exams* (EXPLORE, PLAN, ACT)

Program participation Enrollment dates Contact information

Key transcript data:– Current & historical coursework

and student grades

Highlights trends over time and flags negative trends Easily drill down for more detail (e.g., detail, historical data, student exception lists) Highlights where students are not meeting performance goals

EWDS Dashboard at a Glance

* Feature Coming Soon

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End User Training Objectives

At the end of this training, you will be able to…• Log in to the dashboards• Customize the data in your view• Create a watch list• Use the “More” button to access student data details• Search for student information• Submit a support ticket

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Dashboard Teacher Landing PageTeacher landing page

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Navigating to a Student List

Administrators can access the student list through Campus Information tab

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Classroom View: Add and Remove Data

Columns can be added or removed in all student lists using Customize View button.

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Create a Watch List for Student Intervention

From all student lists, a custom watch list can be created to monitor student progress over time.

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Student Data and Using More Menu

The More button provides access to additional details such as days absent calendars and details on grades.

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Student Data and Using More Menu

The More button provides access to additional details such as days absent calendars and details on grades.

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School Data and Using the More Menu

The More button provides further detail on the students that are not meeting the goal.

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School Data and Using the More Menu

Student List features is an exception list of each student not meeting the goal and their performance on other metrics.

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Students by Demographic

Access student in different programs quickly through the Students by Demographic tab.

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Find Information Using Search Bar

Search capacity will vary by role type.

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Guided & Independent Exercises

Guided Exercises: Customize View by adding and removing data Create a Watch List of students for intervention Navigate to student view and find detail using the More Menu

L Student detailsL School details

Independent Exercises: Administrator Exercises in Worksheet Access Students by Demographic Search for a student Export or Print class list Explore student metrics and transcript page Submit support ticket if necessary

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Logging in to the Dashboard

o Turn your PC or laptop ono Open Internet Explorer or Firefox browsero Go to https://tn-production.cloudapp.neto Select Your Districto Log In:

User Name: Same as Domain Credentials Password: Same as Domain Credentials

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Customize View by Adding More Data

• Task: Add Days Absent to your default view.• Debrief: What other metrics would you add, or remove?

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Create a Watch List for Intervention

• Task: Create a watch list for students a high number of days absent.• Debrief: How often would you update your watch list?

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Student Dashboard and More Menu

• Task: Navigate to a student view and use More Menu to find more information on attendance patterns.

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Independent: Search for Information

• Search capabilities vary by role

• Search options may include campuses, students, and teachers

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Independent: Student Transcript Page

Student transcript page displays current courses and course history, GPA, credit information, and historical assessment scores

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Dashboard Support Function

Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result

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Debrief Questions

Implementing the Dashboard

•What are your favorite dashboard features?

•What are the possible effects on instruction as a result of the tool?

•How could it affect professional collaboration on your campus?

•How will you use the dashboard on your campus or in your classroom?

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Applications for the EWDS Dashboard

Individual Student

Cross section of data

Across students

Across campus

• Put issues in context– new grading period, counselor/principal visits• Student goal setting – set individual goals for benchmark performance• Parent / teacher conference – print and share student dashboards

• Individual Education Plan meetings – preparation and presentation• Targeted student interventions – supports thorough analysis• PLC/departmental meetings – review benchmark and grading trends

• RTI committee meetings – identification and monitoring• Intervention planning – TCAP prep, post-benchmark pull-out/push-in• Truancy warning – identity and track students with attendance issues• Campus tracking for at-risk students – create custom watch lists

• Student scheduling – credit accumulation, AP potential, course history• Resource allocation – link budget decisions to greatest student need• Campus improvement planning– identify and track areas of need

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Training Feedback Survey

Thank you for attending the session today!

Please go to the following website and complete a short survey to give us your feedback about today’s training:

www.surveymonkey.com/s/TDOE

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Questions?